Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Contract Period: 1 Jan 2025 to 31 Dec 2025 with option to extend until 31 Dec 2026

Working Hours:

• Either shift 1 or shift 2, subject to schools requirements
• Shift 1 - Mon to Thu: 7.00am - 4.30pm inclusive of 1 hr lunch break
• Shift 1 - Fri: 7.00am - 4.00pm inclusive of 1 hr lunch break
• Shift 2 - Mon to Thu: 9.00am - 6.30pm inclusive of 1 hr lunch break
• Shift 2 - Fri: 9.00am - 6.00pm inclusive of 1 hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Job Description:

• Manage the Reception at the Admin Office
• Handle calls and enquiries
• Provide frontline service to all stakeholders such as parents, students, staff, instructors and contractors etc.
• Keep a record of incoming mails
• Data entry and filing of records & documents
• Maintain lost & found items and records
• Distribution of graduating certificates and other materials and items
• Manage students who report late to school and who need to leave school early
• Attend to unwell or injured students and staff requiring medical attention in the sick bay
• Maintain accurate record of students attended in the sick bay
• Provide administrative and logistical support for school operations, functions and events
• Perform other administrative duties as required by the school

Job Requirements:

• At least 2 years of administration experience
• At least 1 year experience in school context, preferably MOE secondary schools
• Minimum GCE “O’ or “N” Level Certificate or equivalent
• Proficient in Microsoft Office (MS Word & Excel etc.)
• Able to multi-task and work in a fast-paced envrironment
• Customer Service oriented with good interpersonal and communication skills
• Willing to learn, meticulous and good team player
• Able to communicate well in English (written and spoken) and preferably one other mother tongue language

Interested candidates please submit your resume/CV and include the following details:

1. Full name as per NRIC

2. Residential address (for job matching by location)

3. Minimum expected salary

4. Relevant education/qualification certificates and testimonials

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Windows/VMWare Engineer - Patching and Vulnerability Management

Main purpose of the role:

To be responsible for the patching and vulnerability management of all Windows Server, VMWare ESXi.

Roles & Responsibilities

Job Description

System Administration of Windows/VMWare environment:

Knowledge of Windows 2008/2012/2016/2019 Servers, VMWare ESXi (Must Have)

Knowledge on Active Directory Management (OU/GPO/Forest and domain config and etc)

Hyper-V / Vmware - Deployment and management of hyper V VMs (Must Have)

Patch management and Vulnerability Management (Must Have)

Troubleshooting skills in OS & VMWare related issues (Must Have)

Extensive Experience in ESXi patching.

Experience on Patch management tools like BigFix, SCCM etc.

Perform Patch assessment and recommend/plan deployment.

Experience on Automation of Pre and Post patching tasks.

Hand-on knowledge on various RAID technologies (RAID 0+1, RAID 1, RAID 5 etc.) ( Should have basic knowledge)

Knowledge on Clustering (geo cluster, multinodes passive/active) ( Should have basic knowledge)

Bios upgrades and firmware upgrades.

Knowledge on server management tools

Log monitoring/maintenance

Skills Required

5 years+ of Experience in Windows System Administration

Excellent Verbal and written communication skills.

Good interpersonal Skills.

The candidate should have worked in a SLA driven environment.

Ability to work in a flexible, team-oriented and constantly changing environment

Able to work on weekends as per Roster and perform On-call support (during weekdays) as and when needed.

OCP Engineer - Patching and Vulnerability Management

Main purpose of the role:

To be responsible for the patching and vulnerability management of OCP Platform.

Roles & Responsibilities

OpenShift infrastructure engineer will be responsible for ensuring the uptime, performance and compliance of Red Hat OpenShift Container Platform (OCP) in accordance to the bank standard.

This role will support and collaborate with Design, Change & Run team on top of Application and Development teams on OCP requirements, standards and the use, optimization and troubleshooting of all features in OCP & its tools.

This role will participate in technical discussions to share ideas and provide feedback in continuing the improvement of the Engineering team in areas such as cost savings, technology adoption & operational efficiency.

Plan the deployment & installation activities, upgrades, patches and disaster recovery test.

Provide L3 support for Red Hat OCP, which includes change, system administration, performance and availability management.

Provide deployment support and fixes of Red Hat OCP configuration and implementation.

Perform assessments and health checks of existing solutions and provide best practice recommendation and guidance to L2/L1 team.

Provide Technical assessment and advisory in relation to patch/system upgrade and migration of OCP environment, including the operators for OCP.

Assist/Escalate Red Hat OCP configuration & services and container issues, working in collaboration with other relevant IT areas and vendor support towards a quick and effective resolution.

Work with other technical teams including network or Wintel or IT Security or storage engineers and vendors, as necessary, to support system upgrade and maintenance activities.

Develop and maintain technical documentation related to design, configuration, usage, troubleshooting, backup, recovery, etc., for all OCP environments.

Provide scripts to manage the OCP environment.

Project management for enhancement projects

Requirements

Working experience with Red Hat OCP, Red Hat Enterprise Linux (RHEL), Image Registry, Microservices and DevSecOps in an enterprise environment

In depth familiarity with Container Platform, Dockers and Kubernetes.

Ability to work on multiple tasks simultaneously among changing priorities.

Works well under pressure and can resolve complex problems.

Works in a collaborative fashion, elevates team results over individual results.

The candidate should have worked in a SLA driven environment.

Ability to work in a flexible, team-oriented and constantly changing environment

Able to work on weekends as per Roster and perform On-call support (during weekdays) as and when needed.

Minimum of 8 years experience

Create sales opportunities
- Maintain database of sales leads
- Assist to schedule sales engagement appointments for the sales team
- Collect customer data to support the administration of customer acquisition programmes

Manage sales activities to achieve sales
- Provide responses to first-level customer enquiries
- Prepare information packages and sales kits to support sales engagement
- Assist to prepare sales-related documents to support sales process
- Prepare sales contracts for renewal

Manage client relationships
- Follow up with guests and/or customers on their booking requirements
- Collate guest and/or customer satisfaction level for review
- Collate data on customer purchasing behaviour and characteristics to support customer data analysis

Support sales administration operations
- Maintain database of guests and/or customers
- Administer inventory control of collateral materials and corporate gift items
- Generate sales reports for management reporting

SINGAPORE KHALSA ASSOCIATION

EXECUTIVE (ADMINISTRATION AND EVENTS)

Established in 1931, the Singapore Khalsa Association is a premier sport, cultural and recreational Sikh institution. It is housed in a recently refurbished elegant building which is conveniently located in the heart of Singapore. The Association is respectable and professionally managed and provides an exciting and diverse range of activities and programmes for its members and the Sikh community at large. It also offers a variety of amenities and functions rooms for all occasions.

The Association is looking for an Executive (Administration and Events) to manage its administration and human resource functions and handle event organisation.

Key Duties

· Manage general administrative duties.

· Oversee human resource functions.

· Coordinate matters relating to publications and media communications.

· Manage the booking of the Association’s amenities.

· Oversee the organisation of events and activities.

· Function as a Duty Officer atevents.

· Other ad-hoc duties as assigned by the Management.

Requirements

· Minimum GCE ‘O’ Level.

· Experience in general office administration and human resource management.

· Knowledge of basic finance will be an added advantage.

· At least two years of relevant experience.

· Computer literate with good knowledge in MS Excel and Word.

· Meticulous, well-organised and able to work independently.

· Customer-centric with good communications skills.

· Able to start immediately.

Salary

S$2,400 - S$2,800 per month (negotiable)

Interested candidates are invited to submit their curriculum vitae, including a cover letter, describing their relevant experience and interest in the position.

The application closes on 9 September 2024.

We regret that only shortlisted applicants will be notified.

Job Description

(a) Manage the Reception at the Admin Office;

(b) Handle calls and enquiries;

(c) Provide frontline service to all stakeholders such as parents, students, staff, instructors and contractors etc.;

(d) Keep a record of incoming mails.

(e) Data entry and filing of records & documents;

(f) Maintain lost & found items and records;

(g) Distribution of graduating certificates and other materials and items;

(h) Manage students who report late to school and who need to leave school early;

(i) Attend to unwell or injured students and staff requiring medical attention in the sick bay;

(j) Maintain accurate record of students attended in the sick bay;

(k) Provide administrative and logistical support for school operations, functions and events;

(l) Perform other administrative duties as required by the school

Requirements

(a) Proficient in Microsoft Office (MS Word & Excel etc.).

(b) Able to multi-task and work in a fast-paced envrironment.

(c) Customer Service oriented with good interpersonal and communication skills (d) Willing to learn, meticulous and good team player

(e) Able to communicate well in English (written and spoken) and preferably one other mother tongue language

(3-years contract)

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg.

About The Role

The shortlisted candidate will report to the Manager and provide administrative support to the department.

What You Will Be Doing

• Curriculum Operations Oversight: Participate in the operations of curriculum approval & updates, course fees, academic rules, quota, course registration and acquisition & delivery of course materials, course fees. Resolve issues with precision and timeliness.
• Process Coordination: Co-ordinate and maintain efficient process for operations and activities within the department and supporting operations to ensure effectiveness and compliance with standards.
• Stakeholder Liaison: Act as a liaison between internal and external stakeholders, facilitating communication and collaboration on administrative matters pertaining to eCR, Curriculum-related activities.
• Student Support: Address enquiries from Student Services promptly, providing comprehensive solutions for routine and escalated cases, fostering a positive and supportive environment for student success.
• Data Analysis and Reporting: Prepare statistics and generate reports for both internal data requests and reporting purposes, ensuring accuracy and timely delivery of information.
• Digitalisation & Documentation: Engage proactively in identifying processes for refinements and digitalisation. Document and continuously improve work procedures for departmental activities, optimizing efficiency and effectiveness.
• System Testing and Support: Provide support for data migration and conduct essential pilot testing for new system functionalities. Resolve major issues before roll-out, ensuring a smooth transition for the team and making necessary adjustments.
• Guides and Training Material Development: Create comprehensive guides, FAQs, and workflows for internal staff and students, aiding their understanding and usage of new systems effectively.

Job Requirements

The successful candidate will assist in the day-to-day operations and assist with University-wide activities (when required).

• Degree holder with at least 3 year of relevant working experience.
• Good organizational and analytical skills.
• Meticulous with an eye for detail and excellent follow-up skills.
• Resourceful team players who are able to work independently and display initiative.
• Possess good interpersonal and communications skills.
• Proficient in Microsoft Office applications.
• An effective planner and organizer.
• Exposure in Higher Education environment is advantageous.

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers

· Handle full spectrum of Corporate Secretarial work and attend to clients on all corporate secretarial matters

· Incorporation of companies for local and overseas clients

· Acting as company secretary

· Acting as nominee directors

· Know your clients and perform customer due diligence

· Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off, etc

· Updating and maintaining of statutory registers

· Filing of documents with ACRA

· Provide advice on compliance requirements and ensure compliance with statutory and regulatory requirements

· EP and work permit applications

· Payroll computation and CPF submissions

· Other corporate and administrative or ad-hoc duties as assigned.

· Prior experience in corporate secretarial work is an advantage

· Ability to work independently with minimal supervision.

· Attention to detail and ability to handle tasks in a prompt and efficient manner

· Good written and oral communication skills in English and Mandarin

· Able to multi-task and work in a fast pace environment

· Proficiency in MS Word and Excel

· Accounting

Whatsapp:84886666

Job Description:

We are currently seeking a talented and experienced Fund Administration and Compliance Associate to join our team. This role involves ensuring that the fund managed by the Company operates within regulatory guidelines and assisting in the operations of the funds including but not limited to conducting due diligence and account opening with fund stakeholders, updating and managing accurate record of fund documents and transactions and conducting regular reviews and assessment of industry compliance protocols.

Responsibilities:

1. Fund Administration and Account Opening:

- Coordinate with internal and external stakeholders to onboard investors, open bank/brokerage accounts for the fund(s).

- Gather Documentation and KYC/Due Dilligence Procedures

Personal Identification: Passport, ID card, or driver's license.

Proof of Address: Utility bill, bank statement, or rental agreement.

Financial Information: Recent bank statements, proof of income.

- Complete Subscription Form(s)

Provide personal details, contact information, and financial background.

2. Compliance:

- Implement and update compliance policies and procedures.

- Conduct regular reviews and assessments of compliance protocols.

3. Internal Reporting and Planning:

- Monitor and update fund liquidity, control fund expenses, and participate in cashflow planning.

4. Others:

- Undertake ad hoc tasks as assigned by the Portfolio Manager and to support other teams as needed.

- carry out or initiate such other task(s) as may be necessary to ensure the smooth operation of the funds.

Requirements:

- Minimum 2 years experience in fund administration, compliance or a related filed in financial services industry

- Bachelor's degree in finance or a relevant discipline.

- Strong analytical skills and proficiency in both English and Chinese languages (spoken and written).

- AML certification by accredited institution.

- Ability to multitask and thrive in a fast-paced, collaborative environment.

- Highly organized with excellent interpersonal and communication skills.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Sales and Administration Coordinator to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Sales and Administration Coordinator:

• Prepare quotations, process sales orders, and manage customer accounts.
• Address customer inquiries and complaints, and provide after-sales support.
• Work with internal departments to ensure timely delivery of products and services.
• Maintain accurate sales records, generate reports, and document transactions.
• Perform general administrative duties such as filing, data entry, and managing correspondence.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Guiding the organization’s activities
• Identifying opportunities to improve a business’ policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Sales and Administration Coordinator to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Sales and Administration Coordinator:

• Prepare quotations, process sales orders, and manage customer accounts.
• Address customer inquiries and complaints, and provide after-sales support.
• Work with internal departments to ensure timely delivery of products and services.
• Maintain accurate sales records, generate reports, and document transactions.
• Perform general administrative duties such as filing, data entry, and managing correspondence.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Accounts Payable Officer/Executive

• Working days: Monday – Friday (9am – 6:15pm) + 1 half day Sat per month (9am – 1pm)
• Working Locations: Ubi

Job Requirements:

• A minimum of NITEC or certificate in Accounting, Business Administration or equivalent.
• Preferably with at least 2 years’ experience in related field.
• Must with AP experience

Job Descriptions:

• Circulate suppliers' invoices to various departments for verification and approval before posting.
• Prepare suppliers' payments.
• Perform monthly reconciliation of creditor's statement of accounts.
• Assist in the preparation of journals for the monthly closing of accounts.
• Other duties as and when assigned.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

Customer Service Assistant

• Location: Bencoolen
• Working hours: Mon to Fri, 8.30am to 5:00pm

Requirements:

• ITE/Diploma holder with 1-2 years relevant experience
• With relevant customer service & admin experience
• This is a 1 year 6 months contract role, with opportunity to convert to permanent.

Responsibilities:

• Liaising and co-coordinating with customers on sales orders and enquiries
• Invoicing, P/O and D/O, purchasing / receiving
• Order processing
• Administration duties
• Supply chain management duties (back up)

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279