Our Client is a Social Service Agency that provides comprehensive and professional eldercare services to the aged.

Work Location: 2 days Tampines in and 2 days in Hougang

Work Hours: Mon-Fri, 8:30AM – 5:30PM

*This role can be converted into a permanent position

JOB SCOPE

· Assist in obtaining the complete Means Test application form from Next-of-Kin (NOK) and submission via MediNet.

· Complete and submit Medical Social Worker (MSW) Monthly report, Subsidy Change report and ILTC Quarterly report.

· Data entry of client’s profile into data management system.

· Minutes taking for Medifund, MSW meetings and other formal meetings.

· Ensure proper filing of meeting minutes and appendix documents.

· Answer emails and phone enquiries for Centre Based Services application.

· Assist clients in application of assistive devices through Senior’ Mobility and Enabling Fund (SMF).

· Assist in MOH audit exercises.

· Assist MSW team in case filing works and annual case files archiving exercise.

· Contact NOKs for clients related matters.

· Assist in fundraising events and publicity needs.

· Assist in any coordinating tasks & programs among MSW team.

· Assist MSW HOD & Team Lead in any ad hoc administrative and coordination tasks.

REQUIREMENTS

· Passionate to work with seniors and their family.

· Excellent communication and interpersonal skills.

· Process with good writing skills.

· A good team player working with various stakeholders.

· A fast and organized worker while able to multi-task.

· Ability to speak local languages will be an advantage.

· Proficient in MS Office essential.

If you are keen to know more about this role, please email Mary at [email protected] and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

Mary Marquez (EA Regn No: R1326974)

RMA Consultants Pte Ltd (EA Licence No: 93C4403)

Details:

• General secretarial and clerical functions

• Must be proficient in Microsoft Office

• Maintenance of files and records

Requirements:

• Applicants without experience are welcome

• Conscientious and a team player

• Willing to work in a fast-paced environment

• The ability to work effectively independently

We are offering attractive salaries, good teams and good environment to work in.

Kindly write in your full resume and expected remuneration to HR at [email protected]

Only candidates who have been shortlisted for interviews will be contacted via email.

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 day

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

Position Overview:

We are currently seeking a highly organized and detail-oriented Administrative Executive to join our team. The successful candidate will play a crucial role in supporting daily office operations and ensuring the smooth functioning of administrative processes.

Responsibilities:

· Manage and coordinate office activities, including handling correspondence, phone calls, and scheduling appointments.

· Provide administrative support to various departments, assisting with document preparation, data entry, and record keeping.

· Maintain office supplies, track inventory levels, and reorder as necessary.

· Coordinate and schedule meetings, conferences, and travel arrangements for team members.

· Assist in the onboarding process for new employees.

· Handle basic HR-related tasks, such as maintaining employee records and assisting in recruitment processes.

· Act as a liaison between departments, fostering effective communication and collaboration.

Qualifications:

· Proven experience as an Administrative Executive or in a similar role.

· Strong organizational and multitasking abilities.

· Excellent written and verbal communication skills.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

· Familiarity with basic HR processes is a plus.

· Ability to work independently and collaboratively in a fast-paced environment.

The Role

This position will be part of the Group Administration Department providing operational administrative services and support.

Job Responsibilities

• Support daily administrative activities such as providing professional front office services on receptionist duties.
• Attend to general enquiries/requests/feedback from both internal and external stakeholders, and where possible to direct to relevant depts/person in charge.
• Manage all main room and courier service activities.
• Ensure high standard of cleanliness of the reception area, meeting rooms and boardroom.
• Manage the tea lady service and catering requests from departments.
• Perform daily inspections on meeting room furniture/equipment, and coordinate with tea lady to ensure that the room is return to original setup at the end of each meeting. Report any defects to the Corporate Real Estate Team promptly for follow up.
• Assist in preparing of cards (eg. office security access cards, CEA cards, etc) including the managing the issuance and return of cards.
• Manage the issuance and return of office security access cards
• Ensure sufficient office supplies and ordering of inventory including staff name cards, stationeries and consumables.
• Assist the Procurement & Contract Management team in small value purchase activities.
• Any other tasks and ad hoc projects assigned from time to time.

Job Requirements

• At least GCE O, A Levels or Diploma from a local recognised Polytechnic.
• Familiar with Microsoft Office applications (Outlook, Word, Excel applications).
• Good written and interpersonal skill with courteous disposition.
• Proficient in reception and administration skills.
• Meticulous, multi-task, team oriented and able to work independently.
• Experience in customer service/front desks/concierge in fact-paced environment will be advantageous.

Customer Service Officer

• Salary: $2.2k to $2.6k
• Working hours: Monday - Friday (8-5pm), Saturday (8-5pm, Alternative Saturday)
• Location:Defu South [Kaki Bukit MRT]

Responsibilities:

Customer Service and Support

• Respond to customer inquiries via phone, email, walk-in and live chat with professionalism and empathy.
• Provide accurate information about our products, services, and rental terms.
• Resolve customer issues promptly, ensuring customer satisfaction and loyalty.
• Process equipment rental bookings, modifications, and cancellations efficiently.

Inbound Sales

• Identify sales opportunities during customer interactions by understanding customer needs and suggesting appropriate rental equipment and services.
• Guide customers through the rental process, upselling and cross-selling where applicable to enhance their experience and meet their needs.
• Achieve and exceed monthly sales targets by converting inquiries into sales and rental agreements.
• Maintain up-to-date knowledge of promotions, deals, and new products/services to
• inform and attract customers.

Administrative Duties

• Keep accurate records of customer interactions, transactions, comments, and complaints.
• Coordinate with the logistics and maintenance teams to ensure equipment availability and readiness for customers.
• Process payments and handle financial transactions with confidentiality and accuracy.
• Provide feedback on customer service processes and equipment offerings to enhance business

Requirements:

• Diploma required; further education or certification in customer service, sales, or related field is preferred.
• Proven experience in customer service, with a background in sales or a target-driven environment preferred.
• Familiarity with sales software and CRM tools is a plus.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Manage multiple accounts; develop positive working relationships with all customer touch points

· Drive client retention, renewals, upsells and client satisfaction

· Work closely with Associate Account Managers and Ad Operations on day-to-day operational processes including campaign set-up, receipt of creative or tags, trafficking, optimization, troubleshooting and QA

· Work closely with Analytics and Ad Operations to determine root causes for customer success or failure and drive requirements for product or process enhancement and development as needed

· Partner with internal cross-functional teams to understand customer goals and key performance metrics and exceed those goals throughout the campaign

· Leverage technical tools and quantitative data to manage campaigns to success, high customer satisfaction and renewal

· Prepare campaign insights reporting, including analysis and research

· Manage weekly campaign status documents for review

· Work closely with Finance on billing set up and invoicing

· Manage customer activity with CRM tools for maximum efficiency and visibility, with carefully executed follow-up to closure on open issues

· Adhere to established processes and workflows, as it relates to campaign set-up and pixel placement strategy, creative execution (including dynamic creative), ad trafficking, campaign management and any troubleshooting necessary with pixels, creative assets and campaign reporting

· Provide input on new processes and workflows as needed

· Focus on ensuring we maintain superior customer service levels, operational excellence and strategic insight

· Maintains administrative staff by recruiting, selecting, orienting, and training employees.

· Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

· Sets policies and procedures for training, coaching, counselling, and career development for staff.

· Initiates and coordinates goals, deadlines, and projects for their department.

· Develops and implements policies and procedures to improve operations and function of the department.

· Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

· Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

· Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Job Responsibilities

• Support Procurement processes including sourcing, quotation/tendering, validating Purchase Requests and creating Purchase Orders.
• Assume the role of Document Controller for the uploading of documents and ensuring accuracy and controls are in order.
• Collate information of properties and monitor progress to ensure data are submitted promptly and accurately.
• Monitor progress of key projects and initiatives to ensure timely completion or prompt actions to be taken to address any lapses.
• Collate information and/or prepare presentation slides for monthly meeting.
• Monitor OPEX and CAPEX cost expenditures against budget for all the properties.
• Coordinate and arrange meetings with internal stakeholders and/or external Vendors, Consultants and/or relevant Authorities.
• Draft, update and maintain minutes for department meetings.

Job Requirements

• At least Diploma with at 5 years of relevant experience in Facilities Management or in Real Estate industry preferred.
• Entry level candidates with strong interests in Facilities Management or Real Estate industry are also welcome to apply.
• Meticulous, organised and resourceful.
• Proficient in MS Office Applications (Word, PowerPoint and Excel).
• Knowledge of SAP (Purchasing) will be an added advantage.
• Independent with integrity, innovative, proactive, and resourceful.
• Good organization, problem solving and communication (verbal and written) skills.

Location: Singapore

Job Type: Full-time

Company Overview: Our client is seeking a highly organized and proactive individual to join their team as an Admin Executive. This role involves handling various responsibilities related to office administration, IT asset management, travel arrangements, and executive support.

Requirements:

• Proven experience as an Admin Assistant/Executive in a similar role.
• Strong in calendar and travel management of C-Suite
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite and e-Travel applications.
• Familiarity with IT asset management and procurement processes.
• Ability to work independently and collaboratively in a fast-paced environment.

Key Responsibilities:

1. Travel Arrangement:

• Manage e-Travel application system.
• Monitor and coordinate bookings of flights, accommodation, car transfers, visas, etc., within the company's travel guidelines.
• Keep records and arrange travel insurance for ad-hoc travelers.

2. Admin Support to MD & HEXCO Members:

• Schedule business meetings for C-Suite and update the e-calendar accordingly.
• Update C-Suite calendar.
• Prepare and submit travel expenses claims for C-Suite in accordance with the company's travel guidelines within the timeline.
• Provide administrative support to HR, including new hire onboarding and existing staff exit clearance.
• Coordinate and provide support on logistic needs for staff events.

3. Office Administration:

• Manage on an ad-hoc or project basis for all IT-related matters, ensuring smooth delivery and proper closure.
• Keep detailed records of IT assets, including model, series number, warranty period, and assignments.
• Maintain records of all IT software, including model, warranty period, and costs.
• Raise purchase requests for required IT software/hardware from external vendors.
• Submit requests for office access cards and guest WiFi for external visitors, ensuring timely issuance and collection upon return.
• Check and verify all incoming invoices, liaise with related parties to verify differentiation, and ensure timely submission to Finance.

If you are a detail-oriented and proactive individual with the skills to manage various responsibilities simultaneously, we invite you to apply for this exciting opportunity. Please submit your resume detailing your relevant experience to [email protected].

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

Assist Operations Manager in supervising daily operations of organization.

Supervise operations team to ensure operational excellence and excellent customer services.

Assist Prepare project budget and cash flow projection.

Monthly report on cost and operation result

Perform full spectrum of contracts administration including quotation, costing, tenders and contract documentation.

Provide assistance and support on contractual issues and claim

Assist in implementation of new procedures and features to enhance the workflow of the department.

Requirements

Minimum Diploma holder with at least 2 years full time working experience

Must be able to converse in English and Mandarin to liaise with mandarin-speaking employees and customers

Can do overtime when necessary.

Shall be contactable by means of hand phone at any time of the day (i.e. 24 hours a day, for every day, including Sundays and Public Holidays) throughout the period of the engagement.

Proficient in Microsoft Office applications such as MS Word and Excel

Good communication and interpersonal skills

Ability to multi-task and manage ad-hoc projects in a fast-paced environment

Independent, responsible, organized and able to work under pressure.

Experience in Construction Industry will be highly advantageous.

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

General Summary of Responsibilities

• Provide administration support in the management office of the assigned Condominium, MCST
• Ensure compliance with divisional policies & ISO Procedures
• Any other duties assigned by the Condominium Manager, Property Executive / Officer and Head Office.

Specific Job Requirements:

Customer Service

• Attend to telephone and walk-in enquiries and complaints.

Complaint Management

• Record all feedback/complaints in record book/complaint log.

Facility Booking

• Responsible for the bookings of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
• Collection of booking fees and refundable deposits – ensure compliance with ISO Cash Management Procedures.

Renovation

• Record all receipt and refund of renovation deposit– ensure compliance with ISO Cash Management Procedures

Strata Roll

• Updating SP list
• Updating change of address
• Update master list

Issuance of security pass / carpark label

• Ensure proper record of receipt of Admin fee.
• Ensure proper record of issuance and balance inventory

Petty Cash

• Keep the petty cash under lock.
• Record all petty cash issued - ensure compliance with ISO Cash Management Procedures
• Responsible to report daily and final collection of cash status to Condominium Manager.

Key Press

• Keep an updated list of keys in key press
• Put updated copy on key press
• Record movement of keys
• Monitor return of keys

Filing System

• Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval
• Keeping record of all operation M&E drawing and tracing
• Keep a list of files created

Meetings

• Assist in preparation of logistics and refreshment for Council Meetings / Annual General Meeting
• Assist in preparation and dispatch of copies of Agenda and minutes of meeting

Event Management

• Assist in planning and organizing activities and decoration during major festive seasons: Chinese New Year, Hari Raya, Easter, Moon Cake Festival, National Day, Christmas.

Other Administrative Duties

• Order and keeping track of stationery inventory including office inventory
• Postage record for mailing
• Typing of minutes / correspondence / letter
• Preparation of circular to Subsidiary Proprietors / residents
• Distributing incoming fax / letters and keeping proper records of correspondences

Note: Some Job duties may vary depending on site requirements

Job Responsibilities:

· Assist in all administrative duties assigned.

· Assist Administrative Manager in appointment/administrative duties.

· Any ad hoc duties assigned.

Requirements:

· GCE ‘O’ Level or above

· Minimum 1 year of Admin experience

· Proactive, committed and able to work in fast paced, high volume processing working environments

· Positive attitude, hardworking, possess initiative & ability to work independently

· Computer literacy in Microsoft Excel & Microsoft Words.

· Ability to organize and manage multiple priorities and able to meet deadlines

· Meticulous and detailed oriented, good filing system

· Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving

· Excellent inter-personal skills, problem solving skills and a team player

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Purpose of the job:

To manage document control for all projects and assist with general administrative for the project teams.

Administration

• Manages all travel arrangement for department including schedules coordination, visa and hotel arrangements.
• Monitor project petty cash float.
• Prepare time sheet and sales order to assist accounts to track back charges and department revenue.
• Monitors project manpower expenditure for projects.

Document Control

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence, to work within the established document control system and programs to ensure that project info is accurate, controlled, transmitted, and archived for optimized tracking and retrieval.
• Maintains central project files and logs.
• Maintains master documents list and registers for all incoming and outgoing documents, ensuring that the information is accurate and up to date.
• Manages the handover documentation process for all newbuilding and conversion projects – from sellers/shipyards and to end user (Operations).

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Responsibilities

• To process purchase orders from sales team members
• To process purchase orders to vendor
• To create product master and/or customer master
• To update reporting templates i.e shipment, depletion, inventory
• To liaise and follow up with both internal and external customers’ inquiries.
• To assist and report to Manager and Management where applicable.
• Other administrative and ad hoc duties

Requirement:

• Proficiency in Microsoft Word & MS Excel
• Good typing speed and accuracy
• Detail-oriented, responsible, proactive, and able to work independently
• Customer-oriented with good interpersonal and communications skills.
• 2 or more years of relevant experience in the related field
• Prefer who can work on Sunday- half day

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Days: 5 days (Work on weekends with 2 rest days on weekdays)
Working Timing: 8.30am – 6pm
Working Location: Hougang
Salary range: $2,200 - $2,600

JOB DUTIES AND RESPONSIBILITIES

Volunteer Management

• Assist in the engagement of new/existing volunteers and external stakeholders (schools and corporate partners). Duties include providing volunteer events management support.
• Assist in the coordination of on-boarding process and training sessions for new volunteers, partnering schools and organisations.
• Maintain volunteer programme schedule and events calendar.
• Assist in matching volunteers’ skills with available roles, help volunteers understand their responsibilities and ensure compliance.
• Provide administrative support on volunteer related requests.
• Provide support and help to set-up for volunteer related activities and meetings including meetings on digital platforms.

In-Kind Donation Management

• Coordinate with donors and internal staff on the receipt of items.
• Prepare and issue acknowledgement letter to donors.

Administrative Support

• Assist in data collection, maintain proper filing system, including data management such as data entry.
• Work closely with Nursing department to coordinate the selection of residents for activity.
• Provide support to ensure the volunteer programme are conducted smoothly.
• Assist in any frontline service and management of volunteers as and when the need arises.
• Assist and support corporate events.
• Perform any other ad-hoc administrative tasks assigned.

JOB REQUIREMENTS

• Minimum Diploma qualification in any discipline
• Relevant experience in working with volunteers will be an advantage
• Proficient in Microsoft Office application (e.g. Word, Excel, Outlook)
• Proficient in using Zoom and other virtual meeting application

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

Role overview:

F5 technologies are at the heart of modern applications that are enabling digital transformation across the globe! We give the world’s largest businesses, service providers, governments, and consumer brands the ability to securely deliver every app, anywhere—with confidence. We do this by working collaboratively in an innovative environment, helping each other succeed. We take great pride in being trusted advisers to our customers, offering the best solutions for their interests. If our mission and culture excite you, we would love to talk with you!

We are looking for an Administrative Assistant to support Senior Executives based in Singapore. This role requires the aptitude to work in a fast-paced environment, attention to detail, organizational skills and thrives working in a team.

What you will do:

• Support Senior Executives in administrative and secretarial activities
• Provide meeting coordination including managing agendas, notes and follow-ups
• Establish and plan calendar scheduling, submission of expense claims and purchase requisitions
• Handle travel schedules and coordinate travel logistics including flight bookings, hotel, appointment and meetings
• Support operating routines including staff meetings and leadership off-sites
• Handle projects, as they arise

What you will bring:

• 3 years or more work experience supporting senior management level
• Proficiency using MS Office applications: Word, Excel, PowerPoint & Outlook
• Effective verbal and written skills in both Japanese and English with interpersonal awareness and sensitivity
• Proven track record to independently exercise sound judgment and proactive in action taking
• Capable of building positive relationships with other individuals and departments in order to accomplish tasks and achieve goals.
• Agile, flexible with prioritization and organizational skills for details
• Strong personal values and has a high level of integrity and discretion in handling confidential information

What you will get:

• Career growth and development opportunities
• Recognitions and Rewards
• Employee Assistance Program
• Competitive pay, comprehensive benefits, and cool perks
• Culture of Giving Back
• Dynamic Diversity & Inclusion interest groups

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

Please note that F5 only contacts candidates through F5 email address (ending with @f5.com) or auto email notification from Yello/Workday (ending with f5.com or @myworkday.com).

Equal Employment Opportunity

It is the policy of F5 to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. F5 offers a variety of reasonable accommodations for candidates. Requesting an accommodation is completely voluntary. F5 will assess the need for accommodations in the application process separately from those that may be needed to perform the job. Request by contacting [email protected].

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Position Overview: As an Administrative Assistant , you will play a crucial role in supporting day-to-day operations and ensuring smooth administrative processes within the company.

Responsibilities:

1. Administrative Support: Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution. Assist in managing daily administrative tasks, including scheduling appointments, coordinating meetings, and handling inquiries. Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.
   
2. Documentation Management: Prepare and edit documents, reports, presentations, and other materials as needed.
   Ensure accuracy and completeness of all documentation related to import and export processes.
   
3. Communications Coordination: Assist in drafting and distributing internal communications, memos, and announcements.
   Coordinate travel arrangements and accommodations for company personnel as needed.
   
4. Logistics Support: Assist in coordinating logistics for import and export activities, including tracking shipments, preparing shipping documents, and liaising with freight forwarders and customs agents.
   
5. General Assistance: Ad-hoc administrative support to various departments.
   
   

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• As the job require frequent interactions with overseas customers/suppliers, communication skills in English, both written and verbal are required.
• Knowledge of import/export processes and logistics.
• Prior working experience in a Japanese company (preferable but not required)

Benefits:

• AL: 14 days, AWS

Job Scope:

- Support and manage the planning, coordination and execution of training programme/workshops

- Contact and alias with instructors on training related matters

- Assist and support activities in general Human Resource and Administrative matters

- Handle basic financial and account matters

- Attend to enquiry from stakeholders

Requirements:

- Open to short term contract work

- Proficient in Microsoft applications or Google Suite

- Good organization skills and able to work independently

- Must be able to multi-task

- Industry experience in the related field would be an advantage

- Only Singaporeans need to apply

- Fresh graducate is welcome to apply

Job Summary:

As an Administrative officer, taking charge of TOUCH Ubi Hostel (TUH) and Continual Support Programme (CSP) administration, whose duties include the managing of financial aspects, assisting in ensuring the smooth operations of the centre, supporting staff in volunteer management, supporting clients when necessary, and handling of centre’s facilities and maintenance.

Principal Responsibilities and Duties:

1. Office Administration & Operation

• Update the various SOPs for systematic procedures in the centre, such as claims, new staff orientation, trainee admission, hostel operation etc.
• Manage face-to-face, email and mail correspondences
• Assist the manager in any of the internal or external audits.
• Preparation of note of minute for weekly ops meeting or any other relevant meetings.
• To look into developmental work in areas of office administration, work processes, asset acquisition and other areas aimed at improving operational efficiency and controls
• Manage the fire-safety and relevant safety-measures set by the ministries.
• Manage operations of the centre to ensure smooth running
• Ensure the continuous maintenance of office premises, office equipment and improving facilities wherever necessary
• Manage office supplies and renew stock when required
• Handle staff personnel matters:
• Claims
• Part-timers’ time sheets for salary purposes

2. Trainees’ Management

• Support Lifeskills Coach when necessary
• Support Social Worker in the preparation of the relevant documents & logistics for client’s admission and discharge.
• Update trainees’ records and prepare necessary relevant paperwork
• Support clients in dispensing their meals and daily expenses.
• Assist the Centre Manager, Supervisor and Social Workers on matters pertaining to trainees, including submission of documents to external agencies (e.g. SG Enable, MSF, NCSS, etc.)
• Communicate with caregivers/ guardians on operation of TUH matter that may concern the trainees.

3. Financial Administration

• Update spreadsheets of daily transactions
• Ensure timely collection of training fees and all amounts received from trainees
• Ensure proper bookkeeping of all financial transactions such as official receipts for donations, payments to vendors, etc.
• Process staffs’ petty cash reimbursements and cheque payments to external vendors
• Assist Manager in the preparation of the annual budget
• Review monthly financial reports prepared by Finance for accuracy.
• Review insurance policies and other contracts for office premises and equipment to ensure their adequacy and timeliness

4. Programmes

• Plan and execute centre-based events when necessary
• Be part of the team in planning and executing enrichment/ recreation activities.
• Assist in planning and implementation of Special Needs Group events
• Assist in volunteer coordination, record-keeping and support volunteer-based programme.

Essential Skills and Qualifications:

• Minimum diploma holder in any discipline
• At least 1 year working experience related to special needs
• Knowledge in Microsoft programs
• Passion and understanding for special needs

Core Competencies and Attributes:

Attributes

• Team player and able to work independently
• Positive, respectful and grateful attitude
• Passionate about special needs
• Proactive
• Good communication
• Patient
• Organized and systematic

Core Competencies

• Strict adherence to Code of Ethics
• Professionalism
• Pay close attention to detail, accuracy and completeness
• Reliable
• Adapt to changing organizational needs, work situations