Responsibilities for Administrative Clerk:

• Prepare essential documentation, including memos, reports, and other forms of communication
• Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary
• Regularly check and maintain record of necessary office supplies
• Communicate regularly with staff to help procure needed items

Qualifications for Administrative Clerk:

• Associate's degree in office administration may be preferred
• 1-2 years of experience for entry-level positions
• Familiarity with productivity tools, such as Microsoft Office Suite
• Knowledge of email systems, including Microsoft Outlook and Gmail
• Working knowledge of or ability to learn to use office equipment, including printers, fax machines, and phone systems
• Strong communication skills
• The ability to work independently and seek help or assistance as needed
• Self-motivated and highly organized
• Distinctly dependable and trustworthy, with a strong and proven work ethic

HR Operations:

• Manage recruitment/hiring processes including interview, reference checks, execute employee on-off boarding, new hire orientation, etc.
• Support HR-related events, staff welfare activities and office administrative matters including but not limited to door access cards, documents, uniforms, lockers, etc.
• Prepare employment contracts, staff confirmation, promotion, acknowledgement resignation letters and other HR-related letters
• Update/check Time Management System (TMS) reports and overtime computation for monthly payroll processing
• Maintain employee records including P-file, HRIS system, TMS reports and ensure all HR documentation is up-to-date and compliant with legal requirements
• Manage the work passes application, renewal and cancellation
• Assist with HR administration and other ad-hoc tasks as required

Administration:

• Arrange monthly management and sales meeting and send calendar invite
• Manage servicing and maintenance of office equipment’s, e.g. corporate mobiles and landlines, fibre broadband connection of 2 stores, photocopiers, office air-con, water dispenser and filters, office phones, etc.
• Initiate and follow-up with application and renewal of tied-up programs with counter parties, Instalment Payment Plan (IPP) plans with banks
• Monthly printing, laminating and cutting of marketing materials for both stores
• Keeping stock of stationery, distributing to colleagues as required. Monthly replenish stationery orders for 2 stores
• Keeping stock of staff uniforms, safety boots, coveralls and replenish order from regular suppliers and out-source to new suppliers
• Keeping stock of disc Decal, Kato printing ribbons and replenish with new orders
• Administrative and business support to CEO/CFO
• Other tasks may be assigned as necessary according to organizational needs

Job Information

· Salary Package: Basic (starting from 2k) + Performance Bonus

· Other Benefits: Medical & Dental coverage

· Working Days: Monday – Friday

· Working Hours: 9am – 5pm

· Working Location: Ubi/Eunos

· Job Contract: Full-time Permanent role

Responsibilities

· Conducting research on potential products, vendors, and services and comparing price and quality to ensure the best deal

· Handle customers’ orders & inquiries with efficient manner

· Handle the procedures of all orders & shipping documents accurately

· Monitor and expedite delivery according to production schedule.

· Coordinate & follow up with production in fulfilling the job orders, deadline & shipments

· Handle excellent working relationships with clients

· Manage the general office administration functions together with other administrators

· Filing and maintaining of documents

· Perform any other ad-hoc duties as assigned

Requirements

· ‘O’ level, Diploma or equivalent.

· Job holder without the above qualification but with relevant experience would be considered.

· Meticulous, highly organized & excellent team spirit

· Independent, takes initiatives, fast learner

· Positive attitude & performance oriented

· Ability to multitask & prioritize

· Good time management

· Keen to learn & explore beyond own capability

· Proficient in MS Office

Job Title: Document Scanning and Data Entry Assistant

Working Hours/Days: Monday - Friday, 9:00 PM - 6:30 AM

Job Type: 3 months contract until 30 December 2024

Job Description:

• Scanning of documents
• Ensure accuracy and timely completion of scanning tasks
• Data entry and general administrative duties as required

Requirements:

• Minimum N-Level qualification
• Proficient in Microsoft Office Suite

Responsibilities :

• Responsible for the sales and account management of new business opportunity, leveraging on company’s logistics offerings and services.
• Identify business prospects and opportunities, evaluating and analysing the sales options, and proposing effective solutions for the clients.
• Maintain relationships with clients by providing support, information and guidance.
• Preparation and submission of the Project Tenders/RFQs.
• Monthly sales reporting.
• Any other ad-hoc assignment assigned by superior from time to time.

Requirements:

• Min Diploma or degree holders in any logistics / engineering discipline
• PC knowledge in Word/Excel/PowerPoint / Outlook
• Self-drive, highly motivated, proactive, confident and independent.
• Excellent communication, interpersonal and customer-handling skills.

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to shinleng.liew(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion

R23119309 | EA License 16C7883

N7 Global Group has head offices in Singapore & South Korea and is also the winner of the SME500 award for 2024. We are the main distributor in Singapore for these brands, but also distribute over 1500 SKUs and > 50 other brands.

• Beauty of Joseon
• TIRTIR
• Needly, Round Lab
• Many other K-Beauty brands

Qualifications

• Keen interest in Kbeauty and Korean related pop culture
• Diploma Holder preferred

Job Description

• Incentive travel to Korea is possible depending on business needs and budget
• Monitor paid ads on ecommerce platforms, as well as Meta
• Plan social media and marketing efforts - paid campaigns on Meta, Tiktok
• Plan and liaise with influencers for seeding of products, as well as livestreams
• Planning marketing events for pop-ups and trade events (Watson/Guardian), where required
• Liaise with brand owners via chat and deliver project requirements
• Liase with marketplace account managers
• Manage mega livestreams period where required
• Basic design skills on Canva + Video Editing will be huge plus
• Other general marketing coordination requirements

Qualification: Diploma or Degree

Visa sponsorship is not possible, only SG/PR quota is available.

ADMINISTRATION, HUMAN RESOURSES, CUSTOMER MAINTAIN, MANAGE ALL STAFF AND FOREIGN WORKERS, PAYROLL MANAGEMENT, HANDLING CUSTOMER AND VENDOR MANAGEMENT, HANDLING SALARY AND CPF SUBMISSION, SUPPORT TO ACCOUNTING DEPORTMENT AND HR MANAGEMENT, HANDLING AUDIT FILES AND SECRETARIAL SERVICES, WELL KNOW ACCOUNTING SOFTWARE DEPORT.

Duties

1. Handle sensitive and confidential matters with high integrity, manage P-File, update employee records and maintain proper filing systems.
2. Update and maintain employee’s leave matters and personnel records.
3. Support employee onboarding and offboarding process.
4. Prepare HR reports, leave and medical benefits administration.
5. Co-ordinate training program with both internal and external stakeholders, to enhance employee skillset and learning development.
6. Keep abreast of rapidly changing employment policies and regulations by local government.
7. Any other adhoc duties

Job Description & Requirements

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities

2. SKILLS

Coaching

Construction Management

Construction

Tax

Inventory

Purchasing

Office Management

Administration

Payroll

MS Office

Attentive

Office Administration

Accounting

Civil Engineering

Performance Management

Facilities Management

helps the accounts in data entry

helps with hr drafting and ammendment of documents

help to ammend names and figures on contract.

being billingual and having background in HR and Accounts would help

OPERATIONS SUPERVISOR

OccupationOperations Supervisor

Job Description & Requirements

Supervising and training employees

Implementing processes to reduce costs

Analyzing and reporting on performance

When you build your own operations supervisor job descr iption, make sure to tailor these duties to the role, based on your company’s requirements.

Oversee efficiency of operational processes

Participate in strategic planning and goal-setting for various business functions, including IT and customer support

Analyze business requirements and customer needs

Research methods to improve operations and reduce costs

Monitor and report on department performance

Supervise and train employees

Provide administrative support (e.g. updating inventory)

Ensure compliance with company policies and regulation

Overview

As a Admin Assistant cum Receptionist, you will assist the HR/Admin Manager in supporting the HR/Admin Department in the daily operation activities.

Responsibilities

1) Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records.

2) Process General and HR/Admin correspondences as well as addressing General enquiries.

3) Assist in coordinating company events to facilitate smooth event execution.

4) Perform secretarial and administrative support such as hotel reservation, air-tickets booking, purchasing of pantry and stationery etc.

5) Ensure timeliness and completeness of data entries.

6) Provide supports to HR/Admin Manager.

7) Perform any other duties as assigned by the Management and the designated manager.

Requirements

1) At least a GCE “O” Level or equivalent with some relevant working experience in Human Resources and Administration.

2) Prior experience in Manufacturing/Construction Industry will be advantageous.

3) IT savvy with proficient in Microsoft Office application.

4) Independent, meticulous and positive attitude in learning.

5) Have a strong stakeholder focus and pleasant service-oriented attitude.

Job purpose

Process quotations for insurane and ensure all necessary documents and information are submitted to insurance companies. In addition, process renewals, endorsements, cancellation and liaise with insurers on refunding customers.

Duties and responsibilities

Insurance Quotations

Seek quotations from Underwriter (insurance company) on insurance premium amounts to be paid for customers.

Issue Insurance Cover Notes once insurance premium is paid.

Attend to call-in enquiries and handling customer complaints on insurance matters.

Respond to salespersons’ enquiries on insurance matters.

Process Motor Trade and Trade Plate

Updating and removing of named drivers during insurance period.

Renewals and Endorsements

Send renewal notices to existing customers who had taken up insurance and follow-up if they would want to continue to insure with the existing insurance company once their existing insurance expires.

Process endorsements on changes (eg. change of vehicle number, add named drivers, extend insurance period, etc.) by liaising with insurance companies.

Cancellations

Notify insurance companies to process refunds to customers who terminate their existing insurance policies prematurely.

Requirements

1. Min GCE A Levels or Diploma in any field
2. No prior experience required.
3. Patient, meticulous and organised.
4. Candidates with Certification in General Insurance (Basic Insurance Concepts and Principles (BCP), Personal General Insurance (PGI), Commercial General Insurance (ComGl)) will be an added advantage.

Candidates without certificates but willing to take the Certification in General Insurance are encouraged to apply.

Job Requirement

· Candidate must possess at least Diploma in Finance/Accountancy/Banking or equivalent.

· At least 1 Year(s) of working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Knowledge of MYOB and QuickBooks accounting software

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Bilingual

Responsibilities:

· Handle full sets of accounts for clients

· Assist in timely and accurate monthly closing

· Preparation of payments

· Maintenance of proper accounting records and filing system

· Support operations and general day-to-day administrative duties (including payroll, CPF, EP admin, Tax admin etc)

· Assist in Secretarial work (Incorporation of Company, AGM, AR & etc)

· Provide secretarial support to Managing Director

· Able to handle confidential information in a professional manner

· Perform other ad-hoc duties as assigned

· Able to work independently and as a team

We provide on-the-job training
We provide opportunities for career advancement within company
Work-life balance working style

Summary

• Salary $2300-$2500 (Based on experience)
• Multiple locations hiring
• Office hours

Responsibilities

• Perform administrative task and team support
• Assist in preparation of documents
• Attend to customer inquiries
• Data entry into company database system
• Preparation of quotation, PO, DO
• Filling digital and physical documents

Requirements

• Candidates with relevant experience will have added advantage

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

1. according to the labour work plan, contact various labour agencies to complete the labour recruitment work on time;
2. responsible for the distribution and filing of approval documents for workers going to Singapore ;
3. responsible for the application for approval for workers visiting their relatives in Singapore, including online application, receipt of approval documents, filing and distribution of the documents, etc.;
4. responsible for the online application for extension of workers;
5. responsible for the preparation of online application for workers' passes, and the preparation of documents required for the passes, such as letters of guarantee;
6. responsible for the enrolment of workers in safety courses and the notification of course information, class arrangements, etc.;
7. responsible for workers' documents (including passes, security passes and passports), and the preparation of documents for the workers. Preparation of information required for the permit, such as the application for a letter of guarantee; 6. Responsible for the enrollment of workers in safety courses and the notification of course information, class scheduling, etc.;
7. Responsible for the registration of information on workers' documents (including permits, safety certificates, and passports);
8. Responsible for the day-to-day management of the workers' labor contracts, including: contract signing, archiving, and distribution of contracts. Including: contract signing, filing, renewal work;
9. Responsible for assisting new workers to report to the reception, initial training and other related work; 10. Responsible for work-related injuries and problematic workers special permit application, review of the workers during the period of living, food and transportation, wage settlement and departure arrangements, as well as the collection and preservation of related information;
11. Responsible for the declaration of the labor workers' medical expenses and payment and other related processing;
12. be responsible for the implementation of the performance appraisal of the foreman, the review and summary of the foreman's performance pay;,
13. be responsible for worker skill training registration and related work, core skill CORETRADE training application and extension work;
14. be responsible for the record of departure information of in-service workers and the application for CPF refund of workers who leave the country with authorization.
15. be in charge of the company's laborers' salary statistics and related management work;
16. responsible for checking the settlement of wages of returning workers;
17. responsible for solving temporary problems of workers' labor (such as deductions);
18. responsible for permanent cancellation of labor permits and archiving of records.

Responsibilities:

• Overseeing daily transactions (e.g. accounts payable/receivable, general ledger and bank reconciliations)
• Support our Sales team on the project purchasing and billing
• Assist in the monthly and yearly closing of accounts
• Verify employee claims and sales commission preparation
• Input accounting entries and ensure the integrity of data in the system
• Maintain a proper filing system to ensure files are recorded
• Handle day-to-day administrative tasks and any ad-hoc task as assigned

Requirements:

• Degree or Diploma in Accountancy or equivalent certification with a minimum 3 year of bookkeeping experience
• Must be computer literate with working knowledge of Microsoft Office application (Excel, Word etc)
• Preferably experience with SAGE 300 ERP system
• Proactive, exercise flexibility, able to multi-task and work independently
• Attention to detail and accuracy
• Ability to prioritize work
• Enjoy working with people and thrive in team environment
• Fluent in written and spoken English

• Answer phone calls
• Prepare, sort and file business correspondence and documents
• Perform data entry operations
• Perform administrative and accounting duties as assigned
• Maintain customer records regularly
• Monitor AR ageing and outstanding customer accounts
• Assist in HR matters
• mircosoft skills
• Any other ad hoc duties as assigned

Location: Singapore
Salary: S$2,000
Reports to: Head of Marketing and Head of Design

Job Summary:

The Marketing & Design Admin Assistant provides administrative support across both the Marketing and Design departments, focusing on clerical tasks related to promotions, product launches, and visual merchandising coordination. This role is ideal for someone with prior administrative experience looking to contribute to cross-functional teams.

Key Responsibilities:

• Promotion Setup: Set up promotions within NetSuite, ensuring all details are correctly entered and functional for upcoming campaigns.
• System Testing: Conduct tests in NetSuite for promotions to ensure everything is properly configured and ready for launch.
• Outlet Coordination: Liaise with outlets to confirm that all Visual Merchandising (VM) displays are up to standard and align with ongoing marketing campaigns.
• Administrative Support: Assist with general clerical duties such as preparing reports, handling correspondence, and scheduling meetings for the Marketing and Design teams.
• Documentation & Filing: Maintain accurate records of marketing and design documents, ensuring easy access and up-to-date information.
• Cross-functional Communication: Serve as a point of contact between the Design, Marketing, and Operations teams to ensure smooth execution of promotions and campaigns.

Requirements

• Prior experience in an administrative role, ideally in marketing or design environments.
• Familiarity with NetSuite or similar ERP systems is a plus.
• Strong organizational skills and attention to detail.
• Good communication skills, both written and verbal.
• Ability to multitask and handle deadlines efficiently.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Work Environment

This role will work across both Marketing and Design teams in a fast-paced environment, offering the opportunity to contribute to the execution of creative campaigns and store promotions.

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirements:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 2 years and above of working experience in construction company

My client a leading fintech company is looking for a HR & Admin Manager to be based in Financial District of Singapore.

Job Responsibilities:

• Assist in implementing the overall group HR strategy to support the company’s business objectives and growth plans.
• Execute talent recruitment and team building, ensuring the attraction and selection of suitable candidates while optimizing recruitment channels and methods.
• Support administrative management tasks such as branch office registration and employee visa applications.
• Oversee comprehensive HR management, including performance management, training and development, employee relations, and compensation and benefits.
• Promote the implementation and execution of the group’s HR systems, processes, and policies.
• Work closely with business teams to provide HR-related consultation and solutions.

Job Requirements:

• Bachelor’s degree or higher, with 5+ years of relevant HR experience; experience in the internet or financial industries is preferred.
• Strong in recruitment and overall HR management, with excellent execution and professional capabilities.
• Familiar with Singapore labor laws and compliance, possessing relevant HR knowledge and skills, and well-versed in HR management processes.
• Strong learning and problem-solving abilities.

Interested Applicants, kindly submit your latest CV by clicking "APPLY NOW".

Please note that only shortlisted candidates will be contacted.

The Infinite Consultancy Pte Ltd

EA License No : 24C2292

EA Reg No: R1770163

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

• Recruit sales staff and complete the onboarding process
• Update weekly staff list
• Check attendance of sales staff and assist in payroll processing
• Leave admin of sales staff
• Staff benefit admin-medical claims etc
• Handle sales staff confirmation & promotion matters
• Handle staff recommendation scheme
• Levy waiver claims
• Administer staff benefits (eg : birthday vouchers etc)
• Apply & renew airport passes and submit CAG incentives
• Order supplies & stationery for office & shops
• Any other duties as assigned by Superior

Requirements:

• Min ‘A’ level or Diploma holder
• 1 to 2 years working experience
• Knowledge of work pass application and HR practices will be an advantage
• Meticulous & with good organizational skills
• Strong interpersonal and communication skills
• Proficient in MS office
• Preferably able to start work immediately

Job Description

• Responsible for maintaining day to day purchasing & sales documents

• Floor stock submission

• Liaise with sales personnel and other department.

• Updating of vehicle inventory accurately and timely

• Keying of vehicle data into system.

• Sorting and filing.

• Other ad-hoc duties.

Job Requirement

• At least 1 Year (s) of working experience in the related field is required for this position.

• Bilingual

• Must possess at least secondary or GCE “N” level.

• Familiarity with LTA procedure preferred

• Good oral communication and written skills

• Proficient in MS office

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking to hire a IT Admin. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

JOB TYPE:

Long Term Contract

Roles and Responsibilities

The Vendor shall ensure that the assigned Admin Support Staff(s) are suitably qualified to support the following:

· End-User IT Resources

· Monitoring of the desktops/laptops leasing schedule for various subscriptions;

· Tracking of IT Equipment due for technology refresh;

· Tracking of IT Equipment for incoming/outgoing officers;

· Monitor and coordinate the deployment/collection of IT Equipment for incoming/outgoing officers;

· Monitor leasing billing and verification.

· WOG Services Administrative Support

· Raising of Service Requests;

· Monitor leasing billing and verification;

· Monitor the software packaging and deployment status.

· IT Asset Management

· Manage the Configuration Management Database (CMDB);

· Receipt of assets delivered;

· Handover of assets to AFM for IT Resource provisioning;

· Monitor the utilisation of hardware/software/licences;

· Assist in assets disposal;

· Asset Tagging.

· General Support

· Preparation, sending and uploading of advisories/announcements;

· Administration of mailbox (handling of standard queries e.g. about tech refresh, printer, token replacement, etc);

· Sourcing for small value purchase peripherals;

· Testing of IT Services;

· Physical Keys management;

· Any other Ad-hoc duties when required

· Mobile Devices Support

· Preparation of Mobile Devices.

· GoMAX provisioning.

· Apple/Google accounts creation.

· GoMAX forms filling and submission.

· Mobile OS upgrade and Software Installation/Uninstallation;

· Monitor the various services billing and verification.

To submit your application, please apply online or share the updated cv to [email protected]. Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS

Consultant Name: Khalid Farooq

Avensys Consulting Pte Ltd

EA Licence 12C5759

Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' personal information and privacy policy.