Attached to account dept assisting with data entry & monthly time card calculation.

Other ad-hoc duties assign by the manager.

The Project Admin Officer supports the Project management team and performs project-related administrative functions. This includes preparing quotation/progress claims, proper recording of contract/project documentation (Work order, Delivery order, Invoices), following-up of claims approval, requesting for quotation and negotiating with sub-contractors/suppliers for the best costs, ordering supplies as well as act as the second point of contact (on behalf of Project Engineers) for client enquiries.

RESPONSIBILITIES

• Contract, Project & Filing management, preparation of purchase order, variations & final accounts and generation of cost control and reports
• General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims
• Prepare monthly progress claim, vet/recommend and prepare clients’ payment certificate for management approval
• Act as second point of contact (client-servicing) on behalf of project engineers for enquiries from external stakeholders pertaining to projects & term contracts
• Undertake any other ad-hoc projects/duties assigned

JOB REQUIREMENTS

• Minimum “O” Level, diploma is a plus.
• Diploma holders with limited working experience are welcomed.
• Outgoing with good communication, negotiation and problem-solving skills for engaging with both internal and external parties to support project-related activities.
• Able to work independently and target oriented in a stressful environment.
• Computer-literate & basic Microsoft Excel skills
• Able to commence work in a short notice period.

Job Description

• Provide administrative support for order fulfilment and deliveries
• Manage inventory control by regular cycle count and inventory reconciliation
• Coordinate with agents, carriers, vendors and customers to ensure smooth transactions
• Responsible for day to day processing such as picking and packing list, permit declaration, collection and deliveries
• Support productivity enhancements for Contract Logistics Operations
• Actively engages in warehouse system digitalization initiatives throughout the network
• Ensure all shipping processes have timely closure i.e. from receiving of request, invoicing, etc.
• Ensure all costs, details and processes are kept up to date in WMS
• Ensure all documents, including billing invoice and pre-alert, reaches the customer in a timely manner
• Ensure monthly performance reports such as accurate pick rates and damage report are generated
• Ensure company policies & procedures, confidentiality, legal and ethical guidelines, such as Delegation of Authority are clearly communicated and adhered to
• Coordination with agent on permit declaration information and ensure information are in order prior to submission to customs
• Receive and inspect all materials to tally against shipping documents
• Ensure proper labelling for stock accuracy
• Assist in any other daily operations of warehouse

Requirements

• Transportation is provided at Tampines MRT
• Training will be provided for candidates without experience
• Fresh NITEC candidates are welcomed to apply
• Mid-career candidates seeking a career in Supply Chain Management are welcomed to apply

ADMIN ASSISTANTS

Requirements:

· Able to multi-task and a reliable person

· Fast learner is appreciated

· Able to work independently

· Strong attention to details / meticulous

· With experience will be an advantage

Job Types: Full-time, Permanent

Salary: $2,000.00 to $3,500.00

Schedule:

• Perform the role of a business partner and work closely with business units on human capital activities.
• Implement and review human capital policies and procedures in line with the employment law and related regulatory compliance
• Collaborate with line managers in the enforcement and execution of human capital policies and practices
• Provide guidance on core human capital policies and processes to employees
• Review and monitor the staffing needs against establishment
• Prepare reports on manpower
• Act as the Champion in Human Capital Department for HR information systems and HRIS-related projects
• Work closely with business units and Union to address to employee grievances and any other industrial relations related issues
• Involves in ad-hoc human capital projects

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives of $3000 per successful placement (subject to terms and conditions)

Accurate and timely month-end financial closing and daily task

· Prepare revenue invoices and statement of accounts, ensure correctness and completeness.

· Prepare/record supplier invoices and ensure correctness and completeness.

· Prepare bank reconciliation.

· Prepare general ledger journal entries.

· Prepare monthly balance sheet schedules.

· Suppliers’ statement of accounts reconciliation.

· Inter-company transactions and balances reconciliation.

· Prepare online transaction payment and payment summary list.

· Handle day to day operations.

· Process staffs expenses claim.

Statutory requirements

· Prepare quarterly GST submission.

· Prepare monthly withholding tax submission.

· Handle WHT/COR matters.

Payroll role

· Prepare monthly payroll.

· Prepare CPF submission.

· Mindef claim submission.

Manpower management

· Assist to provide the documents (certification and medical report) for project mobilization

· Assist on VISA application (providing documents)

· Arranging medical/PCR booking, airticket, accommodation and transportation

· To keep track of certificate and medical certificate validity for all workshop techinicians

· Other training and development arrangement for technicians

· Liaise with workshop coordinator and technicians on Field Service timesheet and OT form for payroll and financial closing purposes

Ad-hoc

· Assist in new processes and system implementation.

· As required.

Requirements

· Willing to work at Loyang Offshore Supply Base.

· Minimum 5 years of relevant working experience.

· Diploma/Degree in Accounting or ACCA/CPA only.

· Ability to work well in teams and independently.

· Strong organisational skills, attentive to detail with the ability to meet tight reporting deadlines in a multitasking environment.

· Excellent communications and interpersonal skills, ability to work in a highly collaborative work environment.

· Responsible, good working attitude, proactive, minimum supervision and willing to learn new skills.

· Report to Accountant.

About SAESL

A joint venture between Rolls-Royce and SIA Engineering Company, Singapore Aero Engine Services Private Limited (SAESL) is the world’s largest Maintenance, Repair and Overhaul (MRO) facility for all variants of the Rolls-Royce Trent engines. We are proud to operate our own state-of-the-art engine test facility for engines up to 150,000lb thrust and 140” in diameter.

Since its inception in 2001, SAESL has grown exponentially to become an integral part of Singapore aerospace ecosystem supporting airline customers across six continents. We welcome you to join our ever-growing SAESL family.

• World’s largest Maintenance, Repair and Overhaul (MRO) facility for Rolls-Royce Trent engines.
• Industry’s best turnaround time for Component Repair.
• State-of-the-art engine test facility.
• 1,500 employees supporting customers across 6 continents.

Why Join SAESL

• Staff Benefits (Comprehensive Medical Coverage, Flexible Benefits, Company Transport)
• Training/Career Progression Opportunities
• Job Security

Responsibilities

· Manage and administer welfare and benefits, e.g. fexible benefits and baby gifts, etc

· Manage and administer work-related medical arrangement, lockers and PPEs, e.g. safety goggles, shoes and uniforms

· Administer transport arrangment, payments and documents required by provider, e.g. LTA letter

· Administer and manage performance appraisal process, including confirmation process

· Manage and administer card access control system and issuance of card access cards

· Liaise with insurer representative and administer insurance claim process

· Support leave management

· Support C&B on attendance management and payments

· Support employees' enquiries

· Support team projects

· Perform any other duties as assigned by superiors

Requirements

· Minimum Diploma in Administration, HR Management or equivalent

· Excellent knowledge of MS Office

We are currently seeking a proactive and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for a variety of administrative tasks to ensure smooth operations within the company.

Responsibilities:

· Prepare and issue invoice emails to customers

· Prepare monthly sales reports

· Prepare supplies invoices for accounting purposes

· Generate and prepare quotations for customers

· Collect and arrange payment from customers

· Follow up on outstanding invoices

· Assist superiors and prepare cost analyses

· Record Shell card receipts (Company Diesel Card)

· Cover duties of the Storekeeper when necessary

· Negotiate pricing with suppliers

· Check stock inventory and liaise with the storekeeper

Qualifications:

· Proven experience in administrative roles or similar positions

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Excellent organizational and time-management skills

· Strong attention to detail and accuracy

· Ability to prioritize tasks and work independently

· Effective communication skills, both verbal and written

· Experience in customer service and invoicing preferred

If you are a self-motivated individual with a passion for administrative tasks and a desire to contribute to a dynamic team, we encourage you to apply.

Job Description & Requirements
The role of a Sales Support Executive / Coordinator / Admin is responsible for rendering all the after-sales support services to the customers. This includes processing of orders, preparing internal & external credit notes, payment collection, preparation of quotations, contracts, mailers, samples and coordination with other departments.

Specific Responsibilities
1. Responsible for taking customers’ orders via phone or email, input into system, print and sort the invoices.

2. Responsible to prepare internal & external credit notes.

3. Responsible for payment collection from customers.

4. Assist in the preparation of quotations / contracts / mailers / samples for sales team.

5. Assist point between customers and logistics department on all logistics matters.

6. Assist to check and coordinate on supply issues with warehouse, purchasing and production departments.

7. Maintain and replenish sales samples drawers.

8. Attend to office deliveries/mails as we do not have receptionist.

9. Assist in the preparation of the monthly report on sales performances to the management for sales performance evaluation when required.

10. Any other area of responsibilities that the company deems necessary.

Competency Requirements
1. GCE ‘O’ level.
2. NAV/Microsoft Dynamics 365 Business Central will be an added advantage.
3. Communication skills for coordination and customer service.

Working Hours
Monday - Friday : 8 30am - 5 45pm (1 Hour Break)
Saturday: 8 30am - 2 30pm (1 Saturday Shift Every 4 Weeks)

Job Description:

1. Provide TRAX technical system support to end-users. This includes assisting with access, system-related inquiries and issues.

2. Perform full testing of TRAX functionalities and enhancement before upgrading to new TRAX version.

3. Conduct trainings to all new TRAX users for formal introduction, briefing, tour and hands-on of the TRAX system.

4. Coordinates with TRAX USA for the resolution of system bugs, queries, update, review and evaluation of new functionalities and processing system modification.

5. Analyzes, evaluates and solves problems in order to ensure smooth workflow process and the attainment of the system implementation commitments.

6. Develop interim application program and reports generator system to our users in order to supplement their needs, which were not included in TRAX but will be integrated on the next upgrade of the said system.

7. Draft and solicit business requirements documents

Requirements:

1. Degree / Diploma in Electronics Engineering / Communication Engineering / Computer Engineering / Computer Science / IT

2. Minimum 2-3 years of experience providing IT support in a corporate environment

3. Proven experience as a Systems Administrator or similar role, with a focus on TRAX modules (eMROWeb, Production Control Web, Task Control Web and Shop Control Web) would be advantageous

4. Familiarity with ITIL best practices and experience in IT service management would be a plus.

Job responsibilities:

• Overall project planning, schedule and executing the delivery of projects within time, budget and Client’s expectations.

• Monitoring progress and identifying critical activities to expedite smooth progress of works on site to meet targets.

• Coordinate internal resources and third parties/vendors e.g. Consultants and Sub- Contractors/Suppliers for the flawless execution of all projects.

• Ensure that all projects are delivered on-time, within scope and within budget.

• Ensure that work are executed in accordance with approved plans/drawings, contract specifications and regulatory requirements.

• Ensure resource availability and allocation.

• Develop detailed project plan to monitor and track progress.

• Manage changes to projects’ scope, schedule and costs using appropriate verification techniques.

• Perform risk management to minimize project risks.

• Measure project performance using appropriate tools and techniques.

• Create and maintain comprehensive project documentation.

• Responsible for the overall project management, planning & control, and execution, including project budget evaluation and profitability.

entify and comply with all applicable statutory/regulatory requirements related to the project.

Lead a team of professional and technical staff in planning and execution of day-to-day operations to achieve all key project target.

Respond swiftly to work delays, emergencies, and other problems.

• Report and escalate to Management as needed.

• Any other duties that may be assigned.

Requirements:

• Proven at least 3 years of working experience in project management in the public and private residential, government and commercial building projects.

• Solid technical knowledge related to structural, architectural (finishing) or M&E works.

• Solid organizational skills including attention to detail and multi-tasking skills.

• Excellent written and verbal communication skills.

• Excellent team player with ability to meet tight deadlines.

Job Responsibilities:

• Consolidate and send manpower supply timesheets from various divisions for approval and payment
• Work closely with the Supervisor and Ops Manager for any other administrative work
• Assist in the hardcopy compilation of company/ Labour Supply Annual Leave form, MC, petty cash, medical claim for Manager’ approval and submit to Human Resource
• Raise allowances and transfer forms and submit to Ops Manager for approval before routing to Human Resource
• Submit internal and external monthly headcount and manhour report
• Assist Ops Manager on any other ad-hoc duties

Job Requirements:

• Minimum GCE ‘O’ level/ITE/Diploma with at least 2 years’ experience in operations administrative with handling timesheets/attendance is a MUST
• Highly independent and meticulous.
• Possess good interpersonal and communication skills

Summary

The Resource Planning Manager is responsible to his team to maximizing the utilization of available resources through the provision of medium-term tactical planning and production of staff rosters, ensuring the is responsible for the provision of rosters considering fluctuations in flight volumes, feedback from Resource Allocator teams, and other operational data sources.

Duties and Responsibilities

• Be a role model for dnata’s values: safety and security, performance driven, delighting customers, imagination, respect and service excellence
• Uphold the highest standards by ensuring policies, governance, and legal guidelines are effectively communicated and adhered to by all stakeholders, protecting our shareholder and brand value
• Provide an independent view regarding the most effective utilization of all resources. Support the allocation of resources in through long-term planning. Direct and support Resource Planners and Resource Allocators to effectively resource shifts on a monthly to 24/7 basis through three distinct phases:
• Pre-planning - considering the expected demands, schedules, and roster resources pre-plan the allocation of tasks 24-72 hours in advance of the shift
• Shift-planning - during the shift prior and/or at the start of the appropriate shift, considering the actual availability of resources (Manpower, Equipment, and Facilities), re-check the pre-plan and undertake the detailed allocation of all resources ensuring that allocation is undertaken according to load
• Real-time - considering the availability of resources and the dynamic operational environment, undertake all aspects of the real-time allocation of resources in-line with the actual loads
• Improve operational efficiency and productivity by utilizing specialist knowledge of the decision support systems including but not limited to Resource Management System (RMS), Real-Time Control (RTC), Multi-Access Check-in System (MACS) and other dnata or third-part Management Information Systems (MIS).
• Actively work with the Duty Managers, Resource Planners and Resource Allocators by providing expert advice, input and direction in order to respond to dynamic changes during rostering including but not limited to annual leave planning, long term workplace injuries or sickness.
• Effectively communicate the rostering plan to the appropriate staff, seeking input and review to ensure that front-line staff inputs are reviewed and accounted for in the continual improvement of rostering coverage.
• Ensure compliance with all workplace safety, security, and health policies and procedures
• Champion dnata's Environment Sustainability Framework, living our commitment to reducing emissions, responsible consumption, and the protection of wildlife and habitats, while promoting sustainability and environmental stewardship within the aviation sector
• Be a brand ambassador, representing dnata in a professional and brand-aligned manner, reflecting our values and business strategy in public speaking engagements and representational appearances

Requirements

• Minimum Degree or Diploma from a recognized tertiary institution with minimum 5 years in a management or leadership role
• Minimum 10 years’ relevant industry experience, with a demonstrable sound knowledge of airport operations and customer service with an airline, airport, or ground handling company
• Strong analytical ability, diagnostic and problem-solving skills, with ability to anticipate future needs to make strategic decisions on optimising resource utilisation
• Excellent time management, prioritization, with creative and lateral thinking
• Must possess advanced computer skills with an awareness of specialist applications, packages, programme languages, and high proficiency of MS-Office
• Excellent communication in English, both written and spoken
• System user training required on Inform suite. Knowledge of the Inform suite is highly advantageous.

Summary

The Resource Planner is responsible for short-term planning, development and review of resource plans and rosters ensuring optimal allocation of the key operational resources including manpower, equipment and facilities. This role will cover short-term planning of at least 48 hours to 1 month ahead and also on the day of operation if required.

The Resource Planner will be planning for rosters across all ground handling functions regularly, and as required by the business. The Resource Planner works on fixed hours over 5 days’ week across weekdays and weekends.

Duties and Responsibilities

• Accountable for ensuring that the allocation of resources is undertaken independently, withoutprejudice, and in-line with the planned business needs, the dynamic real-time operational demands,and the unscheduled customer requirements; whilst achieving the targeted levels of the currentService Level Agreements
• Manage the issued rosters and ensure optimal staff coverage
• Actively work with the Operational shift in-charge by providing expert advice, input, and direction in order to respond to dynamic changes during the shift; for example, in cases of staff sickness or absence actively review allocation plans and make recommendations as to whether replacement or over-time is required. Undertake actions as agreed to update the administrative section regarding staff non-attendance
• Identifying potential risks to staffing and equipment availability and developing strategies to mitigate these risks. This includes planning for emergencies, labour shortages, equipment failures, and other unforeseen challenges.
• Provide the Resource Planning Manager with strategic analysis on “what-if” scenarios by finding efficiency-increasing ways to roster staff and preview and review the allocation of resources and interfere where necessary
• Strict adherence to the policies prevalent to resource planning, such as return to work policies and conforming to the Employment act guidelines
• Effectively communicate the resource allocation plan to the resources either directly or via the operational shift in charge and continually monitor the progress of the assigned tasks to the resources.
• Maintain regular coordination and communication with resource planning team and IT to ensure that the decision support systems deliver functional results and are configured in line with the operational needs. Keep up-to-date with all existing and new system functionalities for the systems relevant to the allocation function.
• Monitor the effectiveness of the allocation plan and continually feedback recommendations regarding roster solutions and resource engagement standards to the relevant resource planning team. Continuously keep up-to-date on the service and resource levels agreed by the departments through coordination with the relevant standards and procedures staff, line managers and supervisors.
• Ensure compliance with all workplace safety, security, and health policies and procedures

Requirements

• Minimum Diploma from a recognized tertiary institution
• Min. 7 years of experience in Planning, Rostering or Optimisation roles
• Strong analytical ability, diagnostic and problem-solving skills, with ability to anticipate future needs to make strategic decisions on optimising resource utilisation
• Excellent time management, prioritization, with creative and lateral thinking
• Must possess advanced computer skills with an awareness of specialist applications, packages, programme languages, and high proficiency of MS-Office
• Excellent communication in English, both written and spoken
• System user training required on Inform suite. Knowledge of the Inform suite is highly advantageous.
• Prior experience or knowledge of the aviation industry will be advantageous. Understanding the dynamics of aircraft scheduling, crew allocation, and airport operations (especially RBS and Cargo) can be beneficial.

Summary

The Resource Allocator is responsible for maximizing the utilization of available resources and providing a dynamic real-time resource allocation plan by optimally allocating the key operational resources including manpower, equipment and facilities on the day of operation. This position demands a high level of coordination, flexibility, and problem-solving skills.The Resource Allocator will be working across all ground handling functions, as required by the business. The Resource Allocator works on 12 hours rotating shift over 2 days and 2 nights per week.

Duties and Responsibilities

• Undertake the allocation activities in 3 phases:
• Pre-planning taking into account the expected demands, schedules and rostered resources, pre-plan the allocation of tasks 48 hours in advance of the shift as per agreed timetable and departments specifics.
• Shift allocation planning during the shift, prior and/or at the start of the appropriate shift, taking into account the actual availability of resources to include manpower, equipment and facilities, re-check the pre-plan and undertake the detailed allocation of all resources ensuring that allocation is undertaken according to load.
• Real time, taking into account the availability of resources and the dynamic operational environment, undertake all aspects of the real-time allocation of resources in line with the actual loads. Actively monitor the achievement of tasks and adapt the allocation plans as required due to differentials in actual time versus planned time taken to complete tasks. Effectively adapt allocation plans according to unscheduled demands such as delays.
• Pre-plan deployment and provide input on overtime necessary to meet service standards
• Continually monitor deployment to ensure maximum efficiency, responding swiftly to operational challenges, such as equipment breakdowns, staff shortages, or sudden changes in weather conditions. This requires quick, informed decision-making based on proposals by the application to resolve issues with minimal disruption to airport operations.
• Actively work with the operational shift in-charge by providing expert advice, input and direction in order to respond to dynamic changes during the shift for example in cases of staff sickness or absence actively review allocation plans and make recommendations as to whether replacement or over-time is required. Undertake actions as agreed to update the administration section regarding staff non-attendance.
• Strict adherence to the policies prevalent to resource planning, such as return to work policies and conforming to the Employment act guidelines
• Effectively communicate the resource allocation plan to the resources either directly or via the operational shift in charge and continually monitor the progress of the assigned tasks to the resources.
• Ensure that robust and effective resource allocation plans are in place and utilised during scheduled and unscheduled system outages.
• Work as part of a team of resource allocators ensuring smooth handover to and from colleagues on shift duties and covering for other departments or areas as required.
• Ensure compliance with all workplace safety, security, and health policies and procedures
• Any other duties, or assignments as assigned

Requirements

• Minimum Diploma from a recognized tertiary institution
• Min. 5 years of experience in Airport Operations
• Previous experience in an operational resource allocation, shift management or overtime planning would be an advantage.
• Excellent analytical skills and ability to quickly respond to dynamic changes during the shift.
• Excellent communication in English, both written and spoken.
• Excellent organization, time management and prioritization, especially during rapidly changing shift schedules

Job Responsibilities

• Perform order processing duties
• Monitor trucks readiness and liaise with customers to issue shipping instruction to factories and forwarders
• Work closely with customers, factories and freight forwarders to ensure timely shipment and delivery.
• Swift response to customers, shipment enquiries & freight quotation.
• Recording of orders and shipments.
• Up to date documentation filing

Job Requirements

• Min Secondary or O level
• Min 3 years of relevant experience
• Must have working knowledge in shipping terms, shipping documentation, L/C preparation and negotiation, application of Certificate Of Origin and Marine Insurance
• Experience in SAP is a MUST
• Good communication & interpersonal skills
• Meticulous, systematic & organized individual
• Team player
• Proficient in Microsoft Office
• Willing to work at Loyang area

Job Responsibilities:

• Prepare work packages and ensure spare availability prior to work commencement.
• Prepare work packages and provide support to technical crew.
• Liaise with technical crew and various departments to ensure smooth and timely completion of planned tasks.
• Perform data input and analysis.
• Plan and track monthly programs for completion.
• Answer customer queries.
• Any other duties required

Job Requirements:

• Minimum Higher Nitec / Diploma holder in Engineering/Automotive/Aerospace/Transport/Business
• Comfortable with 12 hours rotating shift
• Proficient in Microsoft Word, Excel and PowerPoint
• Good communication and interpersonal skills

Simple admin duties office hours 830am to 530pm. Workplace will be at alps ave Prefer candidates from the east area or north east area. Email knowledge and excel knowledge is a must. Only Singaporeans. One year contract salary is on every 7th of each month. Every 20th will have advance for employees.

Handling of Administrative matters and HR matters.

• Payroll
• Work Pass Application
• Document preparation, data entry and filing
• Update and maintain employees' database (in Excel and infotech)
• Arrange for trainings and appointments
• Renewal of license
• Handle and arrange for new employee and for repatriation.
• Other Ad-hoc jobs assigned

Requirements

• Min 1 yr experience
• Proficient in Microsoft Office software (Compulsory: Words and Excel)
• Effective communication skills, in both English and Mandarin
• Efficiency and accuracy
• Cooperative team member
• Willing to learn

Job Description

Responsible for providing clerical and administrative support to the production department. This role involves performing routine admin tasks to assist in the efficient operations of production activities and accurate records maintenance.

• Data Entry and Admin - Input and maintain accurate data related to production activities such as employees' attendance records, raising claim reimbursements (using standard excel template) and maintain proper filing of documents.
• Performing production related transactions using SAP system
• Assist in the communication with the warehouse team on material- related transactions
• Providing updates to production planner, senior admin and production team regarding system transactions and completion via emails and phone calls.

The Requirements:

• At least a GCE ‘O’ Level or its equivalent
• Strong attention in details and accuracy in data entry
• Good communication skill and able to work collaboratively in a team
• Proficient with computers and in using MS word, Excel.
• Work experience in SAP preferred.
• Eagerness to learn
• Able to work overtime when required.

Other information:

• Working Hours : 8.15am to 5.30pm (Mon-Fri)
• Location : Changi North
• Company Bus : Pick up at Ang Mo Kio, Yishun, Hougang, Punggol, Pasir Ris, Bedok, Tampines MRT/Interchanges

Interested candidates are invited to apply online with an updated resume. Please indicate the below information in your resume:

• Education Background
• Work experience
• Current & Expected salary
• Reason(s) for leaving current/previous job
• Availability / Notice Period

We regret that only shortlisted candidates will be notified.

Thank you for applying!

Job Responsibilities

• Perform order processing duties
• Monitor trucks readiness and liaise with customers to issue shipping instruction to factories and forwarders
• Work closely with customers, factories and freight forwarders to ensure timely shipment and delivery.
• Swift response to customers, shipment enquiries & freight quotation.
• Recording of orders and shipments.
• Up to date documentation filing

Job Requirements

• Min Secondary or O level
• Min 3 years of relevant experience
• Must have working knowledge in shipping terms, shipping documentation, L/C preparation and negotiation, application of Certificate Of Origin and Marine Insurance
• Experience in SAP is a MUST
• Good communication & interpersonal skills
• Meticulous, systematic & organized individual
• Team player
• Proficient in Microsoft Office
• Willing to work at Loyang area

The A&A Senior Executive's main purpose is to support the Corporate Finance department in carrying out the responsibilities of the accounting and administration for the group of companies. He/She needs to have good understanding of business structures, operations, and financial performance. Good communication and interpersonal skills, as well as organising and problem-solving skills to support strategic planning and maximise efficiency and effectiveness of resource allocation.

We're looking for someone who is performance driven , proactive, independent and with a keen eye for details to assist our CFO in the daily operations of the Corporate Finance. This position is part of 4-member team that reports to the CFO.

• Work Schedule: 5-days week, Mon-Fri 8.00am to 5.45pm
• Work Location: Our office in Changi Airfreight Centre or Loyang

MAIN DUTIES AND RESPONSIBILITIES

• To be responsible for all Accounts Receivables & Payables that align with the Corporate Finance department’s goals.
• To be responsible for maintaining and systematic storage of documents with proper traceability within the department.
• To monitor processing of invoices, month end closing, and ensure timely collection of payments.
• To conduct credit checks on new accounts.
• To prepare bank reconciliation, GST returns, audit schedule and other forecasting reports as required.
• To prepare monthly, quarterly, annual and ad-hoc billing reports for customers.
• To assist CFO in liaising with external auditor, tax agents and professional advisors on related matters.
• To assist CFO in management accounting functions and reports preparation including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• To use business intelligence to analyse, compile and present information for management decision on financial and non-financial performance measurements.
• To participate in ad-hoc finance-related projects and systems testing.
• To coordinate day-to-day administration and housekeeping duties.
• To carry out any other duties as may be expected in a post of this level.

REQUIREMENTS

• Diploma or Bachelor Degree in Accounting or related.
• 3 years experience in accounting or related role

[What you will be working on]

• Manage daily operations and functions for procurement of library materials in accordance to approved policies and guidelines as well as the terms and conditions in the contracts for the sourcing and supply of library materials.
• Manage and track operational and system related issues to ensure timely resolution by staff or relevant departments.
• Collate statistics/KPIs and perform data analysis to monitor and track key performance indicators for procurement of library materials.
• Manage contracts on sourcing and supply of library materials with appointed vendors.
• Conduct yearly review on contract pricing for the supply of library materials, cataloguing and materials processing services with appointed vendors.
• Oversee and manage vendors to develop strategic working relationship.
• Organise quarterly meetings and annual engagement session with vendors.
• Prepare reports for vendors’ meetings and performance.
• Front vendors’ and publishers’ enquiries and feedback.
• Manage daily operations of regulatory services.
• Lead process improvement initiatives and participate in cross functional projects.

[What we are looking for]

• Preferably with 2 years of relevant experience in an acquisition, procurement or operations role
• Excellent communication and stakeholder engagement skills
• Strong analytical/problem solving and documentation abilities
• Strong and proactive team player with good networking skills
• Meticulous and strong motivated individual with drive
• Proficient in Microsoft Office applications especially Excel
• Familiar with government procurement processes is advantageous

Location: Library Supply Centre, 3 Changi South Street 2 S486548

Division: Resource Discovery and Management Division / Resource Management

The successful applicant will first be appointed on a 2-year contract basis.

Please be informed that only shortlisted candidates will be notified.

The A&A Manager's main purpose is to lead the accounting and administration functions for the Alliance 21 group of companies. He/She needs to have good understanding of business structures, operations, and financial performance. Good communication and interpersonal skills, as well as organising and problem-solving skills to support strategic planning and maximise efficiency and effectiveness of resource allocation.

We're looking for someone who is resourceful, performance driven , proactive, independent and with a keen eye for details to assist our CFO with the daily operations of the Corporate Finance department. This position is part of a 4-member team that reports to the CFO.

• Work Schedule: 5-days week, Mon-Fri 8.00am to 5.45pm
• Work Location: Our office in Changi Airfreight Centre or Loyang Way

MAIN DUTIES AND RESPONSIBILITIES

• To be responsible for all Accounts Receivables & Payables that align with the Corporate Finance department’s goals.
• To be responsible for maintaining and systematic storage of documents with proper traceability within the department.
• To monitor processing of invoices, month end closing, and ensure timely collection of payments.
• To conduct credit checks on new accounts.
• To prepare bank reconciliation, GST returns, audit schedule and other forecasting reports as required.
• To prepare monthly, quarterly, annual and ad-hoc billing reports for customers.
• To assist CFO in liaising with external auditor, tax agents and professional advisors on related matters.
• To assist CFO in management accounting functions and reports preparation including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• To use business intelligence to analyse, compile and present information for management decision on financial and non-financial performance measurements.
• To participate in ad-hoc finance-related projects and systems testing.
• To coordinate day-to-day administration and housekeeping duties.
• To carry out any other duties as may be expected in a post of this level.

REQUIREMENTS

• Bachelor Degree in Accounting or related
• Minimum 3 years work experience in accounting or related role.