Sales Admin cum Secretary

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Job Requirements:

1. Understand customer needs, and provide professional solutions.

2. Prepare quotations and invoices using existing software according to client requirements.

3. Handle the full range of company secretarial duties, ensuring compliance with the Companies Act and other relevant laws. Such as:

- Incorporating new companies; Transferring corporate secretary appointments.

- Maintain company secretarial records for each entity, including statutory registers.

- Ensure strict compliance with relevant legal requirements, prepare director/shareholder meeting records and resolutions, and ensure documents are correctly signed, submitted, and filed.

- Prepare annual returns and other statutory documents, prepare and submit routine/ad hoc statutory documents, and ensure submission is completed before the specified deadline.

- Manage Corppass authorization.

4. Handle matters related to work pass applications, including submissions and appeals.

5. Summarize routine work cases as internal training materials

6. Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously.

Qualifications:

- Excellent communication and problem-solving skills, with the ability to convey complex information clearly and effectively.

- Strong knowledge of the Singapore Companies Act, Code of Corporate Governance, and AML/CFT requirements.

- Qualified as QI is an advantage

- Fluent in spoken and written Chinese to communicate effectively with Chinese clients.

Benefits:

- Highly competitive salary package and sales commission, with rewards and incentives based on performance.

- Open and friendly work atmosphere.

If you meet the above requirements and are interested in joining our team, please send your resume to [email protected]. We look forward to welcoming you aboard!

Sales Admin cum Secretary

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

有PR和公民想做家政经理的么

薪水：薪资6.5k-8.5k可谈

工作时间11am-11pm，年假10天

工作职责：

1. 监督家政员工（帮工/保姆/厨师/司机），确保他们的工作达到标准，并提供必要的培训和指导。

2. 维持家庭日常运作的高标准，包括清洁、维护、装饰和安全。

3. 管理家庭的客人和访客，提供高质量的客户服务。

4. 负责家庭的行政事务，包括文件整理、日程安排和办公室管理。

5. 管理家庭预算，并与供应商协商所需的家庭用品和服务。

6. 策划和组织家庭活动，监督所需物资的采购。

岗位要求：

1. 有相关家政管理经验（有管理别墅的经验）。

2. 优秀的领导和团队管理能力，能够有效领导家政团队。

3. 出色的沟通技巧和以客户服务为导向的思维方式。

4. 必须有管理别墅和家政员工的经验。

5. 能够适应各种挑战，管理多项任务，并保持高效工作。

6. 具备家政服务和物资采购的谈判与管理经验。

7. 能够用普通话与普通话员工沟通。

8.必须有驾照会开车。

Jie Shun Jia | EA License No.: 24C2410 | EA Registration No.: R24124440 (FENG YINGJIE)

Job Description

• Research, develop, and manage an extensive international network of business partners and plan prospecting activities to help identify new business opportunities to drive client growth
• Draft company and client presentations, industry-relevant articles, and research reports
• Support client relationship management, including client due diligence and onboarding, documentation and reporting, and on-going support
• Research and analyse companies, individual securities, investment asset classes, industries, and market and economic trends, and prepare relevant reports
• Monitor the performance of existing and proposed investments and prepare or review periodic investor reports
• Participate in client portfolio construction

Job Requirement

• 3+ years of experience in the finance industry, including business development and/or investment management
• Degree in business, finance, or a related field, with knowledge of fund management, investments, and finance
• Excellent communication, organizational, and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proactively anticipate, troubleshoot, overcome, and/or escalate client and product needs/issues
• Good team player with a strong willingness to participate and help others
• High sense of urgency and good time management to prioritize tasks

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Sales Admin cum Secretary | Up to $2.8k | 5 Days | Gul Circle

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job Responsibilities:-

• Incorporation of company
• Amendments to company constitution
• Share allotment and/or share transfers
• Handle full spectrum of corporate secretarial duties including company incorporations, striking-off of companies, preparation of directors'/shareholders' resolutions
• Perform Customer Due Diligence and KYC checks
• Maintain register of controllers, nominee shareholders, and directors
• Maintain statutory records, registers and other relevant documents required by laws and regulations of Companies Act
• Ensure timely statutory filings to ACRA
• Preparation of XBRL Financial Statements
• Responsible for billings

Job Requirements:-

• Diploma/Degree in Business Administration or Law or CSIS qualification
• Minimum 2 years relevant experience
• Independent, organized, multitask and meticulous
• Good communication and interpersonal skills
• Able to work under pressure with a good sense of urgency in a fast pace environment
• Knowledge of MS office (Word, Excel, PowerPoint)

An established Law Firm situated at Tanjong Pagar invite applicants for the position of Litigation Secretary (part time).

Requirements:

1. Relevant working experience in civil litigation / debt recovery.

2. Knowledge in drafting court procedures and legal correspondence.

3. Ability to communicate in both English and Mandarin.

4. Good computer knowledge (knowledge in using E-litigation systems)

5. at least 1 year work experience in a related role.

6. Retirees welcome.

7. Able to start work immediately.

Remuneration will commensurate with relevant experience, qualifications and skills.

Interested applicants kindly email CV to [email protected]. Only shortlisted applicants will be notified.

Roles & Responsibilities

Roles & Responsibilties

• Assist in the preparation and management of project documents.
• Handle incoming and outgoing documents expeditiously and efficiently.
• Facilitating the flow of communication to project team members.
• Monitoring of project and contractual deadlines as well as liaising with external parties including clients, consultants and sub-consultants.
• Provide administrative support to other departments when necessary.
• Undertake any ad-hoc duties as required.
• Provide full secretarial service as per Project Contract Requirement
• Provide comprehensive and efficient administration and secretarial support
• Handling and monitoring project files including confidential files
• Monitors the movement of documentation based on tracking log, files and organises all the documentation for safe-keeping, storage and archiving based on the operating policies and procedures

[Job ID: 759663]

Responsibilities:

• Scheduling of meetings / appointments / roster of the Japanese Management. To set up the meeting rooms for the Managing Director’s periodic meetings with Japan Headquarters and overseas offices.
• Handle calls and receive guests for appointment with the Japanese Management in Head Office.
• Maintain filing system with database records of Japanese managers’ income and allowances as well as business expenditure for tax reporting.
• Collate Japanese documents for sending to Japan Headquarters and other overseas offices periodically.
• Prepare the Monthly Schedule for each month in advance after liaising with the relevant departments on meetings and events of the calendar year.
• Provide strong support to the functions of the General Affairs Department with involvement in the matters relating to the duties to be assigned by the immediate superior, the Senior Department Manager.
• Perform administrative tasks on the day-to-day matters to:Update the Attendance records of General Affairs staff for approval;
  Check and housekeep the meeting rooms daily.
  Disseminate postal mail collected from the letterboxes.
  Upkeep the office pantry
  
• Any other ad hoc duties assigned

Requirements:
[Must]

• Min 2-4 years' experience in admin or as a secretary
• Proficient in Japanese (Written and Spoken) and ability to translate Japanese/English documents
• Proficient in Word processing and Excel spreadsheet
• Excellent interpersonal skills.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Chay Yoke Ting Vanessa (Xie Ruoting)
EA Personnel Registration Number: R23115805
EA License No.: 07C5771

Sales Admin cum Secretary

• Salary : S$ 2,400 – 2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Transport provided at Lakeside & Boon Lay MRT station

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

Apply now for Interview arrangement

Daniel Wong | Senior Consultant | Reg No: R2095781

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

• Singapore Based (Gul Circle - Transport provided at Lakeside & Boon Lay MRT station)
• Monday - Friday 8.15am-5.30pm
• Salary : $2,400 – $2,800 (Depends on experience)
• Diploma or equivalent; Minimum 1-2years’ experience in sales administration and coordination will be added advantage.
• Career Progression Opportunities

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Duties:

• Provide secretarial support to the the partner and her team of 4-5 professionals
• Handle extensive complex travel management, visa applications, that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

• Perform secretarial and general administrative duties, including manage reports, correspondence and documents
• Scheduling of meetings/appointments and ensuring meetings are organised and minuted
• Handling calls and filing of documents, preparing of meeting materials
• Manage calendar schedules, meetings, conference calls and overseas travel and travel reports
• Prepare the agenda in consultation with the management and collate documents for all the meetings for the directors
• Provide administrative support on day-to-day matters
• Any other job-related duties assigned by the Company.

Requirements

• Proficient in written and spoken English; ability to translate Japanese/English documents;
• Proficient in Word processing and Excel spreadsheet;
• Excellent interpersonal skills.

Applicants who are keen to apply, pls send your resume to : [email protected]

Legal Secretary (Corporate / M&A / Banking Finance)

(6 months Contract Employment - International Law Firm)

To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.

Supports 1 Partner, 1 counsel and 1 Associate

Main duties and responsibilities:

• Document processing/production
• File Management
• Preparing bills & invoices
• ACRA Searches
• Updating client contacts into InterAction
• Conflict checks coordination
• Claims submissions
• Diary Management
• Travel arrangement
• Other ad hoc projects assigned by fee-earners

Education / Qualifications:

• Experience working as a legal secretary (Corporate / M&A / Banking)

Knowledge And Technical Skills

• Good working knowledge of all Microsoft applications
• Experience of working with house-styles and branding
• Good working knowledge of document and client relationship management systems, PDF software and financial recording applications

General Skills:

• Fluent in Mandarin
• Ability to compose and reply Chinese messages to PRC Clients
• Client service-orientated approach
• A proven working understanding of teamwork
• Problem solving skills and solutions focused
• Advanced communication skills at all levels
• Self-management, ability to take ownership and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
• Accountability and professionalism
• Business and organisation awareness
• Attention to detail and discretion with confidential information
• Able to work effectively as part of a diverse and inclusive team
• Creative and forward-thinking approach to tasks.

Job Summary:

Assist CEO with helping client to set up the new entity in Singapore, manage & oversee the corporate secretarial duties for multiple client companies. The role involves ensuring that each client complies with statutory regulations and governance requirements are expected to adhere to high professional standards by ensure that companies operate smoothly, avoid legal pitfalls, and maintain good standing with regulatory authorities.

Job Responsibilities:

 Client Management:

• Serve as the Corporate Secretary for multiple client companies, ensuring compliance with the Singapore Companies Act and other relevant regulations.
• Build and maintain strong relationships with clients, acting as their primary point of contact for corporate secretarial matters.
• Understand clients’ business structures and provide tailored advice on corporate governance and compliance issues.

 Regulatory Compliance:

• Ensure that each client company complies with statutory obligations, including the filing of annual returns, maintenance of statutory registers, and submission of necessary documents to the Accounting and Corporate Regulatory Authority (ACRA).
• Keep up-to-date with changes in relevant legislation and regulations, advising clients accordingly.

 Board and Shareholder Meetings:

• Coordinate, schedule, and attend board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs) for clients.
• Prepare and circulate agendas, board papers, and minutes of meetings.
• Draft and circulate resolutions, ensuring that they are properly documented and signed.

 Corporate Governance Advisory:

• Provide expert advice on corporate governance practices, helping clients adhere to best practices and meet their statutory responsibilities.
• Assist clients in establishing and implementing corporate governance policies.

 Documentation and Record Keeping:

• Maintain and update statutory registers, including Registers of Members, Directors, Secretaries, and Charges for each client company.
• Safeguard clients' corporate documents, such as certificates of incorporation, share certificates, and company seals.
• Ensure that all statutory records are maintained accurately and are readily available for inspection.

 Shareholder Services:

• Manage the issuance and transfer of shares, and handle shareholder communications and queries.
• Administer dividend distributions and ensure compliance with all legal requirements related to shareholder matters.

 Risk Management and Compliance:

• Identify potential risks associated with clients’ corporate governance and compliance practices.
• Assist clients in mitigating risks by advising on best practices and compliance strategies.

 Immigration-related matters:

• Application of clients EP/DP/STVP and related pass application.
• Oversee clients onboarding related passes application

 Liaison and Coordination:

• Liaise with external regulatory bodies, auditors, lawyers, and other stakeholders on behalf of clients.
• Coordinate with internal teams to ensure that client needs are met efficiently and effectively.

 Business Development Support:

• Support business development initiatives by identifying opportunities for additional services and cross-selling other services offered by the firm.
• Assist in onboarding new clients and providing them with a seamless transition into the firm’s services.

 Training and Development:

• Stay updated on changes in corporate laws, regulations, and governance practices.
• Participate in professional development activities to enhance skills and knowledge.

Qualification

• Diploma or Degree in Law, Business Administration, or a related field.
• Qualified Chartered Secretary, with membership in the Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA) or equivalent.
• Candidates are RFA (Registered Filling Agent) Under ACCRA.
• 5-8 years of experience in corporate secretarial services, preferably in a corporate secretarial services firm.
• In-depth knowledge of the Singapore Companies Act and ACRA regulations.
• Experience handling a diverse portfolio of clients is a plus.

Key Skills:

• Strong understanding of corporate governance, compliance, and statutory requirements.
• Excellent organizational, time-management, and multitasking skills.
• Strong client management and interpersonal abilities.
• High attention to detail and the ability to handle confidential information with discretion.
• Proficiency in using corporate secretarial software and tools.
• Strong written and verbal communication skills.

Company and Job Overview

-Japanese company is hiring!

-Work place: Central Area

-Title：Executive Secretary (Japanese Speaking)

Job Responsibilities

-Responsible to arrange business trips

-Responsible to manage executive's schedule

-Responsible to book meeting facilities

Job Requirements

-Japanese Language is required for internal and external communication

- At least 2 years of relevant working experience

Other Information

Salary: Monthly S$4,500-$6.500/month

Work Hours: 9：00am ～5：45pm

If you are interested in the role, please click APPLY Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd. EA License: 90C3026 | EA Personnel: R24123854 | EA Personnel Name: Moena Ono

Sales Admin cum Secretary

• Salary : $2,400 – $2,800 (Depends on experience)
• Working Days: Monday - Friday 8.15am-5.30pm
• Location: Gul Circle (Transport provided at Lakeside & Boon Lay MRT station)

Job Responsibilities

Sales Operation Support

• Prepare, generate & follow up on Proforma Invoice, Contract of Sales, Sales Order Confirmation, Quotation & other sales related documents
• Follow-up with customer on product label, ensure label design are approved by customer before proceed with the printing
• Consolidate and update of Sales Forecast & Sales Summary
• Assists the Business Support team in Procurement coordination
• Liaise with Suppliers on printing of product labels, leaflets & other packaging materials
• Liaise with Regional offices for Sales/Marketing related matters
• Liaise with various department to fulfil customers’ orders

Marketing

• Coordinate on exhibition held at local/overseas
• Sourcing & coordinating on diaries, calendars, table planners & corporate gifts

Administration / Secretary Duties

• Attending to visitors and setting up of meetings
• Travel arrangement on Hotel & flight booking, Visa application and submission
• Double-Tax Deduction submission to IE Singapore
• Distribution of mails to Directors
• Provide Secretarial duties to Directors
• Handling telephone enquiries & other ad-hoc related duties
• Manage domain email

Job Requirements

• Diploma or equivalent
• Certificate in all or either Microsoft Excel, Microsoft Word and Microsoft Power Point
• Minimum 1-2years’ experience in sales administration and coordination will be added advantage
• Past working experience in a secretary role is an advantage

✅The Supreme HR Advisory Pte Ltd EA No: 14c7279

✅SAMUEL SIAW Reg No: R24124745

Role & Responsibilities:

· Oversee a full spectrum of corporate secretarial duties and provide guidance and support to our corporate secretarial team.

· Ensure compliance with relevant statutory and regulatory requirements by both the company and clients.

· Be appointed as a Corporate Secretary for the corporate secretarial clients.

· Be responsible for providing structured training for corporate secretarial team members by implementing training plans to eliminate knowledge gaps and ensure team members are up to date with key regulatory changes.

· Provide effective guidance to your team members for any complex client requests in order for the team to resolve the issues in the best possible and appropriate manner.

· Lead and mentor a team of corporate secretarial professionals, fostering a culture of excellence, continuous improvement, and professional development.

· Stay updated with the latest changes in corporate governance laws and regulations, adapting internal practices accordingly.

· Work closely with relevant stakeholders to achieve desired strategic outcomes including but not limited to ensure team members are carrying out tasks with efficiency, effectiveness and contributing to continuous improvements of processes and knowledge.

Job Requirements:

· Candidate must possess Degree/Diploma in Business Administration / Corporate Services / Legal Studies or equivalent.

· Holding or currently pursuing corporate secretarial qualifications (SAICSA) would be advantageous.

· Preferably more than 5 years relevant experience in corporate secretarial services.

· Deep knowledge of the Singapore Companies Act, Code of Corporate Governance, and AML/CFT requirements.

· Proven experience in leading, mentoring, and inspiring a team of corporate secretarial professionals.

· Strong written and verbal communication skills, with the ability to convey complex information clearly and effectively.

· Adaptable and open to changing work styles and priorities.

J00007594

• Manage and maintain the executive's calendar, including scheduling appointments and meetings.
• Handle correspondence, including emails, phone calls, and messages.
• Prepare reports, presentations, and other documents as needed.
• Organize and maintain files, both physical and digital.
• Assist with travel arrangements and itineraries.
• Take minutes during meetings and distribute them as required.
• Act as a liaison between the executive and other team members or clients.
• Perform general administrative tasks, including data entry and maintaining records.

Come join our team

We seek capable, passionate and resourceful persons for the following:

Project Secretary

Project secretary provides secretarial and administrative support to the project team.

Responsibilities of the Project Secretary include:

· Handle pre-qualification/tender documents, confidential letters and contract administration for projects.

· Prepare letters and forms to clients, authorities, consultants and contractors according to prescribed standards.

· Documentation control for projects.

· Secretarial assistance for all directors and assist with reception duties.

Job Requirements:

· GCE ‘A’ Level / Diploma

· Minimum 3 years of experience in consultancy firms; architectural office experience an advantage.

Admin Secretary - European Engineering MNC

1-2 years contract

$5000 max

5 days work week (Hybrid work arrangement)

8am - 5pm (Mon-Fri)

Location: Ayer Rajah

Job Scope:

• Preparing documentation and assisting in researching, compiling, proofreading, and editing reports, presentations, organization charts, correspondence, and other relevant documents.
• Responding to manager and/or employee queries and managing both incoming and outgoing correspondence for the business.
• Acting as local support for all administration activities.
• Maintaining records/databases/filing systems/archives in electronic and/or hard copy format.

• Handling purchase request/purchase orders.

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: 21 Cantonment Rd, Singapore 089742
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279