Margaret Law Corporation (www.margaretlaw.com.sg) is a boutique Singapore law practice specialising in intellectual property, corporate and commercial law.

We have a vacancy for a motivated team player to join us as an Administrative Assistant. The selected candidate will be part of a highly effective team managing the intellectual property portfolios of prominent local and international clients.

Requirements

1. At least one year of working experience in an office.

2. GCE "O" levels.

3. Familiarity with Microsoft Office, especially word and excel.

4. Good interpersonal, communication and writing skills.

5. Organised and attentive to details.

6. Good team player.

Key Responsibilities

• Provide general administrative support.
• Managing database records and monitoring deadlines.
• File and invoice management.

As we believe in skill upgrading and continuing education of our team members, opportunities of sponsored studies may be available.

Flexible or part-time work arrangements may be offered to suitable candidates.

Only shortlisted candidates will be notified.

-Answering customer questions, providing information, taking and processing orders and addressing complaints

-Compiling, maintaining and updating company records

-Managing office inventory and working with vendors to ensure the regular supply of office materials

-Training, onboarding and supervising junior clerks.s transactionss and managing the correspondence between the office and external bodies

-Compiling and maintaining records of office business transactions

-Training, onboarding and supervising junior clerks.

-Perform general office duties, including filing, data entry, and managing correspondence.

-Assist in the preparation of financial documents such as invoices, purchase orders, and expense reports.

-Maintain and update records of financial transactions, ensuring accuracy and compliance with company policies.

-Support the accounting department with tasks such as processing payments, reconciling accounts, and managing petty cash.

-Prepare reports, presentations, and other documents as needed.

-Handle other administrative and accounting-related tasks as assigned.

-Handle other administrative and accounting-related tasks as assigned.

The Services required are set out as follows:

General Services

• Responsible for handling telephone and walk-in enquires/requests on school events and general school- related questions.

• Perform administrative duties for teaching staff and

supervisors

• Responsible for printing, filing, distributing and documenting

notes, circulars and correspondence

• Taking care of students at sickbay

• Any other work assigned by the Administration Manager

Qualification, Skill & Experience:

(i) Candidate’s experience working in primary schools

(ii) Relevant work experience in general administration and taking care

of primary school students

(iii) Familiar with Microsoft Office applications

(iv) Be conversant in English and Mandarin

(v) Provided good customer service to stakeholders

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description: Administrative and Clinical Support Assistant

Overview:The Administrative and Clinical Support Assistant plays a dual role, combining administrative duties with clinical support tasks to ensure the smooth operation of a healthcare facility. This position involves assisting with office management, patient care, and coordination between the administrative and clinical teams.

Key Responsibilities:

Administrative Duties:

1. Front Desk Management:Greet patients and visitors, ensuring a welcoming and professional environment.
   Schedule and confirm patient appointments.
   Answer phone calls, respond to inquiries, and manage correspondence.
   Check patients in and out, verifying patient information and updating records.
   
2. Patient Records:Maintain accurate and up-to-date patient records, both electronic and paper-based.
   Ensure proper documentation of patient information, treatment plans, and follow-up notes.
   Handle the filing, retrieval, and archiving of patient records.
   
3. Billing:Process patient billing, manage invoices, and handle payments.
   Assist patients with billing inquiries.
   
4. Office Management:Order and manage office supplies and ensure the office is well-stocked and organized.
   Coordinate office maintenance and repairs as needed.
   Assist with the preparation of reports, presentations, and other administrative tasks.
   

Clinical Support Duties:

1. Patient Care:Assist with preparing patients for examinations and procedures.
   Provide basic patient education and instructions as directed by healthcare providers.
   
2. Clinical Documentation:Assist in documenting patient encounters, including updating medical charts and electronic health records (EHR).
   Prepare examination rooms by setting up equipment and supplies.
   Ensure that clinical areas are clean, organized, and properly stocked.
   
3. Infection Control & Safety:Follow proper infection control protocols to maintain a clean and safe environment.
   Ensure that clinical areas meet health and safety regulations.
   

Requirements: Administrative and Clinical Support Assistant

1. Experience:Previous experience in a healthcare setting, particularly in administrative or clinical roles, is preferred.
   Experience with electronic health records (EHR) systems and medical billing software is an advantage.
   
2. Skills:Strong organizational and multitasking abilities.
   Proficiency in office software (e.g., Microsoft Office Suite) and medical software (e.g., EHR systems).
   Excellent communication and interpersonal skills to interact with patients, staff, and healthcare providers.
   Knowledge of medical terminology and basic clinical procedures.
   Attention to detail and accuracy in handling patient records and administrative tasks.
   
3. Physical Requirements:Ability to sit, stand, and move around the office for extended periods.
   Manual dexterity for handling office and medical equipment.
   Ability to lift and carry office supplies or clinical materials as needed.
   
4. Personal Attributes:Professional and courteous demeanor.
   Ability to handle sensitive patient information with confidentiality and discretion.
   Strong problem-solving skills and the ability to work well under pressure.
   A team player with a collaborative and adaptable attitude.
   

This role is essential for ensuring both the administrative efficiency and clinical support needed for delivering high-quality patient care in a healthcare setting.

Job Description

• Industry/ Organization Type: Manufacturing/Oil & Gas
• Position Title: Accounting & Administrative Assistant (Part time)
• Working Location: Tuas
• Working Hours: 5 days (Monday–Friday, 8:00 AM–12:00 PM)
• Salary: Basic + OT + AWS
• Duration: Permanent Role

Key Responsibilities

• Record accounts payable invoices.
• Process payments for accounts payable.
• Assist with administrative tasks including updating medical and training records.
• Provide general office support, such as managing couriers and office supplies.
• Handle other ad-hoc duties as assigned.
• Undertake additional tasks as required.

APPLY NOW!!!

• Minimum diploma with experience in accounting
• Good knowledge of Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68468 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Administrative Support:

• Manage and prioritize schedules, appointments, and meetings.
• Prepare and organize documents, reports, and presentations.
• Handle correspondence, including emails, phone calls, and mail.

Office Management:

• Maintain office supplies inventory and place orders as needed.
• Organize and manage files, records, and databases.
• Oversee general office upkeep

HR Assistance:

• Upkeep employee data
• Any other adhoc support as assign

Project Assistance:

• Support various projects and initiatives as assigned by management

Job Requirement：

• Minimum O-level and above

About Us:
Wondrous Mind Education center is a growing education center committed to delivering exceptional academic help to our students. We are currently seeking a detail-oriented and proactive individual to join our team as an Administrative and Marketing Coordinator.

Key Responsibilities:

Administrative Tasks:

• Manage student enrollments, attendance records, and basic bookkeeping.
  Handle monthly fee collection via our e-portal, ensuring accuracy and timeliness.

Customer Service:

• Attend to WhatsApp and walk-in inquiries with professionalism and efficiency.
  Provide guidance and facilitate arrangements for students' makeup lessons, ensuring a seamless experience for all.

Student Coordination:

• Collaborate with students and teachers to manage schedules effectively.
  Offer support for lesson arrangements, ensuring that classes run smoothly.
  

Logistics Support:

• Maintain the cleanliness of the premises and ensure a well-organized environment.
  Manage center supplies and liaise with external vendors for restocking as needed.
  

Team Support:

• Provide administrative assistance to the Teaching Team, including preparing teaching materials by stapling, hole punching, and organizing worksheets.
  

Ad-Hoc Duties:

• Undertake various tasks as assigned by management, contributing to the overall success and efficiency of the center.
  

Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Prior experience in administrative roles is preferred.
• Basic knowledge of social media marketing is a plus.

What We Offer:

• A supportive and collaborative work environment.
• Opportunities for professional development and growth.
• Competitive salary and benefits package.
• The chance to make a meaningful impact in a growing organization.

How to Apply:

Interested candidates should send their resume and a brief cover letter outlining their qualifications and experience to [email protected]

Please include "Administrative Executive Application" in the subject line.

5 days work week

• Saturday 9.00 a.m. to 6.00 p.m.
• Weekday 12pm to 9.00 pm (4 days)

• Address: Bukit Timah Plaza
• No experience may apply
• Training will be provided

Please state your preferred working days and send your CV to [email protected]

About VSMC

VisionPower Semiconductor Manufacturing Company Pte Ltd (VSMC) is a new joint-venture 300mm semiconductor wafer manufacturing facility to be built in Singapore. We are looking for committed, resilient and passionate talents to launch a promising future that power the next generation devices and systems. If you share the same passion to pursue excellence, join us to make an impact and be part of something special!

Role Summary

The main role is to provide administrative support to Facilities team。

Key Responsibilities

• Management and schedule of department head daily meetings.
• Provide administrative support to Facilities team members.
• Support system engineers in purchase requisition (PR) raising and job completion submission in system.
• Assist to track PR and support Section Head in updating budget tracking.
• Support the transfer of Facilities document into Company system.
• Responsible for handling department stationary needs.
• Support on a temporary basis to cover other department AA / GM Secretary duty when a need arises.
• Provide necessary support to team in continuous improvement program, such as documentation for FMEA, QIT projects, ISO14001, BS8800, and QS9000 activities.
• Any other specific tasks assign from time to time by section and /or department head.

Education Qualification & Essential Experiences

• A Level / Diploma or equivalent.
• 1 -2 years in similar capacity and working experience in administrative function.

Key Skills and Attributes

• Good interpersonal and communication skills to work effectively across functions and geographical teams with diverse background
• Strong analytical and problem-solving skills to achieve positive results and outcome
• Goal driven and an excellent team player that can work under pressure in a dynamic and fast-paced environment
• Has a growth mindset, prioritizing adaptability, resilience, innovation, and ongoing learning to support business needs

VSMC promotes diversity and inclusivity in our workforce; and hiring will be conducted in phases.

We are looking for a committed, diligent and dedicated staff to perform the following duties:

• Receive staff and leave reports from HR

• Assist in the creation of Singpass and Corppass accounts

• Annual verification of manpower ILTC portal

• Maintain department files

• Assist Board Coordination such as meeting, arrangement for obtaining signature from the Boards

• Work together with the various department heads for the creation of company policies

1. The Administration Executive hired shall be able to operate the computerised facilities management system and ensure that the following existing data is up to date.

2. The Administration Executive shall be responsible for the following:

a. Existing data, such as Facilities Table, etc.,

b. Compile as-built drawings, warranties and the like, to ensure that the School Asset records are comprehensive and up to-date, and

c. Update Risk Management Plan annually and as and when required

3. The Administrative Executive shall be able to achieve the following:

a. Review and verify the completeness of existing data, such as Facilities Table, etc.,

b. Compile as-built drawings and identify all buildings in each School that had not been digitized into CAD/ BIM to the attention of the customer

c. Compile warranties and to alert the FM staff and the customer of any warranties

Requirements

The Administrative Executive shall have at least 3 years of administrative experience and a Nitec certificate in a relevant field.

• Support daily administration/operation works
• Recording of residents’ complaints/feedback and to inform respective personnel
• Recording of residents’ facilities booking
• Other adhoc tasks as and when required by the management

Join Biomedia Holdings and Shape the Future of Science and Technology!

At Biomedia Holdings, we are a leading group of companies based in Singapore, specializing in microbiology and molecular diagnostics (infectious diseases), cancer diagnostics and therapeutics, radiation safety and research, and surgical devices (primarily in women’s health and orthopedics). We serve customers primarily in the Healthcare, Research, and Food & Pharmaceuticals industries. Our expertise lies in the marketing and distribution of point-of-care solutions, high-tech equipment, and consumables essential for laboratories and hospitals.

With a strong presence across the ASEAN region, Biomedia Holdings is poised for significant growth and expansion. We are continually venturing into cutting-edge technologies to enhance the capabilities of our industry and provide treatment possibilities that improve the lives of communities.

We are seeking strategic, resilient, and adaptable individuals who thrive in a dynamic and fast-paced work environment, both locally and regionally, to join our team and contribute to our ambitious expansion plans.

Be part of our journey to empower the sciences and positively impact lives in our community. Apply now and help us elevate Biomedia Holdings to new heights.

As an Admin Executive, you will play a crucial role in providing administrative support and ensuring the efficient operation of our office. You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion. Your ability to work well under pressure, adapt to change, and maintain a high level of professionalism is essential in this role.

Responsibilities:

• To ensure smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, and facilities management including vendor management.
• To lead in communication of office general announcements and ensuring that the collaboration and participation is effectively managed across the company.
• To manage and maintain databases, records, and confidential files, ensuring data integrity and security.
• To proactively identify, develop, and implement efficient administrative policies and procedures to streamline processes and ensure efficiency.
• To undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• To provide comprehensive administrative support to executives and team members, including but not limited to scheduling meetings, managing calendars, handling correspondence and travel arrangements.
• To prepare and distribute internal communications, memos, and reports as required.
• Other ad-hoc duties assigned by management.

Pre-requisites:

• Diploma in Business or related field
• Minimum 3 years of relevant experience as an administrative executive
• Must have good hygiene practices in office housekeeping and fastidious with both cleanliness and orderliness.
• Able to interact easily with people and have a pleasant and open personality.
• A structured and organized individual with multitasking abilities and a keen eye for detail.
• An independent and resourceful problem solver.
• Ability to work effectively under pressure and adapt to change quickly (anticipation management mindset)
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Overview:

The selected Administrative Officer is responsible for ensuring the efficient operation of the office by managing administrative tasks, supporting staff, and overseeing office procedures. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

Responsibilities:

• Coordinate and arrange logistics, such as catering, transport, venue bookings etc.
• Collation and submission of financial documents to process payments.
• Review & Process applications accurately.
• Assists to manage and organize schedules, appointments and meetings.
• Provide operational support such as facilitate workshops (in-person / virtual) and support examinations and courses during office and non-office hours* by performing ushering/ invigilation.
• Handle general enquiries and perform other adhoc duties.

Requirements:

• Proficiency in MS Office applications and virtual meeting platforms.
• Possess 1 year of working experience.
• Strong written and verbal communication abilities.
• Meticulous
• Organizational and time management skills.
• Problem solver with the ability to handle multiple tasks effectively.

Specifications:

• Location: Instituition located in the West
• Working hours: 42 hours weekly, office hours.
• Immediate vacancies

* Expected to clock around 20 weekends per year, occassionally after office hours to be expected. Will be compensated by off-in-lieu.

Job Descriptions

• Handling and resolving customer complaints and following up with customers to ensure high level satisfaction
• Provide support and maintenance of company's social media accounts
• Provide strategic insights and recommendations for online/digital marketing
• Ensure smooth communications between all channels of business
• Preparation of regularly scheduled reports (daily / bi-weekly / monthly)
• Inventory management of stocks
• Support sales team in the ordering and distribution of materials.
• Maintain and upkeep all office administrative records
• Event preparation and execution
• Any other ad hoc duties

Job Requirements

• Degree/Diploma in Marketing, Communications, Graphic Design or related field.
• Minimum of 1- 2 years of relevant experience working in relevant field
• Proficiency in Adobe creative software (e.g. Photoshop, In-design, Illustrator, Premiere, etc.) is required
• Proficient in MS Office Applications
• Require Languages: English, Chinese and Japanese JLPT 2 (for liaise with Japanese and Chinese speaking partners)
• Collaborative, proactive and solutions orientated
• Excellent communication and interpersonal skills
• Team player with a positive attitude and pleasant deposition
• Independent and self motivated
• Flexible and adaptable to new challenges
• Resourceful, able to work under pressure and committed to work
• Keen interest in social media content development
• Able to commence work within a short notice

Working hours

• 5 days work week (8.30AM - 6.30PM)

Job Description

• Industry/ Organization Type: Logistics/ Production
• Position Title: Technical Administrator/ Administrative Support Coordinator
• Working Location: Jurong Island (Company Transportation Provided)
• Working Hours: Monday to Friday, 8 am – 5.45 pm
• Salary Package: Basic Salary + Allowances + OT + Incentive + AWS + Bonus
• Duration: Permanent Role

Key Responsibilities

• System Administration
• Prepares purchase orders by verifying specifications and price
• Enquire quotations from Vendors
• Upkeep and arrange certification for equipment/machinery
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from the requisitioning department
• Stock controlling

APPLY NOW!!!

• At least GCE “O” level with a minimum 1 year of experience
• PC literate with proficiency in Microsoft Office
• Candidates with knowledge of technical/ spare parts will have an advantage

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67931 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Company description:
Julian Grey's client is an investment firm with global exposure, known for its dynamic approach to financial growth and strategic investments.


Key Responsibilities:

• Provide comprehensive administrative support to the management team.
• Assist with scheduling meetings, managing calendars, and handling correspondence.
• Coordinate and prepare documents, presentations, and reports as required.
• Communicate effectively with internal and external stakeholders, including clients and vendors.
• Assist in organizing company events, meetings, and other activities.

Requirements:

• Proficiency in both English and Chinese (Mandarin) is essential for communication with Chinese-speaking stakeholders.
• No prior experience is necessary; opportunities for training and mentorship will be provided.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a plus

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Please WA Bryan Tay @ 97559161
Shortlisted candidates will be notified

Bryan Tay
Reg No. R23112463
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Company description:
Julian Grey's client is an investment firm with global exposure, known for its dynamic approach to financial growth and strategic investments.


Key Responsibilities:

• Provide comprehensive administrative support to the management team.
• Assist with scheduling meetings, managing calendars, and handling correspondence.
• Coordinate and prepare documents, presentations, and reports as required.
• Communicate effectively with internal and external stakeholders, including clients and vendors.
• Assist in organizing company events, meetings, and other activities.

Requirements:

• Proficiency in both English and Chinese (Mandarin) is essential for communication with Chinese-speaking stakeholders.
• No prior experience is necessary; opportunities for training and mentorship will be provided.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a plus

Follow us for more updates, interview tips!
https://www.instagram.com/juliangreygroup/
https://www.linkedin.com/company/juliangreygroup/
https://www.facebook.com/juliangreygroup/
Our telegram channel for job opportunities - https://t.me/jobopportunitiessg

Please WA Jian Wei @ 87389860
Shortlisted candidates will be notified

Quek Jian Wei
Reg No. R22110928
Julian Grey Corporate Advisory Pte. Ltd.
EA License No: 19C9568

Job Description:

• Assist with event planning and logistics.
• Schedule and coordinate meetings, ensuring all details are covered.
• Handle catering for office events and meetings.
• Manage office locker keys and inventory.
• Help create a positive office atmosphere by supporting various initiatives.
• Organize and distribute employee gifts.
• Take and summarize meeting notes.
• Create PowerPoint presentations for business needs.
• Draft and send professional emails and communications.
• Perform additional administrative tasks as needed.

Requirement:

• Diploma in Business Administration, Management, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proven skills in organizing events, including logistics and catering.
• 1-3 years of administrative or clerical experience.
• Proven skills in organizing events, including logistics and catering.

Additional information:

• Office hours from Monday – Friday
• Changi Business Park
• 1 Year Contract
• Up to $3000

To help us process your application, please visit www.gmprecruit.com/current-jobs to upload your resume on our website with GMP Job Code: 24800

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972

About the Company

Our client is a well established MNC in the APAC region and are known to be major producers of printers, photocopiers and optical devices.

Responsibilities

• Operate high-speed production printers and enveloping equipment to meet production/work schedules and standards.
• Print, collate, sort and pack documents to sustain operational effectiveness.
• Replenish and order consumables such as paper, toner, and drum.
• Check print quality and perform regular maintenance work on printers and multifunction devices.
• Attend to machine problems i.e. clear paper jams, troubleshoot machines that are unable to print, copy or scan, and escalate unresolved cases to Service Engineers
• Collect, sort and despatch/distribute mail efficiently to ensure emails are received/sent on time and without loss.
• Able to carry up to 15kg documents at certain sites

Qualifications

• GCE 'N'/'O' level / Nitec / Higher Nitec
• Computer-literate
• Previous experience in the printing industry will be an added advantage.
• Pleasant, polite, and customer-service-oriented
• Diligent and responsible team player
• Meticulous, with a keen eye for details
• Travel to multiple locations to cover sites dependent on the deployment schedule.

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at [email protected] for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Talent Solutions

Morgan McKinley Pte Ltd EA Licence No: 11C5502

EAP Registration No: R2196712

EAP Name: Chew Kai-Xinn

This will be a 8 Months Contract role based in Singapore for a start.

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 2 years of EA experience supporting 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible

• Handles incoming and outgoing correspondence effectively

• Drafts and prepares written correspondence effectively

• Follows through on all outstanding matters ensuring that open issues are effectively resolved

• Ensures that all invoices, etc have the necessary approvals before following through on payments

• Assist and administer HR Matters and documents

• Performs duties in a highly confidential and ethical manner

• Any other duties as may be assigned.

• Ensure smooth and effective running of office administration
• Manage reception duties such as handling all incoming calls and couriers, maintaining visitor logs etc.
• Assist CFO in travel arrangements and claims
• Handle contracts for Singapore and Malaysia contracts documentation and filing in Ledvance system such as office lease contract, corporate insurance contract and office equipment contract (Printer, fire extinguisher, network fibre, etc.)
• Liaise with vendors for matters related to office equipment (network, mobile phone, local telephone, water supply, office supplies etc.)
• Liaise with landlord in Singapore for building management related matters
• Support local IT administration and coordination
• Validate claims for Malaysia via Singapore employees via sharepoint
• Support products local approbation submission to Singapore National Environmental Agency
• Maintain leave records integrity for employees in Singapore, Malaysia and Vietnam via Sharepoint
• Procure IT equipment, office and pantry items per procurement management process
• Check and verify office related and courier expenses
• Performs ad hoc general admin duties as assigned by CFO

• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.