Total 11,701 admin job vacancies in Administrative / Clerical category in Singapore

Job Description:

• Provides overall administrative support for Singapore Experiential Visits (SEVs).
• Liasing with client and INT-appointed contractors to plan, coordinate and oversee the implementation of SEVs
• Monitor and track relevant statistics to ensure deliverables are met.
• Provide administrative support for Integration Programmes including scheduling, extracting of data, feedback collation and notes-taking.
• Liaise with internal and external stakeholders to ensure the successful implementation of integration programmes.
• Monitors the utilisation of integration grants to ensure optimum utilisation to achieve the desired integration outcomes.
• Ensure proper filing and documentation of grants in compliance with procurement guidelines.
• Manage and administer client data
• Generate reports for management review.
• Manage CAPRIS user accounts and monitor CO staff movement.
• Any other duties assigned

Working Arrangement:

Location: Jalan Besar

Contract Duration: October 2024 – April 2025

Working Hours:

Mon to Thurs 8.5hrs

Fri 8hrs

Salary: Up to $20/H

Job Requirements:

• Diploma holder and above with at least 2 years of relevant working experience required
• Able to work on weekends, if required.

EA License No.: 96C4864

Reg. No.: R22110485

Job Brief

Techwise Offshore Consultancy provides design & engineering, marine assurance and project consultancy services to the marine, offshore oil & gas and renewable energy industries.

We are looking for a responsible Admin and Account Executive to perform a variety of administrative and accounting tasks.

Responsibilities

· General office administrative work;

· Assisting tender preparation.

· Issuing purchase order.

· Preparing invoices and statement of accounts.

· Verifying vendor invoices and arrangement payment to vendors

· Processing payrolls and staff claims.

· Bookkeeping and monthly accounts closing.

· Handling GST filing.

Requirements

· Diploma or degree in business administration, accounting or related field.

· Minimum three years of relevant experience.

· Excellent verbal and written communication skills.

· Proficient in English.

· Excellent knowledge of MS Office.

· General accounting knowledge.

· Must be a team player but able to work independently.

· A background in the offshore and marine industry would be an advantage.

Working hrs: Mon to Fri (0830AM to 0600PM)

Requirements:

• GCE 'O' level.
• 2 yrs experience in School administration works.
• Proficient in MS office.

Scope of works:

• Organizing and maintaining files and records.
• Managing office supplies and inventory.
• Handling phone calls and emails.
• Drafting correspondence and internal communications.
• Managing calendars and scheduling meetings.
• Supporting team members with various administrative tasks.
• Assist students seeking medical help in sick bay.
• Any other duties as and when assigned by the school leaders and administration manager.

Description

To complete assigned task within 24 hours upon given.

To have and maintain good communication with immediate superior and contactable at all times.

Responsibilities

· Daily billing for completed order

· Process Sales order, delivery order and invoicing

· Preparing and arranging for courier services

· Assist in the preparation of catalogues.

· Updating of DO & INV book

· Assist sales personnel to process client order

· Assist in keying system purchase order

· Archiving of old files and documents

· Other Ad-Hoc duties assigned from time to time.

· To provide Weekly progress update

· Ensure workplace in Safety and Healthy Environment

· To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are always observed.

· To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects, and risks.

· To update team members at least 2 working days in advance before going for leave, in order to minimize downtime.

. Report to office once a week or whatever require.

Requirements

· Computer literate in MS office Word, Excel and PowerPoint

· Preferably Higher secondary/pre-U/A level/ College/Diploma/Advanced/Higher/Graduate Diploma/Office skill Certificate o equivalent

· Preferably 1 to 2 years of relevant office administration experience in MNC environment

· Positive attitude with good interpersonal skills

Full time

$2,800 – $3,000 per month

Benefits

* Basic $2,800 - $3,000

* Working Days: Monday to Friday

* Working Hours: 9am to 6pm

* Performance Bonus

* Career advancement Opportunities

Responsibilities

* Perform bookkeeping transactions for Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL); handle partial or full sets of accounts.

* Assist in preparing management accounts and director statements for year-end filing.

* Prepare and file quarterly GST returns.

* Assist in tax computations and file Estimated Chargeable Income (ECI) and Form C/CS for company income tax.

•Preparation of GST submission

* Assist with other statutory filings, e.g., ACRA.

* Perform invoicing within the accounting system.

* Set up payments via internet banking.

* Prepare payroll reports.

* Physically file and e-file documents.

* Perform any other duties as required.

Requirements

* Minimum qualification: LCCI/Diploma in Accounting or equivalent.

* Proficiency in accounting principles such as bookkeeping, accounts payable, and accounts receivable.

* At least 3 years of relevant working experience.

* Required Skills: Proficiency in Microsoft Office applications (Word & Excel).

* Strong sense of responsibility, maturity, self-initiative, proactivity, attention to detail, good interpersonal skills, meticulousness, and ability to work independently.

* Bilingual proficiency in both English and Mandarin

• Government sector
• Mon - Fri, office hours *Due to nature of events, ccasional commitments outside of office hours will be compensated in off-in-lieu
• Basic up to $4,000 per month + Completion bonus
• 1-year contract, subject to renewal
• Lavender MRT

Responsibilities:

1. Provide administrative and clerical support to the division, and assist in updating, collating, and submission of reports and statements.
2. Work with community partners in the implementation of Emergency Preparedness programmes.
3. Support division's budget and finance reporting.
4. Analyse existing policies and review bottlenecks, and suggest recommendations.
5. Support division's programmes relating to the agenda of Emergency Preparedness.

Requirements:

1. Singaporeans only.
2. Possesses minimum a Bachelor's Degree.
3. Meticulous individual who is able to prioritise tasks within a tight timeline.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy). This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data not required at this application stage.
• To withdraw consent, email [email protected].
• All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Goh Yi Min, Mai - R22104617

ScienTec Consulting Pte Ltd - 11C5781

• Singapore Based (Suntec)
• 5 Days // 9 – 6 PM
• $4,000 - $5,000+ AWS + 14 Days AL + Medical Claim
• Diploma with min 5-7 years working experience in Manufacturing or automation environment; Bachelor’s degree with 3-5 years working experience in Manufacturing or automation environment.
• Career Progression Opportunities

** Family Office Environment in managing fund, investment and charity from the budget given**

Job Scopes:

• Provide secretarial and administrative support to manager located at Singapore's office, no overseas travelling requires.
• Managing incoming and outgoing correspondence on behalf of manager, phone calls and other form of communication
• Collaborate with other departments (Finance, Investment, Charity Team) to ensure that all company processes are handled efficiently and resolve any issues that may arise
• Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
• Prepare presentations, meeting minutes and report.
• Perform administrative and office support, such managing office maintenance, water supply, insurance updates, cleaner management, filing system and contact database.
• Undertake any other ad-hoc tasks and responsibilities assigned

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Administrative support for Global Markets secretary who is supporting all GM’s department Heads, as well as assisting the Division Office secretary on miscellaneous logistics.
• Daily office errands, assisting with office events, sales customer events and GM’s contact person facilitating signatories and all other ad hoc duties.

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)
Recruit Express Pte Ltd (EA: 99C4599)

• Salary: up to $4200
• Contract Duration: 1 year extendable/convertible
• Location: One-North (Hybrid Arrangement)

Job Summary:

We are seeking a highly organized and efficient Office Administrator to join our team. The Office Administrator will be responsible for ensuring the smooth running of the office and providing administrative support to all staff members. This role is crucial in maintaining a productive and efficient work environment.

Key Responsibilities:

• Managing office supplies and equipment, including ordering and maintaining inventory
• Organizing and scheduling meetings and appointments
• Handling incoming and outgoing correspondence, including emails and phone calls
• Coordinating office activities and events
• Assisting with the onboarding of new employees
• Maintaining office policies and procedures
• Managing office budgets and expenses
• Performing general clerical duties, such as filing, photocopying, and data entry
• Providing support to the management team as needed

Qualifications:

• Proven experience as an Office Administrator or similar role
• Proficiency in Microsoft Office suite
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of office management systems and procedures

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Secretariat support for the a Mental Health Integration Steering Committee includes but is not limited to:

• Schedule and host meetings

• Co-curate the meeting agenda with Committee Chairperson and Co-Chairperson

• Draft, collate and circulate meeting materials and meeting minutes

• Follow-up on matters arising

• Support the Committee in the planning and execution of strategic retreats and advocacy events if required

Administrative support for mental health strategy-related work includes but is not limited to:

• Draft submissions to the Board and Senior Management

• Draft project/ programme proposals, meeting materials and meeting minutes

• Schedule and host meetings

• Perform other duties as directed by reporting officer and clinical/ project leads

JOB REQUIREMENTS

• Bachelor degree from a recognised institution

• Proficient in Microsoft Office applications

• Experience in the healthcare industry will be an advantage

Interested and qualified candidates, please send in your application to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Duration: 3 months

Location: Jurong East

Work hours: Mon - Thu (830am - 6pm) & Fri (830am - 530pm)

Responsibilities

• Assist Registrar to carry out the Board’s core functions including secretariat support and writing reports for the Board’s meetings,examination committee, and adhoc committees
• Organisation of events etc.
• Perform user acceptance test for our new online portal.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8859

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

• Serve beverages to management and guests.
• Collect, distribute incoming mail, and manage courier services.
• Perform general administrative tasks, such as monitoring and replenishing pantry items, stationery, name cards, and other office supplies.
• Coordinate with contractors and vendors.
• Manage office supply orders, inventory, and office expenses, including handling franking machines.
• Arrange travel and accommodation, including invitation letters, visas, data roaming, and SIM cards.
• Provide support to the MD and expatriates with housing, memberships, maintenance, apartment handovers, etc. Assist the MD with sending festive greetings to channel partners and issuing monthly public holiday notices to NOC offices.
• File confidential documents such as rental agreements, director circulars, DCTs, and distributorship agreements.
• Assist in preparing materials for the Connect Magazine.
• Support event coordination, including for D&D and Kickoff events.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Accounts Admin Executive
Basic Salary - $2500-$3200
Working Time – Mon to Fri 9am-6pm
Working location – Kim Chuan Lane (Tai Seng)

Administrative Tasks

• Assist all departments with issuing Purchase Requisitions (PR), Delivery Orders (DO), and Invoices.
• Conduct stock inventory and record stock levels.
• Manage meeting room setup and hospitality, including serving drinks, tidying the room, turning off air conditioning and lights, and cleaning up after meetings.
• Stay after hours if meetings extend beyond 6 p.m. to ensure the meeting room is properly cleared.
• Prepare and process Purchase Requisitions (PRs).
• Organize courier shipments, including letters and documents.

Finance Tasks

• File and print financial and administrative documents.
• Scan documents for upload to the server.
• Input staff claims into Autocount system.
• Update records of customer payments.
• Record payments made to suppliers.
• Compile and prepare sales reports for all departments.
• Issue daily sales invoices and Delivery Orders (DOs) for all departments.
• Maintain the PR/PO register in Excel.
• Perform stock take for the warehouse.
• Complete any additional tasks as assigned.

Job Requirements:

• LCCI certification or equivalent in Accounting/Finance.
• 1-3 years of experience in AR & AP and administrative
• Proficiency in Auto-Count accounting software will be at an advantage

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Salary: up to $3000

Duration: 1 year contract

Working Days & Hours: Mon-Fri Office Hours, half Sat

Location: Woodlands

Job Description:

• Arrange and execute various supporting tasks such as sorting and archiving of document, internal dispatching, document mailing/courier
• Coordinate and provide support for all clinic meetings and events. This includes managing the logistics such as setting the date, booking of meeting rooms and catering of refreshments
• Sorting of document in preparation for digital archiving
• Perform clinic's assets recording and updating
• Ensure eFax/Phone/Email enquiries go to respective stakeholders and close on time
• Assists with store housekeeping and related activities as assigned
• Distribute collaterals & consumables throughout clinic
• On an ad-hoc basis, may be required to assist with patient registration and engagement
• Perform any other administrative duties that may be assigned by Clinic Operations management team

Job Requirements: Min Diploma in Business or similar w min 1 yrs of relevant admin experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

• Perform data entry and administrative tasks, including preparing quotations, final bills of quantity, and sales invoices for assigned projects (templates provided).
• Provide support to the Project Manager and M&E Coordinator.
• Handle project-related email communications.
• Maintain punctuality and ensure tasks are completed efficiently.
• Manage databases and administrative systems.
• Organize and store paperwork, documents, and digital files.
• Assist with other ad-hoc office duties as needed.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- $2,700-$4,300/Month + CPF (inclusive of team incentives)
- Base starts from $2,500-$3,500/Month
- Attractive monthly team incentives from $200-$800/Month
- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)
- Management positions available (for candidates identified with leadership potential)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

ROLES & RESPONSIBILITIES

• Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.
• Detail-oriented and capable to prioritize various assignments
• Upkeep of duty roaster and records
• Keep track of stock inventory record
• Managing calendar as well as associated operations. Other tasks such as booking meeting rooms as well as audiovisual equipment, preparing documentation, etc.
• Taking minutes for management meetings and assist in preparation of annual events of the organization.
• Maintain confidentiality with crucial data of the organization
• Travel Fairs involvement (pre and post preparation)

REQUIREMENT

• Min. GCE “O” Levels or Diploma and with good literature both in English and Chinese
• Min. 2 year of working experience in administration or senior management assistant
• Good communication skill and having public relationship handling knowledge
• Dynamic and good team player with positive mindset
• Able to multi-tasks and work in fast paced environment
• Meticulous and well-organized

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- $2,700-$4,300/Month + CPF (inclusive of team incentives)
- Base starts from $2,500-$3,500/Month
- Attractive monthly team incentives from $200-$800/Month
- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)
- Management positions available (for candidates identified with leadership potential)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- $2,700-$4,300/Month + CPF (inclusive of team incentives)
- Base starts from $2,500-$3,500/Month
- Attractive monthly team incentives from $200-$800/Month
- Clear Salary Progression, Annual Salary Review (Minimum 5-10% Increase)
- Management positions available (for candidates identified with leadership potential)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

Role:

This is a full-time, onsite, Administrative Assistant Role in MOE School (Primary). If you are selected,

You will work closely with the Administration Manager / Principal/ School Leaders in an MOE school (nearest MRT: Sembawang) in the day-to-day activities.

Company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

The Personnel shall be competent to perform the following:

· Front Desk duties

· Handle telephone calls and inquiries.

· Assist with daily administrative duties such as documentation, data entry work and managing correspondences.

· Support in matters related to finance, administration and operational management.

· Attend and administer first aid to the students who are feeling unwell or are injured.

Job Requirements:

· GCE ‘O’ Level or its equivalent

· Good communications and interpersonal skills

· Able to multi-task

· Good team player with high level of initiative

· Proficient in MS Office (Words, Excel and Powerpoint)

· 3 years in School administration

· Familiar with at least 2 school/MOE based computer/ online systems

· Certified First Aider and AED CPR.

We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

EA License No.: 23S1986

EA Personnel No.: R23118941 (Gandhi Ponmathi)

Summary:

Contract Period: From 1 Jan 2025 to 31 Dec 2025.

Option to Extend: 01 January 2026 to 31 December 2026

Working Hours:

· Mondays to Thursdays: 7:00am to 4:00pm, inclusive of ½ hr lunch break

· Fridays: 7:00am to 3:30pm, inclusive of ½ hr lunch break

· Service not required on Saturdays, Sundays and gazetted public holidays

Our client is a local established Medical Manufcaturer. Due to business needs, they are now recruiting a Admini Officer to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Admin Officer:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Min Diploma in related studies
• At least 1 year of administrative experience is highly prefer. Entry level is welcome

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nuturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nuturing our students as a whole.

We have an exciting career opportunity for the position of Academic Admin & Examination Executive and invite talented individuals to join us in our mission.

Job Description:

• Oversee and manage all aspects of student academic matters, including secretarial services to the Institute Board of Academic and Examination.
• Deliver prompt and efficient support to the academic department, overseeing a variety of tasks such as managing admissions, maintaining student grades and records, evaluating grade reports, organising academic board meetings, and conducting statistical analysis and performance tracking for students and faculty.
• Support the Academic department by regularly collecting, analysing, and reporting data related to various student issues, including grades, academic performance, and graduation statistics.
• Provide regular reports on student enrollment and graduation data to senior management and university-wide committees.
• Ensure accurate recording of assessment methods and results for each module.
• Supply assessment reports and invigilator scheduling information to all Heads of Schools ("HOS").
• Liaise with the Academic Board Chairman and members on academic matters, including arranging Board of Examiners (BOE) meetings and recording minutes.
• Coordinate the signing of certificates by Academic Board members.
• Administer the issuance of academic transcripts and certificates.
• Assist with the authentication of photocopies of student transcripts and certificates.
• Perform any additional tasks as directed by the Academic Dean and Management.

Requirements:

• 3 years of experience in academic administration or a similar capacity.
• Strong organisational and data management skills.
• Detail-oriented and accurate in handling data and documentation.
• Ability to handle confidential information with discretion.

Resposibilities:
- General administrative task & support
- Handling reimbursement/claims
- Handling general Accounting Tasks
- Support admin function for purchasing and invoicing
- Performing administrative and clerical tasks, filing paper works, and liaising with clients/suppliers for payment matters.

Qualification:
· Possesses at least 1-3 years of relevant experience with a Professional Accountancy qualification. Fresh Graduates are welcome too.
· Knowledge of Excel, Power Point and Word
· Good interpersonal, problem solving and leadership skills

Responsibilities

• Manage end-to-end recruitment of interns to support business requirement

• Support Internship manager and Business to collate a forecasted recruiting plan for interns

• Submission of internship requirements to Institute of Higher Learning (IHL), download resumes from IHL portals, coordinating with hiring manager on their selection of interns, confirmation of internship placement

• Collaborate with different HRS Functions (TA Admin, Data, Payroll) on internship matters such as onboarding, payment of internship allowance, NS Claim submission, updating of interns’ records in system

• Support in the application and disbursement of claims for internship matters when required

• Attend to queries on internship matters

Requirements

• Degree / Diploma in HR with 1 year HR / Admin experience

• Good knowledge in MS Applications such as Excel e.g. pivot table, lookup, sharepoint

• Good interpersonal and communication skills, ability to interact with all levels of employees.

• Proactive, meticulous and able to work with minimal supervision in a fast-paced environment.

• Demonstrated ability to manage stress well and operate in a fast and complex environment that is changing.

• Possess a positive working attitude with the desire to learn

Licenceno: 12C6060

Job Description

a) General

1. Maintain and update Crewing Calendar factoring projects and in-house needs and crew leave.
2. Support and provide information on Time Off In Lieu (TOIL) entitlement for in-house crew on a monthly basis.
3. Maintain an updated crew database for both in-house and freelancers with positions, grades, job scale, and performance, rate of professional fees, responsiveness, reliability, skills and technical competencies.
4. Any other ad-hoc crewing responsibilities.

b) Project-Related

1. Obtain relevant project information from Sales Department for crewing needs including details such as location of project, crew positions, duration of project, crew rate, and any other additional requirements.
2. Consult project technical manager to identify the crew requirement and skill sets required for each project.
3. Roster project with in-house and freelance crew.
4. For freelancers - Negotiate fees, manage contracts and other documents, and outline expectations and company policies.
5. Arrange and/or coordinate crew logistics including preparation of per diems, visa application, flight, accommodation, transportation, and meals.
6. Plan for crew contingencies for unexpected situations that may jeopardize projects.
7. Supper project crew by playing an active role in all communications related to crew (logistics and crew welfare).
8. Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc.
9. Assist in all project closeout activities including evaluation of project performance (from crew perspective), archival of projects, and preparation of close out reports.
10. Incorporate crew performance evaluation reports into crew database.
11. Tabulate and analyse project crew financials (freelancer fees, logistics, Per Diems, etc.) report to Crewing Manager cost over-runs or irregularities.
12. Verify invoices received from freelancers for billing.
13. Assist in reimbursements for projects for in-house crew members.

Requirements

• A qualification in business/economy/finance/HR or any other related area.

• Minimum of 2 years’ experience of working experience in related field.

• Excellent client management and relationship skills

• Excellent organisational, communication, interpersonal and project management skills

• Ability to contribute and multi-task in a high performance and fast-paced environment

• High attention to details

• Negotiation skill

• Expert proficiency in Microsoft Office suite

• A good understanding of mass media and communication (preferably in broadcasting industry)