1.) Sales orientated.

2.) Ability to work extra hours and recognize the need to do so.

3.) Ability to adjust to change and demands on time.

4.) Ability to work well independently and with others.

5.) Knowledge on software system.

6.) Assist in other I.T. related projects when needed.

· Take complete ownership of all the reported issues.

· Provide weekly report to manager.

· Must be a team player.

Roles & Responsibilities

- Managing and preparing documents for site

- Update machinery, equipment and material list
- Maintain an organized filing system for both digital and physical documents
- Preparation of report, Method Statements and technical submissions
- Prepare job completion record and progress claims
- Petty cash Reconciliation
- Assist in Purchase for site and issue PO
- Other ad hoc job by Superior

Requirements

- Minimum GCE ‘O’ level / Diploma in any field

- Fresh Polytechnic Graduates are welcome to apply

- Strong attention to detail and organization skills are crucial

- Proficient with Microsoft Office especially in Excel and Word

- Basic knowledge of office equipment (Printers, scanners, etc)

- Willingness to learn

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business.

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external vendors and suppliers

Job Title: Receptionist cum Admin Assistant

Location : 501, Bedok South Avenue 3, Singapore 469300

Contract Period: 1 October 2024 to 30 September 2025

Option to Extend: An additional 12 months, upon Institution's decision.

Working Hours:

• Monday to Thursday: 7:00 am to 4:30 pm (inclusive of a 1-hour lunch break)
• Friday: 7:00 am to 4:00 pm (inclusive of a 1-hour lunch break)
• Service not required on Saturdays, Sundays, and gazetted public holidays

Scope of Services:

The Receptionist cum Admin Assistant will perform the following tasks :

Receptionist Functions: Receive, direct, and relay telephone messages from staff, parents, and the general public. Assist and/or direct pupils, visitors, and the general public.

Administrative Support: Manage incoming and outgoing mails. Scan documents and perform photocopying tasks. Manage and maintain the inventory of office supplies, including school stationery and toiletries.
Assist in preparing refreshments for guests.

Other Duties: Perform any additional administrative duties as assigned by the Admin Manager and School Leaders.

Educational Qualification: Minimum GCE ‘O’ Level.

Skills: Strong interpersonal and customer service skills, with familiarity in proper phone etiquette.
Proficiency in Microsoft Office and Excel. Attention to detail and problem-solving abilities.
Strong organizational skills with the capability to multitask.

Experience: At least 3 years of experience in an administrative role.

• Manage sales orders from initial placement to final delivery, ensuring timely processing and updating of the sales database.
• Handle and accurately file all sales-related paperwork, including invoices, purchase orders, shipping documents, payment receipts, and more.
• Coordinate with the factory and customers/partners to confirm delivery schedules and ensure timely, accurate deliveries.
• Professionally handle customer/partner inquiries, requests, and complaints, providing necessary product or service information.
• Assist in following up on customer payments to ensure timely receipt.
• Maintain an accurate inventory of demo units, coordinating their shipment, delivery, and timely returns.
• Provide general administrative support to the operations team, handling incoming and outgoing correspondence.
• Perform ad-hoc duties as required by the department manager.

Qualifications

• Diploma/Bachelor's degree or equivalent.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work effectively in a fast-paced environment.
• Strong multitasking, prioritization, and time management skills.
• Good team player.
• Experience in Finance and HR will be considered a plus
• SAP ERP knowledge is an advantage
• Excellent verbal and written communication skills

We are looking for passionate team players to join our HR & Admin team. You will be responsible for office administrative and operational tasks in high collaboration with internal teams & external parties.

Key Responsibilities:

• Provide quality customer service in response to HR, Admin or general inquiries/ request.
• Work closely with HR Manager by providing necessary support in maintaining HR policies, internal workflows, processes, HR & administrative matters.
• Administer leave system and annual insurance renewal.
• Assist in recruitment process with sourcing, screening and arranging interviews.
• Manage onboarding processes and off boarding processes.
• Handle MOM pass application, renewal and cancellation process.
• Maintain employee P-file storage.
• Support in employee welfare, recognition and office day to day activities.
• Provide relevant support as necessary and other ad-hoc assignments.

Requirements:

• Diploma/Degree in Human Resource or Business-related qualification.
• At least 1 - 2 years of relevant working experience in similar capacity.
• People oriented with excellent interpersonal and communication skills.
• Entrepreneurial attitude with the ability to succeed in a fast-paced work environment.
• Strong understanding of statutory regulations, employment act, tripartite guidelines.
• Self-driven with high degree of professional integrity.
• Ability to prioritize and manage time efficiently.
• Meticulous, diplomatic, adaptable and ability with multiple task.

• Perform general administrative and operational duties.
• Maintain and update service provider and client records.
• Manage paperwork and handle formalities related to claim matters.

Requirements:

• Diploma and above
• At least 1 year of relevant working experience.
• Proficient in MS Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Responsibilities

• Paperwork e.g. issuing invoices/quotations etc.
• Check emails daily, follow-up accordingly
• Liaise with the government/agencies on work pass transactions & relevant applications/submissions
• Ensure necessary informations are up-to date, record-keeping/filling
• Prepare payment vouchers, monthly statements etc.
• Responsible for insurance renewals, courses registrations etc.
• Data-entry & sorting materials bills, verify suppliers invoices
• Assist in financial report preparations, safety documents submissions etc.
• Ensure office cleanliness and office stationery/equipment are in good hands
• Any other duties as assigned

Requirements

• At least holding O-level/SPM or equivalent
• Bilingual in Chinese & English (read and write)
• Basic Microsoft Office skills
• Have relevant admin/account experience will be advantage
• Knowledgeable in Autocad & 3D Max software will be advantage
• Able to work independently and multi-task
• Humble, willing to learn new things
• Responsible and meticulous at work
• Time-management, problem-solving skills

*Please whatsapp your resume to 90605978 if interested. Thank you.*

Account Executive (PR or Singaporean only)

- Starting salary sgd3700

- 5 days work

- ⁠Location: Blk 1001 Jalan Bukit Merah Redhill

Job scope:

- Handle full set of account

- Perform day to day operations of AR, AP and GL Functions

- Generate monthly invoices

- Submit E- invoice

- Payroll preparation

- Quarterly GST Preparation & Submission

- Assist in the preparation of tax returns, audits, and resolving discrepancies

- Ad hoc Admin duties

Job Requirements:-

• Candidate must possess at least LCCI or Higher / Diploma

• At least 2 Years of work experience in accounting

• Able to work independently

Key Responsibilities:

Recruitment Support:

• Assist in posting job vacancies on various platforms.
• Screen resumes and applications to shortlist potential candidates.
• Coordinate interview schedules between candidates and hiring managers.
• Assist in conducting preliminary interviews.
• Support onboarding processes, including preparing offer letters and organizing orientation sessions.

Employee Records Management:

• Maintain and update employee records, ensuring accuracy and confidentiality.
• Manage employee attendance and leave records
• Prepare HR-related documents, such as employment contracts, and maintain personnel files.

Payroll and Benefits Administration:

• Assist in processing payroll by collecting and verifying timekeeping information.
• Support the administration of employee benefits
• Address employee inquiries related to payroll and benefits.

Compliance and Reporting:

• Assist in ensuring compliance with labor laws and company policies.
• Prepare and submit reports as required by management or government agencies.
• Support audits and ensure that HR files and records are maintained in accordance with legal requirements.

Employee Relations:

• Assist in handling employee inquiries and concerns.
• Support the HR Specialist in resolving employee issues and conflicts.
• Participate in employee engagement initiatives and activities.

Training and Development:

• Assist in coordinating training sessions and workshops.
• Help in preparing training materials and tracking employee participation.
• Support the development of training programs that enhance employee skills and performance.

HR Projects:

• Assist in the implementation of HR projects and initiatives.
• Conduct research and gather data for HR-related projects.
• Collaborate with other departments to ensure smooth project execution.

Requirments:

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Min 2 years of experience in HR, data analysis, or administrative roles is preferred.

Skills:.

• Strong analytical and problem-solving abilities.
• Proficiency in data analysis tools and software (e.g., google docs).
• Excellent communication and report-writing skills.
• Thorough understanding of HR principles, practices, and regulatory requirements.
• Ability to manage multiple tasks and projects simultaneously.
  

• Prepare delivery order
• Perform administrative duties including documentation collection, distribution and filling
• Update and compile logistics related daily and monthly reports
• Maintain and update stock inventory and location
• Assist to answer phone calls and message taking
• Other logistics related duties as assigned
• Experience in administrative duties and data entry
• Knowledge of MS office and MS outlook
• Able to work under fast pace environment and perform overtimes when required

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);-
• Assist in partial/full set of accounts and prepare balance sheet schedules and ensure timely, complete and accurate recording of accounting entries into MYOB accounting system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• LCCI or Diploma in Accounting
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job Scope:

• Maintain accurate HR database and up-to-date employee’s records for accurate reporting
• Well-versed in payroll function to ensure payroll is performed at timely and accurate manner
• To assist with manpower planning recruitment from job posting, selection, arranging interview and new staff orientation.
• Responsible for leave management, medical record
• Assist and manage company insurance function eg updates, renewal and claims
• Provide advice to staff on HR policies and procedures
• Maintain proper documentation of all relevant documents pertaining to payroll
• Plan and organise staff engagement/team building activities
• Full knowledge in handling work passes matters (application, renewal, cancellation etc)
• Processing and submission of yearly IR8E and IR21 for staff in a timely manager
• Follow latest government regulation, fundings and implement if necessary
• Office/site equipment maintenance and upkeep
• Perform other ad-hoc duties as and when assigned by Management.

Requirements:

• Bachelor's Degree in Human Resources, Accounting or equivalent
• Minimum 3 years of relevant working experience
• Knowledge of Employment Act, Work Injury Compensation Act
• Applicant with experience in the medical industry is an added advantage
• Fluent in both English and Mandarin to liaise with different parties
• Able to work in a fast-paced environment.

Job Scopes:

• Provide general admin duties (eg. Scan documents, filing, data entry)
• Other ad-hoc duties as assigned

Requirements:

• Min Higher Nitec/A-level/Poly graduate
• Preferably with working experience relevant to customer service support
• Proficient in Microsoft Office
• Able to start work as soon as possible
• Dress code: Smart Casual

Qualities:

• Possesses a pleasant disposition
• Possesses good interpersonal skills and able to work in team/autonomously
• Able to multi-task and work efficiently
• Excellent communication and organizational skills required

Resource Management:

• Conduct regular inventory management in Science Labs, including stocktake, replenishment, repairs, and replacements.

• Assist the Head of Department (Science) in coordinating with vendors for procurement in Science Labs.

• Ensure resources in Science Labs are organized neatly in planning schedules and liaising with suppliers for resource acquisition.

Resource Preparation:

• Coordinate loan requests from teachers for Science Labs.

• Prepare and set up resources in alignment with the scheme of work and teacher specifications.

• Handle printing and photocopying tasks in the Printing Room.

• Prepare teaching aids, including cutting and lamination work, in the Science Labs.

Administrative duties:

• Assist with other ad-hoc administrative duties and preparation of resources for the Authority as required by the school and/or department.

Work Timing:

• Mondays to Thursdays: 7.30am to 4.30pm, inclusive of 0.5hr lunch break

• Fridays: 7.30am to 4.00pm, inclusive of 0.5hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Requirements

• Minimum GCE ‘N’ level

• 1 year of working experience in Science Lab

Location: Punggol Area

Job Highlights:

• Contract duration: 11 months
• Salary: $2300 - $2700 (per month)
• Nearest MRT: Kent Ridge
• Working hours: Monday – Friday, 830am – 6pm

Job Requirements:

• Diploma in Accounting, Finance, or related.
• 1-3 years of relevant experience in finance / grant management.
• Proficient in MS Office

Job Description:

• Process, administer, and track grant disbursement, payment, and fund disbursement.
• Manage and review progress of funded projects.
• Liaise and coordinate with internal and external stakeholders (i.e.: grant recipients) to clarify claims, address any enquiries, and ensure compliance with policies.
• Other duties as assigned.

Interested applicants, please apply via the job portal or forward your CV to [email protected]

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

Our client is a global manufacturer. Due to business needs, they are now recruiting a HR Officer to be part of their HR team for ongoing transformation projects. They are located in the North Area - easily accessible.

Responsibility:

• Oversee various benefit programs, including health screenings, wellness initiatives, and employee welfare.
• Administer and manage the leave system and related processes.
• Handle insurance-related inquiries, claims, and administrative tasks.
• Coordinate employee rewards programs, such as long service awards, recognition initiatives, and other commendations.
• Prepare and manage HR reports and budgets.
• Assist with HR documentation, personnel filing, and fostering HR culture programs.
• Provide support for additional HR projects as needed.

Requirements:

• Min Diploma in any discipline
• Minimum 2 years HR experience in manufacturing industry
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Manage and provide administrative services (e.g. assisting patients with their appointments and making arrangements pertaining to their medical treatment).
• Perform service recovery such as managing complaints from patients
• Chaperoning of patients to ensure smooth treatment process
• Provide administrative support for corporate and insurance patients such as letter of guarantee, insurance forms etc.
• Ensure operability of patient hotline and to attend to enquiries from patients and clinics
• Keep accurate and compete records consistent with regulations, policies and procedures
• Organize and prioritize own workload to ensure provision of quality services
• Demonstrate an organized, effective, and timely approach to all tasks
• Build and strengthen client relationships to achieve long-term partnerships
• Develop a thorough understanding of our products and service offerings
• Generate progress reports for clients and senior leaders within the organization
• Other duties assigned by your reporting officer as required.

Responsibilities

Executive assistant work and also involve in analyst work.

Calendar Management:

• Schedule meetings, appointments, and events.
• Coordinate with internal and external stakeholders to ensure availability and logistics.

Email Correspondence:

• Manage and prioritize incoming emails.
• Draft responses and follow-up on pending matters.

Document Preparation:

• Create, format, and proofread documents, presentations, and reports.
• Compile information and data as needed.

Communication Liaison:

• Serve as a point of contact between executives and internal/external parties.
• Relay messages accurately and promptly.

Meeting Support:

• Prepare agendas, materials, and presentations for meetings.
• Take minutes and distribute action items as required.

Expense Management:

• Track and reconcile expense reports.
• Coordinate with finance department for timely processing.

File Management:

• Maintain organized electronic and physical filing systems.
• Ensure confidentiality and security of sensitive information.

Task Prioritization:

• Assess urgency and importance of tasks, and prioritize accordingly.
• Anticipate needs and proactively address potential issues.

Special Projects:

• Assist with ad-hoc projects and initiatives as assigned.
• Conduct research, gather data, and provide analysis as necessary.
• Prepare and edit reports, presentations, and various business documents

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

• Working Days: 5 Days
• Working Hours: 8.30am to 6pm
• Salary: $2,500 - $3,300
• Location: Textile Centre [Lavendar/Bugis MRT]

The Role
The incumbent will be assisting the Head of Human Resources to perform the full spectrum of HR functions, including payroll, to support the business growth.

• Handle operational HR matters and provide administrative support to the Human Resources Department.
• Deliver HR services in an effective and efficient manner by identifying and resolving HR issues with the relevant stakeholders where necessary.
• Provide support in the implementation of HR strategy and execution of any supporting programs.

Responsibilities:

• Process twice monthly payroll.
• Ensure all work pass matters for foreign staff are obtained and complied with MOM regulations.
• Prepare all of HR related letters, forms and appraisals per the employee lifecycle.
• Manage employee relations and grievances.
• Handle training administration tasks such as preparation of training materials and collation of training feedbacks.
• Assist in the application of government grants and submission of claims.
• Conduct outlet staff Interviews, including interview schedule, feedback and recording.
• Report and review HQ employees leave
• Stand in for receptionist duties
• Maintain the integrity and confidentiality of HR files and Employee P-file/database.
• Work closely with Operations Department to ensure all HR documents are properly collated and submitted for processing.
• Assist in other ad hoc duties as assigned by the Head of Human Resources or the Assistant Manager, e.g staff celebrations, department meetings, company events.

Requirements:

• At least 2 years’ relevant experience is required.
• Minimum diploma or equivalent.
• Knowledge of Singapore labour law, relevant government regulations
• Experience in Timesoft payroll and F&B Service Industry is required.
• IHRP certification is preferred

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Responsibilities

• The primary focus of this role will be the preparation of financial planners for housing scheme
• Assess member's eligbility for any schemes and benefits
• Incorporate computed figures into comprehensive financial plans for members
• Process cases related to respective scheme, such as reviewing applications and verifying documentation.
• Ad-hoc duties as assigned by Supervisor

Requirements

• Able to commit min. 3 months
• 1-2 years experience in admin & customer service

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

THE COMPANY

A credible, reliable specialist and label in their field, this Multinational Corporation (MNC) seeks to look for an Office Admin/ Secretary/Personal Assistant who is able to be part of the Admin team.

JOB RESPONSIBILITIES

• Support Senior Management and team in their work schedule
• Booking of Flight, Hotel/Accommodation, travel schedules/activities planned etc.
• Handle expenses claims
• Office admin (Upkeep/Maintain Meeting room, reception area, pantry area)
• Order office supplies or company’s gifts
• Other administrative matters (Data entry and Filing)
• Any other adhoc duties

JOB REQUIREMENTS

• Diploma in Business Studies/Secretarial/Administration/Management or any other relevant certifications
• Minimum 2 years of Secretary/Personal Assistant/Office admin experience
• Patient, highly organized, versatile, has good interpersonal and communication skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to [email protected]

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our website at https://resolutehunter.com/opportunities/

EA Licence 18C9105

EA Reg R1105305

Job Scope:

HR:

· Update details of each staff.

· Staff personal leave planner (Monthly report to HR).

· Staff travel plan (Assist in bookings, oversee trip expenses, and monthly report to Controller).

· Update staff insurance (Email)

o Liberty Insurance (Work Injury Compensation Insurance)

o HSBC Insurance (Employee Benefit)

o AIG Insurance (Travel Insurance)

Administration:

· Take note on the office lease expiration date.

· Payment from vendors (Office rental, utilities, and other monthly payment).

· Yearly procurement checking or in between request.

· New staff orientation and other setup for the laptop and other devices (if any).

· Weekly office cleaning.

· Quarterly aircond and printer checking.

Logistics Admin:

· Certificate or Origin/ Trade & Shipping Documents [Endorsement to Singapore International Chamber of Commerce (SICC) and send to colleague in UAE

Requirements:

· Poly graduation or with 1~2 years admin experience.

· Expert in excel and good administrative and time management

Additional Information:

· Salary – S$3K per month

· Contract duration: 4-month contract, maternity coverage

· Commencement Date: Immediate till 31 Dec 2024

· Working days and hours: Mon – Fri: 9am to 6pm

· Location: Jalan Pemimpin, Marymount MRT