Responsibilities

· Provide administrative support in the areas of documentation, data entry, filing, reports for operations.

· Procurement and issuance of proforma invoice.

. Negotiation with current and new vendors.

Requirements

· Min GCE ‘O’ Level

· 1 to 2 years of admin support experience

· Good Customer Service Skills

· Proficient in MS Excel and Words

· Able to multi-task, meticulous and independent

· Able to start work on short notice

Job Highlights

• Good Work Environment
• Good Compensation Package
• Professional Accredited Laboratory with Growth Opportunities

Job Description

• Perform in-house and on-site calibrations, and data processing
• Provide technical support to laboratory operations and to the Customers
• Adhere to calibration procedures and professional calibration service standards
• Learn/upgrade technical knowledge/skills to expand the laboratory calibration scopes and capabilities

Job Requirement

• Candidate must possess minimum Higher NITEC / Technical Diploma in Instrumentation / Engineering or equivalent, or Higher Technical education.
• Possess relevant experience and technical knowledge in calibration/testing services.
• Proficiency in Microsoft Office (Excel and Words) for data management and processing.
• Commit to meet KPIs, team work, and perform some OT as required.
• Able to interact well with customers, colleagues and with the management team.
• Possess Class-3 driving license and/or Motor-cycle license is added advantage
• Able to start work immediately or on short notice is preferred

We are a pets and family-focused outdoor lifestyle venue seeking a highly organized and dynamic Programming and Events Executive to join our team and take charge of on-site events. The ideal candidate will be responsible for conceptualizing, planning, and managing the various aspects of our events, ensuring seamless execution and exceptional visitor experiences. You will be supported by the marketing and operations departments to deliver the perfect event. If you like coming up with unique and interesting ideas (think drive-in movie nights, silent disco etc) and have a passion for delivering flawless events, this role is for you!

Job Description & Requirements:

• Conceptualise, coordinate and execute on-site events with various themes and scales, including monthly artisanal markets, Christmas markets, and other seasonal events
• Collaborate with different stakeholders to ensure the smooth implementation of event plans
• Manage all aspects of events from ideation, vendor sign-up, and to event wrap-up
• Work with marketing to establish objectives, budget, and timeline of the marketing plan
• Design programs and activities to make casual visits to our venue more exciting and fun
• Work closely with tenants to develop collaborative promotions and offerings, to enhance visitor experience through overall activities to drive footfall
• Develop and maintain relationships with vendors and suppliers, negotiating contracts and pricing to optimize resources and enhance event quality
• Anticipate potential issues and proactively identify solutions to ensure events run without disruptions
• Monitor event budgets and expenses, keeping track of financial aspects related to on-site logistics including procurement of event requirements

Job Requirement:

• Diploma or higher in event management, marketing, hospitality, business, or a related field
• Proven experience in managing on-site events will be advantageous
• Strong organizational and multitasking skills, with meticulous attention to detail
• Excellent communication and interpersonal abilities to collaborate effectively with diverse teams and stakeholders
• Ability to remain calm under pressure and adapt to changing circumstances
• Problem-solving skills and a proactive attitude toward overcoming challenges
• Flexibility to work weekends as required by event schedules (in exchange for off-in-lieu)

Working Timing (s):

Monday - Friday: 9am to 6pm

Saturday: 9am to 1pm

**Salary is commensurate with experience + incentives

-Manage the planning and development of projects.
-Develop mechanical and/or electrical engineering designs based on project requirements, from conceptual to schematic and detailed designs.
-Responsible for designing mechanical and electrical systems.
-Conduct project assessments and is able to provide feasible and creative solutions based on the assessment results.
-Participate in the tendering process and assist with the projects' costs and budgets.
-Plan the team's manpower and provide on-the-job coaching to junior staff.

-Meticulous and highly detail-oriented.
-Has a keen interest to incorporate new technologies into engineering design projects.
-Excellent knowledge in mechanical and/or electrical engineering fields
-Analytical.
-Good problem-solving skills.
-Strong interpersonal and project coordination skills crucial for engagement with internal and external stakeholders.
-Required to work both in office and at project sites.

5 work days/week

Job Description

• Responsible for the full set of accounts of multiple clients and other matters relating to the respective set of accounts.
• Ensure accounts are closed on time and according to the agreed date for submission to clients for the monthly meeting.
• Ensure accounting records and treatment comply with SOP and Accounting Standards.
• General billing to be sent to sub-proprietors and relevant parties within the stipulated timeline.
• Timely update of receipts to send monthly statements and reminders to sub-proprietor within deadlines.

Job Requirements/Attributes

• Candidate must possess at least a Higher Nitec and/or Diploma in Accountancy or equivalent.
• Fresh graduates are welcome.
• Able to multi-task and work under pressure with sometimes tight reporting timelines.
• Proficient in MS Office, especially Excel and other related IT programs.
• Willingness to learn with a pleasant disposition.
• A team player who is meticulous, self-motivated, and independent with a strong sense of responsibility.

Responsibilities

• The WSHO/M is responsible for overseeing and carrying out all works relating to the Safety, Health and Environmental matters in the project.
• Liaise closely with the Project Managers on workplace safety, health and environmental issues to maintain a high level of safety at the sites
• Ensure overall compliance and good procedures/ practices in statutory environmental and health requirements at project site and requirement premises at all time
• Conduct regular site inspections and follow-up actions to ensure environmental compliance
• Preparation and submission of reports
• Ensure safe work procedures implemented to control risk.

Requirements

• Registered with MOM as WSHO, ECO
• At least 5 years of experience as a WSH Officer with LTA projects.
• WSHM should have at least 10 years post registration of relevant experience, including overseeing the environmental management on site.
• Good knowledge of WSH Act and other WSH related compliance
• Must possess a WSQ Specialist Diploma in Safety & Health, or relevant degree

Job Info:

• Salary: Basic from $2500 - $3200 + AWS + VB
• Working Hour: Monday - Friday, 9am - 6pm
• Location: Mountbatten MRT

Job Scope:

• Work closely with IT Manager and other internal stakeholders on assigned IT support functions to achieve operational efficiency and ensure smooth execution of works
• Liaise with users and IT vendors for the delivery of IT solutions and services
• setup, configure and maintenance of computer hardware, network and systems
• Troubleshoot and provide IT technical support to end-users on hardware, software and network issues
• Provide desktop, notebook and printer user support including site installation
• Manage the data protection and cyber security functions. Ensure proper security system setup and maintenance
• Maintain IT assets, systems documentation and software licenses
• Knowledge on the use of SharePoint would be added advantage. Other duties as assigned by the management

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Toh Qiu Wei | EA Personnel No.: R23116260

Job Descriptions:

· Develop, coordinate and administer all recruitment process

· Conduct initial screening and interview of potential candidates

· Review and evaluate applications for employment

· Drive the recruitment process by actively sourcing for talent in the related fields

· Develop strong relationship and work closely with hiring managers to understand job requirements to fulfill the business needs as to maximize the effectiveness of recruitment process

· Assist in reviewing job description before advertising and using professional networking sites to identify and source candidates

· Responsible for gathering necessary paperwork with the new hires before their start date and conduct reference checks when required

· Facilitate the offer process by extending the offer and briefing to shortlisted candidates on the employment terms and conditions

· Conduct the full on-boarding process of new hires (e.g. employment contract, register of medical insurance, issuance of uniform and etc)

· Organize and update employee files at the same time maintained security and confidentiality of employee’s information

· Maintain and ensure proper documentation of employee database and personnel files

· Monitor uniform inventory and handle issuance of company assets

· Responsible for letters preparation (e.g. transfer letter, confirmation letter, acceptance of resignation and etc)

· Administer employees’ confirmation and ensure timely processing of documentation

· Arrange and liaise with external vendor for the course for employees

· Process work passes application, renewal, cancellation and medical check-up and travel arrangement for foreign employees

· Liaise with schools and respective government bodies for internship and career programmes

· Manage offboarding related activities including exit interview

· Assist in employee disciplinary and grievance issues

· Adhoc initiatives and assignments as and when assign by the management

Requirements:

· Candidate must possess at least Diploma in Human Resources Management or equivalent

· Fast learner, meticulous, detail oriented and able to work independently and as a team

· Proactive, able to mulit-task and work in a fast paced environment

· Ability to handle a high level of confidentiality, discretion, and sensitivity regarding employee information

· Good knowledge on employment legislations

· Proficient in use of Microsoft Office applications

· Good interpersonal skills, accountable, initiative and willing to learn

· At least 2 year(s) of working experience in the related field is required for this position

· Able to start work immediately is preferred

Interested applicants are invited to submit your application with a detailed resume, stating your notice period, current and expected salary. Without info we will ignore the applications.

Job Summary:

· Salary: Up to $4000

· Working Days and Hours: Monday - Friday (8am to 5.30pm)

· Location of work: AMK

· Key Company Benefits: Transport Allowance, AWS, VB

Job Responsibilities:

· Provide the general day-to-day administration functions and duties.

· Assist in coordinating meeting, taking meeting minutes,following up on action tasks and deliverables.

· Support corporate secretarial duties.

· Support in audit includes liaise and coordinate with related sections.

· Support insurance matters.

· Perform any others duties as assigned.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply.

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the

APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Gan Chen Yun
Registration Number: R23116696
EA Licence No.: 06C2859 (MCI Career Services Pte Ltd)

Job Summary

Jobholder is responsible for achieving the sales and income targets by identifying their own sales pipeline and qualifying opportunities for the range of Performance Chemicals products sold and assigned by the Company.

Job Responsibilities

• Initiate, promote and develop sales opportunities by undertaking daily customer visits, telephone calls and/or meetings (physical and/or online meetings) to secure repeat, increased and/or new products sales in order to achieve the income target set by the Company.
• Manage and drive the growth of existing accounts and product mix of the customers as per annual targets.
• Collaborate with the Department Manager to plan and enhance business competitiveness and profitability through customers, competitors and market intelligence, effective sales strategies and marketing mix.
• Identify and establish new customers and business opportunities through research and cold-calls.
• Prepare sales budgets/reviews for the product line/industries handled.
• Conduct regular customer visits, updating the C4C system with accurate and complete information. Foster healthy customer relations, build strong and lasting relationships that support long-term sales objectives. Demonstrate conscientiousness and receptiveness to their needs.
• Prepare product costing and generate quotations for customers.
• Stay updated on market trends and new products launched by competitors through constant self-research. Provide timely updates to the Department Manager to initiate counter strategies.

Job Requirements

• Degree in Chemistry, Chemical Processing / Engineering, Science or related studies or relevant experiences.
• Preferably with at least 3 years’ sales experience in similar industry. However, those without the relevant experience but possess knowledge of the Company’s products may be considered.
• Good communication skills and able to work independently.
• Possess tact, integrity and enthusiasm.
• Possess a customer-focused mindset, matured and amicable personality.
• Demonstrate drive and initiative in achieving sales targets / goals.
• Highly energetic and self-motivated individual.
• Solid foundation in technology – computer skills and CRM experience are a plus.

Job Description

- Responsible for coordination, execution, and implementation of key microbiology and food safety programs for the site, including Raw Material Sampling Plan , Finished Product Sampling Plan, Environmental Monitoring and other food safety initiatives and certifications,.

- Ensure all products produced at this site meet all local and federal regulations and is safe and wholesome

Job Requirements

- Ensure GMP and food safety requirements and policies are implemented and respected

- Develop , implement, maintain and coordinate food safety programs (FSSC22000, HACCP,

Environmental Monitoring, Pest Management, Raw material and Finished Products

Sampling Plan) for the production facility

- Support the implementation of corrective actions associated with identified gaps (both internal and external)

- Ensure data is entered into the Quality documents accurately and in a timely manner

- Work closely with Supply Chain to ensure incoming ingredients, chemicals and packaging materials are sampled, inspected, and approved for use in the plant

- Lead third party and internal audits and their preparation and follow up (FSC22000,Customer and Regulatory)

- Provide support to correct key food safety complaints

- Ensure processing techniques and SOPs in the production are being followed

- Identify risk in production area, review safe work routine and ensure it is well implemented

- Quality assessment of in-process and finished products

- Ensure the plant is always compliant with company and legal procedures and policies

- Ensure the plant quality and food safety systems are always ready for an audit

- Committed to ensuring that the products produced meet all food safety and quality requirements

Sales / Senior Sales Executive

The role is to market Professional & Commercial Cleaning equipment, accessories & tools, chemicals and other consumables to a diverse range of corporate customers, but with an emphasis on healthcare related sectors.

The successful applicant has to

- serve existing assigned accounts and prospect potential new customers

- learn & familiarise our products well, understand users’ needs, and so be able to offer solutions and assistance to meet their requirements

- perform hands-on product demonstrations, as well as occasionally conduct presentations to mid-size audiences including management levels

Candidates should

• be customer and sales oriented
• comfortably engage with people of various backgrounds in English, preferably Mandarin too. Being conversant in Chinese dialects, Malay, Tamil, even other ASEAN languages would be welcome
• communicate well in written English
• possess a strong sense of self-discipline, integrity & initiative; work well independently, yet be a good team player
• own basic IT skills in document, presentation & spreadsheet softwares; WhatsApp and other common apps
• have earned a Polytechnic Diploma or equivalent; in a business associated, nursing or healthcare related field preferred.
• be experienced in corporate/commercial sales, or facilities’ operations, especially in a healthcare related setting
• preferably hold a Class 3 driving license and own a car

We offer an attractive compensation package comprising basic salary, transport allowance, commission and sales target incentive.

Gross: SGD 5,000 and above

Job Info:

• Salary: Basic from $2500 - $3200 + AWS + VB
• Working Hour: Monday - Friday, 9am - 6pm
• Location: Mountbatten MRT

Job Scope:

• Work closely with IT Manager and other internal stakeholders on assigned IT support functions to achieve operational efficiency and ensure smooth execution of works
• Liaise with users and IT vendors for the delivery of IT solutions and services
• setup, configure and maintenance of computer hardware, network and systems
• Troubleshoot and provide IT technical support to end-users on hardware, software and network issues
• Provide desktop, notebook and printer user support including site installation
• Manage the data protection and cyber security functions. Ensure proper security system setup and maintenance
• Maintain IT assets, systems documentation and software licenses
• Knowledge on the use of SharePoint would be added advantage. Other duties as assigned by the management

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Chou Jia Hooi | EA Personnel No.: R23115147

Job Description:

· Assist Accountant on month end closing, ensure accuracy and timely closure of monthly accounts.

· Perform day to day accounts payable function such as process all invoices, debit notes and credit notes.

· Ensure accurate data entry into ERP system with necessary supporting documents.

· Attend to queries on invoices and payments as required.

· Monthly Bank Reconciliation, Accounts Reconciliation and Journal Voucher preparation.

· Process vendor payments and staff claims, check and ensure payments are accurate, correctly posted

and authorized with necessary supporting documents.

· Preparation and checking of petty cash replenishments.

· Responsible of Quarterly GST filing.

· Assist in year-end audit and preparation of audit and tax schedules.

· Ad-hoc duties as assigned.

Requirement:

· Possess at least Diploma in Accountancy or equivalent with at least 2-3 years of relevant experience.

· Junior Executives specializing in Finance – General/Cost Accounting or equivalent

· Able to work effectively under pressure and meet tight deadlines.

· Reliable and responsible, shows attention to detail

Roles & Responsibilities

• 5 days work week
• Working hour: 8.00am – 6.20pm
• Well established oil and gas company
• Working in Tuas area (near Gul Circle MRT)
• Variable Bonus + Staff welfare benefits
• Training provided

Job Scope

• Provide full administrative support
• Responsible for all customers' orders arrangement
• Prepare invoicing and delivery orders
• Arrange stock deliveries and monitor on drivers' delivery schedule
• Assist in managing incoming and outgoing stocks in warehouse
• Logistics arrangement with drivers and monitoring of stock level on the road
• Need to manage mobile phone provided on standby mode round the clock including off days, weekends and public holidays
• Perform ad-hoc assignment as and when required

Requirement

• N Level & above
• 1 - 3 years of relevant work experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and expected salary
• Reason for leaving and last drawn salary in all your employment history
• Date of availability
• Education background

Please take note that only shortlisted candidates will be contacted.

Job Description

• Generate sales revenue of steel material to the construction industry in Singapore and neighbouring countries.
• Process good market intelligence, able to monitor market and competitors’ products.
• Co-ordinate projects to ensure smooth running of project deliveries and act as appoint of contact with clients, consultants, architects, and contractors.
• Liaise with sales, customers, and vendors regarding all delivery issues ( technical, logistics, etc)
• Carry out other ad hoc duties as per assigned.

Requirements:

• Minimum “O” level or higher
• Prior sales experience in steel from Construction/manufacturing sector is essential.
• Good communication skill (verbal/written)
• Good knowledge in MS Office.
• Mature, well-organized and a good team player
• Able to work under pressure and meet tight deadlines.
• Possess a Class 3 driving license with own vehicle is a plus.
• Immediate availability is preferred.

As a HR & Payroll Officer, you will be in charge of all payroll matters for a headcount of approximately 800 in the Oil and Gas Industry. This includes the creation of new employee and employee data base management.

• Prompt & accurate monthly payroll and overtime processing
• Prepare payroll reports required for internal use and/or submission to relevant authorities
• Process government claims (Employee Maternity Leave, Childcare Leave, in-camp Training etc.)
• Attend to regulatory surveys, audits and system
• Review and ensure payroll procedures are aligned with corporate governance controls
• Assist with preparation of salary and allowances budget and reviews
• Leave administration
• Submit employees’ yearly income to IRAS (IR8A & IR21)
• Liaise with Operations to ensure data is accurate, timely & complete
• Participate in the implementation of new system
• Support other financial reporting functions and ad-hoc projects
• Employee Data Management

Highlight

• Company Petrol Fleet Card
• Phone Allowance
• Commission Incentive
• Company Event
• Friendly Working Environment

Position Objective and Summary

• Generate new business and manage existing customer relationships in the waste management industry
• Achieve sales targets and ensuring customer satisfaction through the development of strategic plans and effective communication with clients.

Sales Executive

• Good sales experience for at least min 3 years
• Good interactions and negotiation skill and presentable looking
• Experience in waste management is an asset but not mandatory.

Main tasks /Activities / Responsibilities

• Identify and develop new business opportunities through research, networking, and cold calling.
• Generate sales leads and build relationships with potential and existing clients.
• Develop and maintain a thorough understanding of the waste management industry and its products and services.
• Provide timely and accurate sales forecasts and reports.
• Work closely with the operations team to ensure customer satisfaction and retention.
• Ensure customer service excellence through timely resolution of customer issues.
• Attend trade shows, conferences, and other events to network and generate leads.

Job requirements (education, linguistic ability, professional experience, leadership qualities, soft skills etc.)

• Minimum of 3 years of experience in waste management sales or related field.
• Proven track record of meeting or exceeding sales targets.
• GStrong knowledge of the waste management industry and its products and services.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.
• Willingness to travel as required.

Full time Job:

· Working location: Tuas

· Preferably stay at west area

Responsibilities

· Responsible for data entry of Sales Order, Purchase Order and Inventory Management

· Responsible for data entry of Inventory Assembly, Production Planning.

· Responsible for data entry of Bank Receipts and Payments, Bank Reconciliation

· Generating periodical reports and reconciliation

· Periodical stock-take reconciliation

· Close coordination with production & logistics department

· Any other ad hoc duties

Requirements

· Preferably Degree in Accounting

· 3 years of working experience in accounts. Preferably in Food Manufacturing industry but not mandatory

· Preferably be proficient in MS Office Excel, hands on knowledge in Sage 300 / Accpac on IC/OE/ PO modules

· Must be bilingual, strong interpersonal skills.

· Positive Attitude & Mindset, able to work independently.

Job Highlights

• Career Advancement Opportunities
• Good Working Environment
• Company Transport Provided

Job Description

JOB SCOPE

Provide key support to the customers in all matters relating to completion of a sales order. Activities including follow-up on shipments and preparation of shipping documents to ensure 100% on time delivery is achieved.

JOB RESPONSIBILITIES

• Handle Import / Export / Direct shipments & local delivery orders
• Preparation of shipping documents for courier service
• Order processing, generate invoices, GRN through SAP System
• Follow up with forwarders on shipping documentation and delivery matters
• To maintain proper documentation for filing records
• Support logistics department in the preparation of shipping documents (Commercial Invoice, Packing List, B/L, Delivery Order, Certificate of Origin) for Imports, Exports, Local and Malaysia collection
• Liaising with Sales / Customer Services for shipping/delivery matters
• Apply shipping insurance & fumigation whenever required
• Stock takes / cycle count / Inventory Management
• Liaising with warehouse personnel for shipments / order delivery
• Issue Purchase Requisition (PR) for Logistics Department
• Any other duties as assigned by the Logistics Manager

JOB REQUIREMENTS

• GCE'A' Level or Diploma
• Relevant working experience in a manufacturing / trading environment
• Shipping knowledge (import/export/local delivery/direct shipment/incoterm)
• Able to handle routine data entries accurately and efficiently
• Good attitude, willing to learn and a good team player

For more information on our Company, please visit www.sunstream-industries.com

The School of Materials Science & Engineering invites applications for the position of Project Officer.

Key Responsibilities:

• Manage the preclinical skin biocompatability with clinical collaborators towards the objectives listed within the grant Nontoxic carbene photoinitiators for sustainable biomaterials
• Tasks include, but are not limited to cell and skin biocompatibility assays, polymer characterization techniques
• Be able to manufacture and synthesize natural and/or synthetic biomaterials
• Write and publish regular reports, manuscripts, and presentation in oral and written English

Job Requirements:

• Applicants should have a strong biopolymer/biomaterials science background and capable of cell and tissue biocompatibility characterization
• 2-4 years of academic/industrial research experience in related areas is required
• Completed BS in Materials Science / Polymer Chemistry / Biomaterials or equivalent
• Other desirable qualifications include laboratory experience in synthesis and characterization of elastomeric materials
• Experience with mammalian cell work is required
• Applicants who show initiative, and are highly motivated and dynamic preferred
• Experience in in-vitro/ex-vivo biocompatibility assays, and polymer characterization techniques such as GPC, XPS, NMR, FTIR
• Knowledgeable in both natural and/or synthetic biomaterials
• Evidence of publishing and project management in oral and written English

We regret that only shortlisted candidates will be notified.

Job Summary:

· Salary: Up to $4000

· Working Days and Hours: Monday - Friday (8am to 5.30pm)

· Location of work: AMK

· Key Company Benefits: Transport Allowance, AWS, VB

Job Responsibilities:

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Handle customer enquiries and correspondences
• Liaise with various departments on planning, delivery, quality, engineering and registration matters
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the

APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Gan Chen Yun
Registration Number: R23116696
EA Licence No.: 06C2859 (MCI Career Services Pte Ltd)

Nanyang Centre for Public Administration (NCPA) at NTU is Asia’s leading institution in public administration education and research. Through its varied premium programmes and activities, NCPA actively promotes good governance and public services, facilitates knowledge exchanges, and strengthens cooperation among governments across the world. (Please refer to the website for more information: https://www.ntu.edu.sg/ncpa).

The incumbent will provide managerial and administrative support to all Chinese Master-degree programmes, especially the MME programmes, in various administrative and operational matters, as well as optimize the available resources to meet the programmes goals and ensure that all operations are in accordance with the University’s policies and guidelines.

Responsibilities:

• Coordinate and support all teaching activities including planning timetables, corporate visits, seminars and networking sessions, and overseas immersions.
• Plan and manage admissions, matriculation, orientation programmes, teaching coordination and examination matters.
• Coordinate and facilitate the opening and closing ceremonies and dinner events.
• Plan and coordinate students’ industrial visits, seminars and networking activities, as well as the overseas immersion for the MME programmes;
• Assist with marketing and publicity work for Chinese graduate programmes;
• Coordinate and support procurements matter, including ITQs for the Chinese graduate programmes (i.e., MME programme with two intakes per calendar year);
• Build and maintain excellent customer relationships through phone and walk-in enquiries.
• Support students’ affairs: serve as the graduate students' primary point of contact and and actively engage them on course related matters such as pre-course preparation, assignment, examination, etc.

Requirements:

• Diploma or bachelor’s degree in a relevant discipline.
• Prior relevant work experience in tertiary education institutions, particularly in admission, teaching and examination coordination, will be an added advantage.
• As the role involves outreach and engagement for Chinese Graduate Programmes, proficiency in both written and oral Chinese and English is essential.
• Have good analytical and good organizing skills.
• Able to handle sensitive matters with tact and discretion, while building trust and upholding confidentiality.
• Self-motivated team player, able to multi-task and work independently with minimal supervision.
• Meticulous with an eye for details and able to manage stress under tight deadlines.
• Pleasant, positive, and approachable with good interpersonal skills.
• Willingness to adopt flexible work hours when necessary.

Job Responsibiilities

• To keep record all admin related document works
• To handle customers enquiries in a friendly and professional manner
• To understand employer’s requirements
• To interview workers and compile their bio-data, experience and job history
• To match customer's requirements
• To arrange and conduct interviews between the employers and employee
• To prepare all necessary documents required for deployment, including Security Bond, Employment Contract, Service Agreement, Rest Day form,
• To apply for and perform all necessary Work Permit transactions with MOM via WP Online
• To provide after-sales follow-up and service
• To follow up with MOM officers if there are MOM matters that require their advice
• To handle embassy matters, administrative work and followup on billing and payments from clients

Administrator Requirements:

• High school diploma or equivalent.
• Degree in business administration or a relevant field is preferred.
• At 1 year's experience in administrative services or related fields.
• Additional education, certifications, or experience is advantageous.
• Understanding of accounting principles and bookkeeping software may be required.
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.

Job Description:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our management team and Managing Director. As an Executive Assistant, you will play a crucial role in ensuring the smooth functioning of our organization by managing administrative tasks, coordinating schedules, and facilitating effective communication.

Responsibilities:
- Provide high-level administrative support to the executive team, including managing the calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, presentations, and reports for internal and external communication.
- Assist in organizing and coordinating company events, conferences, and meetings.
- Handle confidential and sensitive information with utmost discretion and maintain a high level of professionalism.
- Conduct research and gather information to support decision-making processes.
- Assist in the preparation of financial and admin documents and reports, such as minutes of meetings, as required.
- Collaborate with various departments to ensure efficient workflow and timely completion of tasks.
- Act as a liaison between the executive management team and internal/external stakeholders.
- Perform general office admin duties, such as ordering supplies, managing office equipment, and maintaining records.

Requirements:
- 1-3 years of experience as an Executive Assistant or in a similar administrative role.
- Strong executive functioning skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a keen attention to detail.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational and time management skills.
- Strong interpersonal skills, with the ability to build and maintain professional relationships.
- Demonstrated critical thinking and problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Post-secondary education or diploma in a related field.

Job Type: Full Time, Mondays to Fridays
Work Mode: On-site
Location: Tuas, Singapore

If you meet the above qualifications and are looking for an exciting opportunity to contribute to a dynamic organization, please submit your application highlighting your relevant experience and credentials. Only shortlisted candidates will be contacted for further evaluation.