We're looking for an Operations Executive (3 months FTC) to join our team in Singapore as part of our Operations function.
Your team: This role will sit within the Operations Team to support the operational delivery of the Money20/20 Asia show
Your Role: You will be a core support role both in the lead up to and onsite delivery of the show.
Key Responsibilities
- Support the Event Operations and Commercial Operations Leads with pre-show and onsite planning and delivery.
- Management of the exhibition floor pre-show and onsite, including but not limited to stand plan management, delivery for turnkey stand packages, support with floor plan management liaising with the Venue, General Contractor and other exhibition contractors such as Health & Safety Floor Managers and Exhibitor Contractors.
- Oversee sponsor onboarding, including pre-show and onsite support, information and logistics and focussing on providing an excellent experience for sponsors.
- Mailbox management: efficiently manage the inbound and outbound messages through the assist mailbox, ensuring timely and organised handling of incoming messages, in alignment with company policies demonstrating a high level of customer service.
- Manage the collation and management of accurate sponsor data used by various teams and partners according to strict company and data protection policies.
- Responsible for the process of collecting and uploading sponsor profiles and logos to the show website and app.
- Administration including but not limited to the production of pre-show and onsite documentation, briefing packs, minute taking for weekly team meetings, raising purchase orders and cross-checking data.
- Support on other core delivery activities of the show such as, but not limited to coordinating branded assets, ordering show resources, managing show shipments, managing onsite requirements and scheduling of temporary staffing for the show and setup and management of the onsite organisers office.
Your Experience
- Exhibition experience
- Ability to work in a high-performing, fast paced environment
- Works well within a team
- Efficient, pragmatic and detail oriented
- Superior organisation and prioritisation skills
- Efficient multi-tasking skills
- Good communications skills and great customer service
- Patient, calm and composed under pressure
- Flexible, open-minded and adaptable
Special requirements
- As this role supports teams across different time zones, alternative work hours will be required, as necessary.
- Willingness to travel. (This role is essential to the onsite delivery so it is necessary and you need to be able to travel to Thailand.
If you don't meet every single requirement, we'd still encourage you to apply. At Money20/20, we are committed to creating a diverse, inclusive and authentic workplace, so if you are excited about this role we would still like you to apply.
Who are we?
Money20/20 is the world’s leading premium content, sales and networking platform for the global money ecosystem.
From in depth analytics to inspirational speakers, our world-class insight and networking opportunities help our customers stay ahead – powering strategies and switching mindsets.
The future promises a faster, smoother, more connected money ecosystem. Money20/20 promises the clearest, sharpest vision of what’s next.
Money20/20 is an Ascential company. Ascential delivers specialist information, analytics and ecommerce optimisation platforms to the world's leading consumer brands and their ecosystems. We help our customers to make smart decisions that improve performance now, and in the future.
With more than 3,300 employees across five continents, we combine local expertise with a global footprint for clients in over 120 countries. We are listed on the London Stock Exchange.
Why choose us?
At Ascential, diversity, equity and inclusion is core to us. We’re a company built around our people - and we’re committed to supporting each and every one of them to be the best they can be. We love having a diverse team of people who bring new ideas and different strengths and perspectives to Ascential. Our employee-led groups and networks, Ascential Pride, Black in Business, EmPower: Ascential Women's network, Shalom Ascential, Christian Ascential and Latinx, help us to create a place where communities and allies can connect and share experiences. We are proud to have been recognised as a best performer in the FTSE Women Leaders Review for six consecutive years, listed in the Bloomberg Gender Equality Index and ranked highly in both MSCI and Sustainalytics ESG indexes.
We’re committed to ensuring we have a positive impact on the environment and communities in which we operate and we support our people to be more environmentally friendly, including ensuring our pension plan defaults to sustainable options.
We are committed to supporting charities with contributions, volunteer work and knowledge sharing. We have over a decade-long partnership with The Prince's Trust and sponsor initiatives to empower young women and support underserved communities
Recognising great performance is a key part of our culture. Our Awards schemes recognise and reward the brilliant achievements of our people.
We have a truly flexible working environment with a wide range of flexible, hybrid and agile-working arrangements. Conversations about flexible working have always been - and will continue to be - actively encouraged here.
Our benefits and wellbeing package offers flexible benefits you can tailor to your own personal needs, including:yee
- 20 days of holiday per year
- Private Medical Insurance & Life Assurance
- Life Assurance
- CPF, helping you set aside funds to build a strong foundation for retirement.
- Employee assistance programme
- Volunteering opportunities
- Option to opt into the Ascential Shares Scheme
We want to ensure everyone has the opportunity to perform their best when interviewing, so if you require any reasonable adjustments that would make you more comfortable during the process, please let us know so that we can do our best to support you.
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