Location: Ang Mo Kio

Working Hrs: 42.5hrs/weekly

Responsibilities:

1. Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)

2. To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)

3. Able to use school implemented IT system for administrative purposes.

4. To handle daily varied demands and queries from parents / students / vendors / staff etc

5. To call pupils absentees and to check with parents on their child’s status every morning.

6. To call pupils to convey messages during ad-hoc / special events

7. To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.

8. To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties:

1. To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc

2. To help update the school activity notice board in the office (data accuracy is important)

3. To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.

4. To assist in general typing duties.

5. To assist in Stores supplies management during school holidays

6. To support any other general admin duties as and when required

Qualifications:

1. Full GCE ‘N’, or ‘O’ Level certificate or its equivalent

2. Good communication and inter-personal skills in reception duties, preferably in school environment

3. Good team player with high level of initiative

Location: Yishun

Working Hrs: 42hrs/weekly

Responsibilities:

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages,responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ message from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate
• such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

1. Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.

2. Assist in the dissemination of information: school circulars, parents’ messages.

3. Inventory management of spare uniforms and first aid items.

4. Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.

5. Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.

6. Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualifications:

1. Minimum 3 GCE N Level passes including english & Mother tongue languages

2. Must be proficient in computer applications such as MS Word, MS Excel.

3. Possess customer service oriented disposition with good interpersonal and communication skills.

4. Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.

5. Able to relate well with young children.

Hype Media Pte. Ltd., is actively seeking a part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, on-boarding and off-boarding of staff and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO)

We would prefer someone with prior administrative experience, however no experience is also welcomed, as on the job training is provided.

The successful candidate will be notifed via message for an interview.

Requirements:

• No prior administrative experience is necessary; on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Excel.
• Proficiency in English and Mandarin, both written and spoken

Work Hours:

• Monday to Friday ( Fixed Working Days From Office )
• 2:30 pm to 7:00 pm ( PM Shift Only )

Organization Brief

Jia Ying Community Services Society (JYCSS) was established in June 2001 as a non-profit society to serve the community through holistic good works & acts of kindness. In 2003 Jia Ying was registered as a charity and became a full member of the National Council of Social Services, with IPC status. Jia Ying operates two Active Aging Centres serving seniors and their families at blocks 19 and 25, Hougang Avenue 3.

Join us at Jia Ying, where we help, heal and honour seniors and their families!

Mission

To serve the community through holistic good works & acts of kindness.

Job Highlights

• Work Life Balance
• Caring and collaborative work and team culture
• Opportunities to make an impact on lives
• Medical, dental, hospitalization and leave benefits
• In-house gym

About the Role

We are looking for an administrative executive to support Jia Ying’s finance and administrative operations. This role will report to the Finance/Admin Manager.

Responsibilities:

• Simple bookkeeping / accounting entry into the accounting system.
• Keep track of all monthly payments and expenditures, including purchase orders and direct invoices.

· Perform general administrative functions including sourcing and purchasing.

Provide administrative support to fund raising activities, reaching out to potential donors and assist in curating social media campaigns.

Requirements:

• Candidates must possess at least “O” Levels (accounting). ITE diploma (accounting) can be considered. At least 3 years of experience in handling full set of accounts, audit and related administrative tasks.
• · Experience working in the social service sector and fund raising is preferred but not mandatory.
• Able to work independently as well as being a proactive team member.
• · Proficient in accounting software (Xero) and Microsoft Office

About the Role

We are looking for an administrative executive to support Jia Ying’s finance and administrative operations. This role will report to the Finance/Admin Manager.

Responsibilities:

• Simple bookkeeping / accounting entry into the accounting system.
• Keep track of all monthly payments and expenditures, including purchase orders and direct invoices.
• Perform general administrative functions including sourcing and purchasing.
• Provide administrative support to fund raising activities, reaching out to potential donors and assist in curating social media campaigns.

Requirements:

• Candidates must possess at least “O” Levels (accounting). ITE diploma (accounting) can be considered. At least 3 years of experience in handling full set of accounts, audit and related administrative tasks.
• Experience working in the social service sector and fund raising is preferred but not mandatory.
• Able to work independently as well as being a proactive team member.
• Proficient in accounting software (Xero) and Microsoft Office

JOB RESPONSIBILITIES

Responsibilities include:

• Serving as the primary point of contact for outlet feedback and concerns based on guidelines provided, diligently resolving issues and maintaining positive relationships.
• Managing incoming and outgoing communications, which includes emails and phone calls, as well as drafting and proofreading written communications.
• Accurate data entry into various software systems, spreadsheets, and databases.
• Maintain accurate records and databases, ensuring that information is readily accessible when needed.
• Issue invoices, delivery orders, and purchase orders accurately within given timeline.
• Collaborate with logistics agents and overseas purchase agents to facilitate smooth importing processes.
• Prepare and verify the necessary documents for shipments.
• Perform any ad-hoc tasks assigned to support the smooth operation of the department and the company.

JOB REQUIREMENTS

• Diploma in Business Administration/ Accounts-related discipline
• At least 2 years of relevant working experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge in Sage accounting system an advantage
• Strong organizational and time-management skills.
• Good spoken and written English.
• Meticulous, able to spot abnormalities and close loops.
• Ability to multitask and prioritize tasks.
• Problem-solving skills and a proactive approach to tasks.

We are hiring a part time or full time adminstrative clerk.

Responsibilities

· Attend to walk-in customers, incoming phone and email enquiries

· Communicate and coordinate with customers in ensuring prompt follow-up and closure for all enquiries

· Process class registrations, invoice and payment receipts

· Correspond with existing customers through phone, text messages and emails

· Coordinate with external vendors and suppliers

· Perform a variety of administrative duties in support of the day-to-day operations

Requirements

· Able to speak ,read and write Chinese words

· Proficient in MS Office applications

· Applicants with experience working in tuition or enrichment centres have an added advantage

· Able to work on weekend but exclude public holiday

· Minimum O levels or equivalent

Hype Media Pte. Ltd., is actively seeking a part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, on-boarding and off-boarding of staff and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO)

We would prefer someone with prior administrative experience, however no experience is also welcomed, as on the job training is provided.

The successful candidate will be notifed via message for an interview.

Requirements:

• No prior administrative experience is necessary; on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Excel.
• Proficiency in English and Mandarin, both written and spoken

Work Hours:

• Monday to Friday ( Fixed Work From Office )
• 2:30 pm to 7:00 pm

Required to work on a 3-day work week on Mondays, Wednesdays and Fridays

Work Location : Bukit Timah / Toh Tuck Road

Job Responsibilities

Assist the Condominium Manager in the administrative functions of the assigned estate

Assist in handling and maintaining proper records of feedback or complaints from residents

Manage the booking of estate facilities such as BBQ pits, tennis courts, function room, etc according to House rules, by-laws and SOP

Application of resident access cards

Handles renovation deposits

Other duties assigned as and when required

Job Requirement

Minimum GCE N Level or Certificate in Office Skills

Minimum 2 years working experience

Computer literate

Possess good working attitude

Able to work independently

Benefits:

• Basic Salary up to $3,000 with yearly increment based on performance.
• 5 Days Work Week (Monday to Friday, 10am – 6pm)
• Entry level are welcome
• Training Provided

Job Description:

This is a full time role for an Administrative Assistant located in Lorong Chuan. Our client is an insurance agency and you will handle schedules, appointments, and meetings, prepare and edit documents, and manage mail, emails, and phone calls. You'll keep office supplies stocked, ensure the office runs smoothly, and coordinate activities to comply with company policies. You'll also manage vendor relationships, maintain company records, prepare reports and presentations, organize events and meetings, and arrange travel and accommodation.

Qualifications:

• Minimum Local Diploma in relevant field
• 1 year relevant experience in administrative or office management role is an advantage
• Proficiency in MS Office

Responsibilities:

• Communicate programmes offered to beneficiaries clearly and concisely.
• Provide support for management of databases for programmes;
• Assist in conducting research and environmental scans on social programmes
• Manage and update up to 150 records of students and graduates from the programme
• Track monthly updates and progress of students, including but not limited to conduct, payments, attendances and submission of their result slips
• Process invoices from education institutions, payment vouchers for students under the programme
• Coordinate and ensure living allowances for students are disbursed accurately and on a timely basis
• Assist in reconciliation of the programme’s financial records

Our company is looking for an Administrative Assistant to join our team.

Responsibilities:

• Manage phone and email enquiries during working hours.
• Coordinate office administrative office tasks
• Provides clerical assistance, which may include prepare quotations, claim, invoices when required and verification of work done
• Work closely with Finance Department to ensure compliance with proper accounting reporting, regarding supplier invoice, staff claim, petty cash claim.
• knowledge of basic accounting able
• Provide assistance in other miscellaneous administrative tasks.
• Undertake any other duties and responsibilities as assigned from time to time

Requirements:

• Minimum GCE O level/NITEC
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• With or without experience, motivated and willingness to learn on the job.
• Able to work independently under stress within the deadlines in a fast-paced environment and to be able to be multitasking.

Up to $3,000

Benefits:

• Basic Salary up to $3,000 with yearly increment based on performance.
• 5 Days Work Week (Monday to Friday, 10am – 6pm)
• Entry level are welcome
• Training Provided

Job Description:

This is a full time role for an Administrative Assistant located in Lorong Chuan. Our client is an insurance agency and you will handle schedules, appointments, and meetings, prepare and edit documents, and manage mail, emails, and phone calls. You'll keep office supplies stocked, ensure the office runs smoothly, and coordinate activities to comply with company policies. You'll also manage vendor relationships, maintain company records, prepare reports and presentations, organize events and meetings, and arrange travel and accommodation.

Qualifications:

• Minimum Local Diploma in relevant field
• 1 year relevant experience in administrative or office management role is an advantage
• Proficiency in MS Office

Benefits:

• Basic Salary up to $3,000 with yearly increment based on performance.
• 5 Days Work Week (Monday to Friday, 10am – 6pm)
• Entry level are welcome
• Training Provided

Job Description:

This is a full time role for an Administrative Assistant located in Lorong Chuan. Our client is an insurance agency and you will handle schedules, appointments, and meetings, prepare and edit documents, and manage mail, emails, and phone calls. You'll keep office supplies stocked, ensure the office runs smoothly, and coordinate activities to comply with company policies. You'll also manage vendor relationships, maintain company records, prepare reports and presentations, organize events and meetings, and arrange travel and accommodation.

Qualifications:

• Minimum Local Diploma in relevant field
• 1 year relevant experience in administrative or office management role is an advantage
• Proficiency in MS Office

Up to $3,000

Benefits:

• Basic Salary up to $3,000 with yearly increment based on performance.
• 5 Days Work Week (Monday to Friday, 10am – 6pm)
• Entry level are welcome
• Training Provided

Job Description:

This is a full time role for an Administrative Assistant located in Lorong Chuan. Our client is an insurance agency and you will handle schedules, appointments, and meetings, prepare and edit documents, and manage mail, emails, and phone calls. You'll keep office supplies stocked, ensure the office runs smoothly, and coordinate activities to comply with company policies. You'll also manage vendor relationships, maintain company records, prepare reports and presentations, organize events and meetings, and arrange travel and accommodation.

Qualifications:

• Minimum Local Diploma in relevant field
• 1 year relevant experience in administrative or office management role is an advantage
• Proficiency in MS Office

We are hiring a part time or full time adminstrative clerk.

Responsibilities

· Attend to walk-in customers, incoming phone and email enquiries

· Communicate and coordinate with customers in ensuring prompt follow-up and closure for all enquiries

· Process class registrations, invoice and payment receipts

· Correspond with existing customers through phone, text messages and emails

· Coordinate with external vendors and suppliers

· Perform a variety of administrative duties in support of the day-to-day operations

Requirements

· Able to speak ,read and write Chinese words

· Proficient in MS Office applications

· Applicants with experience working in tuition or enrichment centres have an added advantage

· Able to work on weekend but exclude public holiday

· Minimum O levels or equivalent

About Us:

Sustainable Security Systems Pte. Ltd. is a forward-thinking company focused on providing innovative and environmentally sustainable security solutions. We are dedicated to offering the highest level of service and security to our clients while fostering a culture of innovation and sustainability.

Job Overview:

We are seeking a proactive and detail-oriented Administrative Operations Executive to oversee administrative tasks and operational activities. The successful candidate will manage daily office operations, ensure efficient job site manpower arrangements, and handle critical employee and client communications.

Key Responsibilities:

• Arrange and allocate manpower at job sites daily with staff management.
• Check daily attendance and follow up with security personnel.
• Create and regularly update employee records.
• Prepare claims, transport expenses, and reimbursement documents.
• Prepare monthly payrolls for security personnel.
• Prepare monthly invoices and manage billing processes.
• Handle client feedback and submit comprehensive reports to management.
• Prepare and update sales, expenses, and operational reports.
• Assist with technician support for job site operations.
• Assist in the preparation of tenders and quotations related to security contracts.
• Prepare and assist in generating incident reports as required.

Qualifications:

• Diploma or Degree in Business Administration or a related field.
• Minimum 2 years of experience in administrative or operational roles, preferably in the security industry.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and maintain confidentiality.
• Strong communication skills, both written and verbal.
• Knowledge of payroll, invoicing, and employee record management is an advantage.

What We Offer:

• Competitive salary and benefits package.
• A dynamic and collaborative work environment.
• Opportunities for professional development and growth.

Working hrs:

• Mon to Fri (0830AM to 0600PM)

Requirementss:

• 3 GCE 'O' level
• Proficient in MS office and able to work in fast phase environment
• Good communication skills

Scope of work:

• Create an Investigation Paper in the Authority’s computerized system.
• Upload footage to the Authority’s computerized system and provide an initial assessment.
• Generate Notice of Traffic Offence, warning letters, advisory letters, and outcome letters in the Authority’s computerized system.
• Archive digital IPs in the Authority’s computerized system.

Work location: Woodlands

Scope of works:

• Responsible for handling telephone and walk-in enquires/requests on school events and general school related questions
• Perform administrative and logistics duties for teaching staff and supervisors.
• Taking care of students at sickbay and maintain record of them.
• Data entry and record keeping.
• Any other work assigned by the Administration Manager.

Requiments:

(i) Minimum 2 yrs experience working in secondary schools.

(ii) Minimum GCE "O" or "N" level certificate or equivalent.

(iii) Familiar with Microsoft Office applications.

(iv) Be conversant in English and Mandarin.

Mondays to Fridays: 7:00AM to 4:30PM

• Service not required on Sundays, gazetted public holidays.

We are looking for a committed, diligent and dedicated staff to perform the following duties:

• Receive staff and leave reports from HR

• Assist in the creation of Singpass and Corppass accounts

• Annual verification of manpower ILTC portal

• Maintain department files

• Assist Board Coordination such as meeting, arrangement for obtaining signature from the Boards

• Work together with the various department heads for the creation of company policies

Reports To: Head of Sales, Local

Job Overview: We are seeking a detail-oriented and proactive Administrative Executive to provide high-level support to Head of Sales and ensure the efficient operation of Local Sales Department. The ideal candidate will be responsible for performing a variety of administrative and clerical tasks.

Key Responsibilities:

Administrative Support:

· Prepare presentations and reports.

· Manage and prioritize incoming communications, including phone calls, emails, and correspondence.

· Handle sensitive information with discretion and professionalism.

Data Management:

· Maintain and organize complex filing systems and databases.

Team Collaboration:

· Collaborate with other departments to facilitate cross-functional projects and initiatives.

· Provide administrative support to other team members as required.

Qualifications:

· Proven experience in an administrative or executive support role, ideally within a similar industry.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

· Exceptional organizational and multitasking abilities.

· Excellent communication skills, both written and verbal.

· Strong problem-solving and decision-making skills.

· Ability to handle high-pressure situations and prioritize tasks effectively.

Benefits:

• Basic Salary up to $3,000 with yearly increment based on performance.
• 5 Days Work Week (Monday to Friday, 10am – 6pm)

Job Description:

This is a full time role for an Administrative Assistant located in Lorong Chuan. Our client is an insurance agency and you will handle schedules, appointments, and meetings, prepare and edit documents, and manage mail, emails, and phone calls. You'll keep office supplies stocked, ensure the office runs smoothly, and coordinate activities to comply with company policies. You'll also manage vendor relationships, maintain company records, prepare reports and presentations, organize events and meetings, and arrange travel and accommodation.

Qualifications:

• Minimum Diploma in relevant field
• 1 year relevant experience in administrative or office management role
• Proficiency in MS Office

We are looking for a committed and self-driven individual to join our HR Department for the following duties:

• Assist in the recruitment process for hiring new employees, including answering applicants’ calls; performing daily checks of the recruitment email account and screening through applicants’ resumes; scheduling and conducting interviews; following-up with shortlisted candidates.
• Assist in the preparation of contract and job description for newly hired employees.
• Arrange for all newly hired employees to undergo their medical assessment, including Covid-19 swab test and chest x-ray. Liaise for transport
• Facilitate the orientation for newly hired employees and explain all rules and regulations to them.
• Liaise with relevant Head of Departments / Coordinators on the date of commencement for newly hired employees.
• Coordinate with IT department for the encoding of newly hired employees thumbprint id and access card preparation.
• Issue uniform and staff ID / access cards / locker key (if required) to all newly hired employees.
• Collect payment for staff ID / access cards and locker keys. Submit the payment to Finance Department at the end of every month.
• Prepare P-File for newly joined employees, including the labelling of file; checking and maintaining of all on-boarding forms and staff personal documents.
• Provide clerical and administrative support to the HR team.
• Compile and update employees’ records (hard and soft copies).
• Process documentation reports relating to HR activities (staffing, recruitment, training, grievances, performance evaluations, resignations and end of contract).
• Prepare testimonial, acceptance of resignation letter, last salary computation and conduct exit interview and clearance for resigned / terminated / end of contract employees.
• Assist in the coordination of HR special projects (eg: Company events).
• Any other hr-related ad-hoc duties.

Applicant should minimally hold a recognised Polytechnic Diploma and have a strong command in English.

Fresh graduates with minimal experience are welcomed to apply.

General Administrative Tasks

• Office Management: Overseeing the day-to-day operations of the office, ensuring it runs efficiently.
• Scheduling: Managing calendars, scheduling meetings, appointments, and travel arrangements.
• Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and mail.
• Documentation: Preparing, organizing, and maintaining documents, files, and records.
• Data Entry: Entering and updating information in databases and maintaining accurate records.
• Customer Service: Serving as a point of contact for centre and parents, providing assistance and information as needed.
• Project Assistance: Supporting various projects by performing research, compiling data, and preparing reports.
• Office Supplies Management: Monitoring and ordering office supplies to ensure adequate stock.
• HR Support: Assisting with HR tasks such as maintaining employee records, onboarding new staff, and coordinating training sessions.
• Marketing Support: Assisting with marketing activities, such as social media management, content creation, and campaign tracking.

Soft Skills and Attributes

• Communication: Excellent verbal and written communication skills.
• Organization: Strong organizational skills and attention to detail.
• Time Management: Ability to prioritize tasks and manage time effectively.
• Problem-Solving: Resourcefulness and ability to troubleshoot issues as they arise.
• Discretion: Maintaining confidentiality and handling sensitive information appropriately.

• Minimum education level of O/N Levels.
• 5 Days / week
• Basic knowledge in Microsoft Word and Excel
• Proficiency in IT, with the ability to navigate various software and systems effectively.
• Independent and self motivated, but willing to work as a team
• Basic knowledge of written and spoken English
• Preferably to be able to converse in Mandarin, as a number of customers speak Mandarin
• Prefer candidates who are able to start work immediately or within short notice

Roles & Responsibilities

• Preparing sales quotations, invoices, and work orders
• Inspection documents
• Data keying
• Accounts Receivable
• Answering and responding to sales phone calls
• Organising operational activities
• Tabulate monthly sales report
• Participating in meetings and take meeting minutes
• Ordering of office supplies
• Administrative duties: photocopying, scanning, printing, and filing of documents
• All other duties are required by the Company