HR Admin Assistant

Roles & Responsibilities

Our company is seeking a highly pro-active and self-motivated HR Admin Assistant (Recruitment centric) who can handle recruitment, training and development, compensation and benefits administration, and employee relations.

Major Responsibilities

1) Career-related programs / fundings / grants

Identify various grants, fundings, career development programs

Document each opportunity, including its purpose, eligibility criteria, contact person, application and fund disbursement process, key deadlines and other details

Compile details into structure format and make it accessible to all

Liaise with hiring managers to educate them on such programs, and collaborate with them on how to hire persons on such programs

Provide guidance to hiring managers on how to leverage the available grants and funding options to enhance their staff's skills and career prospects

2) Career Fairs and Events

Participate in career fairs, recruitment events and internship programs etc to network and build candidate pool

3) Job Posting and Recruitment

Do job postings across various platforms, including government job portals, career websites and social media channels

Understanding hiring needs and each roles' functions and craft job descriptions accurately to avoid job expectation mismatch

Create a job description library accessible to all

4) First-level Screening

Conduct initial screening of job applicants, reviewing resumes and applicants and shortlisting potential candidates

Arrange and conduct preliminary interviews to assess candidates' suitability and fit for specific roles

Arrange secondary interviews for hiring managers

5) Onboarding

Bring successful candidates through a smooth onboarding process, e.g. employment contracts, first day of work, where to report etc

Keeping track of and handle company’s HRMS system

6) Adhoc duties

Input data from HRMS into payroll excel file for payroll computation twice a month

Building and maintaining sales channel e.g. Tiktok, FB, IG, Xiaohongshu

Printing of receipts once weekly

Requirements

Excellent communication and interpersonal skills

MS Office competent and good knowledge of using social media platforms

Good working knowledge of employment law and MOM practices

Able to work fast and accurately

Focused, Organized and meticulous

Ability to work independently and initiate actions without instructions

Able to work under pressure and deadlines

Work location: Aljunied Road (near Mattar MRT)

Mon-Fri 9-6pm

Warehouse Assistant Duties

• Assist in stock such as picking and packing of stocks
• Organise and pack stocks according to delivery schedules, organise documentation
• Learn to operate warehouse manage of warehouse management system (EPB)
• Ensure accurate input of in/out stock in the company's system.
• Able to operate a handheld device
• Verify and ensure the accuracy of all incoming and outgoing shipments
• Responsible for the security of inventory in the assigned warehouse area
• Ensure assigned warehouse area are clean, neat and organised
• Physically Fit - must have the physical strength to carry loads up to 20kg

· Able to work in a warehouse environment (non-aircon environment)

Warehouse Admin Duties

· Process daily ecom orders and ecom returns

· Document posting & printing

· Prepare Commercial Invoice & Packing List

· Data entry (pick rate calculation , daily delivery summary, attendance, daily job allocation etc)

· Processing of documentation - inbound GR, stock return, inventory transfer etc

· Prepare delivery schedules

· Filling & documentation

-Answer Phone/Take Messages

-Mail, Parcel and Courier/Shipment - Collect mail, parcel courier and check mail every 2-3 days, arrange for courier or parcel

-Pantry, Stationery and Office equipment - Responsible for Pantry and Stationary Supplies, including all drinking water, snacks and disposable crockeries matters

-Printer - responsible for all company printing and printer issues, including but not limited to printing supplies, paper, maintanance and payment issues

-Season Parking and vehicle usage - Ensure monthly season parkings for all vehicle in the company are paid on time and the usage report is updated daily

-Attendance - Taking and accounting of all employee attendance in company on a daily basis, recording of all tardiness, MC and applicable Leaves

-Electric, Phone and Internet Monthly Bills - Ensure phone bill of company and Directors are settled on monthly basis

-Government Grant - successfully apply and get grant from government when instructed

-Training - arrange and ensure selected employees are sent for training when instructed

-Office Access - Update access list and ensure access is given only to authorized employees

-Safe Entry - Enforce and ensure all company employers/es strictly follow the safe entry requirements as dictated by the government

-Filing - ensure filing system in company is strictly enforced

-Preparation and update of SOP - take time and effort to setup, maintain and update all Standard Operating Procedures for admin duties

-Setting up of company email, printing of name card for relevant employees

About the role:

We are currently seeking a highly motivated individual in a renewable 1-year contract position. The potential for contract extensions based on performance is available.

In addition to the salary, this position offers various benefits, including:

• Annual wage supplement
• Performance bonus
• Merit increment

Location: Lifelong Learning Institute, 11 Eunos Road 8, Singapore 408601

Working hours: 8.30am to 6.00pm (Monday to Thursday), 8.30am to 5.30pm (Friday)

About the role

The Senior Executive/ Assistant Manager reports directly to the Senior Manager of CCE. The incumbent will assist the Senior Manager in administering managing certification conversion programme, including retention. CCE will be increasingly rolling out events to deepen the engagement of the certified community and this incumbent will manage and execute CCE’s events. The incumbent will need to ensure that department milestones/goals are met, adhere to approved budgets, and perform in line with the strategic plan, developmental plan and operational plan objectives of the organisation.

The scope of your role will cover:

(1) Certification Conversion and Operations

• Work with Marketing & Outreach department to co-develop monthly campaigns to drive leads for retention (recertification and upgrades)
• Plan series of outreach to the certified community to drive effective awareness and build a steady stream of monthly applications for retention
• Plan and execute monthly physical clinics to nudge conversion and prepare customers for assessment
• Provide regular conversion & assignments updates to the team and HoD
• Conduct document review of applications and follow up on missing documents
• Plan and conduct Onboarding Programs for newly certified HR professionals
• Work closely with other departments such as Assessment & Insights, Finance, M&O, CPD to ensure seamless execution of duties
• Manage Hotmail via Freshdesk and also ensure timely resolution of tickets

(2) Engagement and progression of certified community

• Plan, organize and execute a variety of events such as monthly Recertification & Upgrade clinics, Quarterly Recognition Day, outreach events, workshops, etc to engage the certified community
• Execute monthly sessions with certified IHRP-CA and IHRP-CP to share on progression journey
• Collaborate with M&O team to ensure effective promotion of events
• Coordinate with external vendors and service providers to secure necessary resources for successful event execution
• Constantly innovate and create new ideas to enhance value propositions to the certified community

(3) Others

• Support in managing the operations of IHRP-On-site and Remote assessments
• Support in managing the preparation for On-Site and Remote Assessment, such as
• sending Information pack to candidates, prepare and upload Attendance List to Assessment Systems, etc.
• Assist CCE team in creation and submission of procurement related documents in Tenderboard for HoD approval
• Support HOD in other duties and assignments when required

Requirements

• Experience in event management is an added advantage
• Fresh graduates are welcomed to apply
• Team player with high level of integrity, dependability, and strong sense of urgency
• Ability to multi-task while demonstrating attention to detail, prioritize, and manage time effectively
• Able to work under pressure and in a fast-paced environment
• Proficient in Microsoft Office, such as Excel (vlookup, pivot table)

Job Summary:

• 5 Days, Office Hours
• AWS/Bonus
• North

Job Responsibilities:

• Produce engineering drawings, including single-line drawings, layouts, schematics, and controls, based on provided sketches.
• Create drawings using written and verbal instructions received from the Designer Department.
• Collaborate with the Engineering Department to ensure coordinated design efforts.
• Compile enclosure specifications and material order lists.
• Verify drawings for completeness and accuracy.
• Generate material requisition orders and cross-check them against drawings.
• Manage and update all revisions of project drawings.
• Organize and file documents in accordance with document control systems.

Job Requirements:

• Minimum Nitec/Diploma in Electrical Engineering or related field.
• Able to read Electrical Drawings
• Knowledge and/or Experience with AutoCAD
• No experience needed, as training will be provided

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Summary Benefits:

• Basic $2000- $3000 + Allowances + OT
• AWS + Performance Bonus
• 5 Days, Office Hour
• Location : East
• Career progression & flexi benefits
• Multiple roles available

Requirements:

• Entry Level are welcome to apply. Training will be provided
• Multiple department hiring is available
• Candidate with experienced either in Engine Component/ Avionics/ Mechanical/ Machinist/ Painting / Chemical will have added advantages
• Nitec/ Higher Nitec/ Diploma in Aeronautical / Aerospace / Avionics/ Electrical/ Electronics Engineering
• Experience in aviation/ aerospace industry will have added advantages but not compulsory

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Responsibilities:

· Greet and welcome customers as they enter the store, creating a friendly and inviting atmosphere.

· Assist customers in finding the ideal products that suit their preferences and needs.

· Provide in-depth product knowledge and educate customers on the latest fashion trends, features, and unique selling points of our company products.

· Process sales transactions accurately and efficiently, handling cash, credit cards, and other payment methods.

· Meet and exceed individual and team sales targets while maintaining high levels of customer satisfaction.

· Handle customer inquiries, complaints, and returns in a professional and courteous manner.

· Assist with housekeeping, inventory management, and conducting regular stock checks.

Requirements:

· Proven experience in retail sales, preferably in the fashion industry or footwear segment.

· Passion for fashion, footwear, and staying current with industry trends.

· Excellent communication and interpersonal skills, with the ability to engage and connect with customers.

· Strong sales acumen and the ability to upsell products effectively.

· Customer-focused approach with a positive attitude and a willingness to go the extra mile for customer satisfaction.

· Ability to work in a fast-paced environment and handle multiple tasks efficiently.

Job Description

To Provide administrative support, ensuring efficient operations with the company.

Responsibilities

• Attend to incoming and outgoing telephone calls.
• Attend to incoming and outgoing emails.
• Issue invoice and delivery orders
• Data Entry of sales report
• Update inventory stock
• Any ad-hoc duties if required

Requirements

• Proficiency in MS Office
• Minimum GCE "O" Level
• Good interpersonal and communication skills
• Independent and able to work with minimum supervision
• Knowledge of MYOB software

Job Responsibilities:

· Identifying our organisation purchasing needs

· Understanding target market and analysing trends to make inform buying decisions

· Researching, selecting, and purchasing quality and trend products

· Build relationships with suppliers and negotiate on price, quantities, and delivery timeline

· Coordinating with inventory, management, and stockroom

· Process requisitions

· Managing healthy stock levels and minimize dead stocks

· Monitoring stock quality and escalate discrepancies if needed

· Follow up on marketing mechanics with suppliers

· Analyse campaigns performance and quarterly suppliers’ performance

· Selling store space/advertisement opportunities to suppliers

We are looking for someone who are/have:

· Strong verbal and written communication skills

· Analytical minded and good with numbers

· Ability to coordinate and multi-task well

· Good team player

· Savvy with Microsoft Excel

· Well organised and attentive to details

- Tender quotation.

- Following up with past tender submission.

- Monthly Progressive Claim for project.

- Placing orders for Sales Rep on their customer orders, plan, prepare documentation and schedule appointment.

- Attending to customer inquiries or feedback with the Operation team on follow-up

- Prepare purchase requisition for Procurement

- Play an active role in the customer retention program.

- Assist to check the Technician schedule

- Assist Department on all HR and other departments related matters

- Any other ad-hoc work scope by superior.

Roles & Responsibilities

• Tender quotation.
• Following up with past tender submission.
• Monthly Progressive Claim for project.
• Placing orders for Sales Rep on their customer orders, plan, prepare documentation and schedule appointment.
• Attending to customer inquiries or feedback with the Operation team on follow-up
• Prepare purchase requisition for Procurement
• Play an active role in the customer retention program.
• Assist to check the Technician schedule
• Assist Department on all HR and other departments related matters
• Any other ad-hoc work scope by superior.

JOB DESCRIPTION & REQUIREMENTS

• INCHARGE OF PRODUCTION MOLD SET UP, PROCESS TROUBLESHOOTING TO ENSURE SMOOTH PRODUCTION WITH QUALITY OUTPUT.
• EXECUTE PRODUCTION PLAN TO ENSURE MEETING DAILY PRODUCTION PLAN.
• KEEP RECORDS OF INVENTORY AND ENSURE THAT THERE IS SUFFICIENT MATERIAL INVENTORY FOR PRODUCTION USE.
• MUST HAVE RELEVANT EXPERIENCES IN SETTING UP INJECTION MOULDING MACHINES FOR PRECISION PLASTIC PART.
• ENSURE PRODUCTION AREA IS SAFE TO WORK, PRODUCTIVE AND HAS REQUIRED INVENTORY.
• ABLE TO WORK INDEPENDENTLY.
• MAINTAIN AND IMPROVE MOLDING PROCESSES TO REDUCE DISCREPANCIES.
• AD HOC DUTIES ASSIGNED BY SUPERIOR.
• KNOWLEDGE OF PRODUCTION PROCESS AND EXPERIENCE IN MANUFACTURING WOULD BE A PLUS
• TRAIN THE OPERATORS IN SAFETY,HANDLING AND BASIC MACHINE OPERATOR OF PRODUCTION.
• INSPECT AND UPKEEP THE COMPANY’S FACILITY SUCH AS COOLING TOWER, AIR COMPRESSOR ETC.
• UPKEEP BASIC CLEANLINES OF THE PRODUCTION AREAS.
• CARRY OUT NEW / MODIFIED MOLD TESTING AND DOCUMENT THE TESTING PROCESS.
• DOCUMENT ALL INFORMATION AS PER REQUIREMENT IN THE QUALITY MANUAL AND PLAN.

Job Description

• Industry/ Organization Type: Hospitality
• Working Location: East - Ubi Road 1 nearest MRT Tai Seng
• Working Hours: 5 days / Monday-Friday: 10am - 5pm
• Flexi working hours / permanent part time
• S$10 - S$12 per hour

Key Responsibilities

• Prepare Quotations, Purchase Orders and Invoices (XERO)
• Any ad hoc and admin duties
• Min. Diploma
• Min. 2 years of working experience in a related field
• Training is provided to an inexperienced candidate

Admin Assistant’s Job Description

Responsible for administrative works

Assist in Human Resource (HR) matters

Day to Day Documentations

Assist in hotel reservation and flight booking for staffs and expats

Business Visa and Entry Permit Application

Maintain company assets.

Deal with supplier and property agent

Prepare office stock report and fixed asset listing

Assist management on corporate membership and event registration

Plan and prepare for team building and festival

Prepare day to day payment application form via system for payment purpose

Provide support to HQ for corporate secretary case

Liaise with local corporate secretary for filing matters

Provide support to auditor during audit period

Prepares monthly office budget & actual expenses report for Management.

Handle incoming and outgoing phone calls

Order Materials (e.g: Stationery)

Follow up with previous and following day work related issues.

Handle incoming and outgoing phone calls

Ad-hoc tasks as requested by the management.

Job Requirements:-

Minimum Diploma or equivalent on HR & Business Admin.

Minimum 1 – 2 years of relevant working experience

Positive working attitude

Able to work independent as well as a good team player

Ability to multi-task, communicate effectively, and maintain strict confidentiality of information

Able to work under a fast pace and dynamic environment

Excellent administration and communication skills.

Preferred able to speak Mandarin and write in Chinese.

Preferred start work immediate.

Clinic in Tampines requires a clinic assistant.

The person will be involved with the running of the clinic. These include, performing registration of patients, helping to organise the patient's queue and ensuring the patient are ready to consult the doctor. The dispensing of medicines and advicing the patients are also part of the duties.

The person must also assist in the maintainance of the drugs and other supplies.

The person must be computer literate and preferably be familiar with a clinic management software.

Summary Benefit :
- Salary : $2000, 1 year contract
- Location : West (Transport provided in Jurong/ Boon Lay)
- MNC with positive working environment

- No experience needed, training provided

Responsibilities :
- Maintain accurate document classification, sorting, filing, and efficient archiving procedures.
- Carry out daily administrative tasks, sorting documents
- Establish and oversee documentation processes.
- Address any ad-hoc administrative duties assigned by the supervisor.

Requirements :
- Entry level are welcome to apply, training provided

To Apply, kindly click on the "APPLY NOW" button or email to [email protected]
We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Main tasks / activities / responsibilities

• - Preparation of inspection report for submission to authority
• - Coordinate with external vendors for costings and quotations
• - Coordinate with external vendors and arrangement of meetings / discussion
• - Attend to meetings and preparation of meeting minutes, summary, and follow up actions

Requirements:

Experience with Microsoft applications such as word, excel, powerpoint

Able to work independently with a good working attitude, willing to learn

Attention to detail and good organisation skills

Able to start work immediately or within short notice preferred

Roles and Responsibilities:

• Daily appointments documents reconciliation
• Prepare work orders and raise purchase requisition
• Schedule daily appointments for service team
• Coordinate on warranty related matters
• Maintain proper filing and sales administrative records

Job Requirement:

• NITEC in Admin/Business/Built Environment or any related discipline
• Have a strong sense of responsibility and interpersonal skills
• 5.25 days’ work week (Mondays to Fridays and alternate Saturdays)

Responsibilities:

• To oversee and carry out audit & assurance work of companies in different industries.
• Ensure efficient and effective internal controls and operating procedures are implemented as well as to make recommendation on process improvement and risk controls.

Requirements:

• Must possess a Degree/Diploma in Accountancy or equivalent professional qualification.
• Good experience acquired in audit firms for at least one year is an advantage.
• Possess strong communication, analytical and writing skills.
• Able to work independently with minimum supervision.

The selected candidate will play a crucial role in the day-to-day operations of our store.

Resposibilies:

- Uploading and loading of goods from suppliers;

- Ensuring proper storage and organization of merchandise within the store.

Experience Matters is an event agency that dreams, designs, manages, and delivers experiential events for clients and their audience. Based in Singapore, they have been the agency behind several prominent government meetings involving world leaders, industry movers and shakers. Their work with Fortune Global 500 companies takes them around the globe, creating immersive experiences that matter – shifting mindsets, building brand loyalty, and impacting choices.

• We are looking for individuals who have at least 2 years of relevant experience
  who are keen to develop a career in the event industry.
• Who are looking to be a part of a team.
• Who are passionate about work and play.
• Who are committed to delivering not just effective experiences but also experiences that transform mind sets and make a difference.

If this is how you roll..

• Have at least 3 - 7 years of experience
• Customer-focused and can interact well with clients
• Strong communicator and good interpersonal skills
• Highly motivated and adaptable
• Independent with high initiative
• Able to multi-task and work under pressure
• Well organized, meticulous and has an eye for detail
• Creative eye and innovative mindset
• Looking to be part of a team that will break the norms and rewrite the rules

Seniority and remuneration will be based on relevant experience.

Application Requirements

Interested applicants are to provide us with the following:

• Cover letter
• Resume
• Salary expectation
• Earliest start date

COMPANY DESCRIPTION

Since October 2011,Thye Hua Kwan Moral Charities (THKMC)was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large.

THKMC provides assistance to the various groups in our community through more than 60 programmes and services for theelderly and the sick,families,persons with disabilities, andchildren. We help anyone in need with full respect to their race, colour, creed, language, culture and religion. We have more than 90 programmes and services, reaching out to more than 55,000 people in the community.

Together, as ONETHK Empowering the Community.

RESPONSIBILITIES

• Perform full spectrum of accounting functions
• Work with Divisional Director and Finance at Headquarters to ensure compliancewith accounting standards and financial policies
• Prepare monthly and quarterly reporting to Finance Committee and financeanalysis
• Set up and maintain Microsoft Business Central 365 system for division
• Perform internal audit in line with policies e.g. fee collection, cash on hand etc.
• Liaise with internal and external auditors
• Support internal departments on finance processes e.g. teaching, therapy, socialwork
• Review Purchase Requisitions and generate Payment Vouchers, ReceiptVouchers and Journal Vouchers
• Manage cash flow
• Manage donor funds
• Other duties as assigned

• Degree in Accountancy or ACCA qualification with relevant experience

• Good knowledge of Microsoft Business Central 365 software
• A team player, good interpersonal and communication skills
• Self-driven, able to work under pressure and meet deadlines
• Meticulous and organised

Pleasant looking, able to work long hours, supportive and helpful with managing customers appointments. Able to handle traditional styles, foot bath massage, facial beauty treatments, etc.

To perform office administrative duties:-

1) To generate and filing of invoices using TRADPAC daily.

2) To assist in checking of stock for deliver/return of stock.

3) To assist logistics support/stock intake and to check and tally orders.

4) To assist and support the sales team.

5) To handle in-coming calls and enquiries with competence.

6) To possess Computer Science Web Technology digital skills and IT knowledge.

7) To assist with in-house designs of marketing materials for company webpage and others.

8) Competent with Microsoft Office Words, Excel and Powerpoint.

9) Any other ad hoc duties as assigned.

10) Minimum Qualification – Diploma holders or above.

11) Meticulous, Team Player, Positive Attitude and Able to Multi Tasks.

12) To work in a fast-paced environment.

We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.”