CONTEXT

LVMH Fragrance and Cosmetic is a renowned global leader in the cosmetic industry, setting the standard for innovation, luxury, and excellence. Our extensive portfolio of brands, including names like Christian Dior, Guerlain and Givenchy, reflects our commitment to creating exceptional beauty and fragrance products. With a rich history of crafting iconic and trendsetting products, we continue to redefine the beauty industry, captivating consumers worldwide.

The LVMH Beauty Singapore distribution center is cornerstone of LVMH Beauty division distribution network in Asia. This world class distribution center serves as regional base for the most dynamic and celebrated Beauty Maisons from the LVMH group. 

The Singapore distribution center is at the heart of the fast moving and growing Beauty sector serving the whole Asia Pacific region through multiple distribution channels such as travel retail, local subsidiaries, local and cross border direct distribution and ecommerce.

Main objective of the position

In this role, the POSM Procurement Specialist will be part of a vibrant LVMH Fragrances & Cosmetics Singapore Logistics Team who is responsible for the success of the downstream supply chain. In this role, she/he will have the opportunity to be fully immersed in the on-the-ground operations critical to order fulfilment and be given the responsibility to tackle dynamic POSM procurement issues that would elevate critical and creative thinking.

Internally, the POSM Procurement Specialist works closely with HQ Purchasing & Procurement teams based in France, Supply Planners, Customer Service, Inventory and Logistics teams based in Singapore to consolidate information, coordinate, and align actions, challenge the different parties, and raise alerts whenever necessary. She/He reports to the Product Configuration Assistant Manager.

MAIN RESPONSIBILITIES

1. Be responsible for the sourcing, procurement, integration of the new articles in our system and stock management to ensure product availability

• Set up and update master data required for production in our ERP
• Follow the process of new product launch with HQ
• Launch and track orders according to agreed lead time with our Asians suppliers.
• Manage the relationship with the suppliers and negotiate with them to get products on time (advancement or postponement)
• Act as a liaison between HQ purchasing and procurement teams and suppliers to ensure worldwide consistency of orders

1. Guarantee an optimum level of service to the markets for Merchandising references

• Communicate needs projection to suppliers on a monthly basis
• Analyze reporting alerts and launch corrective actions
• Escalate accurate and timely information to Supply Planning regarding availability or risks
• Manage changes in requirements (in collaboration with the Business Demand Manager in Singapore to get feedback on market requirements)
• Raise alert to HQ or to Supply Planning team when it is necessary and provide detailed analysis of the situation and risks (out of stock risk or overstock risk)

1. Carry out continuous improvement actions

• Follow up on all activities monitoring tools (out of stock report, OTIF suppliers, etc…) and launch corrective actions
• Analyze monthly KPI (service level, inventory level, OTIF supplier, supplier contract, SOH value vs target, etc...) to ensure cost savings

Job Duties:

• Manage high quality, risk-focused assurance work which provides management with powerful insights and recommendations for improving the control environment in line with CHAGEE Group strategic objectives and SOX 404 requirements.
• Deliver high value advice by identifying issues, control deficiencies, commercial insights and productivity opportunities to internal clients and management, which enable pragmatic business change and align with the strategic direction of the business and company operation.
• Solid experience in Marketing / indirect procurement / DTC / 020 risk management or internal audit projects, specializing in reviewing controls effectiveness and efficiency as of vendor management, pricing, branding, project management, ROI management, contract management, quality and marketing compliance.
• Support and manage key controls, collaborate on Risk Control Matrix, and compliance related activities to ensure they are well established, documented, and followed as per PCAOB and SOX 404 requirement. Assist in leadership team reporting on the SOX404 program compliance, remediation and status tracking.
• Collaborate with business process owners, product managers, software engineers, and system owners in the assessment of new process, systems, programs, and applications before they are made operational, and provide professional advice and assistance in the implementation of improvements or remediation plans.
• Assist in the maintenance and preparation of clear, detailed and accurate compliance documentation, including process narratives, flow charts, control descriptions, risk control matrices, test programs, test results, and management responses and remediation.

Job Requirements:

• Postgraduate degree in Business/Commerce, Law or relevant subjects.
• 10 years+ of progressive experience in auditing, with a focus on marketing and indirect procurement.
• Experience from Top Tier accounting organization and enterprises.
• Strong business acumen with Independence, integrity and professionalism.
• Large complex multinational F&B / Franchising Retailing experience will be highly regarded.
• Mandarin & English communication capability as working / reporting language.
• Articulate, confident, calm under pressure with good influencing and change management skills.
• Ability to travel among southeast Asia, Greater China, north American and European countries.
• CIA / CPA / CISA qualifications and/or other relevant audit qualifications.

Key Responsibilities:

Procurement - Vendor Management:

• Identify and establish relationships with key suppliers and vendors.
• Negotiate contracts, pricing, terms, and conditions with suppliers.
• Evaluate and monitor supplier performance to ensure compliance with contractual obligations and quality standards.

Procurement - Purchase Orders and Inventory:

• Prepare and process purchase orders and requisitions.
• Maintain accurate records of purchases, pricing, and other important data.
• Monitor inventory levels and conduct regular stock audits to ensure adequate supplies are available.

Procurement - Cost Control:

• Develop and implement procurement strategies to optimize spending and reduce costs.

Administration - Office Management:

• Coordinate maintenance and repairs of office equipment and facilities.
• Main contact person for managing our company driver and dispatch

Administrative - Support:

• Provide administrative support to various departments as needed
• Manage office supplies inventory and place orders when necessary
• Organize and schedule meetings, appointments, and travel arrangements if any
• Manage bookings for meeting room
• Assisting in company wide events, such as company dinners, award ceremonies etc
• Other ad-hoc tasks assigned

Qualifications:

• Diploma in business administration, or a related field
• Minimally 2+ years of experience in procurement and/or administrative roles
• Strong negotiation, communication, and interpersonal skills
• Excellent organizational and time-management abilities
• Proficiency in Microsoft Office Suite and procurement software/tools (E.g Oracle)
• Ability to work independently and as part of a team

Are you an experienced Purchaser looking for a good work life balance and a stable working environment?

This is an excellent opportunity to join a market leading ship owner in their marine purchasing department who are on a rapid expansion plan in Singapore.

You will be responsible for day to day procurement of spare parts for 4 ships only and in charge of technical services, spares and logistics.

Please note that this role is only open to local Singaporeans or Permanent Residents and only shortlisted candidates will be notified.

As a Purchasing Manager, you will be responsible for overseeing all aspects of the purchasing process, including order processing, team management, record keeping, negotiation, and vendor relationship management.

KEY RESPONSIBILITIES:

• Manage daily purchase for Outlet operations

• Request for quotations from suppliers for new/alternate items

• Establish and maintain relationships with key suppliers and vendors.

• Stay updated on market trends related to food products, prices, and suppliers to make informed purchasing decisions.

• Ensure all purchased items meet the stringent quality standards including periodic visits to suppliers and random quality checks.

• Source for appropriate products and services with the best possible pricing and payment terms by manner of quotations from suppliers

• Monitors all costs in the Purchasing Department and initiates and maintains measures to control these.

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies and commercial partners to mitigate cyber risks and bolster security postures.

We are looking for experienced Senior Manager, IT Procurement to join us! This role will start off with a 3 year contract (subjected to renewal) and there is hybrid working arrangement. The benefits and entitlements are the same as our permanent employees.

A brief summary of your job responsibility:

• Elicit, scope and manage business requirements aligned with Government procurement strategies with application of ICT knowledge.
• Perform data analysis to enable data-driven decision on procurement strategies, supplier performance and approaches for the assigned bulk tenders. This includes research on demand and supply-related market factors to substantiate decision making.
• Manage operations of ICT bulk tender projects ensuring adherence to Government procurement processes.
• Participate in Government procurement tender and evaluation process in accordance to Government policies and procedures to meet procurement objectives with understanding of ICT industry and key players in key technical areas; provide guidance to business/technical users on specification requirements and queries.
• Draft, review and refine structure of tenders, contractual terms, and requirement specifications for ICT systems, products and services procurement.
• Advise project teams on government procurement policies and ensure compliance while meeting project needs
• Identify potential procurement risks and its implication to the project stakeholders, and propose mitigating measures to manage the risks.
• Address user clarifications to enable rapid adoption and smooth transition of participating agencies onto bulk tenders with good understanding of ICT industry key players for ICT products/services applicable to Government.
• Apply contract monitoring methods to assess suppliers’ performance, and execute contract management procedures and techniques.
• Manage suppliers (in accordance to contractual obligations) to meet stipulated service levels within scope and schedule, and perform variation and technology refresh (when necessary).
• Collaborate with project teams to ensure timely completion of procurement projects.
• Provide regular and timely project status reports to upper management and manage project timelines, stakeholders, and communications.
• Ensure compliance of ICT projects with Quality Management System (QMS) and contractual requirements.
• Conduct audit and follow-up on customers’ usage of projects.
• Perform any other duties as assigned.

To succeed in this role, you will ideally have:

• Be familiar with Government IM on Procurement
• Minimum 12 years of relevant work experience in the ICT Industry and/or Government procurement
• Experience in managing Cloud, Software as a Service (SaaS), and/or AGILE projects will be beneficial
• Participated in full software or product development cycles
• Proven experience in IT business analysis
• Experience in Project Management for Monitoring and Tracking;
• Good knowledge of ICT procurement and contract management practices;
• Ability to communicate effectively across all levels;
• Good analytical, organization and planning skills 
• Ability to work collaboratively as a team player and independently as a self-motivated individual
• Excellent oral and written communication skills, with the ability to pitch ideas and influence stakeholders
• Good command of the English language, both written and spoken
• Senior position is available, depending on years of experience.

Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!

The remuneration package will commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".

We thank you for your interest and please note that only shortlisted candidates will be notified.

By submitting your application, you agree that your personal data may be collected, used and disclosed by Assurity Trusted Solutions Pte. Ltd. (ATS), GovTech and their service providers and agents in accordance with ATS’s privacy statement which can be found at: https://www.assurity.sg/privacy.html or such other successor site.

• A wholly-owned subsidiary of GovTech.
• We promote a learning culture and encourage you to grow and learn.
• We have flexible working hours with hybrid working arrangements.
• Contract Staff enjoys the same benefits as Permanent Employees.

As a Purchasing Manager, you will be responsible for overseeing all aspects of the purchasing process, including order processing, team management, record keeping, negotiation, and vendor relationship management.

KEY RESPONSIBILITIES:

• Manage daily purchase for Outlet operations

• Request for quotations from suppliers for new/alternate items

• Establish and maintain relationships with key suppliers and vendors.

• Stay updated on market trends related to food products, prices, and suppliers to make informed purchasing decisions.

• Ensure all purchased items meet the stringent quality standards including periodic visits to suppliers and random quality checks.

• Source for appropriate products and services with the best possible pricing and payment terms by manner of quotations from suppliers

• Monitors all costs in the Purchasing Department and initiates and maintains measures to control these.

Nearest MRT: Toa Payoh
Contract Duration: 12 Months
Working Hours: Monday – Friday (Office Hours)
Basic Salary: Up to $4,300 per month

Responsibilities:

· Supporting and providing procurement advisory to buying divisions on their procurements;

· Managing procurement activities, including GeBIZ transactions and facilitating the entire procurement process for buying divisions (i.e. from reviewing of documents to preparing submissions to seeking approval for award to post-award contractual management, such as contract variations, renewal, early termination, debarment and non-performance advisory); and

· Other administrative support that may be required from time to time.

Requirements:

· At least 3 years of procurement experience in the public sector is preferred.

· Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint) and GeBIZ

· Immediate Starters are preferred (Not serving notice)

· Only Singaporeans

Interested candidates, please forward a copy of your resume to: [email protected].

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

• Monday to Friday; Office hours
• Convenient location; Accessible from MRT station
• Opportunities for regional exposure.

Job Responsibilities:

• Own and execute the regional procurement strategy
• Secure the services necessary to support company’s customers at an attractive and competitive cost
• Create and own procurement frameworks on contract negotiations, periodic business reviews and any cross-departmental interactions
• Develop and maintain supplier relationships to ensure supplier has the best supplier network
• Possess working knowledge and be kept updated of current and upcoming trends that could impact the ocean strategy, service levels and cost case within the region
• Maintain a constant feedback loop
• Work closely with business units and share any necessary information that might affect cost
• Spokesperson for sustainability within the category handled
• Other relevant duties as required

Job Requirements:

• Minimum Degree with at least 10 years of relevant experience
• Minimum 5 years of freight procurement experience preferred
• Experience in tender management and contract negotiation
• Effective interpersonal and communication skills
• Experience working in a matrix organisation is advantageous
• Open to overseas travel - up to 25%

Interested and suitable candidates, please email your CV in MS Word to

[email protected]

Ammerline Lam Sze Yi

Division Manager

CEI Reg. No.: R1104463

Personal Data Protection

“By submitting your curriculum vitae or disclosing your personal information in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us, in accordance with our Privacy Policy. Please access our website at www.celecti.com.sg for a copy of our Privacy Policy.”

Responsibilities

The person in this position will handle all back-end operation tasks relating to sales.

The candidate will report to the Manager and will be responsible for the following activities.

• Manage product line up based on customers or market requirement.
• Collecting and analyzing historical data using statistical tools to forecast demand for different products
• Placing purchase orders with suppliers to replenish stock.
• Minimize Out-of-stock by actively monitoring stock inventory.
• Work closely with supplier to ensure profitability for stock items, propose strategies to reduce costs.
• Work closely with supplier for timely delivery and expediate when necessary.
• Maintenance or update product master database.
• Work with other departments on product related activities such as product discount, quality check etc.
• Collate statistics and generate reports.
• Performs other related duties as assigned.

Requirements:

• Diploma or Degree in any discipline,
• 1-3 years relevant B2B industrial sales support experience.
• Experience in Stock Management.
• Good analytical and logistical thinking abilities.
• Possess high energy and result oriented.
• Good communication and negotiation skills
• Fluent in both written and spoken English.
• Good time management skills and team player
• Competent in MS Office, MS Access skills are required, Advance skill level for Excel
• Able to understand basic technical term in product drawing.

Responsibilites

• Perform consignment vendor management duties for the control of consignment stock level
• Generate inventory status reports daily for monitoring of NIL stock situation
• Monitor shipment from vendors to ensure timely goods receipt for consignment parts
• Administer consignment purchase orders to vendors
• Generate consumption report for reconciliation and billing purposes
• Liaise with warehouse subcontractor and consignment vendors on resolution for stock discrepancies.
• Provide supporting documents for processing and verification of invoices or credit memos from vendors

Requirements

• Diploma from a local Polytechnic
• Team player with good interpersonal and written skills
• Good working knowledge in Microsoft Office (Excel and Word)
• Knowledge in SAP and experience in consignment vendor management would be an advantage

Rapsodo is a Sports Technology company with offices in the USA, Singapore, Turkey & Japan. We develop sports analytics products that are data-driven, portable and easy-to-use to empower athletes at all skill levels to analyse and improve their performance.  

From Major League Baseball star pitchers to Golf tour players, athletes use Rapsodo technology to up their game across the world. Trusted by coaches and players from youths to professionals, Rapsodo provides real-time insights for all-time performance. 

We are innovative, focused, and rapidly growing. We are continuously looking for team players who will stop at nothing to deliver state-of-the-art solutions as part of Team Rapsodo. 

Join our dynamic and growing team as a Purchasing Intern, where you'll play a pivotal role in supporting key initiatives in purchasing and gaining hands-on experience in various aspects of supply chain operations. 

Key Responsibilities: 

ERP Migration Support: 

• Assist in data validation, reconciliation, and testing phases of the ERP migration process. 

• Do note that ERP migration work will occupy up to 90% of this internship’s activities 

Pricing Reviews: 

• Assisting in the R&D of new projects by conducting data gathering and research at the conceptual stage.  

• This involves comparing various technologies to determine which ones meet our requirements and evaluating their pros and cons (such as price, technical maturity, and supplier availability). 

Supplier Engagement Experience: 

When led by a seasoned purchaser, there will be opportunities to visit local supplier factories/premises, which will provide you with: 

• Insights into negotiating prices effectively. 

• Understanding of methodology for enhancing quality control. 

Manufacturing Insight Visits: 

Occasional visits to our collaborative factories in Malaysia, which will provide opportunities to: 

• Gain insights into inventory management and optimization practices within the factory (Including stock-take). 

• Understand the utilization of equipment in electronics manufacturing, production processes, and the assembly of components into finished products, offering an overview of how electronic factories operate. 

Skills & Requirements: 

• Pursuing a Diploma in Supply Chain, Business Systems, or a related field. 

• Strong analytical and problem-solving skills. 

• Meticulous attention to detail is essential for this role 

• Proactive and able to work independently in a dynamic environment. 

• Eagerness to learn and contribute in a fast-paced environment. 

• Proficiency in Microsoft Excel and other relevant Microsoft Office tools. 

• Basic understanding of ERP systems and related principles will be an added advantage 

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Office of Campus Infrastructure and Services (OCIS).
• Contract Management
  • Undertake the day-to-day Contracts Management for Facilities Management, A&A works and construction projects.
  • Responsible to lead and work with facilities managers/project managers in contractual and costing matters and ensure compliance with appropriate tendering and procurement procedures.
  • Responsible for the preparation of tender documents and procurement management framework.
  • Undertake tender and procurement administration of consultants and contractors through QFM and PQM tenders and quotation exercises.
  • Closely monitor and validate work progress, payments, variations, and final accounts through site visits and document verification, ensuring alignment with contract terms and agreed schedules and maintaining optimal cash flow.
  • Organize and lead variation meetings regularly to keep track of the approved budget.
  • Judiciously evaluate, process and put up recommendations for accepting tenders, quotations, variation orders, payment of consultants' fees, contractors' progress payment and final accounts.
  • Manage resolution of contractual claims of various projects from pre-tender to post-contract stages and implementation of cost control measures.
  • Represent the University during progress and technical discussions/meetings with the project's consultant team.
  • Assist in conducting technical reviews of consultant's proposals to ensure designs are optimal, fit-for-purpose, within the approved budget and meet the university's goals and aspirations.
  • Track work progress and project expenditure to ensure the project is completed within budget and on schedule.
• Vendor and Category Management
  • Identify, evaluate, and select vendors/suppliers based on quality, reliability, and cost-effectiveness.
  • Maintain strong vendor relationships to leverage cost savings, innovation, and improved service opportunities.
  • Negotiate contracts, terms, and conditions to secure favourable agreements while mitigating risks.
  • Secure the best value for money by identifying cost-saving opportunities and implementing strategies to achieve favourable terms, pricing, and service levels in agreements.
  • Supervise contractors' performances to ensure the contract stipulations are met.
• Risk Management and Compliance
  • Assess and mitigate risks associated with procurement activities, ensuring adherence to legal and regulatory requirements and the University's policies and procedures.
• Budget Management/Coordinator
  • Manage OCIS internal stakeholders' budget.
• Supervise and manage the procurement sub-team
  • Provide guidance, support, and performance feedback to sub-team members to maintain high productivity and morale.
  • Assign tasks and monitor performance to ensure the successful execution of procurement activities.
  • Ensure balanced workload distribution among sub-team members to optimize efficiency.
  • Mentor, train, and support the professional development of procurement staff to enhance team capabilities and performance.
• Continuous Improvement
  • Always seek to improve internal systems including processes and procedures for greater efficiency, maximizing commercial opportunities, and minimizing business exposure to commercial risk.
  • Explore and implement innovative solutions and best practices on procurement and contract strategy, and related functions.
  • Establish any improvement opportunities relating to efficiencies, providing value to stakeholders and/or reducing non-value-added process activities through review of policies, procedures, and workflows.

• Degree in Building or Quantity Surveying, Construction/Project Management, or other building/facilities management related fields.
• At least 20 to 25 years of hands-on, relevant experience in the Singapore building industry, preferably in both the private and public sectors and have performed the role of a consultant or a developer/owner's representative, or both.
• Experience in facilities management, project management, contracts management, procurement methodologies and evaluation of cost norms.
• Ability to innovate and provide value-add in campus development matters.
• Good communications (both written and spoken) and interpersonal skills.
• Good organizational, analytical skills and a team player.
• In-depth knowledge of procurement strategies and sourcing techniques.
• Experience in vendor/supplier management and relationship building.
• Proficiency in using procurement software and tools.
• Analytical mindset with the ability to interpret data, assess supplier performance, and make data-driven decisions.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Category Strategy Management for selected category areas
  • Professional Services Such as HR services, Legal & Tax Services
  • Travel Management
• Engage internal stakeholders to understand and refine requirements according to external supply market and across different schools.
• Manage relationship with suppliers according to suppliers' segregation, driving improvement actions and installing a cadence/dashboard/metrics to track suppliers' performance.
• Document and Ensure compliance to Policies/Procedures/Processes in close collaboration with Internal Audit and stakeholders.
• Lead change management and process improvement to reduce non-value-added activities by engaging stakeholders, challenging status quo and providing thought leadership.
• Minimize contractual risks by ensuring proper Contract Management with regular reviews through close working relation with Legal.
• Lead negotiations and devise negotiation strategies with the support of cross functional team to deliver agreed savings by utilising tools such as Benchmarking, Tender, Bidding, Value Engineering etc.
• Review supplier base regularly for optimization and consolidation according to internal requirements and external supply market situation.
• Provide consultancy services to their stakeholder and should know about category market trends.
• Help lead procurement initiatives for decision making and take ownership of these initiatives.

• Bachelor's degree or Diploma with at least 6 to 10 years work experience in category procurement.
• Supply Base knowledge in assigned categories.
• Tech knowledge in assigned categories.
• Experienced in Category Management in Indirect Procurement & Services.
• Supplier Relationship Management Skills.
• Negotiation Skills.
• SAP, Ariba knowledge.
• Procurement Process Source to Contract (S2C), Procure to Pay (P2P) knowledge.
• Ability to understand, engage and influence stakeholders to optimize Procurement Process together.
• Able to provide clarity into Procurement Process and compliance requirements to stakeholders.
• Able to drive changes to address gaps in processes with minimal supervision.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Supplier Scouting (20%)
- Support potential supplier scanning.
- Support project documentation and presentation.
- Liaise with various departments/divisions on information gathering.
- Research of free trade agreements within ASEAN.

System Data & Contracts Maintenance (30%)
- Support in ensuring data quality on various purchasing tools.
- Prepare contract documents with suppliers and route for signatures.

Purchasing Support (20%)
- Provide support to other business functions with regards to enquiries about pricing, master data maintenance.
- Ensure documents / approvals are in place for Mitigation checks.
- Preparation and sending of mass communications to suppliers.

Purchasing Quality (30%)
- Support team members in the ISIR by checking documents for accuracy and requesting technical information (test reports, drawings) from suppliers.
- Create and implement Engineering Change Notifications for the ASEAN region to approve changes of products, manufacturing processes, materials or packaging.
- Support in releasing new products and maintaining related internal processes and systems.
- Assist investigations of customer complaints.
- Update system for certificates, audit reports, etc.
- Assist problem solving with suppliers.

Job Purpose

To support development and implementation of sourcing and procurement strategies for support unit.

Responsibilities

• Support development and implementation of sourcing and procurement strategies, including Category Management Plans where applicable
• Lead sourcing activities in relation to category and stakeholder requirements
• Develop content management strategy for designated categories
• To manage the procurement of hardware, software and services in support for IT (Information Technology) and OT (Operation Technology)
• To manage procurement of assigned categories (inventory, non-inventory and services) as required in support of the business unit
• To act as the business partner for the Project business unit by understanding needs and ensure their requirements are reflected in tenders
• To develop system support requirements and tools in support of vendor and contract management.
• Conduct and report on analysis of expected vs. actual outcomes ensuring service levels are met and assisting the business in ensuring service level issues are remediated.

Qualifications & Work Experience

• Degree in an Computer Science, Information Systems, Software Engineering discipline or relevant field. Relevant logistics or procurement certification is an advantage.
• 3-4 years related experience in an IT / Procurement Sourcing role.
• Fresh graduates are welcome to apply.
• Work experience in the public transport industry would be an advantage.
• Experience with contractual law, international trade law, financial institution regulatory requirements and risk management expectations related to outsourcing and vendor management is an advantage.
• Extensive data analytics (Excel, PowerBi, Python, tableau or equivalent, preferably with course certification) and strong mathematical abilities is an advantage.

Skills

• Ariba, SAP knowledge (MM modules) is an advantage.
• Ability to accurately read, interpret, develop and negotiate IT Procurement deals.
• Expert negotiation/influencing skills with demonstrated ability to influence negotiated outcomes required.
• Strong analytical and problem solving skills grounded in continuous quality improvement required.
• Proven ability to plan and perform and have been involved in technical work presenting new or regularly changing problems, work from broad instruction, deal with complex factors not easily evaluated.
• Excellent interpersonal skills with proven ability to develop and maintain effective vendor, business partner, and regulatory relationships, influence decisions and collaborate effectively across the organization required.
• Proven ability to review, monitor, and recommend amendments to contracts and implement business processes to manage against contractual obligations required.

We regret to inform that only shortlisted candidates will be contacted.

About us

This position is designed to provide comprehensive experience in managing and optimizing the supply chain and sourcing processes within Asia Safe Pte. Ltd. Over the traineeship of six months, the candidate will gain valuable insights and practical knowledge in various aspects of supplier management, procurement strategies, and cost control. Asia Safe Pte. Ltd. is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous improvement, and the recruitment and on-going development of a superior workplace.

Individual to be involved in:

1. Assist in the development and implementation of sourcing strategies to ensure a consistent supply of high-quality materials and products.

2. Identify and evaluate potential suppliers, conducting thorough market research to find the best sourcing opportunities.

3. Negotiate contracts and agreements with suppliers to achieve favorable terms and conditions.

4. Build and maintain strong relationship with key stakeholders, while exploring new potential clients and partnerships in the international market.

Technical Skills and Competencies

1. Product knowledge expert skills: Gain knowledge in garment industry, understand the technical features, advantages, and distinctive selling points of a product.

2. Gain experience with sales software tools (CRM tools) management and monitor the database and sales record.

3. Gain proficiency in supplier evaluation and negotiation techniques.

4. Learn to manage supplier relationships and ensure compliance with quality standards.

The position is responsible for ensuring the smooth operation of daily procurement of F&B as well as General Supplies across the hotel which includes sourcing of requests at the most competitive pricings and the right vendors.

Primary Responsibilities

Manage Daily Procurement Functions

Processing of Ordering

• Receives Market List from the Executive Chef and processing the Market List ordering on daily basis.
• Ensures approved purchase requisitions are timely with the creation of Purchase Orders for F&B Supplies / Stewarding Supplies / Housekeeping Supplies and other general supplies.
• Reconciles Purchase Orders and Invoices to ensure prices and quantities are correct with Suppliers.
• Follows up closely on outstanding Purchase Orders that are long overdue and if needed for cancellation.
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.

Handling User’s Request, Sourcing. Request for Quotation

• Responses to queries from end users/suppliers with regards to no stock situation.
• Sources for suppliers for Purchase Requests that are new.
• Requests for quotations as well samples for evaluation.
• Effectively source for suppliers and to obtain the best possible quote from the suppliers for all items, without compromising on minimum quality and standards.
• Negotiate with selected suppliers and obtain competitive quotations.
• Attend to complaints and feedback from user’s department on purchases and to take appropriate actions with suppliers that provide these products which do not meet the desired quality.
• Maintains and keeps track of all contract/RFP/RFQ documentations for audit control.

Food Safety Management

• Manages and request for formal documentations from Suppliers in compliance to HACCP standards of the hotels inclusive of HALAL certification.
• Responses swiftly to feedbacks / complaints (from end users / suppliers / guest in accordance to HACCP Procedures).
• Tracks and monitors all expiration date of licenses as well as organization certification for all Suppliers that are partner with the hotel. Arranges with Suppliers for site audit inspection as and when needed by Director of Finance & Business Support, Purchasing Manager as well as Director of Food Safety.
• Ensures Corrective Action Report are sent out immediately to Suppliers should a complaints raised by Food Safety
• Ensures substitution of supplies are replace immediately for operation use
• Ensures Suppliers that works with the hotels are Food Safety compliances
• Ensures Suppliers that SFA approved Vendors that met the grade criteria
• Ensures all licenses and certificates are approved by authorities are valid

Price Comparison Summary

• Tabulation of Price Comparison Summary for analysis for Food and Non-Food Category
• Recommend the award item for Purchasing Manager, Executive Chef and Director of Finance & Business Support review and approval.
• Preparing and send out the Letter of Award.

New Vendors & Article Code Creation

• To obtain documentation e.g Supplier Evaluation, Bizfile (applicable for Food and Non-Food supplier) for new Vendor Creation for Director of Finance and Business Support and Purchasing Manager’s approval, and Supplier Questionnaire (applicable for Food & Beverage’s supplier only) and approved by Director of Food Safety, Executive Chef, EAM F&B, and Purchasing Manager.
• To raise new Supplier Creation Form / Supplier Date Change Form for Director of Finance and Support approval.
• To raise new Article Code Creation Form / Article Amendment Form for Purchasing Manager approval.
• Creation of Article Codes/Price Codes and Vendors details are updated accordingly in the system

Others

• Carries out any other duties as required by the Director of Finance & Business Support or Purchasing Manager.
• Monitors all contract expiration dates and update the main data file.
• Handles RFQ and RFP exercises for all categories of Supplies including Capex, General Supplies and Services purchaes.
• Performs any other duties and responsibilities that may be assigned.

The purchasing trainee will be responsible for:

• Administrative work
• Suppliers panel management
• Launch of social audit and follow up on the corrective actions plans
• Some purchasing projects => Biddings, negotiations and awarding projects (under direct responsibility of the Purchasing Manager)
• Possibly some contracts settlement and negotiations (under direct responsibility of the Purchasing Manager)
• Prepare reports – Analysis

The purchasing portfolios (segments/families) covered will be depending on the workload at the given moments.

In parallel, he/she could possibly participate in the long-run strategic projects such as :

• Regional biddings on key items
• Sourcing

Value analysis studies

Responsibilities

• Sourcing, contract and price negotiations for non-production materials and services, and purchasing projects to contribute to the profitability of the company.
•  Lead and drive Tender or Request for Proposal.
• Analysis and controlling of contractual agreements to prepare renegotiations/subsequent negotiations, initiate appropriate measures and guarantee supplies.
• Supplier selection, definition of criteria and preparation of decision for the requesting functions to ensure a defined and documented sourcing process.
• Supplier management to gain the best suppliers and guarantee an optimum supply chain.
• Consolidate and demand bundling to achieve cost savings
•  Align with Purchasing process methods & tools and ensure compliance of global and country policies as well as category management
• Collaborate with cross-country to lead & drive strategy on assigned Category

Trust Fund

• SPMF, FSC Comcare Fund and others held in trust fund
• To request of fund and reimbursement (e.g. ensure balances reported are reconcile and submission of report)

Procurement to Finance

• Evaluation of Quotation (EQ)
• Submission of certify invoice by centre head with service report/delivery order
• Programme Cash Advancement
• Staff Reimbursement Via Payroll
• Monitor Staff Healthcare Benefit
• Depositing of Cash and Cheque, Withdrawal of Cash and Managing Cash / Cheque
• Fixed Asset Tagging and Disposal
• Monitoring, projecting and submission of monthly / quarterly Variance Report
• Yearly Budget for OOE & Capital

Others

• Any other duties assigned (include oversee and cover duties of operational admin during their absence and backup for account duties for other center)

Job Purpose:

Responsible for coordinating all purchases of food and beverage items, office supplies, capital equipment and contract services for Club. (Invite tender for services/goods). To ensure that all purchases are procured cost effectively and in appropriate quantities for required delivery in the approved price range. Responsible for the F&B costs and to ensure that daily and monthly reports on F&B costs are properly prepared on a timely basis.

Job Responsibilities:

1. Ensure that purchasing policies are implemented and observed by all departments.

2. Responsible for the daily operations of the purchasing department involving sourcing, evaluation and procurement of supplies with at least three suppliers for each requisition of new products and services.

3. Taking into account the product quality, product specification, supplier reliability and cost effectiveness, recommend to the requesting department the preferred supplier.

4. Ensure that each purchase order for new products and services is approved by the General Manager before committing to the supplier.

5. Contain and reduce costs through proper negotiation, product standardising, or innovative ways of sourcing.

6. Maintain a database of contracts and supplies information

7. Ensure that products and services received meet the specifications in the purchase orders.

8. Input and update purchase orders into computerised purchasing module. To follow up on outstanding purchase orders to ensure prompt delivery of products and services.

9. Follow up with suppliers on any discrepancies on pricing.

10. Ensure that the F&B stores are properly maintained and adequately stocked.

11. Ensure that stock items in the F&B stores are properly accounted for and stock records are accurately maintained.

12. Ensure that food and beverage costs are properly controlled by reviewing the monthly food and beverage cost percentage for each outlet.

13. Ensure that monthly food and beverage costs reports are promptly prepared and submitted to the Head, Food & Beverage and Head, Finance & Admin for review.

14. Prepare for open or close tenders upon annual review of prices for supply of food & beverage provision and other contract servicing.

15. Supervise the Purchasing Team.

16. Invite and review tender for supply of perishable items and services for other departments on a yearly basis.

17. Support business teams with agreement or contract requests to review existing relationships with strategic suppliers.

18. Ensure all supplier assessment and selection recommendations are reviewed and supported before submission to approval committees.

19. Participate in the monthly stock take exercise.

20. Reconciles the Physical count to the ledger records and does the reconciliation between inter-outlet records and the ledger records.

21. Support cost and quote calculations with considerations and advice to ensure reliable expectations and predictable outcomes.

22. Perform any other duties assigned by the Finance Manager and General Manager.

23. Others:

• Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace.
• Not engage in any unsafe or negligent act that may endanger yourself or others working around you.
• Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment.

The Inventory Controller is responsible for managing and maintaining optimal inventory levels, ensuring accuracy in inventory records, and implementing effective inventory control procedures. This role involves monitoring stock movements, analyzing inventory data, forecasting demand, and coordinating with various departments to streamline inventory management processes.

Key Responsibilities:

• Inventory Management:Maintain accurate inventory records and ensure the integrity of data.
  Monitor stock levels and conduct regular physical inventory counts.
  Track and manage inventory movements, including incoming and outgoing shipments.
  
• Demand Forecasting:Analyze historical sales data and market trends to forecast future inventory needs.
  Collaborate with sales and production teams to develop accurate demand forecasts.
  Adjust inventory levels based on changes in demand patterns.
  
• Supply Chain Coordination:Work with suppliers to ensure timely delivery of materials and products.
  Negotiate terms and conditions with suppliers to optimize inventory costs.
  Coordinate with logistics and warehouse teams to streamline inventory handling and storage.
  
• Inventory Optimization:Implement strategies to minimize excess inventory and reduce holding costs.
  Identify and address slow-moving or obsolete inventory items.
  Develop and maintain inventory turnover metrics to ensure efficient stock utilization.
  
• Data Analysis and Reporting:Generate and analyze inventory reports to provide insights and recommendations.
  Monitor key performance indicators (KPIs) related to inventory control.
  Present regular updates and reports to management on inventory status and performance.
  
• Process Improvement:Develop and implement inventory control procedures and best practices.
  Identify opportunities for process improvements and cost savings in inventory management.
  Ensure compliance with company policies and regulatory requirements.
  

Assurity Trusted Solutions (ATS) is a reputable subsidiary of the Government Technology Agency (GovTech), dedicated to operating the National Authentication Framework (NAF) and National Certification Authority (NCA) in Singapore. Our primary focus is to establish trust in the use of digital services by providing secure and convenient identity management solutions.

We are currently seeking an IT Project Management and Procurement Specialist to join our team and contribute to our mission of enhancing Singapore's competitiveness as a trusted ICT hub for citizens and businesses.

A brief summary of your job responsibility:

• Manage and execute the procurement of ICT systems, goods and services in a timely manner. This includes the preparation of all procurement deliverables for each procurement project assigned;
• Be part of various project teams to complete the procurement project on time;
• Provide business perspective in project teams;
• Draft, review and refine structure of tenders, contractual terms and requirement specifications for the procurement of the ICT systems, good and services;
• Understand the government procurement policy and advise project teams on meeting such policies while enabling project needs to be met;
• Identify potential procurement risks and its implication to the project stakeholders, and propose mitigating measures to manage the risks;
• Review proposals from suppliers;
• Review, clarify and negotiate business requirements with suppliers;
• Perform billing governance and operations to ensure business sustainability and adequate cashflow;
• Interact closely and partner with the business units to provide billing support and analysis;
• Handle month/year-end closing of billing and accruals;
• Ensure billing functions are executed within the stipulated deadlines or/and tender specifications;
• Engage vendors in relation to billing matters such billing disputes and draw up the billing framework for vendors' compliance;
• Work with auditors and awarded vendors on vendor's billing audit matters;
• Use of billing templates and validation tools to ensure billing governance and processes are adhered to;
• Drive innovation on work processes;
• Monitoring and Track Project Expenses and Timeline;
• Ensure that records and documentation of projects and related issues are kept updated; and
• Any other duties that may be assigned

To succeed in this role, you will ideally have:

• Be familiar with Government IM on Procurement
• Minimum 8/10 years of relevant working experience, preferably in both procurement and billing;
• Good knowledge of government infocomm environment;
• Good knowledge of ICT Procurement and contract management practices;
• Ability to communicate effectively across all levels;
• Team Player and Self-Motivated;
• Able to consolidate multiple streams of information into a cohesive whole; and
• Good command of the English Language, both written and spoken.
• Proficient in Microsoft Office in particular Microsoft Excel and Powerpoint.

Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!

The remuneration package will commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".

We thank you for your interest and please note that only shortlisted candidates will be notified.

By submitting your application, you agree that your personal data may be collected, used and disclosed by Assurity Trusted Solutions Pte. Ltd. (ATS), GovTech and their service providers and agents in accordance with ATS’s privacy statement which can be found at: https://www.assurity.sg/privacy.html or such other successor site.

• A wholly-owned subsidiary of GovTech.
• We promote a learning culture and encourage you to grow and learn.
• We have flexible working hours with hybrid working arrangements.
• Contract Staff enjoys the same benefits as Permanent Employees.

Roles & Responsibilities:

Description

Procurement Manager is responsible to maintain corporate governance in areas of contracts and procurement, negotiating and managing contracts as well as getting involve in contract and procurement processes including defining needs and options and make recommendations. She/He is to assist in legal issues of the Company.

Responsibilities

· Prepare, monitor and manage budget.

· Drafting, Evaluation, Negotiation and Execution for all types of contracts including but not limited to formal, short form, and annual contracts;

· Address queries with regards to Tenders and to prepare the Tender Look- out List. Review and comment on tender analysis prepared by project stakeholders before it is presented to the Client;

· Prepare tender evaluation reports and recommendations;

· Review, develop and implement procurement and contract administration procedures, systems and policies in consultation with Management and in compliance with Company policies;

· Advise and assist the Management and Projects on procurement/commercial and contractual matters/ legal matters/warehouse matters;

· Communicate, collaborate meetings with vendors and projects where necessary and provide advice on commercial and contractual issues;

· Assist Project Manager in providing the necessary risk management services when required;

· Prepare, review, clarify and address queries on contractual correspondence including consultancy agreements, draft contract documentation (such as letters of intent), tender documentation, etc;

· Check contract documentation and negotiate contract terms to the best interest of the Company with particular attention to managing future risk;

· Identify possible areas of dispute amongst the Consultant(s), Contractor(s) as well as Client(sJ and take the necessary proactive measures.

· Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation;

· Review insurance claims arising on the project and assist to successfully conclude such claims;

· gree final accounts, including the assessing and resolution of commercial claims

· Ensure contract close-out, extension or renewal;

· Establish and maintain the system to pre-qualify Consultants ,Contractors and vendors;

· Establish and maintain the system to evaluate Consultants ,Contractors and vendors;

· Establish and maintain internal guidance documents and training on procurement and contracts.

· Monitor compliance by company employees with established procedures

· Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects

· Manage claims and their associated correspondence and documentation.

· Provide advice and support for overall procurement activity

· Provide the procurement governance

· Implement HSE objectives, policy and company HSE procedures within his authority limit

· Oversee Procurement Department within and outside Singapore.

· Travel to oversea as necessary