OPERATIONS SUPERVISOR

OccupationOperations Supervisor

Job Description & Requirements

Supervising and training employees

Implementing processes to reduce costs

Analyzing and reporting on performance

When you build your own operations supervisor job descr iption, make sure to tailor these duties to the role, based on your company’s requirements.

Oversee efficiency of operational processes

Participate in strategic planning and goal-setting for various business functions, including IT and customer support

Analyze business requirements and customer needs

Research methods to improve operations and reduce costs

Monitor and report on department performance

Supervise and train employees

Provide administrative support (e.g. updating inventory)

Ensure compliance with company policies and regulation

OPERATIONS SUPERVISOR

OccupationOperations Supervisor

Job Description & Requirements

Supervising and training employees

Implementing processes to reduce costs

Analyzing and reporting on performance

When you build your own operations supervisor job descr iption, make sure to tailor these duties to the role, based on your company’s requirements.

Oversee efficiency of operational processes

Participate in strategic planning and goal-setting for various business functions, including IT and customer support

Analyze business requirements and customer needs

Research methods to improve operations and reduce costs

Monitor and report on department performance

Supervise and train employees

Provide administrative support (e.g. updating inventory)

Ensure compliance with company policies and regulation

Roles and Responsibilities:

• Daily appointments documents reconciliation
• Prepare invoice and cash sales
• Prepare petty cash and payment vouchers
• Prepare delivery orders
• Record inbound and outbound of goods
• Process purchase request form and prepare purchase orders
• Prepare monthly attendance summary
• Coordinate on warranty related matters
• Maintain proper filing and administrative records

Job Requirement:

• NITEC in Admin/Business/Built Environment or any related discipline
• Have a strong sense of responsibility and interpersonal skills
• 5.25 days’ work week (Mondays to Fridays and alternate Saturdays)

• Responsible for providing clerical and administrative support to the production department.
• Data Entry and performing production related transactions using ERP system such as process Purchase order and generate reports
• Co-ordinate with Production and Finance on issuing of delivery order and invoicing
• Liaise with forwarder on shipment arrangements and prepare shipping documents
• Responsible for providing clerical and administrative support to the production department.

Job Requirement:-

• Diploma in Business Administration or related field
• Minimum 2 years in administrative role, preferably in manufacturing settings

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

· Providing support for the General Manager/Director in daily administrative tasks.

· Respond and resolves administrative requests and inquiries (including but not limited to ordering stock, office or warehouse supplies and equipment, pantry items).

· Provide proactive and effective general administrative assistance across a range of tasks with the Human Resources Manager.

· Do quotations and send to clients in a timely manner.

· Responding to client’s enquiries in a timely manner.

· Involved in Ad-Hoc Projects.

· Involved in inventory management of company stock at company locations.

· Any other administrative duties as assigned by the Company.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

Job Description:

We are seeking for InfoComm Project Executive talent, responsible for assisting project managers. The job entails the person to be responsible for managing and controlling project documentations and records related to submarine communication cable projects. We develop candidate who is passionate in building large scale SLTE submarine cable networks (across Asia Pacific region) with engineering knowledge of DWDM optical networks. If you do not have relevant skills, but have good analytical skills, work attitude and exceptional ability to learn new technical skills, you have found the right place to build your career.

Responsibilities:

• Establish and maintain document control procedures, including version control, naming conventions and document distribution protocols.
• Collaborate with cross-functional teams to complete the project documentation to close the projects.
• Involve in project field work for internal and external audits, providing necessary documentation and support as required.
• Assist Project Manager in managing multiple InfoComm project lifecycle and tasks.
• Attend weekly/monthly/ad-hoc meetings internally or with clients and take minutes of meeting as assigned by the Project Manager.
• Coordination and supervision of Field Engineers for onsite deployments during project execution stage so that works are completed on time and according to project requirements, quality plan and project budget.
• Produce weekly project forecasts to internal team and clients as assigned by Project Manager.
• Negotiate quotations with vendors/partners/suppliers.
• If you have aptitude for site works, you will be given opportunities to work along with submarine cable project Field Engineers.

Requirements:

• Diploma or Degree in Telecommunications, Electrical or Electronic Engineering.
• Experience in engineering document controller or in a similar role within the telecommunication industry is a plus (example: ISO-9001, ITU-T, IEEE).
• Attention to detail, accuracy and strong organisational skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a team environment and collaborate with cross-functional stakeholders.

Part Time Admin Assistance

Requirements

*Insurance work experience a must

70% general insurance & 30% life insurance

*Versatile in Microsoft applications

*Able to converse in English & Mandarin

*Work area Paya Lebar MRT vicinity.

*1.30 pm to 5.30 pm

Duties

*Data Entry

*Invoicing

*Premium collection via E-payment gate way

*Answer to enquries

Offer

*$1200.00 , Adjustment after 3 months probation.

*Full CPF contribution

*Annual leave.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Description

-Support the event team in all administrative and coordination matters for the timely execution of events, including on-site during events

-Coordinate vendors and clients for event matters

-Prepare tender documents and ensure the timely submission of tender documents

-Source and receive quotes for event requirements

-Handle sales enquiries and quotes

-Ensure proper filing of documents

-Assist Finance with payment matters

-Organise and maintain the physical and digital assets of company

Requirements

-Neat, organised, patient and a strong sense of responsibility

-Has a systematic way of prioritising work tasks

-Happy working in a team

-Genuine Interest in events

-Good interpersonal and English communication skills

-Takes initiative and has a flexible mindset to resolve work matters

-Comfortable with social media and googling for information online

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Automotive company requires admin staff

Data Entry

Processing of agreements, invoices and related documents

Documenting and checking of hire purchase agreements

Ensuring payments receoved and accounted for

Basic computer skills particularly in excel and word

Basic accounts knowledge will be advantage

Job Duties

• Support the Supervisor with the pre-transcription and post-transcription admin work, which includes completion of Delivery Orders
• Assist Project Manager and Operation Manager to oversee the project from start to finish
• Prepare and maintain comprehensive project documentation (e.g. Standard Operating Procedure), plans and reports.
• Ensure all documents are up-to-date, accurate and properly filed.
• Track and consolidate project progress (including justifications for potential delays) from all work steams
• Track project milestones and deliverables. Ensure action items are acted upon in a timely manner
• Monitor and track project progress and handle any issues that arise. Report and escalated to management as needed
• Any ad hoc duties as assigned by the Supervisor/Management

Other Information:

• Location: Ubi / Kakit Bukit
• Salary: Up to $2000
• Duration: 1 year contract (Extendable)
• Working hrs: Monday to Friday: 9am to 6pm

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.

Job Scope:

We are looking for an ideal candidate for the following tasks:

• Manage schedules, appointments, and meetings.
• Manage mail, emails, and phone calls.
• Manage office supplies and vendor relationships in various countries.
• Administer company records, prepare reports and presentations, organize meetings, and arrange travel and accommodation.
• Carry out various administration and office management tasks.

Your aim will be to ensure the smooth running of the office.

Job Requirements:

• Team player with good written and verbal communication skills.
• Responsible and independent.
• Competent in IT and MS Office Applications.

Benefits:

• 5 Days Work Week (Monday to Friday, 9am – 6pm)

The ideal candidate can look forward to developing their office administration skills and we hire with a view to develop our employees to their fullest potential.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

The key duties and responsibilities of the role include (but are not limited to):

• To prepare and compile data for report submission
• Referring to database and data entry
• Conducting data quality control

Requirements

• SINGAPOREANS ONLY
• Willingness to keep a working ledger of all tasks done
• Familiar with using MS Word/Excel
• No criminal history (will have to obtain security clearance)

THIS POSITION WILL PROVIDE GENERAL ADMINISTRATIVE SUPPORT

• Data entry and upkeeping of filing system
• Record minutes of meeting
• Assist in the preparation of deo / presentation materials
• Events and Travel arrangement
• Attend to queries
• Assist in the generation and distribution of documents for sales and accounts
• Any other duties assigned

REQUIREMENTS:

• PROFICIENT IN MANDARIN
• COMFORTABLE WITH THE ENGLISH LANGUAGE
• ABLE TO WORK A MINIMUM OF 5 HRS AND 3X A WEEK
• GOOD KNOWLEDGE OF MS OFFICE APPLICATION
• GOOD DIGITAL KNOW-HOW

THE COMPANY IS UNABLE TO SPONSOR WORK VISA

WE REGRET THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED.

Responsibilities

• Assist Sales Manager to prepare tenders, manage quotation, billing as well as other administrative duties
• Understand market dynamics and customer needs
• Coordinate with the project/technical team on fulfilment of sales contract secured
• Work closely with Sales and Marketing team to assist and support in their daily responsibilities
• Answer customer inquiries, schedule meetings and sales appointments, and follow up with customers about their sales status Follow through on internal processes to ensure smooth delivery to customers

Requirements

• Min. Diploma holder in Business Studies/Marketing/M&E or IT related field
• Min. 1 or 2 years relevant working experience
• Candidates with administrative experience
• Competent in Microsoft Office
• Pro-active and able to work independently
• Responsible, pro-active, teamwork, responsive

Attractive Remuneration and Employee Benefits

• On-The-Job Training Support
• Performance Bonus
• Rewards and Recognition
• Medical & Dental Benefits
• Birthday Leave

Responsibilities:

• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Assist in the creation of Bill of Quantity (BQ)
• Assist to schedule and assign workers to job sites.
• Keep track cost management vs budgeted costing
• In-charge of generation of material purchase requisition and follow up on delivery
• Liaise with project engineers and vendors for material delivery.
• Liaise with clients, supplier, subcontractor and relevant parties
• Submission of project progress claims and follow through on invoices
• Manage, keep record and update all submission document and liaise with internally Project Engineer (external Document Controller) as per site & safety requirement
• Assist project engineer / manager to consolidating Operation and Maintenance Manual.
• Attend project meetings and create minutes of meeting.
• Prepare sales quotation to client
• Manage and coordinate the project administrative work support to team

Requirements

• At least Nitec/Higher Nitec/Diploma in related field
• Prefer 2 years relevant working experience
• Candidates with administrative experience
• Competent in Microsoft Office
• Responsible, pro-active, teamwork, responsive

Attractive Remuneration and Employee Benefits

• On-The-Job Training Support
• Performance Bonus
• Rewards and Recognition
• Medical & Dental Benefits
• Birthday Leave

Job Descriptions

• Handle the full Spectrum of HR
• Responsible for end-to-end recruitment processes, including employee on-boarding / off-boarding activities
• Check staff attendance and overtime
• Process MOM work passes applications, renewals, and cancellation matters for foreign workers
• Ensure accurate and timely delivery of monthly payroll processing, CPF submissions, IR21, IR8A
• Involving in performance appraisal and annual increment exercise
• Handling staff disciplinary issues and grievances
• In charge of all expenses and medical claims
• Prepare employment-related contracts
• Support training administration
• Renew yearly insurance and claims
• Maintain system accuracy of HRIS and foreign records with MOM
• Prepare and submit MOM surveys
• Oversee leave procedures, including monitoring leave balances and approving leave requests.
• Establish strong working partnerships with different Business Units in providing first-line support in all HR-related matters
• Support and manage employee relations and the communication process
• In charge of admin-related jobs
• Any Other Ad-Hoc task to assist.

Requirements:

• At least 2 years of HR experience
• Strong knowledge of HR management and HR policies
• Experience in employee relations and payroll processing
• Understanding of HR regulations and compliance
• Effective communication and interpersonal skills
• Ability to work collaboratively and independently
• Attention to detail and strong organizational skills
• Ability to handle confidential information professionally
• Relevant certification in HR is a plus

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

• Responsible for administrative support to the estate managers.
• Assist in answering phone calls & handle customer enquires.
• Handling office administrative duties and paperwork, including data entry, copying, scanning & attending to e-mails, etc.
• Update and maintain proper filing systems and records.
• Provides coordination support to the operation team.
• Mature and able to do multiple tasks and complete them on time if required.
• Assist the HQ operation team in attending meetings during weekends or evenings as and when required. (Time-off or annual leave will be given subject to conditions)
• To work at the condominium/commercial building/industrial site office as a stand-in when required (islandwide).
• Assist the operations team at the site with the handing and taking over of new or terminated estate matters.
• Any other tasks as assigned by the immediate supervisor.

Computer Knowledge: Microsoft Word, Excel, Powerpoint

Location:Sims Avenue (Paya Lebar MRT)

• Seeking candidates with skills with some e-commerce knowledge, customer service, order processing, data entry, coordination on deliveries, computer knowledge in Microsoft Excel proficiency, good communication abilities, and general administration work.
• Fresh graduates from ITE are encouraged to apply.
• 5.5 days a week (Saturday alternate off)
• Job Training will be provided

Job Title: Administrative Support Assistant

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team. The successful candidate will handle a variety of administrative and clerical tasks to ensure efficient operation of the office.

Responsibilities:

• Entry and update daily required reports

• Coordinate with sales team to handle their stock replenishment requests and queries

• Ensure inventory accuracy and entry replenished stocks into outlet's POS system.

• Liaise with sales managers to work out and prepare monthly slaes team schedule

• Develop and maintain a filing system

• Assist in ordering of stocks and office supplies

• Submit and reconcile reports

• Provide general support to visitors

• Assist in the drop off and collection of shopee and Ninja parcels

Requirements:

• Fast learner

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

You have been appointed to perform the position of Admin Assistant. You are required to perform the

following duties and undertake the following responsibilities in professional manner:

• Respond to Customer Inquiries: Manage customer queries and concerns via phone, email, or social media, ensuring all communications are logged and followed up promptly
• Issue Resolution: Provide effective solutions for customer complaints and issues, aiming for first contact resolution whenever possible.
• Feedback Collection and Analysis: Collect customer feedback, analyze patterns, and report findings to the management to improve products and services
• Support Marketing Campaigns: Assist in the development and execution of marketing campaigns, preparing promotional materials and campaign reports.
• Content Creation: Help create and distribute marketing materials such as newsletters, emails, and social media posts to enhance brand awareness and engagement
• Market Research: Conduct basic market research to support marketing strategies, understanding trends that impact customers and industry landscapes
• Conduct Video Calls: Organize and conduct video verification calls with overseas customers to confirm their identities and understand their needs better
• Performs any other duties as and when required