Job Title: ID Administrator

Key Responsibilities:

• Administer and manage user accounts and access rights in Active Directory (AD) based on organizational policies and business needs.
• Provide helpdesk support for end-users, assisting with user account creation, modifications, and deletions in AD.
• Troubleshoot and resolve user access issues related to Active Directory, such as login problems, permissions issues, and group memberships.
• Create and manage user profiles, security groups, and distribution lists in AD.
• Monitor and audit user activity and access rights within Active Directory to ensure compliance with security policies.
• Collaborate with other IT teams to address system and application access issues.
• Offer timely and effective technical support to users by identifying and resolving problems related to Active Directory, network access, and related systems.
• Assist in the creation and maintenance of user documentation and best practices for AD administration.
• Provide general support to users with issues related to Microsoft Office and other company applications.
• Maintain and update relevant records for internal and compliance audits related to user access.

• Minimum of 1-2 years experience in user support and helpdesk duties.
• 12+ months relevant experience working with Active Directory (user account management, security groups, group policies).
• Strong technical proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent problem-solving and system troubleshooting skills.
• Solid understanding of user authentication and authorization processes within Active Directory.
• Ability to work efficiently in a fast-paced environment with minimal supervision.

Job Description

1) Responsible to ensure that Customer Experience is consistent with

the Josiah Brand promise.

2) The job scope includes front deskduties, back room paper work

(inclusive of related financial accounting) and educational support.

3) Cordinate and work together with the CEA Administration Manager

to ensure smooth the day to day operations of the Centre.

4) Able to communicate effectively orally and in writing to the clients,

children and fellow colleagues.

Desireable characteristics:

* Energetic, organized individual

* Good interpersonal skills and goodcommand in both English and

Mandarin

* Good working attitude and responsible

* Has good communication skills

* Good team player

* Decisive - able to make and share decisions in a timely manner as

well as reponds quickly to emergency situations

* Able to multi-task

* Self motivated and able to work independently with minimal

supervision:

* Conduct daily health screening for children and ensure parents and

children feel welcome in the morning at arrival and evening at

departure.

* Provide accounting support

* Managing and tracking stock inventories

* Sorting of incoming and outgoing mails

* Upkeep proper filing and documents

* Cordinate all communication within the Centres

* Assist in answering of telephone calls and enquiries, attend to

visitors and walk in customers

* Any other ad-hoc duties as assigned by the Customer Experience

Ambassador Manager

* Additional responsibilities unique to the individual centres that may

develop to ensure seamless customer experience and smooth

operation.

ENSURE TIMELY REQUISITION OF INVENTORY AND STOCK CONTROL FOR STATIONERY AND SUPPLIES FOR THE DEPARTMENT 

• Handle requisition, inventory and stock control for stationery and supplies for department  
• Process all purchase requisitions and verify invoices  
• Ensure timely delivery of inventory and stationery 
• Requisite and process order for water cooler  
• Coordinate toner order and servicing of photocopier  
• Assist to request user ID for newcomers and deactivate user ID for staff who resign 

ADMINISTRATION AND MISCELLANEOUS DUTIES  

• Monitor and upkeep all maintenance items including renewal of contract/agreement  
• Maintain and update all colleagues personnel records 
• Monitor and update colleagues PHs, annual and medical leave records  
• Manage Petty Cash, Casual Labour and Expense payments and records  
• Process all purchase requisitions and verify invoices  
• Maintaining and updating of Department’s Time and Attendance records 
• Carry out any other duties as and when assigned by the Management of the Hotel and department 

INVOLVEMENT AS A MEMBER OF THE GUEST SERVICES TEAM 

• General knowledge of Front Office Operations  
• Familiar with T&C policies and procedures  
• Familiar with Labour Laws in accordance to the Government guidelines  
• Hands-on knowledge of Windows and its relevant programs  
• Knowledge of inventory and stock control  
• To handle any projects or assignments given from time to time 

Role & Responsibilities

• Answer and forward incoming phone calls
• Manage all aspects of visitor registration: visitors sign in/out, issuing visitor badge etc as well as for visiting employees
• Manage office Inventory: stationery, pantry items etc
• Office Rental/Maintenance issues: point of contact with Building management for daily operations of the office (eg: air conditioning, lifts, light fixtures etc)
• Oversee meeting room cleanliness and operability.
• Business Travel Account Management: Work with AMEX and our Finance team to coordinate travel payments as needed
• Collaborating with TA / IT team on employee service, to ensure smooth onboarding experience for new hires and offboarding for exiting employees
• Mail: Sorting, distributing and managing incoming and outgoing mail and packages
• Coordinating local and overseas courier and shipment (DHL/Fedex)
• Plan and execute office events eg: Quarterly birthday celebrations, office gatherings, Year end/CNY luncheon/dinner
• Issuing PR/PO as needed.
• Fire warden/emergency point of contact and first aid officer
• Management of employee lockers
• Maintain reception area
• Helping Sale Organization team to send product samples & POP materials etc to APAC Sales/Agencies/Vendors/Distributors;
• Manage Office’s budget Monthly expenses, recording and including petty cash
• Manage Janitorial service, HVAC maintenance at IT Hub, CEO Office, Comm and  Board Room, Dish-washer, water sink maintenance. 

This position is a contract position from Jan 2025 to July 2025 and is responsible for supporting the sales team in the preparation of sales quotations and tender preparations, and other sales support activities.

Responsibilities include supporting the project administrator when required, with project documentation and other project activities

Job Responsibilities

• Supporting Sales Team on preparing Sales quotations, Sales/Maintenace tender, catalogues and other document required for submissions, etc.
• The Sales Administrator is responsible for the following specific responsibilities:
  - To support all the sales functions of the department.
  - Regularly review tender portals, industry publications, and network contacts for upcoming opportunities relevant to our business.
  - Registration of site/tender brief and provide timely feedback to Sales Personnel of any change of schedule.
  - Evaluate, document, record, highlight, and track/monitor critical/important clauses and deadlines for tender and quotation submission including entering key details such as submission dates, requirements and scope of work for each opportunity.
  - Assist the sales team promptly and efficiently with the timely submission of comprehensive tender bids and quotations.
  - Keeping standard tender and quotation submission documents for reference and easy retrieval including maintaining the formal for tender and quotation submission documents for quick access and reference.
  - Organize the storage of all sales inquiries and quotations in a tidy and easily retrievable system. This include managing the filling of all related sales inquiries and quotations in SharePoint to be in a traceable and organised manner.
  - Generate monthly sales reports.

Job Requirements

• Diploma in Administration or its equivalent
• With 2 to 3 years’ relevant experience in related industry
• Excellent organization skills and ability to multi-task
• Meticulous and pay great attention to detail
• Good communication and interpersonal skills
• A team player and work independently with minimum supervision
• Ability to interact and work with people of all levels
• Ability to work under pressure and meet tight deadlines.
• Proficient in MS Project and MS Office software

If you are keen to be part of our team and possess the above pre-requisites, kindly submit your detailed resume stating your current & expected salary via the button "APPLY NOW" to:

HR Department

Securitas Electronic Security Singapore Pte Ltd

To know more about us, please visit us at www.securitas-singapore.com.

(*we regret that only shortlisted candidates will be notified.)

Responsibilities:

• Manage coverage of telephone and email service support to customers to provide technical support in a timely and effective manner for all products
• Investigate customer complaint at 1st level. Advise and guide customer with solution. If problem cannot be resolve over phone or email, schedule technician and fix service appointment.
• Escalate appropriate customer’s complaints or queries to relevant departments or management
• Plan and liaise with Technicians on servicing scheduling and day-to-day matters
• Maintain high levels of customer engagement with a focus on customer satisfaction and loyalty.
• Prepare Product Warranty Letter and liaise with customer warranty related issues.
• Assist in establishing, tracking and monitoring service reports, customer satisfaction standards, and other performance metrics.
• Prepare purchase request and tracking of spare parts purchase.
• Any ad-hoc duties as prescribed by HOD or Management

Requirements:

• Minimum Diploma / Degree in Business or any Engineering Field
• 2 years’ experience in a similar capacity is preferred but not necessary
• Applicants with no prior experience but possess a strong willingness to learn may be considered for this role
• Working knowledge in customer service principles, processes and standards
• Prior experience in SAP would be advantageous but not a must
• Excellent communication and problem-solving skills, with good organisation ability
• Must be able to multitask in a fast-moving environment
• Must be effectively bi-lingual in English and Mandarin to handle English and Mandarin speaking customer’s complaints or queries to relevant departments or management.

About Us:

Linkgas Engineering Enterprise is a leading provider of fire protection services in Singapore, dedicated to ensuring the safety of lives and property through reliable and innovative fire protection solutions. We specialize in the design, installation, and servicing of cutting-edge fire suppression systems and products.

Position Overview:

The Project Coordinator/Administrator will support the Project Management team by ensuring the smooth coordination of project activities. This role involves administrative duties, scheduling, documentation, and communication to ensure projects are delivered on time, within scope, and within budget.

Key Responsibilities:

1. Administrative Support and Document Management:

• Provide comprehensive administrative support to the project team, including preparing documents, reports, and presentations.
• Maintain and manage accurate project documentation, including contracts, drawings, specifications, and correspondence.
• Organize and schedule meetings, prepare agendas, and record minutes.
• Track and maintain records of project changes, variations, and approvals.

2. Project Coordination:

• Assist the Project Manager and Project Engineers in planning and executing project activities according to timelines and budgets.
• Coordinate with clients, subcontractors, vendors, and internal teams to ensure smooth project execution.
• Monitor project progress and update project schedules to ensure timely completion.

3. Communication and Reporting:

• Facilitate effective communication among project stakeholders, including clients, team members, and management.
• Prepare and distribute regular project status reports and updates.
• Handle inquiries and provide timely responses to project-related questions.

4. Financial Coordination:

• Assist in tracking project budgets, expenses, and financial transactions.
• Prepare and process invoices, purchase orders, and expense reports.
• Assist in preparing financial reports and documentation for project reviews.

5. Quality Assurance and Compliance:

• Support the implementation of quality assurance procedures to ensure project deliverables meet company standards.
• Ensure compliance with industry regulations, safety standards, and company policies.
• Assist in conducting internal audits and inspections to maintain quality control.

Required Qualifications:

• Diploma or degree in Business Administration, Engineering, or a related field.
• Proven experience in project coordination or administration, preferably in the M&E or construction industry.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and project management software.
• Ability to work effectively in a fast-paced and dynamic environment.
• Knowledge of fire protection systems and industry standards is a plus.

About the role

You will find yourself in a unique role, a Jack of all trades, master of none hat is what you will wear as you will move from one role to another to manage and support a start-up team. You will be required to perform balancing acts and think on your feet in this fast-paced atmosphere.

Responsibilities

In this diverse role, you will manage the needs of the staff and the office. Responsibilities include but not limited to;

• Promote HR best practices that are relevant to the business needs and consult management on HR matters including but not limited to performance management, manpower reporting & analysis, and budgeting
• Provide support and lead audits in relation to HR matters with external parties including but not limited to Ministry of Manpower, Inland Revenue Authority of Singapore and external auditors
• Updating and maintaining HRS, Talenox
• Coordinating and organising all internal social events
• Managing administrative accounts and providers including but not limited to ordering all office supplies, stationary and pantry supplies
• Checking staff’s expenses on Expensify
• Manage meeting and travel schedules for CEO
• Creating and editing presentations for CEO
• Maintain registry for contracts and documents and inplement systematic way of filing contracts and documents
• Provide support for Corporate Secretary work limited to liaising with appointed external Corporate Secretary agent
• Any other ad-hoc duties as assigned

Skills / Experience

You will be someone with a passion for organization and supporting a business to achieve success. Key skills, and experience include but not limited to;

• 2+ years of experience in a similar role preferably gained in a start-up role
• BA Degree holder
• Experience in HRS, Talenox and Expensify is appreciated
• Knowledge of Ministry of Manpower rules, regulations and guidelines
• Knowledge of Inland Revenue Authority of Singapore’s rules, regulations and guidelines in terms of employee’s employment income
• Graphic design skillset is appreciated, exposure to Adobe Illustrator and other design softwares
• Ability to juggle and prioritize multiple tasks at once and possess the flexibility with can-do attitude to take on duties that are outside of what is required of an office manager
• High level of initiative and a proactive approach to work, with the ability to follow through on all tasks
• Cheerful and pleasant disposition
• Good command of English, written and spoken as you will be tasked to draft up and communicate HR policies and Marketing / Branding material

Link Healthcare, a Clinigen company, is a growing pharmaceutical services company, with one clear aim: to ensure innovative medicines reach patients all over the globe.. We operate in a complex global regulatory environment and ensure that vital medicines are delivered securely, on time and wherever they are needed in the world.

We are currently 1,100 people headquartered in the UK with global offices in the US, EU, JAPAC and South Africa.  Clinigen has grown rapidly since it began in 2010 and is positioned well for an exciting future of continued expansion. To support our growth, we have an exciting opportunity for a motivated, driven and meticulous Personal Assistant & Office Administrator to join our team in their offices in Changi.

Key Responsibilities:

• Provide executive support to the regional Senior Vice President including diary management, communication support - calls and email,
• Support travel arrangements including flights, accommodation, transport etc
• Produce correspondence, reports and presentations as required
• Arrange various meetings, generating agenda ands take minutes
• Provide office and facilities management support for the offices across South East Asia
• Coordinate various events for the business and our team.

• Demonstrated experience of a personal or executive assistant for senior executive in a corporate environment
• Qualification in Business Administration or similar preferred
• Advanced skills with Microsoft office suite
• Effective written and verbal communication skills
• Strong time management skills with the ability to multitask.

• Competitive base salary
• 13th Month bonus
• Annual Performance Bonus
• Supportive team environment
• Ongoing professional development

Job Highlights

• 5 days week; Friendly Environment
• Medical and Dental Benefits
• Skills Development / Mentoring and Learning Opportunities

Job Description

Job Responsibilities:

• Preparation of technical data submissions for customers
• Creation of documentation in SAP
• Generation of material planning reports and placing orders with vendors
• Collaborating with other departments such as marketing, logistics, and finance to ensure a smooth sales process
• Coordinating the shipping and logistics of shipment rights and documentation; from the factory production readiness all the way to when the customer picks up the goods
• Assisting with the resolution of customer complaints and disputes
• Prepare sales reports and forecast future export sales

Job Requirements:

• Preferably with a diploma/degree in Business Operations/Sales & Marketing/Engineering or equivalent
• Independent and pro-active individual
• Good communication and interpersonal skills to handle external customers from different backgrounds and internal departments
• Experience with SAP
• Export/Regional Sales working experience will be advantageous
• Fluency in Bahasa Indonesian/Malay will be favorable

Japanese MNC
Salary $3000-$5000
East
Industry: Electronic Component Manufacturer
Monday to Friday 9am to 6pm

Training provided

Responsibilities:

• Administer and upkeep IT infrastructure, documentation, user accounts and SOP
• Provide IT operations and its functions to our local and regional offices for IT infrastructure, network, security, IP telephony as well as maintenance and update of users’ computer systems
• Provide technical support to staff/end users on PC hardware, software, applications and other IT related requests
• Assist in conducting user training on systems, software applications and IT security
• Assist to deploy and manage software applications, solutions and their enhancements to existing and new users
• Assist in tracking of IT Assets/Equipment, purchase of IT related equipment and control IT related inventories
• Ensure security of data, network access and systems backup
• Provide support, including after office-hours support, in the event of service outages, system maintenance or implementation

Requirements

• Bachelor degree in computer science, or Diploma holder with 2 years working experience with a technical major.
• 2 years system administration experience.

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at [email protected]

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Japanese MNC
Salary $3500-$4500
East
Industry: Electronic Component Manufacturer
Monday to Friday 9am to 6pm

Training provided

Responsibilities:

• Administer and upkeep IT infrastructure, documentation, user accounts and SOP
• Provide IT operations and its functions to our local and regional offices for IT infrastructure, network, security, IP telephony as well as maintenance and update of users’ computer systems
• Provide technical support to staff/end users on PC hardware, software, applications and other IT related requests
• Assist in conducting user training on systems, software applications and IT security
• Assist to deploy and manage software applications, solutions and their enhancements to existing and new users
• Assist in tracking of IT Assets/Equipment, purchase of IT related equipment and control IT related inventories
• Ensure security of data, network access and systems backup
• Provide support, including after office-hours support, in the event of service outages, system maintenance or implementation

Requirements

• Bachelor degree in computer science, or Diploma holder with 2 years working experience with a technical major.
• 2 years system administration experience.

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at [email protected]

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Main duties and responsibilities:

• Ensure deployment, support and being accountable for the following areas: 

             o    Databases daily, weekly update and refresh
             o    Oracle middleware products
             o    CTRM and Analytics applications: installation, critical business process monitoring and business & developer support

• Support and interact in a worldwide context with infrastructure, security, network and applications Teams
• Resolve any request from users in the areas described above
• Document standards and follow procedures
• Monitoring and managing databases and Unix equipment WW

with the following technical domains:

• Databases: Oracle 18c / 19c / 23ai  included knowledge in DataGuard, Pdb-Cdb, RMAN and performances tools

• Oracle products :
  • Oracle Forms & Reports Application servers
  • OGG: Oracle Golden Gate ( data replication, Zero Downtime maintenances)
  • OUD: Oracle Unified Directory
  • OEM: Oracle Enterprise Management

Responsibilities

• Coordinate with business unit for timely and complete submission of security access control documents/ access applications, per security global standards.
• Providing helpdesk support and assistance to business unit in their project submissions.
• Execute all access record programming functions for Citi plan and Citi works.
• Fulfil all update for access data records timely (i.e., clearance codes, cardholders, OLAE matrixes, etc.,) as and when required.
• Provide security administrative support to project manager and lead for Citi plan and Citi works.
• Other responsibilities as assigned by the CSIS.

Qualifications

• Tertiary education in any discipline
• At least 2 years of relevant experience in managing security access control systems, general office administration, record management and customer service
• Knowledge in security systems would be an advantage
• Possess high level of integrity
• Strong Command of English
• Good written, verbal, analytical, interpersonal and presentation skills
• Proficient in Microsoft Office application, i.e. Word, Excel, PowerPoint, etc..

• Past track records with Oracle/MSSQL/DB2/MySQL/Postgres/Maria/Mongol databases including setting up and managing the environment.

• Experience in setting up and managing databases in a high availability active-active setup will be added advantage.

• Knowledge in PL/SQL scripting will be added advantage.

• Knowledge in working with ETL and data co-existence technology with legacy systems will be added advantage.

• Knowledge with DB audit and security will be added advantage.

• Knowledge with data masking products will be added advantage.

• Past track records with Oracle/MSSQL/DB2/MySQL/Postgres/Maria/Mongol databases including setting up and managing the environment.
• Experience in setting up and managing databases in a high availability active-active setup will be added advantage.
• Knowledge in PL/SQL scripting will be added advantage.
• Knowledge in working with ETL and data co-existence technology with legacy systems will be added advantage.
• Knowledge with DB audit and security will be added advantage.
• Knowledge with data masking products will be added advantage.

• Design the database’s architecture and modelling strategies to ensure that the database is secure, scalable and performs reliably.
• Work with the application development team to define the application data model and work on tuning and optimizing database related operation.
• Be point of contact to principal vendors for software and hardware.
• Provide production support and responsible for the resolution of database related issues and duty rotation for after-office-hours support.
• Provide support on to application team on database related matters (e.g. data patching, application deployments, extracting data from database for reporting)
• Plan and strategize data mapping for migration of data from legacy systems to support the deployment of the project, ensuring no data loss during conversion.
• Review data mapping/conversion/integration specs between systems to ensure appropriate mapping quality and adherence to modelling strategies.
• Ensure timeliness and accuracy of data sync during co-existence with legacy systems.
• Develop and maintain database-related codes / scripts such as data sync scripts, data masking scripts, stored procedures etc.
• Ensure database services and servers availability.
• Install and configure Database and associated products.
• Provide operational support including:
• Ensuring database patches are performed in accordance with the patch release cycle.
• Troubleshoot and remediate security vulnerabilities reported by security scan.
• Reviewing and maintaining of database accounts.
• Monitoring and optimizing database performance, such as optimising queries, creating indexes etc.
• Capacity planning.
• Configuring backup on database.
• Ensuring database is hardening in accordance with Authority standards.

About the role

The Legal division is made up of team members from Legal, Corporate Security, Compliance, Risk Management & Insurance, Privacy and Corporate Secretarial (“Legal”). The Group General Counsel (“GGC”) is the Head of Legal numbering more than 50 employees comprising legal counsels and respective teams based in Singapore and globally.

Reporting into the Group General Counsel, the duties include supporting the legal department technological tools including its Teams instances, litigation reporting tool (“Mitigate”), contractual risk management tool (“sAIgon”), corporate secretarial administrative support including management of Viewpoint.

Key responsibilities

Legal Department Operations Administrator

• Assist the Group General Counsel and Group Company Secretary and full legal team by managing team technology implementation.
• Administer and maintain databases of legal documents
• Office management support work include document management and procurement follow up with vendors.
• To maintain records and files (online and hard copy filing systems) in a systematic manner for easy access and retrieval using technology management
• To support and drive assignments / initiatives / projects related to compliance or legal matters as and when required.
• Assist GGC’s executive assistant in arranging meetings, seminars, trainings and events in support of technology initiatives.
• Assist with the preparation and formatting of presentations, reports, and communications materials.
• Support on legal and compliance reporting and documentation for the team.
• Liaise with other company departments, overseas counterparts, and external parties where necessary
• Ensure corporate messages are reiterated within the legal team
• Maintain and update Legal Department Teams instances and ensure efficient utilization and training of legal team.
• Maintain Mitigate and ensure efficient utilization by legal team including training.
• Maintain sAIgon and ensure efficient utilization by legal team including training.

Corporate Secretarial

• Prepare and coordinate with corporate secretarial team on documents for signing in original and despatch which includes ensuring that documents are in order and signers’ availability, or via electronic signing eg via DocuSign and collation of signed documents for statutory and other records
• Manage notarization and legalization requirements for corporate documentation including to communicate with the notary and courier despatch to arrange documents in good order for use in various countries
• Arrange translation and other administrative requirements upon team request
• Support accurate filing of physical corporate statutory records as applicable and accurate upload of statutory records with clear naming convention to corporate secretarial records online library
• Assist corporate secretarial team to update corporate information in software database and retrieval of corporate information or reports upon request from the corporate secretarial team or Legal team members
• Provide strong administrative support to Group Company Secretary including to communicate with the corporate secretarial team to provide organisation changes updates to circulate quarterly organisation charts and to draft customised chart extracts and related documents, entities’ list of addresses and all assigned jobs
• Support administration of Corp pass authorisation system to manage digital service access of employees for various functions to perform corporate transactions for Singapore companies. [there are more than 200 government digital services available at current time]
• Assist with basic provision of corporate information to Legal team to meet their requirements
• Assist on corporate secretarial actions for projects such as printing and binding of project bibles and upload to corporate secretarial records online library

About you

• Minimum 3 years relevant working experience with prior project management skills
• Good administrative and organizational skills
• Collaborative, proactive and resourceful
• Demonstrates the ability to multi-task and problem-solving skills
• Possess strong interpersonal and communication skills

Moomoo Financial Singapore Pte. Ltd. (Moomoo Singapore) is an advanced financial technology company transforming the investing experience by offering a digitalised brokerage and wealth management platform – moomoo. Moomoo enhances the user experience with market data, news, and powerful analytical tools. Moomoo also embeds an unique digitalised investment community to connect all users, investors, companies, analysts, media and key opinion leaders.

In Singapore, Moomoo Financial Singapore Pte. Ltd. (www.moomoo.com/sg) offers investment products for trading via the moomoo platform, and it is a capital markets services licence holder regulated by the Monetary Authority of Singapore (Licence No. CMS101000). In June 2022, Moomoo Singapore became the first digital brokerage to receive all five memberships from the SGX Group for the securities and derivatives markets.

Working at Moomoo, you will get

• Be a part of the world’s leading digital brokerage firm where growth and career development opportunities are endless.
• Enjoy a competitive total compensation package that truly values your skills and contributions.
• Comprehensive insurance coverage for employees and dependents to provide you a peace of mind
• Fun loving and diverse work environment that hosts various team-bonding programs and company events
• Business casual work attire everyday
• And Much More!: Discover even more perks and benefits as we take you through the hiring process!

Senior Office Administrator

Responsible for managing the day-to-day administrative tasks of the office to ensure smooth operations and play a critical role in supporting company management, staff, and maintaining a productive office environment. Duties span from handling office resources to supporting human resources and operational processes.

Responsibilities

• Oversee office operations, such as supplies, equipment, office cleanliness, safety protocols, and space planning, keep good relationships with vendors and ensure everything on time on budget.
• Timely create office/admin management policies as required.
• Organize and plan company events, meetings, and conferences.
• Provide high-level administrative support to executives or senior management as required.
• Act as a point of contact for office staff, resolving issues or escalating when necessary.
• Coach junior admin members to ensure high service standards and efficiency.
• Other adhoc tasks assigned by admin leader.

Please note that only short-listed candidates will be contacted.

Requirements

• 5-8 years’ experience as an Office Administrator or similar role.
• Strong organizational and time-management skills.
• Proficiency in office management tools (e.g., MS Office, office management software).
• Ability to multitask and work under pressure in a fast-paced environment.
• Problem-solving mindset and attention to detail.
• English speaking and Fluency in Mandarin is an added advantage
• Result-oriented, self-motivated with the ability to work under pressure and be a team player. 

Our Values

• Integrity
• Integrity Story: Say No to Super High Leverage
• We hold fast to our value of integrity and attach great importance to user experience and risk management. Unlike some other brokerages, we don’t try to attract users’ attention by claiming to enable super high-leverage financing for IPO subscriptions, which quickly reaches the limit.
• Efficiency
• Efficiency Story: Promise Made to a User on New Year's Eve
• On February 11, 2021, Chinese New Year's Eve, a user wrote a post in the Community at around 8 AM and received Leaf's reply just 8 minutes later. According to the user's suggestion, we issued a letter to shareholders after releasing our annual report.
• Service
• Service Story: Providing Excellent Services and Undertaking Our Responsibilities
• After Ant Group’s IPO was suspended, we refunded all subscribers’ subscription fees and margin interest, bearing all the costs ourselves.
• Excellence
• Excellence Story: Leaf Opens Our App Over 30 Times a Day
• According to statistics, Leaf opens our app over 30 times a day on average. He repeatedly checks every detail. While normal users might just enter a trading page and stop there, Leaf taps some seemingly boring or repetitive elements on the page. He continually assesses the app’s loading speed and visual effects.

Japanese MNC
Salary $3500-$4000
East
Industry: Electronic Component Manufacturer
Monday to Friday 8am to 5pm

Training provided

Responsibilities:

• Administer and upkeep IT infrastructure, documentation, user accounts and SOP
• Provide IT operations and its functions to our local and regional offices for IT infrastructure, network, security, IP telephony as well as maintenance and update of users’ computer systems
• Provide technical support to staff/end users on PC hardware, software, applications and other IT related requests
• Assist in conducting user training on systems, software applications and IT security
• Assist to deploy and manage software applications, solutions and their enhancements to existing and new users
• Assist in tracking of IT Assets/Equipment, purchase of IT related equipment and control IT related inventories
• Ensure security of data, network access and systems backup
• Provide support, including after office-hours support, in the event of service outages, system maintenance or implementation

Requirements

• Bachelor degree in computer science, or Diploma holder with 2 years working experience with a technical major.
• 1-2 years system administration experience.

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at [email protected]

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Japanese MNC
Salary $3500-$4500
East
Industry: Electronic Component Manufacturer
Monday to Friday 9am to 6pm

Training provided

Responsibilities:

• Administer and upkeep IT infrastructure, documentation, user accounts and SOP
• Provide IT operations and its functions to our local and regional offices for IT infrastructure, network, security, IP telephony as well as maintenance and update of users’ computer systems
• Provide technical support to staff/end users on PC hardware, software, applications and other IT related requests
• Assist in conducting user training on systems, software applications and IT security
• Assist to deploy and manage software applications, solutions and their enhancements to existing and new users
• Assist in tracking of IT Assets/Equipment, purchase of IT related equipment and control IT related inventories
• Ensure security of data, network access and systems backup
• Provide support, including after office-hours support, in the event of service outages, system maintenance or implementation

Requirements

• Bachelor degree in computer science, or Diploma holder with 2 years working experience with a technical major.
• 2 years system administration experience.

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at [email protected]

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Japanese MNC
Salary $3500-$4500
East
Industry: Electronic Component Manufacturer
Monday to Friday 9am to 6pm

Training provided

Responsibilities:

• Administer and upkeep IT infrastructure, documentation, user accounts and SOP
• Provide IT operations and its functions to our local and regional offices for IT infrastructure, network, security, IP telephony as well as maintenance and update of users’ computer systems
• Provide technical support to staff/end users on PC hardware, software, applications and other IT related requests
• Assist in conducting user training on systems, software applications and IT security
• Assist to deploy and manage software applications, solutions and their enhancements to existing and new users
• Assist in tracking of IT Assets/Equipment, purchase of IT related equipment and control IT related inventories
• Ensure security of data, network access and systems backup
• Provide support, including after office-hours support, in the event of service outages, system maintenance or implementation

Requirements

• Bachelor degree in computer science, or Diploma holder with 2 years working experience with a technical major.
• 2 years system administration experience.

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at [email protected]

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

The Workplace Experience Administrator will play a crucial role in overseeing two distinct portfolios within the workplace experience profile: Wellness and the Experience Hub, contributing to a vibrant, engaging, and healthy workplace.

• Wellness Portfolio: Focuses on promoting employee well-being by designing and coordinating wellness programs and activities. The administrator will be responsible for implementing health and wellness initiatives, organizing workshops, and fostering a positive work environment to enhance employee satisfaction and productivity.
• Experience Hub Portfolio: Involves managing office services, events, visitor hospitality, and supporting the Experience Hub. The administrator will ensure seamless operations, provide exceptional support to employees, clients, and visitors, while also handling key administrative functions, including occasional reception coverage.

Wellness Portfolio

• Design and implement wellness programs tailored to meet employee needs, focusing on holistic health.
• Conduct assessments to identify organizational wellness interests.
• Plan wellness activities such as workshops, fitness classes, health screenings, and mental health seminars.
• Coordinate logistics, including venue selection, scheduling, and vendor management for wellness initiatives.
• Develop and execute communication strategies to promote wellness programs via newsletters, posters, and digital platforms.
• Engage employees through feedback surveys to enhance wellness offerings.
• Collaborate with internal teams and external vendors to enhance wellness offerings.
• Build partnerships with health professionals, wellness experts, and other organizations for additional resources.
• Assist in managing the budget for wellness programs, ensuring cost-effectiveness and providing expenditure reports.
• Monitor program effectiveness and generate regular updates for reporting.

Experience Hub Portfolio

• Manage the Experience Hub, ensuring positive and memorable experiences for employees and visitors.
• Provide occasional reception coverage, serving as a welcoming and professional point of contact for visitors.
• Serve as the primary point of contact for workplace-related inquiries and issues.
• Provide support on workplace matters, including office facilities, equipment, and access.
• Collaborate cross-functionally to resolve workplace-related concerns.
• Plan, organize, and execute workplace events, ensuring seamless coordination with internal and external stakeholders.
• Collaborate cross-functionally to plan and execute events that enhance employee engagement and promote a positive work culture.
• Identify opportunities to improve employee engagement and overall workplace morale.

This will be a 8 Month Contract role (renewable) based in Singapore

Responsibilities:
Onboarding Coordination: - Majority part of the scope for the whole of APAC Regions
Manage and streamline the onboarding process for new Full Time Employees in the team across the APAC region, ensuring timely delivery of equipment (e.g., laptops, software) and access to necessary resources.
Conduct orientation sessions that provide new hires with an overview of company policies, culture, and key contacts.
Act as the primary point of contact for new hires, answering questions and addressing concerns during their initial weeks.

Administrative Support:
Provide comprehensive administrative support to hiring managers, allowing them to focus on their core responsibilities while you handle various logistical and operational tasks.
Assist with scheduling meetings, booking meeting rooms, and preparing agendas and materials for onboarding sessions.
Help coordinate travel arrangements for visiting executives (VPs CVPs etc) including flight bookings, accommodation bookings, assisting with itinerary, dinner/lunches and transportation logistics.

Expense Management:
Support the management of expense reports, ensuring accuracy and compliance with company policies.
Collaborate with finance teams to address any discrepancies and facilitate timely reimbursements.

Team Collaboration:
Work closely with the existing administrative team, including the in-person support staff at Fraser Towers, to ensure continuity and effectiveness in onboarding efforts.
Identify and address gaps in the onboarding process by actively seeking feedback from new hires and hiring managers.
Foster a collaborative environment by sharing insights and best practices with peers across the APAC region.

Requirements:
At least 2-4 years of administrative experience, preferably in roles that involved onboarding, HR coordination, or office management.
Previous experience in the construction industry or a related field is highly desirable (eg: assistant on site, secretary for construction office) as it will help this person navigate the nuances of the work environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organizational and multitasking abilities, with a keen attention to detail to manage various tasks effectively.

Our company is looking for an organized and self-motivated project cum office administrator who will be responsible for providing project and administrative support to our project/development and office personnel.

The responsibilities include:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, shipping documents, memos, resumes, and presentations, project documentation.
• Coordinating and managing appointments, meetings, and keeping proper records.
• Performing bookkeeping-support tasks such as invoicing, payment requests, delivery records, monitoring accounts receivable and payables, and budget tracking for office and project expenses.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Ordering and purchasing resources, office supplies, equipment, and furniture, keeping inventory records, assisting on conducting stock-take.
• Overseeing the maintenance of office facilities, and equipment.
• Assist in project tests and in preparation of project test reports, preparation of technical documentation and schedules.

As the Contract Administrator based in Singapore, you will report directly to the Contracts Manager and work closely with the rest of the Development team, making your mark in a number of ways:

• You will provide support to the delivery teams on contracts and commercial administration across the entire lifecycle of data centre developments
• You will act as a key communicator to internal and external stakeholders on contract and financial matters relating to the development of data centres

Responsibilities: 

• Assist the Contracts Manager in drafting new contracts, variations and contractual correspondence
• Raise and generate Purchase Orders and take ownership of tracking and communication of approvals to internal and external stakeholders to ensure the process is facilitated efficiently and effectively
• Cost management system super user support – champion the process and assist the development team to ensure costs are allocated correctly with PO’s approved in a highly efficient manner
• Assist Contracts Managers in contract lifecycle responsibilities including kick off, delivery and close out of all contracts
• Coordinate payments between Development and Finance teams to ensure payment of contractors in accordance with contract payment terms
• Assisting in the development and implementation of reporting tools for measurement of key contract metrics