Job Responsibilties :

• Preparation of proposal, update and cross check to ensure update of correct information
• Appointment setting for the sales team and liaise with customer
• Updating of photo screenshot/documents of the customer
• Email/phone calls to customer introducing maintenance and leading to sales package

WhatsApp 9692 0829

Responsibilities :

• Manage daily office administrative operations, such as billing and collection, attendance records and medical claims for staff, etc
• To assist Finance Manager in handling corporate secretarial works (draft resolutions, execute filings with ACRA, update & maintain statutory and corporate records required by Company Act
• Documentation and Record Keeping
• Handle incoming and outgoing correspondence
• To build, establish, maintain, and improve relationships with existing and potential clients
• Manage phone calls, and inquiries with professionalism
• To take on other tasks as assigned by management

Requirements:

• Able to multi-task and prioritize work
• Responsible, adaptable, and flexible with a good work attitude
• Fast learner and resourceful with good logical and analytical thinking skills
• Good communication and interpersonal skills
• Good command of Mandarin & English in both written & spoken (to liaise with Mandarin-speaking associates)
• Fresh graduates are welcomed to apply

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to Merries Employment LLP in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within Merries and/ or with the client(s) of Merries. If you wish to withdraw your consent, please notify us.

We regret to inform only shortlisted candidates will be notified.

Merries Employment LLP

EA Licence No: 14C7362

Posting Personnel: Kong Fong Ting
EA Personnel Registration No: R1987853

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Provide administrative and clerical support.
• Prepare and ensure the timely submission of reports.
• Manage and process invoice payments.
• Organize and coordinate meetings, including scheduling, sending invitations, reserving conference rooms, and arranging necessary equipment.
• Arrange travel plans and appointments for the management team.
• Plan and organize internal and external events.
• Coordinate with various departments to facilitate effective communication within the organization, ensuring information flow and timely updates.
• Perform other duties as assigned.

Requirements:

• Atleast 2 years experience of relevant experience.
• Familiarity in Power BI or other data visualisation tools would be an advantage.
• Immediate starter is preferred

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Part Time Human Resource Administrative Assistants

Job Responsibilities:

Assist in Recruitment & Onboarding:

• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:

• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills.

· Proficient in Microsoft Office Suite

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Part Time Human Resource Administrative Assistants

Job Responsibilities:

Assist in Recruitment & Onboarding:

• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:

• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills.

· Proficient in Microsoft Office Suite

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Responsibilities:

Onboarding and Agency Movement

• Liaising with vendor on retrieval of documents.
• Sorting, packing, and filing of documents.
• Support in scanning loose documents.
• Archival and housekeeping of the sharepoint archival folders.
• Timely update and tracking of the progress of the scanning project with vendor.

Others

• Ad hoc projects/assignments by the Manager.

Requirements:

• Must have MS Excel VBA (Visual Basic) scripting experience and knowledge to automate tasks.
• Education – Diploma/Degree
• Good knowledge of Microsoft Office (Excel and word)
• Soft Skills – Good communication and interpersonal skills
  • Good team player
  • Independent

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Scope:

• General administratives duties with management board meeting
• Assist with preparation and organisation of meetings
• Write minutes for meetings
• Assist with PDPA and Risk Management related responsibilty
• Ensure good time management skills and problem solving skills
• work closely with corporate affairs department and CEO

Job Requirements:

• Singaporeans Only
• 5 years relevant work experience
• Secretarial experience will be considered
• Strong interpersonal skills
• Proficient in Microsoft Office skills

Check out www.abercare.sg for more details

Interested applicants may send in your resume to [email protected]

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

Location: Huamin Primary School, 21 Yishun Avenue 11, Singapore 768857
Contract Period: 1 January 2025 – 31 December 2025
Working Hours: Monday to Friday, 7:30 AM – 4:30 PM (inclusive of 1-hour lunch break)

Key Responsibilities:

1. Classroom Support:

• Assist teachers in the preparation and organization of teaching and learning resources.
• Support teachers in implementing interventions for students with learning difficulties, special needs, and behavioral concerns.
• Aid in managing the classroom environment to ensure it is conducive to learning.
  

1. Student Support:

• Work closely with teachers to provide targeted support to students, particularly those with attendance issues or special educational needs.
• Treat students with respect and fairness, considering their physical, social, and psychological development.
  

1. Administrative Support:

• Assist in inventory management, including stock-taking and packing of resources.
• Handle general office front desk duties, such as answering phone calls and managing queries from students and parents.
• Collect and organize data for various school-related activities and administrative purposes.
  

1. Event and Program Support:

• Assist in the planning and execution of school programs and events, including learning journeys.
• Participate actively in school-related activities or events as required.
  

1. Collaboration:

• Work collaboratively with teachers, staff, and the school’s administrative team to support overall school operations.
• Maintain a positive and cooperative attitude while working within a team environment.
  

Qualifications and Skills:

• Educational Background:

Minimum of a secondary school education qualification.

• Experience:

At least 3 years of experience in a similar role within a primary school setting.

• Technical Skills:

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Good knowledge of general office procedures and administrative tasks.

• Communication Skills:

Proficient in both written and spoken English.

Ability to interact effectively with students, parents, and staff.

(Work From Home Hybrid work style)

Administrative assistant (Live Streaming Sales)

• Salary range: S$2,500 - S$3,500
• Working days: 5 days, Mainly WFH / Report to the office no more than 3 times a week
• Working Hours: (Work hours may be changed subjected to live sessions e.g Last minute live session on Mondays)
• Monday to Thursday, 10am - 7pm
• Friday to Sunday, 10am – Late night (subjected to live sessions)
• Fixed Off days on Wednesday & Thursdays

Job Description:

• Provide general administrative support to the team
• Basic coordination work
• Respond to customer enquiries in a timely manner
• Ensure proper upkeeping of documents and records
• Handle ad hoc duties and projects as assigned
• Liaise with external vendors, suppliers, and service providers to ensure smooth operations.

Job Requirements:

• Diploma holder or at least 1 year experience working in relevant industry
• Must be able to type efficiently on laptop (Typing speed - min. of 60 wpm)
• Proficiency in MS Excel

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Location: Catholic Junior College, 129 Whitley Road, Singapore 297822

Contract Period:

• Initial Term: From 2 September 2024 to 31 August 2025.
• Option to Extend: The School has the option to extend the contract for a further period of 12 months, from 1 September 2025 to 31 August 2026, at their discretion.

Working Hours:

• Monday to Thursday: 8:30 am to 6:00 pm (including 1-hour lunch break)
• Friday: 9:00 am to 6:00 pm (including 1-hour lunch break)
• Service is not required on Saturdays, Sundays, and gazetted public holidays.

Scope of Services:

1. Counter Duties:Handle telephone calls and inquiries from the public, parents, students, and staff.
   Attend to day-to-day needs of students.
   Maintain and update students' early leave college records.
   
2. Ad Hoc Duties:Provide ad-hoc printing services for teachers as needed.
   Assist in following up with teachers on delivery requirements.
   Perform general cleaning of the General Office counter and reception area.
   Maintain records of incoming mail and arrange for distribution.
   Assist in collating school bills for distribution to students.
   
3. General Admin:Maintain and update students' data records (e.g., A-level certificates and testimonials).
   Perform administrative tasks such as filing and photocopying.
   Assist in contacting Teachers-in-Charge (TICs) for submission of supporting documents and payment endorsements.
   Assist in updating staff leave records (e.g., medical certificates and overseas leave).
   
4. Other Duties:Compile data, statistics, and surveys as required.
   Perform any other duties as assigned by Principal, Vice-Principals, or Administration Managers.
   

Qualifications, Skills & Experience:

• Educational Qualification: GCE 'O' Level Certificate or equivalent.
• Technical Skills: Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience: Minimum of three years of relevant experience in administration and counter service, preferably in a school environment.
• Language Skills: Proficient in English (oral and written).

Job Description

• Industry/ Organization Type: Logistics/ Production
• Position Title: Technical Administrator/ Administrative Support Coordinator
• Working Location: Jurong Island (Company Transportation Provided)
• Working Hours: Monday to Friday, 8 am – 5.45 pm
• Salary Package: Basic Salary + Allowances + OT + Incentive + AWS + Bonus
• Duration: Permanent Role

Key Responsibilities

• System Administration
• Prepares purchase orders by verifying specifications and price
• Enquire quotations from Vendors
• Upkeep and arrange certification for equipment/machinery
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from the requisitioning department
• Stock controlling

APPLY NOW!!!

• At least GCE “O” level with a minimum 1 year of experience
• PC literate with proficiency in Microsoft Office
• Candidates with knowledge of technical/ spare parts will have an advantage

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67931 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Responsibilities:

· Providing of administrative support to the Portfolio team

· Coordinating of travel arrangements, visa application and client meetings

· Ensure calendars are aligned with global office and consistent

· Assist with presentation slides, compliance documents and daily/monthly reports

· Expense preparation and submitting via Workday

· Attending/ receiving to guests at reception

· Meeting room booking and maintaining of meeting records

· Doing of market research and analysis and providing recommendations to internal stakeholder/ team members

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 4 years of relevant experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to [email protected]

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Responsibility：
We are seeking an Administrative Assistant to support to our construction team. This role requires proficiency in both administrative tasks and accounting functions, including full set account responsibilities using the AutoCount system. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Description：
* Prepare and submit monthly CPF contribution, employee salary voucher.
* Sometime need liaise with relevant Auditor.
* Able to read carpentry interpret sketches, and blueprints to build for calculation materials order
* Provide administrative support to the construction team, including managing correspondence, answering phones, scheduling appointments, and organizing meetings.
* Assist in the preparation of documents, reports, and presentations related to construction projects, utilizing AutoCount system for accounting-related tasks.
* Maintain accurate records of project expenses, invoices, and receipts, ensuring compliance with company policies and accounting standards.
* Handle accounts payable and receivable tasks, including processing payments, reconciling financial statements, and managing vendor relationships.
* Assist with payroll processing and employee expense reimbursements, ensuring accuracy and timeliness.
* Liaise with suppliers, subcontractors, and clients to coordinate deliveries, payments, and project updates, maintaining positive relationships and clear communication.
* Monitor inventory levels of construction materials and supplies, initiating reorders as needed to ensure timely project completion.
* Provide general administrative support to the construction team, including data entry, filing, and photocopying.
* Ensure compliance with company policies, procedures, and regulatory requirements, maintaining confidentiality and integrity in handling sensitive information.
* Collaborate effectively with colleagues to achieve team goals and objectives, contributing to a positive and productive work environment.
* Able to work overtime, public holiday or weekend if required
Working Location: ADMIRALTY

Requirement：
• At least 2 Year(s) of working experience and have experience in the related field is required for this position.
• Proficiency in using the AutoCount system for accounting tasks, with experience in full set account responsibilities.
• Proficient in MS Office Word, Excel and Power point.
• Candidate must possess at least higher Education/ Diploma in any field.
• Strong leadership skills and management competencies.
• Strategic & critical thinking as well as decision-making and negotiation skills.
• Able to adapt, prioritize, exercise initiative, manage pressure, multi task and work independent and pressure environment
• Excellent organizational and coordination skills, including communication and interpersonal skills to deal with a diverse spectrum of people.

Responsibility：
We are seeking an Administrative Assistant to support to our construction team. This role requires proficiency in both administrative tasks and accounting functions, including full set account responsibilities using the AutoCount system. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Description：
* Prepare and submit monthly CPF contribution, employee salary voucher.
* Sometime need liaise with relevant Auditor.
* Able to read carpentry interpret sketches, and blueprints to build for calculation materials order
* Provide administrative support to the construction team, including managing correspondence, answering phones, scheduling appointments, and organizing meetings.
* Assist in the preparation of documents, reports, and presentations related to construction projects, utilizing AutoCount system for accounting-related tasks.
* Maintain accurate records of project expenses, invoices, and receipts, ensuring compliance with company policies and accounting standards.
* Handle accounts payable and receivable tasks, including processing payments, reconciling financial statements, and managing vendor relationships.
* Assist with payroll processing and employee expense reimbursements, ensuring accuracy and timeliness.
* Liaise with suppliers, subcontractors, and clients to coordinate deliveries, payments, and project updates, maintaining positive relationships and clear communication.
* Monitor inventory levels of construction materials and supplies, initiating reorders as needed to ensure timely project completion.
* Provide general administrative support to the construction team, including data entry, filing, and photocopying.
* Ensure compliance with company policies, procedures, and regulatory requirements, maintaining confidentiality and integrity in handling sensitive information.
* Collaborate effectively with colleagues to achieve team goals and objectives, contributing to a positive and productive work environment.
* Able to work overtime, public holiday or weekend if required
Working Location: ADMIRALTY

Requirement：
• At least 2 Year(s) of working experience and have experience in the related field is required for this position.
• Proficiency in using the AutoCount system for accounting tasks, with experience in full set account responsibilities.
• Proficient in MS Office Word, Excel and Power point.
• Candidate must possess at least higher Education/ Diploma in any field.
• Strong leadership skills and management competencies.
• Strategic & critical thinking as well as decision-making and negotiation skills.
• Able to adapt, prioritize, exercise initiative, manage pressure, multi task and work independent and pressure environment
• Excellent organizational and coordination skills, including communication and interpersonal skills to deal with a diverse spectrum of people.

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)

• Recording and distribution of mails

• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)

• Assist in stationery inventory management

• Assist in keypress management

• Any other duties assigned by the school

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Role:

This role should perform a variety of tasks to support business and help teams focus on their goals. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Responsibilities:

1. Perform clerical works and assist to prepare the documents

• Undertake clerical duties (e.g. answering phone calls, emails and drafting offer letters)
• Preparing PowerPoint slides for the presentation to the stakeholders
• Assist with preparing the documents to submit to the government agencies (e.g. OED & Survey submission, Company Track records, Financial reports etc.,)
• Assist with HR admin related tasks such as preparing offer letter, onboarding, off boarding, monthly payroll, KPI, Timesheet, CPF submission, Personnel File storage, work pass applications, reference check etc.,

2. Manage the data with customer relationship management, applications tracking and the finance systems

• Assist with recruitment activities such as job advertisement, CV shortlisting, contact applicants, phone screening and CV submission to clients
• Assist with data collection, entry and report generation for the management of applicant tracking system (ATS)
• Create invoices for billing preparation/Issuance; Liaise with customers on billing matter
• Assist with data collection, entry and report generation for the management of customer relationship management system (CRM).
• Run the email marketing campaign using the internal marketing system

Any other tasks assigned by the HR & Admin Manager.

Requirements:

• A meticulous individual who is able to multi-task and work independently in a fast-paced environment
• An effective team player with good interpersonal and communication skills
• The Personnel must have good customer service skills
• The Personnel should be proficient in using Microsoft Office applications (Microsoft Word, Excel, Power point and/or equivalent)
• The Personnel should preferably have at least 3 years of experience in administrative assistant in office settings

Role:

This role should perform a variety of tasks to support business and help teams focus on their goals. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Responsibilities:

1. Perform clerical works and assist to prepare the documents

• Undertake clerical duties (e.g. answering phone calls, emails and drafting offer letters)
• Preparing PowerPoint slides for the presentation to the stakeholders
• Assist with preparing the documents to submit to the government agencies (e.g. OED & Survey submission, Company Track records, Financial reports etc.,)
• Assist with HR admin related tasks such as preparing offer letter, onboarding, off boarding, monthly payroll, KPI, Timesheet, CPF submission, Personnel File storage, work pass applications, reference check etc.,

2. Manage the data with customer relationship management, applications tracking and the finance systems

• Assist with recruitment activities such as job advertisement, CV shortlisting, contact applicants, phone screening and CV submission to clients
• Assist with data collection, entry and report generation for the management of applicant tracking system (ATS)
• Create invoices for billing preparation/Issuance; Liaise with customers on billing matter
• Assist with data collection, entry and report generation for the management of customer relationship management system (CRM).
• Run the email marketing campaign using the internal marketing system

Any other tasks assigned by the HR & Admin Manager.

Requirements:

• A meticulous individual who is able to multi-task and work independently in a fast-paced environment
• An effective team player with good interpersonal and communication skills
• The Personnel must have good customer service skills
• The Personnel should be proficient in using Microsoft Office applications (Microsoft Word, Excel, Power point and/or equivalent)
• The Personnel should preferably have at least 3 years of experience in administrative assistant in office settings

Job Summary

You will be working with our client in the financial services industry, assisting with contract management and following up closely with vendors via email.

Responsibilites

• Provide administrative support to IT projects and operations including but not limited to finance related activities such as raising of Cash Journal, Sales Order, Invoice processing, Procurement related documents.
• Support the operation of master contract and purchase orders (e.g. maintain and track contract / purchase
• order expiry date / termination).
• Maintain the manpower resource requests / capability training process and ensure compliance to the process.
• Provide operation support for manpower resource requests, interview sessions and performance appraiser etc.
• Conduct preliminary check of the documentation (e.g. CVs, invoices and support documents)
• Review monthly progress reports and supporting documents submitted by Contractors.
• Track Utilisation of master contract and purchase orders and alert contract owner / relevant officer.
• Keep complete records of manpower resource / capability training requests.
• Handle security clearance for the candidates

Experiences

• Min Diploma in Business Administration and/or Human Resources
• Past track records in administrative work, administer contract / human resource or similar job scope.
• Knowledge of the Authority’s processes will be an added advantage.
• Candidate should have some accounting background in terms of AR/AP and financial budgeting

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at [email protected] for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Talent Solutions

Morgan McKinley Pte Ltd EA Licence No: 11C5502

EAP Registration No: R2196712

EAP Name: Chew Kai-Xinn