HQ- Joo Koon

Responsibilities:

• Loading & unloading of materials (pipes etc)
• Perform transportation duties as deployed by supervisor
• Perform collection & delivery of materials to sites
• Sending & fetching construction worker (morning and evening)

Requirements:

• Possess valid Class 3 / 4 / 5 driving license.
• Familiar with Singapore roads and use of navigation apps
• Willing to work long hour / work on Saturday / Sunday / PH.
• Possess lorry crane operation license will be a plus.

Working Location – HQ – Joo Koon

Working hours – fixed or rotate shift

Responsibilities

• Screening, Patrolling and Guarding.
• Countercheck all visitors (truckers /vendors /visitors /employees).
• through the Pedestrian Entrance.
• Report any problems involving CCTV.
• Emergency response.
• Logbooks / Records Keeping/ Shipment In/Out Log (shipment in/out record)
• Attend to any security-related matters
• Any other duties and responsibilities as assigned.

Job requirements:

• Able to work long hour / work on Saturday / Sunday / PH.
• Minimum 1year working experience as security guard.
• Possess relevant security certification.

Working Location – HQ – Joo Koon

Working day – 5 or 5.5 days (8am to 5pm)

Job Description

• Perform routine cleaning tasks, including washing toilet, dusting, sweeping, mopping, and vacuuming floors, furniture, and surfaces.
• Pantry Maintenance: - Stock and organize the pantry with snacks, beverages, and other necessary supplies.
• Regularly monitor inventory levels and place orders when necessary.
• Keep pantry area clean and tidy, ensuring a well-organized and welcoming environment.
• Maintain coffee and tea stations, ensuring cleanliness and replenishment of supplies.
• Monitor and report any maintenance or repair needs.
• Ad-hoc tasks assigned by the supervisor.

About Shin Khai Construction

Shin Khai is a highly innovative and integrated construction company based in Singapore. Established in 2007, the company has garnered numerous awards, accreditations, and certifications within the industry.

With its headquarters located in Kaki Bukit, Singapore, Shin Khai is dedicated to providing top-notch services and effective solutions to its clients, while also prioritizing the career development of its employees. By transforming homes and ensuring a lively and safe place to live in, Shin Khai has brought smiles to the faces of countless residents. The happiness and satisfaction of our clients and customers is our ultimate goal.

As a fair and progressive employer, Shin Khai actively adopts Tripartite Standards in various areas, including Age-Friendly Workplaces, Recruitment Practices, Grievance Handling, and Flexible Work Arrangements.

To learn more about our company, you can visit our social media pages on Facebook, Instagram, and LinkedIn by searching @shinkhaiconstruction. There, you can delve into how we take immense pride in our work, prioritize safety, and foster a rewarding relationship with our employees. We owe our vibrant work culture to our dedicated and supportive leaders, as well as our enthusiastic and grateful team members.

If this sounds like something you’d like to be part of, we would be thrilled to receive your application and learn more about you.

Job Role Description

-Office Administrative Works

-Update, maintain, and organize records and Filing System

-Assist the Manager & Executive with all admin-related works

-Assist in organizing company events/team bonding activities

Job Requirements

-Knowledgeable in MS Office

-Good organizational skills, writing skills, interpersonal skills, and a team player

-Detail-oriented, organizational nature, self-motivated, independent, active, hardworking, and grateful person

• Handling incoming calls & enquiries
• Liase with Suppliers and internal sales team on monitoring and track progress of deliveries.
• Arrange shipment for oversea Deliveries
• Monitoring and up-dating Company's and workers’ and other BCA required courses for the workers
• Pro-active and updated with all the Government directives and requirements such as CPF, IRAS, MOM, BCA
• Preparation of Safety required documents for all the projects before commencement.
• Submission of permit to work for all the projects before commencement
• Expedite and follow up payment from Clients.
• Filing of documents
• Any ad-hoc duties in the relating to daily administration of the office
• Supporting Sales Team when required
• Supporting Accounts/Finance department when required.

Requirements

• Able to multi-task, responsible, highly organized and able to work under pressure
• Good team player with strong communication skills and enjoy working in a fast-paced
• Basic knowledge of accounting;
• Experience in Shipping Industries will be advantage;
• Proficient in Microsoft Word and Excel.
• Good command in both spoken and written language skills, internal and external communication skills for liaising with Chinese counterparts and customers.
• Knowledge of Microsoft Excel, Word and Quickbook Preferred

Requirement

• Plan, execute and co-ordinate all sales and marketing activities to create awareness for products (Online and Offline)
• Maintaining a positive, empathetic, and professional attitude toward customers at all times
• Conduct company’s products talks and sales training
• Responding promptly to customer inquiries, communicating with customers through various channels
• Assist with daily operations, product distribution, and order processing
• Knowing our products and promotion well-verse.
• Responsible for keeping updated content on the company's marketing channels.(Social Media and others)
• Willing to travel
• Support all other marketing initiatives and/or adhoc activities

Job Requirement :

• A levels/Diploma/Bachelor’s degree in marketing, business, or related field.
• Minimum 1 year relevant experience
• Required language(s): English & Mandarin
• Proficient computer skills in Microsoft Office (PowerPoint, Excel)
• Excellent interpersonal and communication skills
• Initiative, responsible and positive attitude
• Good knowledge of Premiere Pro Photoshop, Illustrator and other design tools is an added advantage

Responsibilities:

1. Handle admin duties
2. Assist to prepare monthly HR report
3. Handling phone calls
4. Handle submit application/renewal/cancellation of work pass in MOM online
5. Procurement of office equipment, stationery, grocery, etc..
6. General & ad-hoc duties as per assigned by supervisor

Other Information & Requirements:

1. Min 1 year experience
2. Min Diploma/Degree in any field
3. Excellent to details, pro-active and flexibility in problem solving
4. Good team player with positive & bubbly personality
5. Opportunity in career advancement to handle higher responsibilities

You will support the Head of Job Redesign Centre of Expertise (JR COE) to set up and operationalise the new centre. The JR-COE seeks to grow JR expertise locally and to equip enterprises with job redesign capabilities to further spur industry/business transformation efforts.

Your job scope would entail:

JR COE Operations & Administration

• Support the new centre’s operations (e.g. in areas such as tracking KPIs & monitoring progress of enterprises, as well as overseeing the management of the JE database and platform)
• Manage the administrative (i.e. scheduling & query handling) and data management/tracking activities for the programme management JR COE programme
• Support with the marketing campaign and launch of the JR COE
• Manage and prepare reporting for Playbooks download
• Secretariat support for key Stakeholders’ meetings scheduling, meeting notes taking, preparation of presentation decks, materials coordination and circulation, etc
• Coordination with internal departments such as Marketing Partnership Development, Digital Transformation Office, Finance, etc

Project Management of JE Online Tool

• Support the team in liaison and coordination with appointed consultants on project deliverables, meetings
• Monitor deliverables timeline to ensure timely completion
• Support in outreaching and gathering of volunteers from IHRP certified HR community for project validation sessions
• Secretariat support such as coordination of meetings with appointed consultants, industry partners (Trade Associations, Sector Agencies, etc), meeting notes taking, materials coordination and circulation, preparation of presentation decks, etc
• Support JR related events, workshops, webinar, etc

Others

• Support Head of Professional Practices & Certification in managing Certification Referral Programme
• Support Head of Professional Practices & Certification on ad-hoc assignments

Experience:

• Minimum 2 years of equivalent experience in a relevant field (e.g. Human Resource, Business, Consulting) is preferred
• Experience with conducting research and tracking/analysing data is preferred
• Proficient in Excel such as vLookup, Pivot, etc
• Proficient in data visualization is an added advantage
• Fresh Graduates are welcome to apply

Other Requirements:

• Passionate about making a difference in the HR Professional community in a fast-paced and dynamic environment
• High level of integrity and dependability with a strong sense of urgency and results orientation
• Attention to detail and strong planning, stakeholder management and communication skills
• Team player who is responsible and able to work independently to perform well in a dynamic work environment

You will support the Head of Job Redesign Centre of Expertise (JR COE) to set up and operationalise the new centre. The JR-COE seeks to grow JR expertise locally and to equip enterprises with job redesign capabilities to further spur industry/business transformation efforts.

Your job scope would entail:

JR COE Operations & Administration

• Support the new centre’s operations (e.g. in areas such as tracking KPIs & monitoring progress of enterprises, as well as overseeing the management of the JE database and platform)
• Manage the administrative (i.e. scheduling & query handling) and data management/tracking activities for the programme management JR COE programme
• Support with the marketing campaign and launch of the JR COE
• Manage and prepare reporting for Playbooks download
• Secretariat support for key Stakeholders’ meetings scheduling, meeting notes taking, preparation of presentation decks, materials coordination and circulation, etc
• Coordination with internal departments such as Marketing Partnership Development, Digital Transformation Office, Finance, etc

JR Thought Leadership

• Support the research on emerging JR perspectives and best practices, for broader enterprise sharing
• Support the development of JR and JE resources, tools and template, including marketing collateral to promote JR and JE

Capability Development Workshops

• Manage the end-to-end preparation and planning of the JR capability development workshops, as well as other outreach activities to drive awareness and enterprise adoption for JR and JE
• Review and circulate workshop materials and meeting invites
• Provide on-site operational and logistical support to ensure smooth delivery of workshops
• Collaborate with stakeholders and attendees to collect feedback and actionable insights for future workshop planning
• Payment management for workshops
• Handle programme-related inquiries and feedback, ensuring prompt and effective responses

Experience:

• Minimum 2 years of equivalent experience in a relevant field (e.g. Human Resource, Business, Consulting) is preferred
• Experience with conducting research and tracking/analysing data is preferred
• Proficient in Excel such as vLookup, Pivot, etc
• Proficient in data visualization is an added advantage
• Fresh Graduates are welcome to apply

Other Requirements:

• Passionate about making a difference in the HR Professional community in a fast-paced and dynamic environment
• High level of integrity and dependability with a strong sense of urgency and results orientation
• Attention to detail and strong planning, stakeholder management and communication skills
• Team player who is responsible and able to work independently to perform well in a dynamic work environment

You will support the Head of Job Redesign Centre of Expertise (JR COE) to set up and operationalise the new centre. The JR-COE seeks to grow JR expertise locally and to equip enterprises with job redesign capabilities to further spur industry/business transformation efforts.

Your job scope would entail:

JR COE Operations & Administration

• Support the new centre’s operations (e.g. in areas such as tracking KPIs & monitoring progress of enterprises, as well as overseeing the management of the JE database and platform)
• Manage the administrative (i.e. scheduling & query handling) and data management/tracking activities for the programme management JR COE programme
• Support with the marketing campaign and launch of the JR COE
• Manage and prepare reporting for Playbooks download
• Secretariat support for key Stakeholders’ meetings scheduling, meeting notes taking, preparation of presentation decks, materials coordination and circulation, etc
• Coordination with internal departments such as Marketing Partnership Development, Digital Transformation Office, Finance, etc

Project Management of JR Playbooks

• Support the team in liaison and coordination with appointed consultants on project deliverables, meetings
• Monitor deliverables timeline to ensure timely completion
• Secretariat support such as coordination of meetings with appointed consultants, industry partners (Trade Associations, Sector Agencies, etc), meeting notes taking, materials coordination and circulation, preparation of presentation decks, etc
• Coordination with internal departments such as Marketing
• Support JR related events, workshops, webinar, etc

Others

• Support Head of Professional Practices & Certification on ad-hoc assignments

Experience:

• Minimum 2 years of equivalent experience in a relevant field (e.g. Human Resource, Business, Consulting) is preferred
• Experience with conducting research and tracking/analysing data is preferred
• Proficient in Excel such as vLookup, Pivot, etc
• Proficient in data visualization is an added advantage
• Fresh Graduates are welcome to apply

Other Requirements:

• Passionate about making a difference in the HR Professional community in a fast-paced and dynamic environment
• High level of integrity and dependability with a strong sense of urgency and results orientation
• Attention to detail and strong planning, stakeholder management and communication skills
• Team player who is responsible and able to work independently to perform well in a dynamic work environment

Responsibilities:

• In charge of Processing & completing all printing requests from the staff for School Materials and Papers.
• Preparing and verifying documents.
• Tabulating & submission on a monthly basis the amount of printing/meter reading carried out using the machines.
• Managing Printing records and statistics.
• Ordering and replenish the consumables associated with school supplies and printing needs.
• Managing & ordering school inventories and consumables.
• General administration to support School Admin Team and adhoc tasks

Requirements:

• Minimum GCE N-Levels certificate
• Minimum 1 year experience in administrative role
• Good communication skills and the ability to work in a team
• Relevant work experience in school general administration
• Familiar with Microsoft Office applications and comfortable with using IT systems.
• Excellent team-player who is organised and meticulous.
• Must be able to multi-task and handle a range of admin duties.
• Strong communication and interpersonal skills.

How to Apply:

Please prepare your updated resume (Include your current salary and expected salary) and email to [email protected]or Whatsapp +65 8512 8044

We regret only shortlisted candidates will be notified.

EA License No: 05C3451
EA Personnel Reg No: R2198644
Ellen Lee Wei Xin

Responsibilities

• Serve as the lead point of contact for all customer account management matters.
• Management of key accounts.
• Development of new sales from new or existing customers.
• Collaborate with internal teams for solutions
• Negotiate contracts and close agreements to maximize profits
• Develop trusted advisor relationships with key accounts, customer stakeholders and executive sponsors.
• Ensure the timely and successful delivery of our solutions according to customer needs and objectives.
• Any ad-hoc job as assigned.

Requirements

• Proven work experience as an Account Manager, Key Account Manager, Sales Account Manager, Junior Account Manager or relevant role.
• Diploma/Degree in Accounting & Finance , Sales or relevant field.
• Proven ability in developing new sales

Job Description:

-Handle the application, renewal, and cancellation of work passes

-Handle company insurance renewals, including Work Injury Compensation, Foreign Worker Medical, Vehicle insurance

-Coordinate training and development initiatives, such as CSOC and core trade classes

-Liaise with dormitory operators on workers’ dorm matters

-Manage government-related tasks, including MOM, government paid leave applications, levy waivers

-Manage the whole recruitment cycle if necessary

-Handle administrative requests from managers and directors

-Assist and provide administrative support for all departments

-Handle administrative documents, update and maintain proper records and proper filing systems

-Answer phone calls, checking and replying daily emails. You are advised to maintain a polite and professional manner of communication

-Perform general clerical duties which include preparing of documents and filing

-Handle office upkeeps such as replenishment of stationeries

-Manage and maintain contracts/agreements related to office

-Any other administrative ad-hoc matters or undertake additional task and responsibilities when required

Requirements:

Competent with Microsoft Office and computer skills

Relevant HR and administration related qualifications

Well-versed in Employment Act

Good command of both English and Mandarin

Working Hours: 5.5 days, Mon to Fri (9 am – 6 pm), Sat (9 am – 1 pm)

• Manage work permit holders salary payment calculation
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Maintain proper filing system, documentation, and database of employees and work permit holders
• Monitor stock and order of stationery, office equipment and etc
• Monitor company assets and equipment and schedule for maintenance
• Organize and coordinate festive events for company
• Support ad-hoc duties, projects and coordinate company activities as assigned
• Understands basic accounting entry and systems
• Experience in construction and related industry will be preferred

Job Requirement

· Candidate must possess at least Diploma in Finance/Accountancy/Banking or equivalent.

· At least 1 Year(s) of working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Knowledge of MYOB and QuickBooks accounting software

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Bilingual

Responsibilities:

· Handle full sets of accounts for clients

· Assist in timely and accurate monthly closing

· Preparation of payments

· Maintenance of proper accounting records and filing system

· Support operations and general day-to-day administrative duties (including payroll, CPF, EPOL admin, Tax admin etc)

· Assist in Secretarial work (Incorporation of Company, AGM, AR & etc)

· Provide secretarial support to Managing Director

· Able to handle confidential information in a professional manner

· Perform other ad-hoc duties as assigned

· Able to work independently and as a team

We provide on-the-job training
We provide opportunities for career advancement within company
Work-life balance working style

• Worker Passes application, renewal and cancellations
• Coordinates all training activities, which includes course registration, liaison with training provide and participant, training grants, training review, update training record etc.
• Application an allocation of foreign worker PA and MYE
• Manage foreign worker accommodation
• Handling foreign worker disciplinary issues and grievances
• Assist for Foreign worker insurance claim for WIC/ H&S
• Assistant for Foreign worker performance bond
• Assist for Foreign worker tax clearance
• Assist for ISO Audit & BCA licensing
• Assist MOM matters and survey
• Assist for Foreign worker related matters
• Handle for Admin related works
• Communication in English and Mandarin ( In order to liaise with Chinese speaking associate)

• Reports to the Admin Manager
• Manage work permit holders salary payment calculation
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Maintain proper filing system, documentation, and database of employees and work permit holders
• Perform accounting & finance duties including receivables and payables processes, general ledger, tax and bank reconciliation
• Monitor stock and order of stationery, office equipment and etc
• Monitor company assets and equipment and schedule for maintenance
• Organize and coordinate festive events for company
• Support ad-hoc duties, projects and coordinate company activities as assigned

Purpose of the Role:

The Assistant Manager of the Resource Development Department will be the core strategist to increase/ maintain organisation’s annual donation income. As the champion of all fundraising efforts, you will ensure the set of fundraising plans for the financial year is fulfilled to reach the organisation’s goals. You will also assist in reviewing the department’s directions and needs, providing constructive feedback, and activating changes and improvement.

Responsibilities:

• Propose annual fundraising plans, organising them by the month and quarterly stating the target breakdown.
• Conduct the approved plans accordingly with the assistance of a junior executive, and other internal stakeholders whenever possible.
• Update the Department Manager and share with team members at least bi-weekly on the status and progress of each exercise.
• Brainstorm with the team and other relevant departments to create new programmes and projects to encourage donors’ participation/ donation.
• Supervisor to a junior executive, and other senior executives in the absence of the Department Manager; and undertake any other special projects assigned by Department Manager and National Director.
• Regular meetings with Asia Pacific counterparts and actively engage in regional strategic planning and execution.

A successful candidate would be someone who:

• Is comfortable to uphold, communicate and affirm Habitat for Humanity’s principles; Pls refer to our website (https://www.habitat.org.sg/about-us) for the details.
• A tertiary graduate with a minimum of five years of fundraising experience with a proven track record of achieving targets in the social service sector. It would be a big plus if you are not afraid to get your hands dirty and work on the ground with us.
• Focused and strategic, capable of conceptualising as well as translating it to workable fundraising plans and executing it.
• A team player yet possessed leadership qualities that influence and motivate the department members to meet annual targets.
• A productive worker who can achieve the best results in the shortest time while adhering to rules and regulations.
• A detailed-oriented and efficient multi-tasker who is also organised and resourceful.
• Competent in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and Customer Relationship Management/ CRM software; resourceful in search engines.
• Effective communication skills written, spoken and in graphic illustrations.
• Excellent interpersonal skills and can relate sensitively in a multi-cultural setting.
• A candidate who is fluent in English and also Mandarin-speaking who is required to serve Mandarin-speaking donors.

The Team:

Over the past 20 years, we have constantly pushed the envelope, expanding and adapting to meet the pressing needs of our community locally and globally. We do this to realise our vision for a world where everyone has a decent place to live. You can look forward to working among passionate people with big hearts - a vibrant team that feels like family.

If you are interested to join us and be part of our exciting and meaningful ministry, please email us your complete curriculum vitae. Do include a cover letter with your salary expectations and email it to [email protected].

Only short-listed candidates will be contacted for an interview.

About MTFA

The Muslimin Trust Fund Association (MTFA) is a charity committed to supporting the underprivileged in our community through a myriad of services, including but not limited to offering shelter to orphans and youths at risk, facilitating subsidized medical treatments, and administering financial aid through various programs.

Guided by our principle of "Towards a sincere pursuit of Ihsan", we aim to continuously create positive impacts within the communities we serve.

Job Summary: We are seeking a highly experienced and motivated HR & Admin Manager to lead and oversee all human resources and administrative functions for the Muslimin Trust Fund Association (MTFA) and its subsidiaries. This leadership role demands a strategic thinker with a proven track record in HR management, administration, and a passion for fostering a positive and productive work environment.

DUTIES AND RESPONSIBILITIES:

HR & Admin Leadership:

• Provide strategic direction and leadership for the entire HR function, ensuring all HR practices and policies align with MTFA's mission and objectives.
• Conduct performance reviews for the HR and Admin team members, setting clear goals and expectations.
• Provide strong leadership, coaching, and development opportunities for the HR and Admin team members.

HR Management:

Recruitment and Staffing

• Develop and implement recruitment strategies to attract qualified candidates.
• Oversee the recruitment process, including job postings, resume screening, interviewing, and selection.
• Oversee onboarding and orientation processes for new hires.
• Apply for Employment Passes, S Passes and other related passes as and when required, and ensure that we plan ahead to keep within our Pass quota.
• Manage and administer portals such as the Info-tech portal, charities portal, MOM EPOL, WPOL, OFWAS, ECRM, Corpass etc

Employee Relations & Retention:

• Develop and implement strategies to cultivate a positive work environment, promote employee engagement, and minimise staff turnover.
• Foster a positive work environment through effective employee relations programs.
• Effectively address and resolve employee relations issues, grievances, and disciplinary matters with fairness and discretion.

HR Policies and Compliance:

• Maintain compliance with all relevant labor laws, regulations, and safety standards
• Develop, implement, and maintain HR policies and procedures.
• Ensure compliance with labor laws, regulations, and company policies.
• Stay updated on HR trends and best practices.
• Prepare and submit HR reports to senior management and the Board of Directors.

Performance Management:

• Develop and implement performance appraisal systems and processes.
• Provide guidance and support to managers on performance management and improvement plans.
• Ensure timely and constructive feedback to employees.

Training and Development:

• Identify training needs and develop training programs to enhance employee skills and performance.
• Coordinate and deliver training sessions, workshops, and development initiatives.
• Monitor and evaluate the effectiveness of training programs.

Compensation and Benefits:

• Administer and manage employee compensation and benefits programs.
• Ensure compliance with legal requirements and company policies.
• Conduct market research to maintain competitive compensation packages.

Administrative Management:

Office Administration

• Lead and manage the administrative team, ensuring efficient operations for budgeting, inventory management, meetings, reports, and corporate governance processes.
• Oversee the daily operations of the office, including answering calls from general hotline and attending to walk-in donors.
• Ensure a safe, clean, and efficient working environment.

Records & Documentation:

• Prepare and submit required reports and documentation to regulatory authorities.

Qualifications & Skills

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• Minimum 5 years of experience in a senior HR management role.
• Proven track record of success in developing and implementing HR strategies and programs.
• In-depth knowledge of HR best practices and employment laws
• Strong understanding of employment law and compliance requirements.
• Excellent communication, interpersonal, and negotiation skills.
• Proficient in MS Office Suite and HR Management System PayBoy preferred but not mandatory.
• Ability to manage multiple priorities and deadlines effectively.
• Able to work in a fast paced environment.

This is a pivotal leadership role within MTFA. The ideal candidate will be a passionate and results-oriented individual with a strategic mindset and the ability to build a strong, cohesive HR and Admin team.

Roles & Responsibilities

• To perform all book keeping activities and accounts reporting work.
• Support in both Account Receivables and Account Payables matters
• Reconciliation of bank accounts for all entities
• Payroll and all associated administration
• Assisting with all other admin & ad-hoc related duties
• Maintain / Renewal of employees’ skills and certification database
• Bilingual in English and Mandarin
• Preparation of Invoices, Payment Voucher and Giro Payment to Suppliers.
• Support in HR, bookkeeping and invoicing.
• Manage of purchasing process including purchasing order and invoices

Job Requirements / Qualification

• Minimum Diploma in Accounting
• Minimum 2 year of relevant experience are preferred.
• MYOB, Microsoft Office & Basic Accounting knowledge
• Able to work independently with minimum Supervision
• Good interpersonal and communication skills
• Knowledge of handling a full set of accounts, payroll processing, CPF ruling, GST, and Tax regulations
• Strong in follow-up

·Additional Information

• Salary remunerates with relevant working experience
• We regret that only shortlisted candidates will be notified.

Office Administrator Responsibilities:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.

Responsibilities:

• Manages procurement coordination with vendors for logistics and transportation services, equipment like gas detectors and protective equipment, leased vehicles, laboratory related management services, air-freighting samples.
• 3rd party invoice processing
• Monitoring of sales pipelines, demand forecast
• Raise billings and manage billing accrual process
• Analysis of sales and billing performance
• To maintain sales contract and procurement contracts register
• Provide reminders to team 3 months ahead on expiring contracts pending for renewal
• Maintain and monitor data trackers relating to sales revenues, sales metrics and other key data
• Pull reports and information from Ecolab systems, providing data and guides to help the sales team
• Coordinate meeting logistics, including reserving conference rooms, equipment setup, flight & hotel bookings and creation of presentations.
• Compile and edit presentation details from multiple people and sources
• Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
• Exercise judgment and make decisions to promote smooth workflow and prioritization
• Ensure that internal and external client demands are met

Requirements:

• Degree holder, preferably in Business Administration, with minimum 3 years working experience.
• Ability to work independently.
• Approachable and demonstrates willingness to support
• Organised, detail oriented, and has analytical abilities.
• Process oriented, adaptable, reliable and flexible
• Proficient with Microsoft Excel and Powerpoint.
• Prior experience in sales administration and proficiency in Microsoft CRM, SAP systems is advantageous.

How to Apply:

Please prepare your updted resume (Include your current salary and expected salary) and email to [email protected]or Whatsapp +65 8512 8044

We regret only shortlisted candidates will be notified.

EA License No: 05C3451
EA Personnel Reg No: R2198644
Ellen Lee Wei Xin

Job Description

Roles & Responsibilities

- Managing office supplies, equipment, and facilities.

- Assisting executives with scheduling, correspondence, and document preparation.

- Maintaining and updating databases, files, and records. Ensuring confidentiality and security of information.

- assist client for bank account opening

- assist client for licensed application

- follow up and update on the client progress

- Perform any ad hoc duties as assigned

Job Title: Admin and Accounts Assistant

Location: Ubi

Job Type: Full-time

Job Summary: We are seeking a versatile Admin and Accounts Assistant to join our team. This role combines administrative support with basic accounting tasks, providing an excellent opportunity for someone looking to develop skills in both areas. The Admin cum Accounts Assistant will play a crucial role in ensuring the smooth operation of our office financial processes and making it ideal for individuals who thrive in a fast-paced environment and enjoy multitasking.

Key Responsibilities:

Administrative Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, both digital and physical
• Update and maintain office policies and procedures
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to respective departments
• Act as the point of contact for internal and external clients
• Handle confidential and sensitive information with integrity

Accounting Responsibilities:

• Assist with day-to-day operations of the accounting department
• Process accounts payable and receivable transactions
• Assist with bank reconciliations
• Assist in the preparation of financial statements
• Assist with payroll administration
• Assist with budget preparations
• Prepare and submit weekly/monthly reports
• Handle sensitive financial information in a confidential manner
• Maintain digital and physical financial records

Requirements:

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant
• Familiarity with basic accounting principles
• Knowledge of office management systems and procedures
• Proficiency in MS Office, particularly Excel and Word
• Strong organizational skills with the ability to multi-task
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus

Remuneration Details:

• Monthly salary ranges from $2,500 up to $3,600
• 5-day work week (8.30am – 5.30pm)
• Annual Leave 14 days + Various types of leave
• 2x bonus per year: Mid-Year-Bonus (Jun) & Year-End-Bonus
• Potential career progress

Interested applicants, email resume with asking salary to [email protected] or WhatsApp to 8047 1007

Only shortlisted applicants will be contacted.

Job Title: Admin and Accounts Assistant

Location: Ubi

Job Type: Full-time

Job Summary: We are seeking a versatile Admin and Accounts Assistant to join our team. This role combines administrative support with basic accounting tasks, providing an excellent opportunity for someone looking to develop skills in both areas. The Admin cum Accounts Assistant will play a crucial role in ensuring the smooth operation of our office financial processes and making it ideal for individuals who thrive in a fast-paced environment and enjoy multitasking.

Key Responsibilities:

Administrative Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system, both digital and physical
• Update and maintain office policies and procedures
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to respective departments
• Act as the point of contact for internal and external clients
• Handle confidential and sensitive information with integrity

Accounting Responsibilities:

• Assist with day-to-day operations of the accounting department
• Process accounts payable and receivable transactions
• Assist with bank reconciliations
• Assist in the preparation of financial statements
• Assist with payroll administration
• Assist with budget preparations
• Prepare and submit weekly/monthly reports
• Handle sensitive financial information in a confidential manner
• Maintain digital and physical financial records

Requirements:

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant
• Familiarity with basic accounting principles
• Knowledge of office management systems and procedures
• Proficiency in MS Office, particularly Excel and Word
• Strong organizational skills with the ability to multi-task
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus

Remuneration Details:

• Monthly salary ranges from $2,500 up to $3,600
• 5-day work week (8.30am – 5.30pm)
• Annual Leave 14 days + Various types of leave
• 2x bonus per year: Mid-Year-Bonus (Jun) & Year-End-Bonus
• Potential career progress

Interested applicants, email resume with asking salary to [email protected] or WhatsApp to 8047 1007

Only shortlisted applicants will be contacted.