Permanent Part Time Admin

Job Scope

1.) Follow-up on email enquiries and checking of documents to ensure correct documents are presented

2.) Co-ordination of documents and work flow between respective departments within the company and respective partners

3.) Ensuring any outstanding documents and admin matters are handled in timely manner

4.) 10am to 4pm, minimum 3 days per week

5.) Office is at kallang opposite bendeemer MRT

Compensation

1) $12 to $15/ hour or $1200 to $2400 per month

Office Admin / Admin Executive (Part Time)

• Saturday 9.00 a.m. to 5.00 p.m.
• Sunday 8.30 a.m. to 3.30 p.m.
• Salary ：$9/hr Weekday, $12/hr weekend
• Address: Bukit Timah Plaza
• No experience required.
• Microsoft office skills needed.

Office Admin / Admin Executive (Full Time)

• Saturday 9.00 a.m. to 5.00 p.m.
• Sunday 8.30 a.m. to 3.30 p.m.
• Weekday 1pm to 8.30pm ( 3 days)
• Salary ：$2000
• Address: Bukit Timah Plaza
• No experience required.
• Microsoft office skills needed.

Job scope

• General adminstrative duties and support
• Attend to whatsapp, walk-in enquiries
• Other Ad-hoc duties as assigned by management

Contact me @ whatsapp: 97596611 if you are keen.

Statement Of Purpose (Overall Purpose of Job)

To provides administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Handle and manage customer inquiries including incoming call, email and website as well as informing customers of any unforeseen delays or problems.
• Disseminate information by calls, email, text message and website etc.
• Prepare quotation and tax invoice with accuracy and timeliness (Billing Administration).
• Respond to feedback or complaints from customers and provide after service support when requested.
• Co-ordinate and schedule job appointments with customer after job confirmation.
• Liaise with sub-contractors per job quotation and prepare work order timely and accurately.
• Arrange and prepare daily work schedule for Handyman team.
• Plan and schedule meeting and appointment (internal and external).
• Update and record daily cash / cheque received from customers.
• Prepare weekly sales report for submission to Account Department.
• Handle and verify suppliers and sub-contractors claims.
• Handle Petty Cash claims.

(B) General :

• Handle administrative duties within HomeCare Department.
• Other duties as assigned.

(C) Safety:

• To be aware of Occupational Health and Safety Policy.
• To follow the Company safety procedures, rules and regulations.
• To eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Service oriented and good interpersonal skills.
• Good working attitude, self-motivated and able to work independently.
• Good communication skills (verbal and written).
• PC literate and knowledge in MS Office.
• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 3 years in clerical work in construction or homecare industry or in related field.

Our client is looking for a full-time Business Operations/ Executive for an immediate position. You will be part of a dynamic and focused team of people supporting our overall objective of becoming a lean, resilient, and high-performance team of financial sales consultants.

Singaporean citizen or PRs are welcome to apply.

Workdays: 5 days

(Monday - Friday: Work in office)

About our client

Our client's team is made up of 50+ people in Sales and Operations focused in providing every client a committed team dedicated to building and developing healthy portfolios for them through forging strong relationships in this dynamic society of ours.

Your responsibilities will include:

· Handling and directly liaising with new and existing clients covering both general insurance and corporate solution businesses

· Liaising with various Insurers to prepare insurance quote to client's enquiry

· Prepare insurance renewals, endorsement processing and handle claim enquiry

· Engagement with underwriters regularly

· Coordination of agent’s commission reimbursement

· To process new insurance proposals accordingly

· Support a customer request end to end

· Perform policy reviews, assess, and make sound judgement

· Provide support and services to Financial Consultants on General insurance matters

· Provide administrative support and tasks as assigned

· Be involved in ad-hoc projects

Technical skills

· Proficient in English (speaking and writing)

· 2-3 years of admin and customer service experience

· Insurance industry and product knowledge/experience preferred but not necessary

· General skills on Excel, Outlook, PowerPoint

· Diploma in any discipline

· Marketing experience preferred

Soft skills

· Creative problem solving and decision-making skills

· Customer oriented

· Good multi-tasking and stakeholder management skills - dealing with clients, supervisors, and team of advisors

· Confident public speaker - required to do presentations to corporate clients

We are dedicated in finding the best candidate to join our team. With the right mindset and character traits, we will commit our time and resources in training you and developing you in your professional development growth.

Job Description & Requirements

JOB SUMMARY

• Assist the Principal in the administrative matters.
• Will play a pivotal role in ensuring the smooth and efficient operation of administrative processes. The responsibilities will span various facets of administrative management, including record keeping, communication, and coordination with staff, students, and external stakeholders. Will be a key contributor to creating an organized and productive environment within the education centre. It requires the ability to work independently, and a high level of professionalism and confidentiality.

JOB RESPONSIBILTIES

(a) Records Management.

• Maintain accurate and up-to-date records of student enrolment, attendance, and education performance.
• Organize and manage student files, ensuring compliance with data protection and privacy regulations.
• Generate reports as needed for management and regulatory purposes.

(b) Communication and Correspondence

• Facilitate effective communication within the education centre by managing emails phone calls, and other correspondence.
• Act as a liaison between staff, students, parents, and stakeholders including parent organisation, conveying information in a clear and timely manner

(c) Scheduling and Coordination

• Assist in scheduling classes, meetings, and events, ensuring optimal utilization of resources.
• Coordinate logistical aspects of classes, meetings, events and other educational programs.
• Manage calendars for key staff members.

(d) Facility Management

• Oversee the maintenance of the physical premises, ensuring a clean and safe environment for students and staff.
• Coordinate with relevant department for facility-related services and repairs.

(e) Budgeting and Procurement

• Assist in budget planning and monitor expenditures to ensure fiscal responsibility.
• Coordinate procurement processes for office supplies, equipment, and other necessary items.

(f) Policy Compliance

• Ensure compliance with regulatory requirements and internal policies and procedures.
• Stay informed about changes in educational regulations and implement necessary adjustments.

(g) Human Resources Support

• Assist in the recruitment / sourcing of relief teachers.
• Assist the on boarding process of new staff.
• Maintain employee records and support HR-related activities.

(h) Event Planning

• Plan, coordinate and execute annual events, such as graduation ceremonies, open houses, and management meetings etc
• Assist in planning and execution of students’ co-curricular activities. Coordinate with volunteers for any such activities.

(i) Other Administrative Task

• Assist in any other administrative task as assigned by Principal or General Secretary.

QUALIFICATION & SKILLS

• Bachelor's degree or any related field.
• Proven experience in administrative roles.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in using office software and database management tools.
• Attention to detail and a commitment to maintaining confidentiality.
• Knowledge of educational policies and procedures is a plus.

JOB PURPOSE

● Coordinates and manages the full spectrum of pre-course and post-course administration of public registration in priority for the CFALS, including the logistical and delivery requirements.

● Building relationships with existing and potential public learners to ensure their training needs are met.

● Achieving excellent service delivery with our existing and potential public learners in SRCA’s training and consultancy services.

PRINCIPAL ACCOUNTABILITIES

1. Operations

1.1. Respond to public customer requests and inquiries via phone, email and other sources.

1.2. Focal Person and coordinates training activities and training administration for public course runs.

1.3. Manage training administration such as course registration, feedback, systems administration, logistics and classrooms arrangement and any other administrative duties for public course schedule runs.

1.4. Communicates with assigned course instructors of training details such as reporting venue and collection of training logistics and examination folders.

1.5. Handles the post-course and/or workshops administration such as ensuring course fees payment, printing certificates and maintaining up-to-date training and issuance records.

1.6. Compiles and submit assessment results and statistics to relevant authorities.

1.7. Submits & processes claims application for SSG funded courses under public course runs.

2. Any Other Duties

2.1. Performs basic office, classroom cleaning and maintenance.

2.2. Manages the FSM/SDU points system with SCDF/SISO.

2.3. To fulfill and maintain compliance to the PDPA requirements.

2.4. To fulfill and maintain compliance to the SRFAC requirements.

2.5. To fulfill and maintain compliance to the ISO 29993:2017 requirements.

JOB SPECIFICATION

3. General Qualities and Qualifications of Applicants

3.1. Diploma in any discipline, preferably with more than 1-year experience in service or educational industries.

3.2. Must be computer literate and be competent in Microsoft Office / Google applications.

3.3. Excellent communication and interpersonal skills to build a strong rapport with clients and the ability to relate well at all levels.

3.4. Organized and sensitive to small details.

3.5. Analytical, motivated and positive personality.

3.6. Excellent interpersonal and communication skills.

3.7. Able to work independently without much supervision.

3.8. Possess strong work ethics and keep the information confidential.

3.9. Prepared to work in a fast-paced and physically demanding environment, including weekends occasionally.

4. Working Hours

4.1. Monday to Friday: 8.30am to 5.30pm (1-hour lunch break)

4.2. Saturday: 8.30am to 12.30pm (half day, no more than twice a month)

4.3. Time-Offs: If scheduled to work on weekends, appropriate time-offs will be given to rest on weekdays.

5. Additional skills and knowledge

5.1. Good command of both spoken and written English.

5.2. Knowledge of TPG/SSG/SDF/SFC is highly advantageous.

Location: Singapore Red Cross Academy @ Atrium (Dhoby Ghaut)

Summary

This position is to manage regional network system that involve design , implementation , support and alignment with HQ in governance rules.

• Manage active directory, server, server virtualization, Cisco switches and routers.

• Manage User Accounts on Azure AD for all Office 365 Services.

• Manage and Monitor Cloud Infrastructure on Microsoft Azure.

• Assist in network design and implementation.

• Lead network and cybersecurity projects such as Prisma Access, MFA and global AD server integration.

• Manage and Monitor Cybersecurity related administration works.

• Support HQ in strengthening global IT Governance

• Plan and execute networking and infrastructure setup.

• Ability to create accurate network diagrams and documentation for design and planning network communication systems.

• Support implementation of specified global IT systems in overseas companies, especially in terms of infrastructure and IT security

• Ability to provide specific detailed specification for hardware and software selection.

• Perform analysis of system performance and capacity trends and make recommendations.

• Perform network operations and management, including incidence response and problem management.

• Expected to manage region networks with minimal travel needed

Requirements

• Degree or Diploma in IT or related discipline with a minimum of 5 years’ relevant experience as network engineer in a MNC environment.

• Good project management experience in implementing network and Cloud solutions.

• Strong knowledge of executing systems integration and infrastructure deployment.

• Solid hands-on practical experience in managing enterprise firewalls, routers, switches, proxy servers, domain name servers (DNS), bandwidth management system, IPS/IDS and server/platform system.

• MCSE certification a plus

• CISSP, CCNA, or CCNP certification a plus

Presently we have a Job Opening for a Red Hat Enterprise Linux Engineer position

o Implement, administer, and troubleshoot RHEL systems.
o Keeping OS, databases, and software updates current across all servers.
o Maintain operational & configuration document up to date.
o Perform periodic performance reporting.
o Perform disaster recovery operations when required.
o Troubleshooting, diagnosing, and resolving system issues.
o Review security vulnerability report and remediate.
o Ability to quickly learn new or unfamiliar technology and products using documentation and internet resources.
o A self-starter able to work independently but comfortable working in a team environment.
o Good analytical and problem-solving skills.
o Support and administer system in line with IT security policy.
o Automation skillset will be an advantage.

Operations Admin

Responsibilities:

• Generate Daily and Weekly Reports:
• Create and maintain Daily Attendance Reports.
• Generate Weekly Operations Reports to track and analyze key performance metrics.
• Management of contract-related matters
• Acquisition, management and disposal of fixed assets
• Handling of board meetings/shareholders' meetings, etc.
  
• <Human Resources>
  - Recruitment, onboarding, and labour management for local employees
  - Handling related to local employment laws

- Customer Onboarding:

• <Legal>
  - Contract handling (outsourcing/agency)
  - Dispute resolution

Qualifications:

Diploma or Bachelor’s degree holders.

Proven experience in administrative roles, preferably in operations or a similar field.

Strong organizational and time-management skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Excellent communication and interpersonal skills.

Ability to multitask and prioritize tasks effectively.

Familiarity with procurement processes and financial transactions.

• Well Established Company
• Basic $ 2100 - $ 2600 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas
• Working Hours: 8:30am to 5:30pm (Monday – Friday) / 8:30am to 1pm (Alternate Sat)

Responsibilities:

• To respond quickly and efficiently to all in-coming sales enquiries, by telephone, fax and email, preparing brochure
• Respond to complaints from customers and give after-sales support when requested
• Provide administrative support to sales team
• Handling/follow up with customers on all sales support matters
• Process sales order and follow up payment with clients
• Coordination and monitor for clients order
• Prepare shipping documents for overseas shipments; Delivery Orders (DO) for local deliveries and inform customers of shipment details
• Handle ad hoc task as assigned

Job Requirement:

• Possess minimum GCE ‘O’ level
• Training provided for those without/lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

CHENG JAU WEI (R23115788)

EA Recruitment Pte Ltd

EA License No: 21C0492

*Please note that this role is only open to Singaporeans due the nature of the position*

Position Type: Permanent role with Client

Job Description

The APPS DBA will be responsible for database system administration and support. The DBA will be required to assist application team on databases system implementation, setup, maintenance, support and troubleshooting application database related issue for clients.

To provide effective and efficient delivery of infrastructure projects, services and database administration support to customers. Support development team on PL/SQL programs and Shell Scripting.

Primary Responsibilities

• Responsible to provide Oracle Database, MS SQL Server administration and support for projects/clients.
• Create database objects (tables, indexes, etc.)
• Write database procedures, functions, and triggers
• Assist developers with database activities
• Tune database queries
• Assist application team to troubleshoot application/database related issues. Manage and coordinate with vendors to provide database support for the customers.
• Create, document, and implement standards and/or complex modelling to monitor and enhance the capacity and performance of the database.
• Coordinating with customers and application project managers for database infrastructure implementation and setup as per application requirements.
• Responsible to plan, schedule, track and coordinate with project manager, application support for database system version upgrade and database server patches.
• Manage, design and implement database backup and recovery procedure for database recovery. Implement monitoring for database backup.
• Assist application team to troubleshoot application/database related issues. Manage and coordinate with vendors to provide database support for the customers.
• Provide SIT, UAT and Production database application installation, setup and support.
• Manage and configure the database backup and day to day operations.

Requirements

• 5+ years’ database administration experience of Oracle RDBMS & support on Solaris/Unix/Linux environment. Knowledge on managing Oracle Golden Gate & MS SQL Servers will be an advantage. Strong in PL/SQL. (Candidates with 2 years+ of DBA experience may be considered)
• Experiences on Oracle databases troubleshooting and maintenance.
• Experience on database security hardening, monitoring and capacity planning.
• Ability to coordinate with customer, application project managers & vendors on database infrastructure setup and installation.
• Ability to work under pressure, meet tight deadlines and a commitment to maintain optimum database system availability for customer.
• Strong customer focus with emphasis on commitment to continuous improvement in database system availability and performance.
• Experiences on Oracle databases and Oracle Golden Gates troubleshooting and maintenance will be useful.
• Experiences in shell scripting

Almira | Recruitment Consultant

Email: [email protected]| Office Telephone: +65 64299403

EA Personnel Registration Number: R22111126

Singapore Employment Agency Licence No: 11C3373

Key Responsibilities:

• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Oversee and maintain the overall office operations, ensuring a clean and comfortable work space
• Manage office supplies, office equipment and pantry supplies
• Oversee facilities services and maintenance activities
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations
• Manage business trips, hotel booking, temp accommodation and visa/work permits application processes
• Collaborate with cross-functional teams to ensure a seamless workflow
• Organise other office activities (meetings, event planning, town hall booking, etc.)
• Ensure operations adhere to policies and regulations
• Manage any other duties/project as assigned

To succeed in this Office Administrator (12 months contract) role, you will need to have experience supporting at least 50 - 100 headcounts.

Key Requirements:

• Diploma/degree holder with at least three years of proven experience as an office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organised, resourceful, independent, self-motivated and enjoys challenges
• Strong interpersonal, written and communication skills
• Excellent organisational and time management skills, with the ability to multitask and prioritise tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment
• Ability to work independently and as part of a team
• Highly proficient in Microsoft Office (Excel, Pivot Table, PowerPoint, Word, Outlook)

This is a global corporate and investment banking institutions. This organisation offers diversity and growth for innovation for all employees which makes it a great place to work and being a part of.

If you are driven, determined and want to take the next step in your career, this is the role for you. Great career progression opportunities await the right person in this exciting Office Administrator (12 months contract) job.

Apply now or contact me to find out more.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh

Experience in Data Center Operations.

Experience in Server/ Application monitoring with proficiency in any of the monitoring tool.

Knowledge of enterprise backup management, using any of the enterprise tool.

Basic experience in Server operating systems like Windows or Linux.

Experience in any ITSM tool and knowledge of incident, problem and change management process.

Need to manage facility related tasks in data center like tape movement, visitor management and security process adherence etc.

Position: Crypto Key Administrator
Employment Type: 1-year Agency Contract (Highly Renewable)
Location: Alexandra

Job Objectives:

• Be the single point-of-contact for governance related matters.
• Liaise between IT Security Governance and Support Teams on data collection and submission.

Responsibilities:

• Be the liaison between the Governance team and supporting teams throughout the audit cycle
• Provide administrative and project management support for audit and governance related engagements.
• Track, manage and monitor the status of critical tasks and deliverables
• Coordinate and submit data / documentation for submission.
• Perform sanity check on internal responses to requests to determine whether it meets the auditor's request in an appropriate manner and level of detail.
• Manage the data gathering required to close out audit engagements.
• Ensure the teams are aware of all upcoming deliverables, deadlines and possible issues/findings.
• Monitor responsiveness and timeliness of requests for information and meetings and follow-up with appropriate levels of management if requests are untimely.
• Maintain a current inventory of audits with a clear understanding of the status of each.

Job Requirements:

• Must be able to communicate ideas, both in written and verbal, in a clear, concise and professional manner; including technical writing skills.
• Team skills, including ability to establish and maintain effective working relationships with all levels within an organization, fostering collaboration internally/externally with vendors and staff.
• Must demonstrate strong analytical and problem solving skills.
• Must be process oriented and organized.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Preferably have minimally 2 years experience in Information Technology.
• Preferably have 1 to 2 years experience working in Banking and/or Finance environment.

If keen, kindly forward your CV to [email protected]

Tangspac Consulting Pte Ltd
#03-02 The Octagon, 105 Cecil Street, Singapore 069534
EA Personnel Name: Olsem Stefanus Emmanuel
EA License: 07C3635 | EA Registration: R2094432

ONE OF SINGAPORE’S TOP SME 1000 COMPANIES & LEADER IN OIL & GAS/ MARINE/ INDUSTRIAL SAFETY PRODUCTS IN JURONG IS LOOKING FOR SALES ADMINISTRATOR TO JOIN OUR TEAM.

www.noah.com.sg

COMPANY TRANSPORT PROVIDED FROM BOON LAY MRT

• PROVIDE SALES SUPPORT TO SALES TEAM
• ORDER PROCESSING
• LIAISE WITH CUSTOMERS
• ALL ASPECTS OF SALES ORDERS PROCESSING, DELIVERY ORDERS AND INVOICES
• INVENTORY CONTROL FUNCTIONS
• ATTEND TO CUSTOMER ENQUIRIES AND FOLLOW UP ENQUIRES
• ANY OTHER AD-HOC DUTIES AS ASSIGNED
• MIN 'O'/'A' LEVEL / DIPLOMA QUALIFICATION / FRESH GRADUATES
• ACCPAC OR ANY ORDER PROCESSING KNOWLEDGE AN ADDED ADVANTAGE
• GOOD ORGANISATION SKILLS & INTERPERSONAL SKILLS
• FRIENDLY, CHEERFUL DISPOSITION & CUSTOMER ORIENTATED
• PROFICIENT IN MS OFFICE
• TRAINING WILL BE PROVIDED

BONUS: PERFORMANCE BONUS

System Administrator (Regional)

Location : Changi South

Working days : 5 days

Salary Range : $6000-$7000

Job Description

• Manage active directory, server, server virtualization, Cisco switches and routers.
• Manage User Accounts on Azure AD for all Office 365 Services.
• Manage and Monitor Cloud Infrastructure on Microsoft Azure.
• Assist in network design and implementation.
• Lead network and cybersecurity projects such as Prisma Access, MFA and global AD server integration.
• Manage and Monitor Cybersecurity related administration works.
• Support HQ in strengthening global IT Governance
• Plan and execute networking and infrastructure setup.
• Ability to create accurate network diagrams and documentation for design and planning network communication systems.
• Support implementation of specified global IT systems in overseas companies, especially in terms of infrastructure and IT security
• Ability to provide specific detailed specification for hardware and software selection.
• Perform analysis of system performance and capacity trends and make recommendations.
• Perform network operations and management, including incidence response and problem management.
• Expected to manage region networks with minimal travel needed.

Requirements

• Degree or Diploma in IT or related discipline with a minimum of 5 years’ relevant experience as network engineer in a MNC environment.
• Solid hands-on practical experience in managing enterprise firewalls, routers, switches, proxy servers, domain name servers (DNS), bandwidth management system, IPS/IDS and server/platform system.
• MCSE certification a plus
• CISSP, CCNA, or CCNP certification a plus

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

• Good technology exposure
• Be a part of a high-performing and professional team

About Our Client

Our esteemed client is one of the well-known, well-established brands in the insurance domain. With customers at the heart of what they do, their main focus is to shift from being an insurance company to being a technology-empowered, financial services partner for their customers!

Job Description

• Possess in-depth knowledge of Cloud Technologies (AWS) and serve as a subject matter expert in architecting infrastructure solutions.
• Good understanding and ability to deploy/administer containerization technology (ECS/Kubernetes).
• Good understanding in networking protocols and routing fundamentals.
• Experience in implementing different networking strategies such as VPC/VPC peering, DNS (Route53), and load balancing (Elastic Load balancer)
• Some hands-on experience with building and maintaining CI/CD pipelines in bitbucket.
• Possess strong technical skills in infrastructure automation using Infrastructure as Code (IaC) such as CloudFormation and lambda.
• Familiarity with Identity and Access Management (IAM) policies.
• Experience in designing and implementing cloud infrastructure solutions.
• Experience with administration of AWS, GCP, or Azure
• Experience maintaining up-to-date documentation of all cloud infrastructure architecture.
• Experienced in setting up, administering servers and its configurations.
• Participate in the implementation of project and additionally provide post-project support to customers.
• Participate in "On Call" weekly shift supporting off hours and weekend activity. This is rotating assignment shared with other members of the team.
• Analyzing the logs through Grafana and Prometheus.
• Domain configuration in Cloudflare.

The Successful Applicant

• Bachelor/master's degree in computer science or Information Technology
• Atleast 6 years
• AWS Cloud Architect Certification
• Redhat linux certification
• Sys Ops certification

What's on Offer

• Good technology exposure
• Opportunity to learn and grow
• Good work culture

Role: Crypto Key Administrator

Job Level: Preferably 1 to 2 years of related experience (L1)

Job Objectives

• Be the single point-of-contact for governance related matters.
• Liaise between IT Security Governance and Support Teams on data collection and submission.

Key Responsibilities

• Be the liaison between the Governance team and supporting teams throughout the audit cycle
• Provide administrative and project management support for audit and governance related engagements.
• Track, manage and monitor the status of critical tasks and deliverables
• Coordinate and submit data / documentation for submission.
• Perform sanity check on internal responses to requests to determine whether it meets the auditor's request in an appropriate manner and level of detail.
• Manage the data gathering required to close out audit engagements.
• Ensure the teams are aware of all upcoming deliverables, deadlines and possible issues/findings.
• Monitor responsiveness and timeliness of requests for information and meetings and follow-up with appropriate levels of management if requests are untimely.
• Maintain a current inventory of audits with a clear understanding of the status of each.

Basic Requirements

• Must be able to communicate ideas, both in written and verbal, in a clear, concise and professional manner; including technical writing skills.
• Team skills, including ability to establish and maintain effective working relationships with all levels within an organization, fostering collaboration internally/externally with vendors and staff.
• Must demonstrate strong analytical and problem solving skills.
• Must be process oriented and organized.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Preferably have minimally 2 years experience in Information Technology.
• Preferably have 1 to 2 years experience working in Banking and/or Finance environment.

Salary: UP to $2800

Working Hours: Monday to Friday, 8:30am - 5:45pm

Location: Kaki Bukit (East)

Perks: AWS + Variable Bonus (Depending on company's progress)

Roles & Responsibilities

• Maintain precise records of all procurement documents for suppliers, subcontractors, service providers, and the warehouse.
• Supervise the evaluation and reporting of approved vendor and service provider performance.
• Implement supply chain procedures, including the issuance of purchase orders and managing shipment clearances as required.
• Keep all reports, documents, and filing systems current.
• Generate and compile monthly reports on inventory and procurement.

Requirements

• Minimum diploma qualification in Business Studies/Administration or its equivalent.
• At least 2 years of work experience is required.
• Proficient in using MS Office Excel and SAP.

Click 'Apply Now' or reach out to Jaslin at [email protected] via email. Please note that only candidates who have been shortlisted will be contacted for further correspondence. Wishing you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Poh Chew Leng, Jaslin | R22108798

Responsibilities

Ø Be the liaison between the Governance team and supporting teams throughout the audit cycle

Ø Provide administrative and project management support for audit and governance related engagements.

Ø Track, manage and monitor the status of critical tasks and deliverables

Ø Coordinate and submit data / documentation for submission.

Ø Perform sanity check on internal responses to requests to determine whether it meets the auditor's request in an appropriate manner and level of detail.

Ø Manage the data gathering required to close out audit engagements.

Ø Ensure the teams are aware of all upcoming deliverables, deadlines and possible issues/findings.

Ø Monitor responsiveness and timeliness of requests for information and meetings and follow-up with appropriate levels of management if requests are untimely.

Ø Maintain a current inventory of audits with a clear understanding of the status of each.

Requirements

Ø Must be able to communicate ideas, both in written and verbal, in a clear, concise and professional manner; including technical writing skills.

Ø Team skills, including ability to establish and maintain effective working relationships with all levels within an organization, fostering collaboration internally/externally with vendors and staff.

Ø Must demonstrate strong analytical and problem solving skills.

Ø Must be process oriented and organized.

Ø Knowledge of clerical and administrative procedures and systems such as filing and record keeping

Ø Preferably have minimally 2 years experience in Information Technology.

Preferably have 1 to 2 years experience working in Banking and/or Finance environment.

24* 7 rotational shifts
Minimum 4-6 at max years of experience and required familiarity with at least 2 databases among My Sql/MariaDB, PostgreSQL/EDB, Oracle, MSSQL and Redis.
Participate in the 24/7 rotational shift including weekends.
Perform production support administration tasks including proactive monitoring, maintenance and on-call support to ensure availability and performance requirements are met.
Alert monitoring for all database flavors and take appropriate action.
Daily health monitoring of production database system and data integrity checks.
Perform daily backup monitoring and take action to have recovery solution in place.
Managing the database availability and performance, including incident and problem management.
Carry out periodical production patch and upgrade management.
Work with users and vendors to take timely and appropriate steps to resolve and troubleshoot issues impacting service levels.
Basic knowledge of Linux operating system (RedHat)/AIX/Windows and basic commands.
Incident management to work with MIM(Major Incident Management) team to resolve/co-ordinate the high critical issues.
Team Player who is self-motivated and has the drive to improve performance and achieve results.

Job Objectives

· Be the single point-of-contact for governance related matters.

· Liaise between IT Security Governance and Support Teams on data collection and submission.

Key Responsibilities

· Be the liaison between the Governance team and supporting teams throughout the audit cycle

· Provide administrative and project management support for audit and governance related engagements.

· Track, manage and monitor the status of critical tasks and deliverables

· Coordinate and submit data / documentation for submission.

· Perform sanity check on internal responses to requests to determine whether it meets the auditor's request in an appropriate manner and level of detail.

· Manage the data gathering required to close out audit engagements.

· Ensure the teams are aware of all upcoming deliverables, deadlines and possible issues/findings.

· Monitor responsiveness and timeliness of requests for information and meetings and follow-up with appropriate levels of management if requests are untimely.

· Maintain a current inventory of audits with a clear understanding of the status of each.

Basic Requirements

· Must be able to communicate ideas, both in written and verbal, in a clear, concise and professional manner; including technical writing skills.

· Team skills, including ability to establish and maintain effective working relationships with all levels within an organization, fostering collaboration internally/externally with vendors and staff.

· Must demonstrate strong analytical and problem solving skills.

· Must be process oriented and organized.

· Knowledge of clerical and administrative procedures and systems such as filing and record keeping

· Preferably have minimally 2 years experience in Information Technology.

· Preferably have 1 to 2 years experience working in Banking and/or Finance environment.

24* 7 rotational shifts
Minimum 4-6 at max years of experience and required familiarity with at least 2 databases among My Sql/MariaDB, PostgreSQL/EDB, Oracle, MSSQL and Redis.
Participate in the 24/7 rotational shift including weekends.
Perform production support administration tasks including proactive monitoring, maintenance and on-call support to ensure availability and performance requirements are met.
Alert monitoring for all database flavors and take appropriate action.
Daily health monitoring of production database system and data integrity checks.
Perform daily backup monitoring and take action to have recovery solution in place.
Managing the database availability and performance, including incident and problem management.
Carry out periodical production patch and upgrade management.
Work with users and vendors to take timely and appropriate steps to resolve and troubleshoot issues impacting service levels.
Basic knowledge of Linux operating system (RedHat)/AIX/Windows and basic commands.
Incident management to work with MIM(Major Incident Management) team to resolve/co-ordinate the high critical issues.
Team Player who is self-motivated and has the drive to improve performance and achieve results.

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

1. Taking charge of all administrative functions required by the respective departments, including communicating with banks, government bodies and other external parties
2. Controls incoming and outgoing messages on office machines/equipment
3. Oversee outgoing mail as and when appropriate
4. Typing and filing of documents and administrative duties for the department
5. Operating on computer, fax, photocopying machine and any other office equipment
6. Ensure the workplace safety and security
7. Undertake other job function as and when assigned from time to time