Job Descriptions

• Handle all aspects of clients’ company secretarial matters.
• Manage a portfolio of companies. Provide Corporate Secretarial advice to clients.
• Assist with company incorporation/ striking off
• Attend to routine corporate secretarial matters such as Annual General Meeting, filing of annual return, change of officers, share transfer and allotment, updating registers and minute book etc.
• Customer due diligence (onboarding and ongoing monitoring)
• Ensure compliance with relevant statutory and regulatory requirements.
• Perform any other secretarial duties and support as and when assigned.

Job Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or others
• Preferably with at least 2 years of corporate secretarial experience in established corporate secretarial firms
• Good command of written and spoken English
• Detailed oriented and able to work well under pressure
• Self-motivated, independent, and able to work with minimal supervision
• Proficiency in Mandarin would be an advantage as dealing with Chinese clients is required.
• Positive working attitude with strong initiative and a team player

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

**We regret to inform that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF ADMINISTRATION PTE LTD and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Descriptions

• Handle all aspects of clients’ company secretarial matters.
• Manage a portfolio of companies. Provide Corporate Secretarial advice to clients.
• Assist with company incorporation/ striking off.
• Attend to routine corporate secretarial matters such as Annual General Meeting, filing of annual return, change of officers, share transfer and allotment, updating registers and minute book etc.
• Customer due diligence (onboarding and ongoing monitoring).
• Ensure compliance with relevant statutory and regulatory requirements.
• Perform any other secretarial duties and support as and when assigned.

Job Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or others
• Preferably with at least 4-5 years of corporate secretarial experience in established corporate secretarial firms
• Good command of written and spoken English
• Detailed oriented and able to work well under pressure
• Self-motivated, independent, and able to work with minimal supervision
• Proficiency in Mandarin would be an advantage as dealing with Chinese clients is required.
• Positive working attitude with strong initiative and a team player

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

**We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Responsibilities

Procurement Support:

• Execute procurement transactional tasks such as year-end closing, processing purchase orders, downloading quotation/tender offers, and publishing notices and awards in GeBiz.
• Assist with audit matters.
• Generate system reports and provide support in the design and maintenance of electronic direct mail (EDM) and Procurement intranet.

Collaboration and Communication:

• Liaise and collaborate with the Procurement team and division users on procurement operations.

Administrative Management:

• Manage and execute administrative tasks, duties, and ad-hoc projects as assigned.

Requirements

Technical Proficiency:

• Proficient in using the Microsoft Windows Platform and Office Applications.
• Experience with GeBiz and Tableau is advantageous.

Interpersonal Skills:

• Strong team player with good planning ability and attention to detail.
• Proactive in following up on matters to ensure resolution and meeting deadlines.
• Communicate effectively, both in written and spoken.

Experience and Knowledge:

• Relevant experience in public sector procurement.
• Knowledge of government procurement policies is preferred.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

• Working hours: 5 days, 8:30am – 5:30pm
• Location: Buangkok
• Salary: $2200 - $2500
• Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

1. Provide System Administration and Cyber Security support such as:

• Installation, support, troubleshoot and resolve technical issues with Windows OS, RedHat Linux, VMware, Windows Server clustering, Dell VxRail, Backup solutions, RHEL clustering and Microsoft Azure Cloud;
• Supporting Web Server such as Apache, Nginx and JBoss and Database servers such as MySQL and MSSQL;
• Maintaining of office equipment’s such as Wi-Fi, file server, AD server and printers;
• Assisting the IT manager to follow up/meeting with our vendors on technical matter;
• Assuming the role of Information Technology Security Officer (ITSO) and assist the IT manager in compliance of security framework, information security policies, processes as an ongoing basis;
• Identifying security gaps, perform threat risk assessments, mitigate, contain threats and perform penetration test with the vendor;
• Working with SIEM service provider to evaluate, implement and enhance the network perimeter security;
• Conducting security awareness training to our internal application teams and provide security advisory to end users on regular basis;
• Working with internal stakeholders on various aspect such as network security, server security, application security and email security; and
• Keeping abreast of industrial IT security advancements and introduce appropriate security enhancements to IT infrastructure and systems.
• Any other ad hoc duties as assigned by supervisor.

2. Provide Project Management (PM) role for internal projects such as:

• Working closely with stakeholders and various teams to define project scope, goals, and deliverables;
• Developing project charters, timelines, and resource plans;
• Facilitating project kick-off meetings and ensure all team members have a clear understanding of project objectives;
• Coordinating and monitor day-to-day project activities;
• Identifying and assessing project risks, issues, and dependencies and develop risk mitigation and contingency plans;
• Maintaining project documentation, including requirements, technical documentations, and project plans; and
• Creating various test cases to ensure successful implementation by the vendor.

REQUIREMENTS

The successful candidate should preferably possess the following:

• Degree in Computer Science/Information Technology/Electrical & Electronics Engineering;
• At least 5 years of relevant IT experience in designing, deploying and managing complex IT infrastructure systems and services;
• Valid RHCE or RHCSA certification;
• Strong fundamental knowledge and technical hands-on experience in IT infrastructure technology infrastructure architecture, including data enters operations, server virtualization, hyperconverged infrastructure, system monitoring, backup and security systems such as SIEM;
• Experience in planning, design, deploy and operate systems technologies for complex IT infrastructures, and project, contract and vendor management;
• Strong working knowledge on Cyber Security policies, operations and technology;
• Relevant experience in VMware virtualisation, enterprise storage systems, Windows and Linux server operating systems;
• Relevant experience in configuration of change/patch management tools, monitoring tools like Nessus vulnerability scanner, WSUS and Zabbix;
• Relevant experiences in backup products like Dell EMC Networker or any enterprise backup solutions, backup methodologies and disaster recovery planning; and
• Working experience on IT Security (e.g. OS/System hardening, vulnerability remediation).

Interested applicants, please email your resume to Andre Chua Jing Ming

Email: [email protected]

CEI Reg No: R1989053

EA Licence No: 99C4599

Recruit Express Pte Ltd

Scope of work
- Administrative support to Team and Directors

- Customer Service support (Online, phone call and various applications) Response to enquiry via email, phone call or walk-ins
- Resource administration (inventory + sourcing)
- Quotations & Invoicing via various platforms
- Data Entry and monthly operational reports

- Order processing and arrangement for deliveries

- May need to assist on cashiering at times

- Ad Hoc duties

Requirement

• Proficient in MS Excel, powerpoint and Words
• Customer oriented, Self-organized, Detail, meticulous and careful individuals (Data entry, Errors checking etc), strong work ethic, problem solver and willingness to adapt fast
• Good at organizing things properly
• Good with time management
• Ability to work under pressure and multi-task
• Team player with positive attitude
• Speaks and understand English
• Ability to use PS editing software an advantage
• Basic IT and use of social media would be advantages
• 6 days work week
• Daily Working Hours 9am to 7pm (Off on Sunday)
• Required to work during Public Holidays

Dress Code
- Top Uniforms provided

This role will be supporting the Manager and VP, Human Resources in reviewing and implementing the Company’s workforce planning and training initiatives.This role will support the Manager and VP of Human Resources in reviewing and implementing the company's workforce planning and training initiatives.

Learning and Development:

• Conduct learning needs analysis to identify knowledge and skills gaps.
• Source and qualify training providers.
• Plan, develop, and implement learning interventions, training programs, and e-learning modules.
• Deliver programs aimed at driving service quality initiatives for continuous improvement.
• Evaluate the effectiveness of training programs and initiatives.
• Enhance pedagogy and delivery through the integration of technology in learning.
• Perform administrative duties and maintain accurate training records.

Strategic Workforce Planning:

• Collaborate with business units to forecast manpower requirements in line with corporate strategy and business plans.
• Analyze capacity and competency gaps between workforce demand and supply.
• Conduct workforce analysis to project future needs and develop workforce planning solutions.
• Implement solutions to bridge gaps, monitor progress against milestones, and reevaluate plans based on developments.
• Participate in key strategic workforce planning projects and initiatives to transform the workforce to be future-ready.

Requirements:

• ACTA certification (Advanced Certificate in Training and Assessment)
• Well-grounded in the theory and practice of Learning & Development, such as classroom facilitation, instructional design, evaluation, and assessment
• At least 2 years of working experience in Curriculum Design, Instructional Design, and Content Development.
• Proficiency in MS Office with working knowledge of content creation tools eg. Articulate, Adobe Creative Suite, Canva
• Ability to develop new plans and initiatives, including the use of technology
• Self-motivated team player with drive and passion for people development
• Excellent interpersonal, written communication and presentation skills
• Experience in HR or corporate strategy/ workforce planning will be an added advantage.

John Koh

Quess Selection & Services

EA Licence Number: 23C2060

Registration ID is R1110099

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience, and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

Main / Key Responsibilities

1. Human Capital Management

a. Assist in recruitment processes including resume screening and interview scheduling.

b. Manage internship programme and placement of interns for HQ, Clubs and Business Units.

c. Ensure compliance to standard operating procedures for recruitment including the upkeep of all relevant documents (E.g. Manpower Requisition form, appointment letter templates, etc.)

2. HR Information System

a. Assist AM (HCM & Projects) to track project progress and prepare status reports for management.

b. Support the configuration and customisation of the HRIS to align with organisational requirements.

c. Validate system setup to ensure it meets the needs of HR processes.

d. Work using Excel to ensure data accuracy, completeness, and integrity for data migration.

e. Identify and resolve any issues or discrepancies with vendor during User Acceptance Test (UAT).

Others

a. Assist in other HR duties and events i.e. Long Service Award

b. Assist in other Administration Assignments when assigned (E.g. fixed asset management, P-file management, etc.)

Requirements

· Degree Holder in Human Resources, Business Administration, or a related field is preferred.

· Minimum 3 years’ HR generalist experience in HR and HR system management.

· Good interpersonal and planning skills. Incumbent must be meticulous.

· Able to multitask and work under tight deadlines.

· Proficiency in using HR software and MS Office applications (PowerPoint, Excel & Word).

· Candidates available on short or immediate notice preferred.

· Contract duration: 1 year.

Main / Key Responsibilities

1. Employee Relations

a. Ensure policies and procedures related to employee relations comply with tripartite guidelines/advisories and employment regulations. Upkeep documentation of policies and procedures.

b. Assist with development or update of polices and procedures when required.

c. Support the negotiation and administration of collective bargaining agreements.

d. Act as a liaison between management and union representatives, facilitating communication.

e. Assist in establishing a fair and robust framework for managing employee grievance and disciplinary regulations and work with HR business partners on adoption of framework.

f. Provide secretariat support during internal disciplinary reviews and

Investigations.

g. Develop communication material kits to convey desired messages clearly to employees.

h. Assist the assessment of business impact and risks in connection with labour relations, including regulatory requirements to management if required and to come up with the necessary action planning for risk management and mitigation.

i. Foster best practices in managing employee relations

2. Administration

a. Assist in other HR or office administration duties as and when assigned.

Requirements

• Bachelor’s degree in HR, Employee Relations, or Conflict Management.
• At least 3-5 years’ experience in Employee Relations and Union Management
• Excellent written and oral communication skills.
• Strong conflict resolution skills.
• Proven negotiating expertise.
• High level of trustworthiness and discretion.

· Candidates available on short or immediate notice preferred.

· Contract duration: 1 year.

JOB DESCRIPTION

Responsible for day-to-day on-premises or/and M365 messaging systems (i.e. MS Exchange, Teams, Lync, Skype, SharePoint, etc) technical support, operations, monitoring, administration, and maintenance in accordance with the project service scope and service level. Where relevant, perform messaging systems service requests, such as configuration changes.

• Provide technical support to escalations / cases relating to Messaging Systems, and document the escalation and resolution
• Provide troubleshooting and technical support via phone, web-based tools, and email.
• Tracking and monitoring the progress of all related requests till completion
• Messaging log tracking & troubleshooting
• Perform basic system administration and process standard service request relating to Messaging system
• Responding to service/server Health monitoring alert from monitoring systems
• Perform daily operational procedures on systems including routine check of system availability as well as utilization
• Provide support for System patching, and server reboot based on Work instructions
• Post Preventive maintenance (OS patching/application) system health check base on work instruction

Mandatory Skillset : Messaging Engineer handling on-premises exchange and lync server administration.

Business Administration Executive

Reporting to the Group Finance Manager, we seek mature and self-driven candidates to apply for this position. Working as a team of 4, the candidate must be adaptable to perform his/her main roles well and able to cover duties when required. The job scope includes:

• Support the HR, admin and operation matters on day-to-day administration
• General admin functions such as up keeping of filings and document archives
• Assist in report generation and add hoc works
• Provide basic administrative support to office
• Accounts Receivable and Accounts Payable Functions

Flexi-work arrangement with at least 3 days to work in office.

Prerequisite

1. At least 1 year of working experience in similar capacity or have experience some experience in similar job scope
2. Book keeping knowledge will be advantageous
3. Good command of written and oral English

1-Year Contract via Agency

Job Responsibilities

Seeking a dedicated professional to oversee contract administration, ensuring that all contract documentation and operational processes are aligned with our operational plan and business policies.

• Overseeing contract matters, including account setup, contract activation and termination, vetting summaries, and maintaining physical contract documentation
• Managing meter-related tasks such as setup, activation, deactivation, and removal
• Ensuring compliance with audit requirements and retail policies
• Liaising and managing communication with external parties like MSSL and PowerGrid on customer-related issues
• Maintaining databases, including SAP, customer portals, and department mailboxes
• Supervising junior staff and ensuring that operational workflows and manuals are in place for staff training
• Administering and implementing processes in compliance with EMA and MSSL requirements
• Reviewing work processes to simplify, standardize, and automate them
• Handling ad-hoc projects as assigned

Minimum Requirements

• Degree in any discipline
• Min 3 years related working experience/ Fresh graduates are welcome to apply
• Proficiency in MS Office – Excel and Word
• Meticulous, good interpersonal &problem-solving skills
• Good communication skill
• Fast learner who can work independently while maintaining a team-oriented mindset

This position is based at Somerset.

Scope:

• Conduct learning needs analysis to identify knowledge and skills gaps.
• Source and qualify training providers.
• Plan, develop and implement learning interventions, training programs and e-learning modules.
• Deliver programs aimed at driving service quality initiatives for continuous improvement.
• Evaluate effectiveness of training programs and initiatives.
• Enhance delivery through the integration of technology in learning.
• Perform administrative duties and maintain accurate training records.
• Collaborate with business units to forecast manpower requirements in line with corporate strategy and business plans.
• Analyze capacity and competency gaps between workforce demand and supply.
• Conduct workforce analysis to project future needs and develop workforce planning solutions.
• Implement solutions to bridge gaps, monitor progress against milestones, and reevaluate plans based on developments.
• Participate in key strategic workforce planning projects and initiatives to transform the workforce to be future-ready.

Requirements:

• ACTA certification
• Diploma/Degree from a recognised insitution
• Well-grounded in the theory and practice of Learning & Development, such as classroom facilitation, instructional design, evaluation and assessment
• At least 2 years working experience in Curriculum Design, Instructional Design, and Content Development is ideal
• Experience in Workforce Planning preferred.
• Self-motivated team player
• Excellent interpersonal, written communication and presentation skills

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

• Oversee daily administrative tasks to ensure smooth office operations.
• Implement and manage e-filing and record-keeping systems.
• Review and approve purchase requisitions and advance payments.
• Verify invoices and manage GST documentation.
• Review monthly accounts payable (AP) and accounts receivable (AR) aging reports, and follow up on payment status with the sales team.
• Verify staff claims and reimbursements.
• Manage petty cash transactions.
• Create business partner data and occasionally item codes in the accounting system.
• Manage contracts and services, including renewals and terminations.
• Track staff hours for audit cost estimation.
• Develop and maintain office processes and procedures.
• Promote safety awareness and ensure compliance with safety regulations and risk assessments (RAs).
• Maintain ISO accreditation by reviewing and updating processes.
• Manage fixed asset records.
• Act as a liaison between third-party providers, management, and employees for company-related matters.
• Supervise, mentor, and coach staff members.
• Conduct periodic inventory counts, reconciliation, and adjustments.
• Record inventory movements and prepare monthly inventory reports.
• Conduct staff appraisals and manage performance reviews.

Responsible for the daily production arrangement and management of the workshop, organize and coordinate the production according to the production plan issued by the planning department, ensure the completion of customer orders with good quality, quantity and delivery time, and achieve the targets of the workshop assigned by the production department.

1. Guided, supervised and checked the daily production arrangement and management, and organized the statistics and analysis of various production data

2. Responsible for the command and control of workshop production process to ensure the continuity and balance of production operations;

3. Supervise and inspect the implementation of the quality assurance system in the production process of the workshop, analyze the causes of unqualified products, review and improve the quality problems, and improve the qualified rate of products;

4. Responsible for the control and management of production costs in the workshop, and continuously reduce the production costs under the condition of stable quality;

5. Cooperate with relevant departments to verify and organize the application of new technology, new process and new equipment to improve labor productivity;

6. Responsible for organizing the implementation and inspection of 5S management and on-site management activities in the production workshop to implement safe production;

7. Responsible for the personnel management of production personnel in the scope of responsibility, such as probation, regular employment, transfer, promotion, overtime approval, leave, resignation, dismissal, etc

8. Responsible for organizing the management and maintenance of production equipment and tools in the workshop;

9. Hosted the morning meeting of the production workshop, and supervised the convening of the meetings of each shift and group;

10. Assign, train, guide, supervise, check and assess the work of each subordinate in the workshop;

11. Responsible for handling abnormal situations in the workshop and coordinating with other departments to ensure the normal operation of the workshop.

58 RECRUITMENT PTE LTD.

2 GAMBAS CRESCENT #06-22 SINGAPORE 757044

LICENSE NO:19C9772

TEL:67026282

Key Job Responsibilities:

· Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.

· Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

· Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

· Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

· Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

· Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.

· Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

· Maintain historical records for annual accounting and ISO audits.

· Undertake additional tasks and responsibilities when required or as instructed

Pre-Requisites:

· Diploma or equivalent qualifications and proficient in Microsoft Office tools.

· Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines

· Relevant experience with ERP system and in construction industry will be an advantage

Remarks:

· Working day: 5 days work

· Working hours: Mon to Thu (8.000am - 5.30pm), Fri (8.00am - 4.30pm)

· Transport provided at Joo Koon Mrt Station

Key Responsibilities:

Strategic Planning:

• Develop and implement strategic plans that align with the organization’s goals and objectives.

Operational Oversight:

• Supervise daily operations to ensure efficiency and effectiveness across all departments.

Financial Management:

• Manage budgets, financial forecasting, and reporting to maintain fiscal responsibility and profitability.

Stakeholder Engagement:

• Build and nurture relationships with key stakeholders, including clients, vendors, and senior management.

Performance Metrics:

• Establish and monitor performance metrics to evaluate organizational effectiveness and identify areas for improvement.

Project Management:

• Oversee major projects from start to finish, ensuring they align with strategic objectives.

Administrative Responsibilities:

• Manage schedules, appointments, and communications for senior management.
• Organize and maintain files, records, and databases while ensuring accuracy and confidentiality.
• Facilitate internal and external communications, acting as a liaison between departments.
• Assist in the development and implementation of administrative policies and procedures.
• Monitor product inventory and coordinate procurement as needed.

Qualifications:

• Bachelor’s degree or diploma in Business Administration or a related field.
• 3 years of experience in business administration, management, or a related area.
• Proven leadership experience with a solid understanding of business operations.
• Excellent analytical and problem-solving abilities.
• Strong communication and interpersonal skills.
• Proficiency in project management and office software.
• Ability to thrive in a fast-paced, dynamic environment.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd | EA License No. 20C0270

TEY WEI JIAN | EA Registration No. R24120855

About Ferrari Group

Ferrari Group is the one-stop service provider specialising in shipping, integrated logistics and high value-added services for jewellery and precious goods, worldwide.

Established in 1959 as a customs broker and forwarding company in Italy, Ferrari Group has evolved into an extraordinary global network with worldwide operations.

Committed to sustainability and innovation, Ferrari Group provides impeccable customized services based on responsiveness, discretion and utmost security. Unrivalled global expertise and tailor-made solutions, successfully applied to Luxury.

WORLDWIDE SERVICES: CUSTOMS SOLUTIONS · FREIGHT FORWARDING · GROUND TRANSPORTATION · SECURITY · ICT TOOLS · FISCAL SOLUTIONS · GLOBAL EXHIBITIONS SUPPORT · PRIVATE EVENTS SUPPORT · LOGISTICS SERVICES · SPECIAL SERVICES · HAND-CARRY SERVICES · FINE ART · QUALITY CONTROL · AFTER-SALES SERVICE · HALLMARKING SUPPORT · INSURED SERVICES

Roles & Responsibilities

Human Resource Tasks

• Oversee the recruitment process which includes job posting, screening of candidates, arranging interviews, pre-employment check-up, background checks and onboarding.
• Work passes application, renewal & cancellation.
• Updating and maintaining accurate employee records in the system and P-files, prepare reports and managing HR documentation.
• Tracking of employee attendance, leave applications, medical claims and transport claims.
• Liaising with HQ IT on the creation of email.
• Processing of monthly payroll and submitting statutory payment.
• Submission of childcare leave, maternity and paternity claims in the Government portal.
• Supporting the staff confirmation and yearly appraisal process by compiling the appraisal.
• Responsible for the submission of MOM survey.
• Applying of airport pass for staff.
• Booking of air ticket, accommodation, transportation, travel insurance and visa applications.
• Verification of staff overseas business claims.

Administrative Tasks

• Liaising with internal departments on the ordering of monthly pantries, toiletries, and stationeries.
• Coordinating cleaning and maintenance services with third-party vendors.
• Responsible for all office equipment (copier machines, shredder machine, water dispenser, water feature etc).
• Any other duties as assigned by HR & Administration Manager.

Requirements

• Minimum GCE “O” Levels /Higher Nitec/Diploma in Human Resource or equivalent.
• Familiar with Singapore Employment Act and other relevant legislations.
• Proficient in Microsoft Word, Excel, Outlook and Powerpoint.
• Competency to handle multi tasks and resourceful as well as to maintain confidentiality.
• Excellent communication, interpersonal and problem-solving skills.
• Strong organizational skills and attention to details.

Job Summary:

The Accounts and Administration Officer will be responsible for managing both financial and administrative tasks to support the smooth running of the business. This role involves maintaining accurate financial records, handling accounts payable and receivable, and ensuring efficient office management. The ideal candidate will be detail-oriented, highly organized, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

Accounting Duties:

1. Financial Record Keeping: Maintain accurate and up-to-date financial records, including managing the general ledger, accounts payable, and accounts receivable.
2. Invoicing and Collections: Prepare, issue, and follow up on invoices. Manage overdue accounts and collections.
3. Bank Reconciliation: Perform monthly bank reconciliations and ensure all transactions are recorded accurately.
4. Expense Management: Process and monitor employee expense claims, ensuring compliance with company policies and guidelines.
5. Financial Reporting: Prepare monthly, quarterly, and annual financial statements, including P&L, balance sheets, and cash flow reports.
6. Tax and Compliance: Assist with tax reporting and filing, including GST submissions, ensuring compliance with Singaporean tax regulations.
7. Audit Support: Provide necessary documentation and information to support internal and external audits.

Administrative Duties:

1. Office Management: Oversee daily office operations, including ordering and managing office supplies, maintaining equipment, and ensuring the office environment is tidy and efficient.
2. Documentation and Filing: Maintain and organize company records, including contracts, employee files, and financial documents, ensuring they are up-to-date and accessible.
3. Communication: Act as a point of contact for clients, suppliers, and employees, handling inquiries and directing them to the appropriate personnel.
4. Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements and accommodations for staff.
5. Event and Meeting Coordination: Assist in the planning and organization of company events, meetings, and training sessions.
6. HR Support: Support HR functions, including recruitment processes, onboarding new employees, and maintaining HR documentation and records.

Qualifications:

• Education: Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Experience: Minimum of 2-3 years of experience in accounting and administrative roles.
• Skills:
  • Strong understanding of accounting principles and practices.
  • Proficiency in accounting software (Xero) and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Knowledge of Singaporean financial and tax regulations, including GST.

Our client, a well-known MNC company is looking for Head, Group HR & Administration position.

Summary:

• Accountable for budget and policy recommendations
• Direct a variety of human resources related programs to ensure that the organization’s current and future human resource requirements are met and that employees are recruited, managed, organized, trained, evaluated, and rewarded in accordance with organization’s human resource strategy.
• These programs may include recruitment, training and development, compensation/remuneration, benefits, performance evaluation, organizational development, relocation, equal employment/affirmative action, health, safety and employee wellness, payroll, employee communications and employment/industrial/labour relations.

Responsibilities:

• Liaise with functional or operational area managers to develop and implement local human resource strategies that are appropriate for their business needs, but consistent with the organization’s overall human resource strategy.
• Evaluate the organization’s future workforce needs in order to recommend changes to the organizations’ human resource programs to meet these needs.
• Lead, direct, evaluate and develop a team of human resource professionals to ensure that the organization’s human resource strategy is implemented effectively and within established budgets and that the organization complies with all relevant regulations, laws and employment standards.
• Experience in recruitment management. In addition to the day-to-day managerial function, the role will incorporate strategic and policy development aspects that will have medium term consequences on the operation of the function and perhaps impact elements of organization performance.
• Establish and maintain the human resource planning, control and reporting activities.
• Responsible for the activities related to the process of payroll, aiming at guaranteeing the correct payment of employee within company parameters and according to current legislation.

Requirements:

• Relevant Bachelor's Degree in Human Resource
• Min. 7 – 10 years of HR related experience (Manufacturing industry is a plus)
• Good interpersonal and communications skills

We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd | EA License No.: 01C4394 | UEN No. 200007268E Registration No.: R22108058 (Lee De Cong)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

• Working hours: 5 days, 8:30am – 5:30pm
• Location: Buangkok
• Salary: $2200 - $2500
• Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Administration Officer

Salary: $2200 - $2500

Working Hours: 5 days, 8:30am – 5:30pm

Working Location: Buangkok

Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Are you a master of multitasking, eager to join a dynamic and professional team? If operating at the heart of a bustling tuition centre sounds like your cup of tea, your next exciting chapter awaits at Hess Academy Singapore!

Position:

Operations and Administration Manager at Hess Academy Singapore

Location: Singapore (Thomson & Bukit Timah)

Work Hours:

Tuesday to Friday: 10 AM - 7 PM

Saturday: 9 AM - 6 PM

Sunday: 9 AM - 1 PM

As our Operations and Administration Manager, you will be the cornerstone ensuring our center runs like clockwork. You'll lead from the front in managing everyday operations, empowering staff, and delivering exceptional service to our students and parents. This key role demands a blend of adept leadership, razor-sharp organizational skills, and a fervent commitment to educational excellence.

What You'll Do:

• Steer the center’s daily operations, maintaining exemplary service standards.
• Schedule, train, and nurture our staff towards a constructive work atmosphere.
• Engage with parents and students, providing top-notch support and addressing feedback with professionalism.
• Refine operational processes for peak efficiency and impact.
• Administer scheduling, reporting, and regulatory compliance tasks diligently.
• Partner with the academic team to bolster student engagement and continuity.

Who We're Looking For:

• Exceptional proficiency in English, both in writing and speaking.
• A solid track record in operations management within an educational framework is desirable.
• Inspirational leadership with the knack to rally and direct a team.
• Outstanding organizational and multitasking capabilities.
• A problem-solver by nature with meticulous attention to detail.
• A genuine enthusiasm for superior education and service delivery.

How to Join Us: Forward your CV and cover letter explaining why you're the perfect match for this role to [email protected]

Application Deadline: 8 November 2024

Be a part of a dedicated team committed to making a tangible difference in the education landscape.

Our esteemed client, an established MNC, is searching for a Assistant Admin Officer:

Job Responsibilities:

• Perform general filing for the Admin Department and maintain a tidy office environment.
• Source and book training courses for staff; maintain and update training records to ensure accuracy.
• Check and update staff attendance records in the attendance system; assist HR in verifying overtime records.
• Monitor and renew company vehicles' road tax and insurance.
• Liaise with property agents regarding expatriates' condominium matters.
• Arrange travel for staff (e.g., book air tickets, apply for visas, reserve hotels).
• Make hotel reservations for overseas visitors when necessary.
• Apply for visas for overseas subsidiaries and customers as needed.
• Purchase office supplies, stationery, and groceries; manage inventory of stationery and sundry items; update logs and replenish stock as required.
• Assist the Manager with office subcontractor arrangements; occasionally supervise subcontractors during work on premises.
• Arrange local and overseas courier services for documents and parcels when necessary.
• Manage staff lunch orders, collect payments, and ensure timely delivery.
• Support the safety officer with safety-related matters.
• Cover receptionist duties during leave (e.g., answer calls, pass messages, update and file leave records, handle couriers, receive visitors, manage corporate emails).
• Assist in answering phone calls during the receptionists break time.
• Liaise and coordinate with department admins/secretaries on admin-related matters.
• Perform other general administrative and coordination tasks as assigned.
• Undertake incidental clerical duties as assigned by the Manager.
• Take on additional tasks and responsibilities as assigned by the Manager.
• Follow the Quality Management System procedures to ensure effective implementation and control.

Job Requirements:

• Min O/level, Nitec or Diploma in related field.
• Min 1-2 years of relevant working experience is required.

Additional Information:

• Salary: Up to SGD 2,600 +AWS +VB (Around 2 Months)
• Working Location: West

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to

[email protected]

*We regret that only shortlisted candidates will be notified*

TSTAR Recruit Pte Ltd| EA Licence No:22C1039| Co.Reg.No.202207088Z| EA Registration No.: R1767370 (SIA KAI SING)

• Working location at Woodlands, Senoko

• Working hour: Monday - Friday (8am - 5.30pm)

• Well Established Manufacture of Electronic Security Systems Company

• Variable Bonus + Excellent Welfare & Benefits

Job Scope

• Sales order processing - Sales order/ Purchase order / Delivery order/ Invoicing.
• Provide, assist & support service and maintenance call & administration in all other matters.
• Reply customer enquiries and E-commerce.
• Quotation for service maintenance, parts, and ad hoc servicing.
• Handling Export & Import matter including prepare customer documents according to freight delivery needs.
• Handle faxes/ letters / enquiries internally and externally.
• Other task that assigns by the management.

Requirement

• GCE O Level / Diploma in Business Administration or equivalent
• 1 - 2 years of relevant working experience in sales admin

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

SIM BEI NA (R22111637)

EA Recruitment Pte Ltd

EA License No: 21C0492