Job Description

• Manage sourcing and category management activities for indirect services / engineering categories.
• Manage and lead procurement activities for materials, equipment, services and supplies from vendors.
• Lead the competitive sourcing process, initiation of RFI/RFQ/RFP, negotiation of commercial terms, preparation of analysis and recommendation of award.
• Execute all contractual matters of assigned projects and ensure that they are dealt with effectively and within reasonable timeframe and in accordance with management’s decision

Job Requirements

• Diploma / Degree in relevant fields with at least 2 years of experience in Procurement experience, previous experience working on indirect spend is preferred.
• Able to work independently as well as collaboratively in a team and meet tight timelines and KPIs
• Able to adapt and understand different cultures and impact on business requirements on different stakeholders
• Ability to facilitate brainstorming sessions to gather technical requirements
• Possesses strong analytical, communication, interpersonal relationship, negotiation, business acumen and contract drafting skills
• Possesses a proactive and strategic mindset with hands-on attitude and uncompromised integrity and business ethics

• Location: Mount Elizabeth, Mount Elizabeth Medical Centre
• Working Days: 5.5 days
• Working hours : 8:30am - 5:30pm , 8:30am - 1:30pm
• Salary : $2,300 - $3,000 [ depends on experience ]

Responsibilities:

• Attend to walk in patients and answering of phone calls
• Support frontline counter duties
• Assist in registration of patients and scheduling of appointments
• Assist in dispensing medicine
• Cashier duties
• Assist medical professionals in clinic daily operations
• Other ad-hoc duties as assigned
• Data Entry

Requirement:

• At least 2 years of working experiences
• Candidate must possess at least a GCE 'O' level.
• Computer literate and proficient in basic computer software

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.

Candidate Profile

Knowledge and Experience

• Post-Secondary Education or equivalent.
• Good command of written and spoken English.
• Good computer skills.

Competencies

• Good interpersonal skills with multi-cultural awareness and able to work alongside a team of colleagues from different cultures.
• Responsible self-starter capable of handling multi-faceted tasks.
• Service oriented with an eye for details.
• Flexible and able to embrace and respond to change effectively.
• Able to work efficiently and independently under pressure in a dynamic environment while still contributing to the team.
• Self-motivated and energetic.

Benefits of Joining Raffles Hotel Singapore

• 5-day Work Week.
• Duty Meals are provided.
• Colleagues’ Discount and/or Preferential Room Rates at worldwide Accor Hotels.
• Flexible Benefit – Dental/Optical/Vacation Expenses/Children’s Education.
• Medical and Wellness Benefit.
• Comprehensive Insurance Coverage.
• Local/Overseas Career Development & Growth Opportunities.
• Holistic Learning and Development Opportunities.

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

Are you detail-oriented, organized, and ready to be a vital part of a leading force in the pharmaceutical industry? Teva is seeking a dedicated Tender Account Administrator to join our team and make a meaningful impact.

In this role, you will be responsible in producing quality tender submissions, tailored to the requirements of each individual customer, producing the best possible bid for the company and to carry out research, gather business intelligence, update records, maintain detailed information, assist in business analytic and communicate critical information effectively with cross functional staffs and senior members of staff to prepare for winning profitable bids and mitigate risks.

How you’ll spend your day

Documentation Management

• Efficiently handle and organize all tender-related documents, ensuring accuracy and compliance.
• Collaborate with cross-functional teams to gather necessary information for tender submissions.
• Visit and engage buyers to provide updates on company’s development and new products, understand buyers’ developments including changes in policies and buying trends.

Client communication

• Serve as a primary point of contact for clients regarding tender inquiries and documentation requirements.
• Foster positive and lasting relationships with clients through effective communication and responsiveness.

Database Maintenance

• Update and maintain tender-related information in the database for easy retrieval and analysis.
• Generate reports on tender status, document expiration, and other key metrics.
• Compile and manage all pricing documentation and any other associated documentation required in line with the tendering process.
• Maintain monthly demand forecast based on awarded contracts.

Process improvement

• Identify opportunities to streamline and enhance the tender administration process.
• Collaborate with team members to implement improvements and ensure efficiency.
• Assist Manager in preparing business cases for future tenders.

Your experience and qualifications

• Degree graduate in pharmaceutical, nursing, bioscience, nutrition, business administration would be an advantage
• +2 years’ experience in administering tender submission and contract fulfilment of pharmaceutical product supplies to hospitals and medical groups, or in pharmaceutical product procurement in hospitals and major medical groups
• Familiar with General Procurement Office pharmaceutical products procurement procedure
• Good understanding of contract law
• Proficient in Microsoft Office particularly in Excel (pivot table), PowerPoint
• Excellent negotiation and communication skills
• Excelnt customer service and interpersonal skills to develop strong relationships with clients and to manage internal organization

Enjoy a more rewarding choice

• Generous leave, health, and wellbeing benefits
• Travel allowance
• Wellbeing and recreation allowance
• Commitment to ongoing personal & professional growth via a blend of learning opportunities
• Opportunity to join a leading global organisation with a network of 37,000 employees operating in 60 markets, with 25 R&D sites

Make a difference with Teva Pharmaceuticals

Please submit your CV and a cover letter responding to the selection criteria outlining relative keys skills and experience in relation to this role.

Job description

• Assist in Human Resource functions and administrative matters
• Processing of monthly Payroll ( Working with a Team )
• Update and maintain of employee individual's personnel files and records
• Assist in training administration arrangements for internal / external courses
• Assist in day to day general HR operational and administrative support

Requirements

• Meticulous, analytical and eye for details
• Team player with a positive work attitude
• At least 2 years of working experience in HR field with payroll experience
• Min NITEC / Diploma in Human Resource Management or equivalent

Job Description & Requirements

• Gain more insight into the construction industry
• Acquire knowledge of various building materials
• Handle challenges

A mentor will be assigned to lead and guide you through your professional journey.

Key Responsibilities

• Answer and direct phone calls
• Data entry & filing work, daily receive and sort mail
• Issue purchase orders, record and keep track of delivery
• Arrange for courier collection & delivery
• Order and keep record for stationery
• Keep track of rental equipment
• Other Ad-Hoc assignments

Requirements

• Min. 'O' Levels / Diploma in any disciplines
• Have a good working attitude and willing to learn
• Meticulous, organized and process good communication skills
• Ability to work in a fast-paced environment
• Is a team player and has initiatives
• Willingness to work flexible schedule during peak period and able to meet tight timeline
• Proficient in Microsoft Office applications
• 5.5 days work week

Qualified applicants should submit their resume, cover letter, educational transcripts, professional certifications and expected salary. Shortlisted candidates will be notified.

Job Description:

• Manage the sourcing and procurement scope of indirect commoditiesrelated to IT, R&D , consulting, facilities management, transportationand logistics, temporary labor services, travel, site services etc
• Drive the quotation processes, define evaluation criteria, identifyand select suppliers, execute the evaluation process, refine andvalidate sourcing and purchasing options, manage buy-in of keystakeholders
• Manage contract information and negotiate with vendors to obtain thebest possible terms to ensure that portfolio has consistent informationand renewals or termination due date are under control
• Responsible to execute Purchasing functions in compliance with globalinitiatives, standard procurement processes, procedures and policies
• Drive Suppliers evaluation and manage claims management
• Recommend process improvements and develops continuous improvementtools
• Continually look for ways to exceed customer’s expectations, increaseefficiency implement better processes and achieve cost savings globally

Job Requirements:

• Degree in Business Management or Supply Chain Management or a relatedfield
• Relevant experience in SAP , Ariba or other tools is preferred
• With 5 to 8 years or more experience in the Indirect Procurement
• Self management , self motivated

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Procurement Specialist to be part of their Procurement team for ongoing transformation projects. They are located in the West – easily accessible.

The Responsible of Procurement Specialist are:

• Responsible for tactical sourcing of new parts to new and existing approved vendor list suppliers
• Responsible for price analysis and lead time negotiation with new suppliers
• Responsible for the negotiation to ensure and improve suppliers' price competitiveness, lead-time and on time delivery
• Responsible for RFQ (Request For Quotation)
• Responsible for creating Supplier contracts and negotiating for the terms and maintain Agreements in SAP
• Responsible for vendor management to ensure approved vendors meet the delivery, quality and cost standards
• Responsible to provide customers with solutions and internal cross functional teams, for cost effectiveness

Job Requirements:

• Minimum 2 years of procurement experience
• Minimum diploma and above

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

We are looking for a Human Resource Administrator/Executive to join our HR team specializing in Office Administration, the candidate will play a critical role in the daily operations of HR such as handling payrolls and claims.

Job Description

Payroll

• Ensure accurate and timely monthly payroll administration
• Prepare monthly submission to CPF, IRAS and other income tax-related matters
• To submit monthly payroll and costing report to management & finance department
• Attend to enquiries from employees regarding all payroll matters
• Administer staff benefits and welfare such as medical insurance coverage, events, long service award and any related matters
• Prepare and submit NS, maternity & any other grants or claims
• Prepares statistical reports/surveys for government bodies
• Assist HR Manager in performance appraisal, salary/ bonus review exercise

Claims

• Process and manage medical claims in a timely manner
• Ensure all relevant supporting documents are provided by employee and medical centre
• Evaluate and renew insurance with medical centres on a yearly basis

Any other Ad-hoc duties assigned by the HR Manager

Job Requirements

• Diploma/Degree in Human Resource Management would be advantageous
• Minimum 1 year of experience in Recruitment or similar job scope is preferred
• Candidates with no prior experience are welcome to apply
• Able to multi-task and work in an organized manner in a fast-paced environment
• Able to work independently and collaborate well within a team
• Prior experience with Timesoft/Infotech is advantageous
• Proficient in MS Office applications

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

Key Responsibilities:
1.Workflow Automation: Design and implement automated workflows to streamline processes and reduce manual tasks.
2. Collaboration: Work closely with cross-functional teams to gather input and feedback for process improvements.
3. Documentation: Document and maintain digital processes, workflows, and best practices.
4. Technology Integration: Evaluate and integrate digital tools and technologies to enhance process efficiency.
5. Continuous Improvement: Monitor and assess the effectiveness of digital processes, making adjustments as needed to achieve continuous improvement.

6. Administrative Tasks: Perform various administrative duties, such as scheduling meetings, managing documentation, and taking minutes of meetings.

Requirements:

- Proven ability to adapt and acquire new skills quickly.

- Strong analytical and problem-solving skills.
- Familiarity with workflow automation tools and technologies is a plus but not required.

- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a team environment.

- Proficiency in AppsSheet and other relevant software applications is an added advantage.

Advantages / Remunerations:

- Diploma in IT system Intergration and related fields.

- 5 day work week, training provided.

- Progression-centric

- AWS included

- Variable Performance Bonus

- Annual Incentive Trip

- Further learning/education encouraged and sponsorships.

- Flexible working hours and work from home accepted on top of physical attendance

- Medical benefits

Job Responsibilities

Sourcing

• Create and implement long term sourcing strategies, KPIs and provide leadership to team of category buyers for indirect services.
• In charge of responsible procurement and driving initiatives for the organisation
• Develop strong relationships with stakeholders as well as strategic suppliers
• Build, mentor and guide team members to foster capabilities in delivering excellence in sourcing

System Implementation and Process Improvement

• Involved in design, build and deploy activities for S4HANA and Ariba S2P
• Build deep understanding of the business and strong relationships with stakeholders and collaborates with cross functional team in identifying and delivering business process and productivity improvements
• Development and implementation of initiatives to improve delivery and efficiency of procurement function

Job Requirements

• Degree from reputable institution with 10+ years of procurement, sourcing or supply chain experience.
• Experienced in implementing, supporting and using S4HANA and Ariba
• In-depth knowledge of indirect categories and CIPS / CPM / PMP / Lean Six Sigma certifications will be advantageous
• Resourceful and strong leader with good problem solving, communication, influencing and stakeholder management skills
• Experience in process excellence and project management with proven ability to drive improvements on procurement system, process enhancement and management of supply chain risk
• Strong negotiation skills, strategic mindset with hands-on attitude and uncompromised integrity & business ethics
• Excellent data and cost analysis skills as well as demonstrated experience in contract management and vendor management.
• Highly motivated, versatile and energetic individual who would thrive to work in a fast-paced and challenging environment

WHAT YOU WILL BE DOING:

Job Purpose

This position is responsible for providing administrative support to the Asia Commercial Sales, Marketing, Distribution and Loyalty (SMDL) team including Sales, Marketing, Distribution, Digital, Loyalty, Guest Experience and Communications.

He/ she will assist in driving seamless efficiencies across multiple domains and creating synergy between departments.

Primary Responsibilities:

• Departmental Purchase Order Managemen

- Manage the commercial team’s purchase orders such as creation, distribution and invoicing

- Monitor and track all commercial team costs and expenses

- Manage and update all Asia purchase orders and invoices

• Administrative Duties

- Provide support to the commercial team in special projects, such as preparing presentations, coordinating events/ webinars, conducting research, etc.

- Organize and coordinate Sales, Marketing, Distribution and Loyalty (SMDL)-related meetings including preparing of agenda, minutes taking and ensuring that all projects, actions and outcomes are communicated and followed up

- Travel arrangements (i.e. air tickets, accommodation, visa, etc.) for the Commercial executive leadership team

- Ensure that all database and records (contacts distribution list, SOP, etc.) are maintained and updated in a timely manner

- Manage and distribute communications (memos and announcements) to hotels and relevant stakeholders

YOUR EXPERIENCE AND SKILLS INCLUDE:

• Minimum 3 years of relevant experience, preferably in hospitality industry
• Strong working knowledge of MS Office suite
• Strong interpersonal and communication skills
• Meticulous with an eye for details
• Collaborative and service-oriented
• Ability to work independently and in a team
• Ability to embrace and respond effectively to changes in a fast-paced environment

WHAT IS IN IT FOR YOU:

• Based at either Accor Singapore, Bangkok or Jakarta Office
• Reports to Commercial Project Manager, Middle East, Africa and Asia Pacific, Premium, Midscale and Economy
• Competitive employee benefits
• ALL Heartist card offering discounted rate at Accor Hotels worldwide
• Be a part of a global hospitality community with mobility opportunities

- Generate and consolidate documents and reports necessarily and perform claim submission from Government institution.

- Facilitate the enrolment process for trainees who have signed up for courses (setting up trainee’s account on the learning portal, guiding trainees to complete the enrolment process)

- Setting up and administering the virtual classroom (Zoom) during the actual course period

- Provide administrative and technical support to trainers and trainees during the actual course period

- Preparing paperwork for course funding submissions to government agencies in the post-course period

- Managing the online community (WhatsApp chatgroup/ Telegram etc.) and marketing events for the course (pre- and post- course period)

- Handle enquiries from the trainees regarding the course matters throughout the course period

- Manage the whole Learning Management System (LMS) and client database.

- Any other administrative matters.

The Company

Maneuver Marketing is dedicated to build, operate and scale brands. In less than 5 years, we started and grew our own health and wellness brand from $0 to USD$100M+ in annual revenue, serving more than 2,000,000 customers worldwide. Our brand’s success is driven by our commitment to providing high-quality health products. This result has brought us recognition by The Financial Times, ranking us 12th among Asia Pacific’s High-Growth Companies in 2023. The Straits Times and Statista also ranked us 4th among the fastest-growing companies in Singapore.

The Role

We’re looking for an Office Administrator who is highly responsible, organised and detail-oriented individual who enjoys working in a fast paced environment. In this role, you will be responsible for maintaining a smooth and efficient operational office environment, fostering positive relationships with all stakeholders, and contributing to continuous improvement through your administrative expertise. 

Key Responsibilities:

1. General Office Management:
1. Manage office supplies, ensuring adequate stock levels through timely ordering and inventory maintenance.
2. Oversee the upkeep of a clean and organized office environment, including scheduling cleaning services and collaborating with building management.
2. Facility Management:
1. Handle minor repairs effectively, minimizing disruptions and ensuring a safe and functional workspace.
2. Manage building security by overseeing access control systems and maintaining proper protocols for emergencies.
3. Administrative Support:
1. Provide administrative support to the team, including scheduling meetings, managing calendars, and handling data entry tasks.
2. Assist with various clerical responsibilities, ensuring accuracy and adherence to company policies.
4. IT Support:
1. Provide basic IT assistance to staff, troubleshooting common computer issues and resetting passwords efficiently.
2. Manage shared IT resources, ensuring equipment function and network connectivity.
3. Maintain accurate hardware and software inventory, facilitating timely repair or replacement when needed.
5. IT Equipment & Inventory Management:
1. Research and recommend new technologies to optimize office efficiency and productivity, presenting compelling justifications.
2. Participate in the research, review, proposal, and procurement of IT equipment for existing team members and new hires.
6. Project Management:
1. Assist with administrative tasks for assigned projects, including record-keeping, communication with stakeholders, and resource allocation.
2. Monitor project progress and deadlines, adhering to timelines and preparing reports for team and management review.
3. Coordinate with project stakeholders, identifying and addressing potential issues to ensure smooth project execution.
7. Budget Management:
1. Participate in budget planning and contribute to tracking office expenses through accurate record-keeping.
2. Process invoices and payments promptly, verifying accuracy and adhering to financial procedures.
3. Monitor spending patterns and identify opportunities for cost-saving measures, implementing them effectively.
8. Communication and Relationship Building:
1. Serve as the first point of contact for visitors and phone calls, greeting guests with professionalism and handling inquiries effectively.
2. Cultivate positive relationships with internal and external stakeholders, fostering a collaborative and welcoming environment.
3. Communicate clearly and concisely with all levels of management, disseminating information and updates through appropriate channels.
9. Human Resources Support:
1. Assist with basic HR tasks, such as event planning and execution, ensuring smooth and efficient processes.
10. SOP Documentation & Process Improvement:
1. Document Standard Operating Procedures for the administrative team, ensuring clarity and consistent execution.
2. Proactively identify opportunities to improve office procedures and processes, analyzing data and gathering feedback.
3. Implement changes based on feedback and best practices.

What working with us look like:

• In your first month, you would have onboarding and support for the normal admin tasks while observing and digesting the various processes. By the end of the first month, you would have an overall basic understanding of the admin tasks and the Company’s internal structure.
• By the second month, you would be handling tasks on your own with some support for this familiarisation period. We’ll figure things out if you face any challenges.
• By the third month, you would own the admin functions. You will be able to propose new processes that enhances the overall productivity of routinised admin tasks. 
• We’ll have a check in review in your 3rd month. And an official review in your 6th month.

• 3 years of experience as an Office Administrator/ PA or in a similar role.
• Organizational and time management skills.
• Strong attention to detail and ability to multi-task effectively.
• Excellent communication and interpersonal skills.
• Proficient in Google Suite and other relevant software.
• Ability to work independently and as part of a team.
• Resourceful and proactive problem-solving approach.
• Positive attitude and willingness to take on new challenges.

Work Arrangement

• This is a full time position.
• We work from 10 AM to 7 PM SGT(GMT+8), Monday to Friday.

• Provide support to the commercial team in special projects, such as preparing presentations, coordinating events, etc.

• Organize and coordinate Sales, Marketing, Distribution & Loyalty (SMDL)-related meetings

• Travel arrangements for the team

• Ensure that all database and records (contacts distribution list, SOP, etc.) are maintained and updated in a timely manner

• Manage Purchase Orders (PO) and track the team’s costs and expenses

• Manage and distribute communications (memos and announcements) to hotels and relevant stakeholders

The AVP Group Indirect and Capex Procurement acts as the executive for Food Group's indirect and Capex spends, collaborating with the FVP Procurement Director to formulate and execute the 3rd party Global Sourcing and risk management strategy for this category. Additionally, the AVP Indirect Procurement is responsible for strategic initiatives within an assigned portfolio of indirect sourcing categories which includes developing category strategies, identifying cost-saving opportunities, leading sourcing projects, negotiating with suppliers, and maintaining relationships.

Key responsibilities:

• Spearheading sourcing of a portfolio of indirect categories.
• Developing category strategies, including market and industry analysis.
• Establishing and maintaining supplier relationships.
• Facilitating periodic business reviews for process improvements and cost reduction.
• Building working relationships with internal groups like partner programs, regional offices, legal, finance, etc.
• Preparing analyses of spend data, category supplier bases, and cost models.
• Managing complex projects from conception through implementation, including change management.

Job Highlights:

• Basic up to $8000 + Performance Bonus
• Monday to Friday, 9am to 6pm
• Location: Tanjong Pagar
• Our client is an established premium goods distributor and retail & services chain operator, specializing in bringing beauty and cosmetic brands across border

Job Responsibilities:

Salesforce Administrator:

• Manage the existing Salesforce application, including enhancing, troubleshooting, and reviewing functionalities.
• Generate business reports and develop new reports as needed.
• Coordinate with external Salesforce vendors for all related requirements.

General IT:

• Supervise and maintain all IT systems, including hardware, software, and network infrastructure.
• Provide technical support to retail outlets, addressing computer and software issues, troubleshooting, and resolving technical problems promptly.
• Collaborate with internal teams to understand and address IT needs and requirements, ensuring smooth operations across all locations.
• Generate business reports using Salesforce and NOVA POS systems, presenting relevant data and insights to stakeholders.
• Stay updated on the latest technological advancements and suggest relevant solutions to improve IT infrastructure and operations.
• Conduct regular system audits to identify potential issues and implement necessary upgrades or enhancements for optimal performance.
• Manage data security and backup systems to ensure the protection of sensitive information.
• Assist other departments in setting up and maintaining domains and websites.
• Provide training and support to end-users on IT systems, imparting essential guidance and knowledge for efficient technology usage.
• Coordinate with external vendors and service providers to resolve technical issues, manage contracts/subscriptions, and maintain the optimal performance of IT systems.
• Stay informed about industry trends and advancements, proposing and implementing best practices to enhance IT operations.

Job Requirement:

• Possession of a minimum a Diploma in Computer Science, Information Technology, or a related field.
• Possession of Salesforce application certification is required.
• Demonstrated experience in an IT Manager role or a comparable position, preferably within a multi-location retail setting.
• Essential proficiency in computer systems, hardware, software, and network infrastructure.
• Familiarity with NOVA POS systems is advantageous.
• Effective problem-solving and troubleshooting aptitude, efficiently handling technical challenges.
• Strong communication and interpersonal skills, facilitating effective collaboration with teams and stakeholders.
• Ability to work both independently and in a team-oriented setting, adeptly managing multiple tasks and priorities.
• Prior experience in the retail industry is highly desirable.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by the company relating to this job application.

*We regret to inform you that only shortlisted candidates will be notified*
We wish you all the best in your career search.
You are welcome to visit our website at www.rkgroup.sg

RK Recruitment Pte Ltd | EA License No.: 20C0280
Ian Gan Zhi Shen | EA Personnel No.: R21102913

Job Description

We are a well established Chemical Wholesale Distributor & Manufacturing company in Singapore. We are looking for a passionate and motivated Sales/Procurement Executive to join us.

Main Responsibilities:

• Handle full spectrum of procurement related activities.

• Support daily operational purchasing needs

• Responsible for sourcing, negotiation and purchasing activities.

• Assess local and overseas supplier’s products to ensure that they comply with specifications and meet the company’s required quality standards.

• Seek and partner with reliable vendors and suppliers

• Continuous improvement to source for most competitive/alternate materials and manage supplier performance.

• Implement inventory control measures to minimise stockouts and overstock situations.

• Conduct regular inventory audits to ensure accuracy.

• Prepare regular reports on procurement activities, costs and performance metrics for management review.

• Identify and drive process improvements to increase efficiencies and effectiveness.

• Ensure all procurement activities adhere to company policies, ethical standards and relevant regulations.

• Maintain accurate procurement records and documentations.

• Follow-up the status of purchase orders with suppliers to ensure timely delivery; and communicate status of orders with internal stakeholders.

• Maintain and develop good vendor relationships.

• Ensure procured products are received accurately and in a good condition; and to feedback to suppliers should there be quality issues.

• Monitor the inventory aging and maintain healthy stock level.

• Undertake any other tasks assigned from time to time as maybe required in his/her role

• Support Sales in preparing of Quotation

• Arrange incoming and outgoing shipment / Liaise with shipping company for import details

• Monthly update of customer's blanket orders

• To raise Sales Order and Invoices

• To attend to customer enquiry through email and phone calls Involved in customer order fulfilment activities; provide administrative and operational support to ensure on-time delivery

• Responsible for preparing documents/labels to meet customers’ requirement, as required

• Coordinating of shipments for export orders

• Coordinate with operation team to ensure delivery runs smoothly

• Assist with sales quotation to customers for standard items

• Attend to sales calls and follow-up with customers

• Involved in ensuring that inventory level is sufficient

• Coordinate on product replenishment with warehouse and production team

• Preparation and submission of invoices for timely billing

• Upkeep and maintain proper filing

• Perform any other ad hoc assignments assigned

Requirements:

• Immediate starter is preferred

• Entry level applicants are welcomed

• Competent in MS Office applications. Familiarity with Quickbooks software is an added advantage

• Good communication and interpersonal skills

• Detail oriented and able to multi-task.

• Demonstrates sense of initiative with the ability to work independently and as a team player.

• Results-oriented and able to abide by tight deadlines with a strong sense of responsibility.

• Able to start work within short notice/immediately.

• send resume to [email protected]

• Located in Woodlands, 5 day work week. Monday-Friday

Job Types: Full-time, Permanent

Website: www.chemlexfe.com

What a Procurement Engineer does in HP:

• Lead and drive supply chain (procurement and cost management) initiatives for New Product Introductions and current products across R&D, Operations, Service organizations and Manufacturing Partners (MPA).
• Collaborate with MPA on supplier development, management (quality tracking, resolution, cost improvement, spares/service delivery and assurance of supply).
• Act as focal point of contact for performance and corrective action for materials used in products and escalations.
• Evaluate suppliers and partners capacity to meet production requirements, quality maturity and cost competitiveness.
• Manage complex business issues, build availability, and end-of-life management at MPA's site.
• Collaborate and communicate with management, internal, and outsourced manufacturing partners regarding NPI, current products & spares, project progress, and issue resolutions.
• Lead and provide expertise to functional project teams and participate in cross functional activities.
• Exercise independent judgement within broadly defined policies and practices to determine best method for accomplishing work and achieving objectives.

Individuals who will do well in this role in HP, usually possess:

• Bachelor's or master's degree in mechanical, Electrical, or other Engineering, or equivalent.
• 2-5 years of experience in procurement, manufacturing and engineering.
• Using appropriate engineering design tools and software packages to design components and solutions.
• Strong analytical and problem-solving skills.
• Understanding of material properties and hardware, software, and electrical component design
• Work on complex problems/projects where analysis of situations and/or data requires an in-depth evaluation of factors and conditions.
• Using appropriate engineering tools and software packages to design solutions.
• Excellent written and verbal communication skills; mastery in English and local language. Ability to effectively communicate product architectures, design proposals and negotiate options at management levels.

Sustainable impact is HP’s commitment to create positive, lasting change for the planet, its people, and our communities. This serves as a guiding principle for delivering on our corporate vision – to create technology that makes life better for everyone, everywhere.

HP is a Human Capital Partner – we commit to human capital development and adopting progressive workplace practices globally.

• Receive and process customers' order via email / phone/ whatsapp
• Answer phone calls & reply messages - Revert to customers' questions and enquiries via email / phone/ whatsapp.
• Assist the sales department with day-to-day sales administrative duties such as update prices and quotations into ERP system.
• Recording sample movement data whenever there are transfers of samples by sales personnels.
• Organize and maintain file and databases in a confidential manner
• Receiving delivery order and invoices and review price for accuracy
• Liaise with customer and warehouse/production department on delivery schedules based on inventory availability.
• Day to day administrative and other ad-hoc duties assigned by the management.

Requirements

· Entry level position

· Good knowledge in using ERP system.

· Strong attention to detail and accuracy

· Excellent organizational and multitasking abilities

· Effective communication and interpersonal skills

· Able to work independently, meet deadlines and with good time management skills

· Candidate can start in short notice preferred.

Other Information:

· Location: Tai Seng

· Work-Life Balance, 5 working days.

· Working Hours: Monday to Friday 8:30am - 6pm

· Annual Leave from 12 days, up to 18days

· H&S insurance + Dental/Medical benefits

· 3 months’ probation

· Yearly Performance Bonus

• Responsible for day to day purchasing operation.
• Create purchase requisitions and purchase orders for non-technical items.

Requirements:

• Diploma and above
• At least 1 years of working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

· Degree holder with at least 5 years of proven experience as senior office administrator

· In-depth understanding of office management procedures and policies

· Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)

· Strong interpersonal, written and communication skills

· Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively

· Mature and adaptive and able to interact well with all levels of stakeholders

· Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges

Administration

• Security door access management (including after-hours door access support)
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Oversee facilities services & maintenance activities.
• Manage office supplies, office equipment and pantry supplies.
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Manage business trips, hotel booking, temp accommodation and visa/work permits application process.
• Collaborate with cross-functional teams to ensure a seamless workflow.
• Analyse current operational processes and performance, recommending solutions for improvement when necessary.
• Space mapping and planning

Project

• Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time.
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Organizing, attending, and participating in stakeholder meetings
• Documentation and following up on actions and decisions from meetings
• Preparation of necessary presentation materials for meetings

Sustainability Efforts

• Manage the sustainability reporting to HO, analyzing results and provide valuable information for decision-making.
• Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.

Qualifications and Profile

• Degree holder with at least 5 years of proven experience as Senior Office Administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges.
• Strong interpersonal, written and communication skills.
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Mature and adaptive and able to interact well with all levels of stakeholders.
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)

Interested candidates kindly submit your updated CV in a Word Format to: [email protected]. Only shortlisted candidates will be notify. Thank you.

Job Description:

• Manage generic mailbox for dispatching and filling
• Attend client enquiries promptly on invoicing and quotations
• Assist in issuance of job certificates
• Update, generate monthly report when required

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEI No. R2199473)

[email protected]

Recruit Express Pte Ltd (EA No. 99C4599)