Job Description:

• Attend to import and export shipment process and documentation preparation
• Prepares full set of shipping documentations such as packing lists, invoice and certificate of origin
• To coordinate with production/warehouse teams for shipment preparation
• Monitor shipments' departure and arrival
• Declare and apply custom permit related documents
• Coordinating Shipment and Delivery orders
• Liaising closely with various forwarders for shipment confirmation and shipment arrangements
• Liaise with customer/suppliers on shipment of orders
• Follow-up and advise customers on shipment status
• Able to resolve customer complaints in professional manner
• Understand the different tax and duties when shipping to different countries
• Be able to advise Sales/Purchasing Department on estimated shipping cost that might be incurred on a particular shipment
• Perform any other ad hoc duties as assigned

Requirements:

• Diploma or Degree holders, preferably and specialized in Logistics, Supply Chain, or equivalent
• At least 3 year(s) of working experience in the related field
• Working experience in shipping, supply chain or logistics will be an added advantage
• Work independently and able to work in a fast pace environment
• Team player and dynamic, ability to multi-task
• Good communication and organization skills
• Proficient in Microsoft Office applications

Job Description

As an Accounting and Administrative Secretary, you will be responsible for ensuring the smooth performance of daily Embassy operations and implementing efficient administrative procedures to ensure the optimal functioning of the Embassy. Your key responsibilities will include, but are not limited to, the following:

● Handle the full spectrum of Embassy administration duties, procurement of Embassy supplies and equipment

● Ensure all payments (i.e. payroll, leases, utilities, telecom, restaurant tickets, other suppliers, etc.) are approved and done on time

● Petty cash and expense management, handling staff’s claims

● Journal entries and bookkeeping in the financial system of the Embassy, and file management

● Month, Quarter and Year - End financial closing and reporting

● Monitoring cash flow, managing annual budget and variances

● Bank reconciliations

● Responsible for managing HR matters (processing monthly payroll, calculating and paying CPF contributions, holiday control, etc.)

● Liaising with MOM on new applications and renewal of Work Passes

● Liaising with IRAS for input GST claims

● Liaising with other 3rdparties, i.e. banks, insurance companies, building administration, providers, etc.

● Other ad-hoc duties

Requirements & Skill Sets

● At least 1-2 years of experience in general administration and accounting

● Prior experience in the public sector administrative role is an advantage

● Organised and meticulous, with attention to details

● Able to multi-task and comfortable dealing with numbers

● Self-driven, resourceful and able to make things happen

● Proficiency level in Spanish and English

● Able to start working immediately.

Application

● Candidates who meet the required profile will be called for an interview.

Job description as follow:

• Management of firm's registered office clients and liaising with the clients on the collection of documents and their mails
• Assisting in office administrative tasks such as arrangement of mail and couriers, directing of phone calls, arranging meetings with Microsoft calendar for a firm's director
• Handling of mails and incoming phone calls
• Assisting in the preparation of client due diligence form of the company secretary and audit department.
• Assisting in the preparation documents for company secretary and audit department
• Monitoring and replenishment of office pantries
• Obtaining quotation for office related expenses (e.g. Cleaning services etc.)
• Manage admin duties such as preparing of simple contracts & issuing of invoices, etc
• In charge of company AR and AP reporting
• Preparation of basis documents which required by management
• Arrange meeting room usage and meeting schedule for management

Requirement:

• Candidate must possess at least a Diploma/Degree
• Computer literacy and proficient in Microsoft Office
• At least 2 years of working experience in office management would be an added advantage
• Meticulous and attention to details
• Responsible, proactive, show initiative to learn and adapt to changes
• Team player with good communication skills
• Bilingual – English and Chinese (In order to communicate with Chinese speaking customers inquiries over the phone or email.)

For those who are interested shall email to [email protected]

About KidsFirst

KidsFirst is an Early Intervention School, Occupational Therapy, and Speech and Language Therapy clinic for children. Our centre works with children with special needs (Autism, Global Developmental Delay, Down Syndrome, Attention Deficit Hyperactive Disorder (ADHD), genetic disorders, and Cerebral Palsy, etc). We deliver an intensive therapy-based program and also provide 1-1 therapy services.

KidsFirst serves a mixed population of international and Singaporean clients, with KidsFirst being listed as one of the preferred Early Intervention Centres by KK Women's and Children's Hospital and National University Hospital (NUH) - Singapore.

We are located at 8 Hong Kong Street, Singapore 059651.

Our brand-new facility houses five state of the art Occupational Therapy Gyms, five Speech Therapy Rooms and two levels for the Early Intervention classrooms. Conveniently located to shopping malls and food spaces like Clarke Quay Central, Chinatown Point, Riverside Point and Hong Lim Market & Food Centre.

Our Benefits

• Competitive Remuneration
• Performance Bonus and Increments
• In-House Career Development and external training
• An international and diverse work atmosphere
• Central Location in Singapore

Roles and Responsibilities:

• Provide general front desk administrative support to the therapists and teachers to ensure smooth operations in the centre.
• Maintaining therapists and teachers calendars, assisting in scheduling and rescheduling of therapy sessions and meetings
• Professional engagement with prospective clients to increase overall sales and client retention including understanding and sharing of company collaterals and brochures. Liaising with clients via phone call and WhatsApp, scheduling patient appointments, including centre billing and resolution of any scheduling or billing conflicts, and client requests and concerns
• Maintain records and files, including centre client files, forms, paperwork and invoices on the company client management systems, Cliniko and HubSpot, etc
• Generate client and team related reports and data based on system files and records for reporting to management.
• Keep track of clinic budgets, monthly procurement, and staff claims which include data entry, sorting of data, and basic bookkeeping.
• Assist in HR talent recruitment, onboarding, application of government work passes, etc.
• Oversee facility maintenance, including cleanliness, safety, and repairs.
• Perform other ad hoc duties as assigned and requested by management.

Candidate Requirements

• Past admin experience in healthcare clinic is required.
• Experience in Cliniko or similar software will be of added advantage.
• Candidate must possess at least Diploma/Advanced/Higher/Diploma in Others or equivalent.
• Proven experience in administration role. Preschool experience valued.
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word / Excel / PowerPoint).
• Experience with invoicing and scheduling software is valued.
• Self-driven, ability to handle multiple tasks and a good team player.
• Strong attention to detail and accuracy

How to Apply

For tracking and reporting purposes, all applications must be submitted through our online career’s portal.

Responsibilities

Handles all aspects of the day-to-day operation of the catering team.

Assist to oversee the preparation of the food in the kitchen and function sites to ensure that food service is provided to the customer’s satisfaction.

Handle employee issues and training.

Responsible for selling the business to new clients and work closely with customers to understand and fulfill their wishes.

Respond to customer feedback.

Plan menus and ensure the catering operation maintains an inventory of stock both food and serving supplies.

Coordinate with chefs on daily production schedule.

Any Other Ad-Hoc duties assigned by the management.

Requirements

Able to perform spilt shift, work on weekends and public holidays.

Able to work independently and a good team player.

Have initiative and hardworking with positive attitude to learn and contribute.

Possess good communication and interpersonal skills.

Minimum 3 years experience in a similar capacity.

Only qualified candidates will be notified for interviews.

Want to be a part of an exciting team and leave a lasting impact in shaping the future of the MICE and Events industry in Singapore and beyond?

Join Singapore Association of Convention and Exhibition Organisers and Suppliers( SACEOS), the leading MICE association with over 40 years of proven dedication to serving the Meeting, Incentive, Convention & Exhibition industry in Singapore!

We are looking for a dynamic individual to join our team as Executive to support the Head of Capability Development to drive various education and training programmes in SACEOS, to help companies to reskill, upskill and cross-skilling their employees as they transform to meet today’s changing business environment.

Key Responsibilities:

· Training course management - Coordinate with trainers, managing their schedules and ensuring all requirements are met for successful training sessions.

· Prepare, communicate and disseminate training materials to learners.

· Facilitate engagements with training/education providers, including reviewing subject matters, submitting learners' details, and managing credit hours.

· Act as a point of contact for training enquiries, liaising with Human Resource to confirm courses, provide guidance on grant/funding submissions, and manage course schedules and learner details.

· Coordinate venue logistics, including booking rooms, arranging layouts, ensuring A/V equipment availability, and managing F&B requirements.

· Monitor budget allocations and expenditures.

· Undertake any other ad hoc events duties as assigned.

Requirements:

· Have a working experience of 1 to 2 years in performing task-oriented role .

· Fresh graduates from Insitutes of Higher Learning are welcome to apply.

· Strong interpersonal skills with the ability to collaborate across teams and build relationships with stakeholders.

· Strong verbal and presentation skills.

· Familiar with the applications of a variety of digital platforms and social media channels.

Interested candidates are invited to send their resumes with current and expected salary information.

Why Join SACEOS?

SACEOS offers a unique opportunity to play a key role in shaping the future of the MICE industry in Singapore and beyond. You will work alongside a passionate and dedicated team committed to driving innovation and excellence in the sector. Additionally, you will have the chance to network with industry leaders, participate in industry events, and contribute to the growth and success of Singapore's MICE ecosystem.

SACEOS is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest in joining our team; however, only shortlisted candidates will be contacted for an interview.

She will be reporting to the Office Manager and main responsibilities will include :

• Answer and direct phone calls
• Organize and schedule appointments and meetings
• Maintain contact lists
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Book travel arrangements
• Provide general support to visitors
• Provide information by answering questions and requests
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Cover the reception desk
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Provide polite and professional communication
• Conduct data entry

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Position: Administrative Assistant

Salary: 4,000 SGD/month

Number of Positions: 1

Job Description:

We are looking for a detail-oriented and proactive Administrative Assistant to join our team. This role involves supporting administrative functions, ensuring smooth office operations, and assisting superiors with various tasks.

Key Responsibilities:

• Administrative Support: Assist superiors in carrying out administrative tasks and ensure efficient execution of administrative work processes.
• Organizational Skills: Demonstrate strong organizational and coordination abilities. Manage and oversee various administrative functions, including scheduling and event organization.
• Analytical Abilities: Utilize strong analytical and problem-solving skills to address and resolve issues effectively.
• Office Software Proficiency: Be proficient in using office software and automation equipment. Work with precision and maintain a high standard of professionalism and execution.
• Service Orientation: Exhibit a strong sense of service, attention to detail, and the ability to handle work pressure effectively.

Qualifications:

• Bachelor’s degree or higher, preferably in administration or related fields.
• Familiarity with administrative work processes and office operations.
• Strong organizational and coordination skills, with experience in event organization preferred.
• Proficient in office software and automation equipment, with a meticulous and conscientious work approach.
• High level of professionalism, strong principles, and effective execution skills.
• Capable of working under pressure with a strong service orientation.

Additional Information:

• Bonuses and related benefits are available.
• The role demands attention to detail, reliability, and a high level of professionalism.

Position title : Administrative staff

Location: Tagore Lane S787502 (Shuttle bus service from Ang Mo Kio mrt station)

Working Days: 5.5 days alternate (after probation can WFH on Sat)

Working hours : 9am - 6pm ; 9am-1pm (after probation can work from home on Sat)

Salary : Up to S$2500

Job Scope

• Handle simple bookkeeping
• Update system, simple emails & phone calls
• Data entries and financial records
• Provide insurance administrative support and tasks as assigned

Requirement

• Minimum Diploma holder
• Preferably min 1-year relevant experience ; bookkeeping knowledge and good at administrative work
• Able to start work at short notice

Interested Personal kindly contact WhatsApp :+65 8833 7969(Lydia)

OR

Email to : [email protected]

Lydia Chieng Zhi Yee Reg No: R1988890

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Position title : Administrative staff

Location: Tagore Lane S787502 (Shuttle bus service from Ang Mo Kio mrt station)

Working Days: 5.5 days alternate (after probation can WFH on Sat)

Working hours : 9am - 6pm ; 9am-1pm (after probation can work from home on Sat)

Salary : Up to S$2500

Job Scope

• Handle simple bookkeeping
• Update system, simple emails & phone calls
• Data entries and financial records
• Provide insurance administrative support and tasks as assigned

Requirement

• Minimum Diploma holder
• Preferably min 1-year relevant experience ; bookkeeping knowledge and good at administrative work
• Able to start work at short notice

Interested Personal kindly contact WhatsApp :+65 8833 7969(Lydia)

OR

Email to : [email protected]

Lydia Chieng Zhi Yee Reg No: R1988890

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Programme Executive (Admin / Desk bound work)

Working days: Mon - Fri

Working Hours: 930am - 6pm (On standby to acknowledge messages after working hours when necessary)

Working location: Ubi Ave

Salary: $2,500 to $3,000

Job Responsibilities:

• To assist Programme Manager on programmes
• To manage App; Monthly creations and regular updating of events and programmes feedback on any relevant technicalities for future enhancements.
• To prepare reports and invoices for related events.
• To provide monthly reports on breakdown of requirements to respective Programme Manager.
• To gather Feedbacks from Facilitators, Instructors and Participants to understand each sites needs/requirements.

Job Requirements

• Minimum Diploma Holder
• Preferably at least 1 year of working experience.
• Well versed with Microsoft Office
• Require to attend to work phone during the weekend as well, when necessary.

Interested Personal kindly contact WhatsApp :+65 8833 7969(Lydia)

OR

Email to : [email protected]

Lydia Chieng Zhi Yee Reg No: R1988890

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• 2 year contract (renewable & convertible)
• Up to $3500
• Monday to Friday (office hours)
• Boon Lay

Job Responsibilities

• Part of Operations Support team to provide back office Sales & Distribution support to business users.
• Sales order (SO) processing: Update and maintain sales order data for all sales order types in SAP and other databases.
• Delivery Order (DO) processing: Update and maintain delivery/ service acceptance status and documentation in SAP and other databases.
• Track and monitor the end-to-end fulfilment of all sales activities till payment receipt.
• Prepare routine reports and presentation materials relating to Sales & Distribution.
• Other general administration work as tasked upon.

Requirements

• Diploma or above in any field.
• Able to work and communicate well with internal stakeholders of all levels.
• 2 years or more of relevant SAP experience is preferred but not mandatory.

If you are interested, please submit your application here.

You may also reach me at 8127 8347 for further information.

Thank you for your application and we regret that only shortlisted candidates will be notified.

P-Serv Pte Ltd

EA License No: 90C3494

Uma Maheswari | Registration No. R2092012

“By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.p-serv.com.sg/priv.... You acknowledge that you have read, understood, and agree with the Privacy Policy.”

Administrative Officer

Location: Tagore Lane / Lentor

Working Days: 5.5 days alternate

Working hours : 9am - 6pm ; 9am-1pm (after probation can work from home on Sat)

Salary : Up to S$2500

Job Scope

• Handle simple bookkeeping
• Update system, simple emails & phone calls
• Data entries and financial records
• Provide insurance administrative support and tasks as assigned

Requirement

• Minimum Diploma holder
• Preferably min 1-year relevant experience ; bookkeeping knowledge and good at administrative work
• Able to start work at short notice

Interested personnel kindly contact WhatsApp: https://wa.me/6592994753 (Marcus)

Tan Meng Liang Reg No: R23115923

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Margaret Law Corporation (www.margaretlaw.com.sg) is a boutique Singapore law practice specialising in intellectual property, corporate and commercial law.

We have a vacancy for a motivated team player to join us as an Administrative Assistant. The selected candidate will be part of a highly effective team managing the intellectual property portfolios of prominent local and international clients.

Requirements

1. At least one year of working experience in an office.

2. GCE "O" levels.

3. Familiarity with Microsoft Office, especially word and excel.

4. Good interpersonal, communication and writing skills.

5. Organised and attentive to details.

6. Good team player.

Key Responsibilities

• Provide general administrative support.
• Managing database records and monitoring deadlines.
• File and invoice management.

As we believe in skill upgrading and continuing education of our team members, opportunities of sponsored studies may be available.

Flexible or part-time work arrangements may be offered to suitable candidates.

Only shortlisted candidates will be notified.

Company description:
Julian Grey's client is an investment firm with global exposure, known for its dynamic approach to financial growth and strategic investments.


Key Responsibilities:

• Provide comprehensive administrative support to the management team.
• Assist with scheduling meetings, managing calendars, and handling correspondence.
• Coordinate and prepare documents, presentations, and reports as required.
• Communicate effectively with internal and external stakeholders, including clients and vendors.
• Assist in organizing company events, meetings, and other activities.

Requirements:

• Proficiency in both English and Chinese (Mandarin) is essential for communication with Chinese-speaking stakeholders.
• No prior experience is necessary; opportunities for training and mentorship will be provided.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a plus

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Please WA Bryan Tay @ 97559161
Shortlisted candidates will be notified

Bryan Tay
Reg No. R23112463
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Company description:
Julian Grey's client is an investment firm with global exposure, known for its dynamic approach to financial growth and strategic investments.


Key Responsibilities:

• Provide comprehensive administrative support to the management team.
• Assist with scheduling meetings, managing calendars, and handling correspondence.
• Coordinate and prepare documents, presentations, and reports as required.
• Communicate effectively with internal and external stakeholders, including clients and vendors.
• Assist in organizing company events, meetings, and other activities.

Requirements:

• Proficiency in both English and Chinese (Mandarin) is essential for communication with Chinese-speaking stakeholders.
• No prior experience is necessary; opportunities for training and mentorship will be provided.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a plus

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Please WA Jian Wei @ 87389860
Shortlisted candidates will be notified

Quek Jian Wei
Reg No. R22110928
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Job Description:

• Assist with event planning and logistics.
• Schedule and coordinate meetings, ensuring all details are covered.
• Handle catering for office events and meetings.
• Manage office locker keys and inventory.
• Help create a positive office atmosphere by supporting various initiatives.
• Organize and distribute employee gifts.
• Take and summarize meeting notes.
• Create PowerPoint presentations for business needs.
• Draft and send professional emails and communications.
• Perform additional administrative tasks as needed.

Requirement:

• Diploma in Business Administration, Management, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proven skills in organizing events, including logistics and catering.
• 1-3 years of administrative or clerical experience.
• Proven skills in organizing events, including logistics and catering.

Additional information:

• Office hours from Monday – Friday
• Changi Business Park
• 1 Year Contract
• Up to $3000

To help us process your application, please visit www.gmprecruit.com/current-jobs to upload your resume on our website with GMP Job Code: 24800

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972

Overview

Each year, we as Oldendorff, carry about 380 million tons of bulk and unitized cargo around the world. We perform 15,000 port calls in 118 countries. On average, we operate 700 chartered and owned ships at any one time. Being with us, means working in a continuously changing internationally environment, where reliability is appreciated as is team spirit. Combined with a healthy driver to keep seeking for areas to develop you and your company to reach higher goals – we welcome you to set sail with us.

To strengthen our local team in Singapore we are looking for a Receptionist & Admin Assistant

Essential Functions:

• Acting as first point of contact for the office, greeting and welcoming visitors creating a positive first impression
• Serving beverage and managing meeting room bookings
• Responsible for daily distribution of mails/reports/lists to the respective departments
• Courier services arrangement for local and overseas documents/parcels
• Prepare meeting rooms for video conferencing and perform general upkeep of the rooms after use
• Making lunch/dinner reservations as required
• Responsible for order of office stationery, name cards, pantry supplies and maintenance of pantry/office equipment
• Corporate mobile assistance and reporting
• Charter party documentation
• Fire warden / First aid assistance
• Other ad hoc duties as and when assigned by the Admin Manager

Skill Requirements:

• Good interpersonal and verbal & written communication skills
• Ability to work independently with minimal supervision, as well as being a strong team player
• Having a sense of urgency and the skill to prioritize/multitask
• Feeling comfortable in an international environment
• Possessing a cheerful countenance, positive working attitude and a proactive approach

Required / Preferred Education and Experience:

• GCE ‘N’ or ‘O’ Level and above
• At least 1 or 2 years of receptionist/ customer care experience

Data assistant to work closely with our officers to support administrative duties and another other ad-hoc task assigned.

• Assist in administrative duties & data entry.
• Data-Digitalisation
• Any Ad-hoc duties assigned

Requirement:

• Proficient In Excel
• Attention to detail and ability to work independently
• 4 months contract
• 5 days work week
• Location: Central
• Salary up to $2,5k

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO. <https://go.persolkelly.com/job/apply/8220>

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use

https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R1982883 (Koh Wei Ling, Gao Weiling)

Responsibilities

• Support the Financial Services operational team
• Collate all operational documentation for the business unit.
• Ensure operational documentation are updated
• Provide regular reports to the team

Requirements

• At least GCE O level
• Proficient in MS Office
• Meticulous and organized
• Able to multi-task and work independently without much supervision
• Good interpersonal and communication skills
• Proactive with positive attitude

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives of $3000 per successful placement (subject to terms and conditions)

Job Purpose
End users’ support for Life Claim Department to ensure that the migration project system enhancements and systems’ defect are promptly attended by IT and needful system testing are perform.

Responsibilities

• Execute test cases and document the results using tools like Excel and HPQC and ensure that all testing meet company standards and deliver on time
• Work closely with developers, business analysts, and business users to verify and execute test cases
• Identify, analyze, and report defects using defect tracking tools HPQC and manage the entire defect resolution process
• Conduct verification of data and user interface, identify discrepancies and ensure data consistency for the purpose of data reconciliation
• Carry out data cleaning activities prior to and following migration
• Participate in Post Migration support on any system production issues
• Perform ad-hoc duties assigned by Team Lead

Requirements

• Previous experience in performing UAT preferred.
• End-user support or insurance experience will be good
• Possesses good communication skills, both written and verbal
• Possesses good interpersonal skills and is customer focused
• Good knowledge of PC tools (i.e. MS Office)

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Position Overview:

We are seeking a proactive and organized Administrative Staff member to join our dynamic and growing international team.

This part-time role offers the potential to transition to a full-time position in 2025.

The ideal candidate will be an independent problem solver, a natural organizer who has excellent communication skills and who enjoys ensuring smooth office operations and keeping things well-organized.

If you are a team player with a can-do attitude, proactive and organized individual looking to contribute to a thriving team, we would love to hear from you.

Key Responsibilities:

Office Management:

• Oversee daily office operations, including managing office supplies, equipment and facilities including workspace planning, phone systems, security systems, and office cleaning.
• Handle incoming and outgoing mail and courier services efficiently.
• Liase with vendors and service providers
• Handling internal communications

Administrative Support:

• Maintain and organize company records on Sharepoint, ensuring all documents are well-organized and accessible
• Ensure the confidentiality of all company documents.
• Assist in organizing company events and activities to promote team cohesion.
• Maintain and update the company contact list.
• Organize and sort files in SharePoint, ensuring easy access and retrieval.

IT Support:

• Assist in setting up laptops and workstations for new hires.
• Manage IT onboarding and offboarding processes for new hires and leavers.
• Coordinate with external IT vendors to resolve technical issues.
• Set up telephone lines and business SIM cards for new joiners.

Prerequisite:

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to take initiative and work independently
• Proficiency in using office software and tools (e.g., Microsoft Office, SharePoint).
• Basic understanding of IT systems and hardware setup is a must
• Previous administrative or office management experience is preferred but not required.

Opportunities:

• This is a Part-time position with the potential to convert to a full-time role in 2025.
• Be part of a dynamic, international team with significant growth opportunities.

Overall responsibility is to manage the Singapore Regional office, handle the general administrative responsibilities for the Regional Vice Presidents and VPs, and provide general support for the international team members in office and COE members that support the Europe region.

(50%) Provide Primary Support for Vice Presidents of International (Singapore)

· Maintain, organize and prioritize calendars and task lists for Vice President

· Manage external communications with master franchisee’s and their support team

· Make travel arrangements and manage logistics, including applying for visas when required

· Prepare expense reports

· Compile reports and information for weekly staff meetings and tracking minutes from each meeting.

· Coordinate, confirm and track budgets for team events and meetings

· Compose correspondence, copying, filing, ordering office supplies

· Serve as point of contact from World Resource Center (WRC) and Singapore Regional Office for items including invoicing and immigration/visa questions

· Miscellaneous assignments as requested.

(40%) Office management and support

· Organize, coordinate, and communicate department meetings, both onsite and offsite, including accommodations and meeting rooms, meal services, materials preparation and coordinating required follow up for action items

· Manage and prepare necessary amenities for team members and when hosting events or Master Franchisee meetings.

· Review and process all related regional office bills and obtain proper authorization/facilitating payment

· Prepare and track departmental expenses researching expenditures and key invoices into database (i.e. subscriptions, phone charges, travel charges in an attempt to facilitate reducing costs)

· Review, track and monitor billings with predetermined cost control agreements. Compare expenditures to budget.

· Manage relationship of corporate vendors including, building maintenance, cellphones, internet/landline, events/lodging venues, etc.

· Manage office related projects and maintain all communication and documentation for our office rental agreement

· Manage procurement and maintain office Supplies and general maintenance scheduling as needed

· Schedule and organize reception of all incoming and outgoing deliveries.

(10%) General support

· Plan, manage, and coordinate team building events and recognition/celebration programs (holiday events, anniversaries, birthdays, etc.) to foster positive culture and engagement.

· Assist the setup and onboarding process of new employees in the Singapore office including computer set up, corporate credit card, help setting up local appointments to ensure smooth onboarding process