We are a prominent single-family office, seeking an Senior Investment Operations Analyst to join our team in Singapore to manage a diversified multi asset investment portfolio for the family. We are looking for an experienced individual to support the team in the administration of funds, performance reporting and wider operational support.
The Role
Our team is small, so you will need to be flexible, pragmatic and solutions oriented. You will be responsible for investment administration, specifically investment performance reporting, investment execution and custodian management. Main responsibilities include:
Investment Performance Reporting
· Prepare standard monthly performance reports including collation of external investment manager reports and valuation statements.
· Prepare quarterly performance reports, updating IRRs and multiples for illiquid funds.
· Reconcile performance reports to custodian statements and management accounts.
· Collate capital call/distribution notices and update illiquid funds records. Reconcile outstanding commitments and capital call amounts to the actual notices.
· Prepare monthly reconciliation of cash flows to investment movements.
· Prepare ad-hoc performance analyses including asset class attribution and external benchmark comparisons.
· Use of Bloomberg to acquire market or index data.
Investment Execution
· Oversee the full trade life cycle and ensure the team is aligned for authorizations.
· Follow through on investment decisions ensuring accurate and timely execution by brokers and custodians.
· Coordinate investment execution, eg completing subscription forms, compiling KYC documentation and obtaining director signatures.
· Liaise with the custodian to instruct investment subscription and ensure cash settlement.
· Collate and review contract notes received directly from fund’s administrator and/or the custodian.
· Manage transactions during the life of an investment, eg capital calls.
Custodian Management
· Liaise with the custodian to ensure the provision of timely and accurate data on investments, including valuations, for group financial reporting.
· Review data input in the custodian’s custody/reporting system.
· Reconcile fees charged by the custodian.
General
· Drive management of large BAU items such as reporting and taking ownership of delivery timelines.
· Provide day-to-day guidance, mentoring and training of juniors.
· Take initiative to lead and drive projects, improving operational efficiency and investment reporting.
· Liaise with members of the CFO team, auditors and administrators for the year end audit.
· Liaise with Head of Internal Audit and external auditors to support internal audit of investment activities.
· Develop and maintain positive working relationships across the company and other family office entities.
· Commit to developing yourself within your role, undergoing training where necessary.
· Proactively promote and maintain high standards at work – taking the initiative to resolve and/or draw attention to areas that don’t meet required standards or any issues that arise.
Qualifications/Experience
· Strong academic background with demonstrated analytical capabilities, detail orientated and excellent written and oral communication skills. These capabilities will be tested during the recruitment process.
· Strong candidates will be undertaking or have completed further professional studies (for example CISI IOC).
· Advanced excel skills and good knowledge of Microsoft Office.
· Experience with Solovis would be helpful, but is not essential.
· Experience of private markets would be advantageous, but is not essential.
Attributes
· We are looking for a candidate who demonstrates the core values of the family office, someone who takes pride in using their initiative, in being flexible and agile in times of change and who demonstrates integrity and loyalty to the family, our colleagues and our stakeholders.
· Excellent interpersonal skills are critical. The right candidate will work well alongside both their London-based investment colleagues and also their Singapore-based family office colleagues to deliver the best possible service to the family.
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