Total 11,454 admin job vacancies in Administrative / Clerical category in Singapore

Responsibilities:

• Register incoming patients
• Prepare the patient for examination
• Respond to patient phone Call queries
• Inform patient of financial responsibility
• Prepare and file patient forms
• Verifying and updating patient information
• Assisting doctors and nurses if needed
• Scheduling appointments for patients

Requirements:

• Min GCE N/O/A Levels / Diploma and above
• Keen interest in the healthcare/ medical industry
• No experience needed, full training will be provided
• Basic knowledge of Microsoft Office
• Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

[Order ID: 665487]

Responsibilities

• Business Development Support: Provide comprehensive support to Business Development Officers in their daily activities.
• Liaison with Car Dealers and Hirers: Act as the main point of contact for car dealers and hirers regarding car financing matters, ensuring smooth communication and resolving any issues promptly.
• Loan Application Evaluation: Evaluate all loan applications and ensuring compliance with company policies and regulatory requirements.
• Credit Management: Oversee credit management for car finance.

Requirements

Candidates without relevant experience but with relevant Business-related education background will be considered.

• Proactive and willingness to learn are positive traits that the firm is seeking for
• Candidates with prior experience processing loan applications will be advantageous

Thank you for your interest, we regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Yap Zia Xin

EA Personnel Reg. No.: R22109263

EA License No.: 07C5771

Admin & Accounts Executive

Full-time, Permanent

We are currently looking for enthusiastic and reliable Admin and Accounts Executive for our Singapore office.

Responsibilities:

• Responsible for simple full set of accounts
• Responsible for monthly accounting reconciliation
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Liaise with auditor and tax agent
• HR duties to include work pass application, payroll
• processing, CPF submission staff leave record, S -Pass and E-Pass application
• Banking matters - cheque deposits, token application etc
• Perform training grant application
• Responsible for ensuring clients payment is paid on time
• Photocopying, arrangement and filing of vouchers
• Perform admin related duties and ad-hoc duties

Requirements:

• Diploma or equivalent
• 1-2 years of related experience.
• Excellent interpersonal skills
• Independent and able to multi-task
• Willing to run errands and travel out of office for banking and postage activities
• Good team player and positive attitude
• Candidate can start in short notice preferred

Responsibilities:

• Assist with day-to-day administative tasks
• Handling onboarding documents
• Handle phone calls, emails and correspondence as needed
• Other ad-hoc duties as assigned

Requirements

Min A/N/O level
Good interpersonal skills
Able to start work within short notice

Working hours: Monday to Friday office hours
Rate: $10- $12/hr

For interested candidates, please send your most recent and updated resume to [email protected]


Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Job Responsibilities

• To work with a group of sales team in managing schedules, filling all documents and communicating relevant information.
• To perform order fulfilment tasks and handle all shipping documentation.
• To handle certificate of origin, bill of lading, invoicing, preparation of packing list and L/C documentation.
• To maintain office filling, updating, and keeping of records
• Warehouse management.
• Responsible for end to end supply chain management.
• Coordinate with our logistic vendors for quotes, negotiation, and billings.
• Analyze and submit quotations in vendors’ online portals
• Work together in a closely knitted sales team reporting to the Sales Manager
• Any ad-hoc responsibility as given.

Job Requirements

• Focused & results driven.
• Good team player with strong communication, listening & organizational skills.
• Minimum 1 year of working experience in the related field is preferred but not required.
• Energetic and have a dynamic logistic personality Preferred skill.
• Knowledge of Supply chain, cargo handling, Cargo Insurance will have added advantage.
• Excellent time-management and organisational skills in managing multiple priorities
• Able to commence work immediately or with short notice will be an added advantage.

Be part of a rapidly growing, exciting and progressive thinking organization with people centric approach. We are looking for a dynamic, ambitious & driven individual to grow together with us.

We would like to build up a win-win mutually beneficial relationship with the right candidate.

• Yearly Performance/Variable Bonus & Allowance.
• Friendly and Flexible Environment.
• We are not looking for bench warmers.
• 5 Day Work-Week.
• Medical Benefits.

We are a well-established and growing maid agency in Singapore looking for a reliable and responsible admin assistant to join our team. The successful candidate will provide administrative support to our consultants and help ensure the smooth operations of our agency. This is a full-time position, and we offer competitive remuneration and a friendly working environment. Candidates that show potential for sales role will be trained up for better career opportunities

Responsibilities:

• Handle phone and email inquiries from clients and candidates
• Assist in processing and filing of documents related to work permit applications, insurance claims, logistics and other administrative matters
• Update and maintain our database of clients and candidates
• Schedule appointments and meetings for our consultants
• Prepare and issue invoices and receipts
• Assist in ad-hoc projects as required by management

Requirements:

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint), able to use the computer or willing to learn
• Good communication and interpersonal skills
• Able to work independently and in a team
• Prior experience in a maid agency or related industry is an advantage (not mandatory)
• At Able Best, we value willingness to learn and adapt and we will definitely provide career growth opportunities to all our employees

How to Apply:

If you meet the above requirements and are interested in this position, please send your resume and a brief cover letter to [email protected]. We regret that only shortlisted candidates will be contacted for an interview.

We look forward to hearing from you!

• Position : Accounts cum Admin (Finance department) - NO EXPERIENCE/ FULL TRAINING PROVIDED!!!
• Location : Lavender (Near MRT)
• Working hours : Monday to Friday - 8.5 hours per day (ANYTIME between 8.30 to 7pm)/ 10 days WFH and 10 days Work from OFFICE
• Salary (commensurate with experience) : Up to $3000 + GOOD BONUSES + 14 Days Annual Leave (+ 1 day per year) + FULL Health care benefits
• Duration : Perm
• Industry : Workforce management

Main Responsibilities:

• Monitor daily incoming fund and enter bank for payment
• Coordinate or arrange payments to supplier/consultant/govt bodies
• Monitoring of payment emails and forward all payment to authorisers
• To ensure payment cycles are accurately processed and authorised on time
• Checking and preparing monthly staff claims
• Monthly accounting double entries
• Check mailbox and opening of Finance related mails for scanning and filling
• Any ad hoc tasks and projects as and when required

Requirements:

• Minimum ITE in Admin/ Business or Accountancy
• NO EXPERIENCE REQUIRED/ FULL TRAINING PROVIDED
• Knowledge in MS Office skills, Outlook
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description & Requirements

Perform admin work for HSE department reporting to WSH Manager/Officer . Duties include

1) Biometric (for registration for all including subcon)

2) Prepare duty roster and compile statistics

3) Submit Bca epss submission

4) Issue and order ppe. maintain ppe record & inventory

5) Coordinate with the wshc for weekly inspection report with the close-out

6) Prepare the specified materials needed for approval and submit the purchasing dept

7) Draft meeting minutes - monthly committee meeting

8) Collate and submit pgi closure to client

9) Prepare relevant safety promotion certificates

10) Any other duties as assigned by the supervisor

Requirement:

Diploma in any disciplines

Experience in HSE Department Preferred

Site office at Changi

To apply:

Please submit your updated CV with below details:

Current & Expected Salary

List of projects handled

Notice period

• Worker Coordination: Schedule and assign tasks to workers based on project requirements and priorities.
• Tool and Equipment Management: Ensure workers are equipped with the relevant tools and materials required for their tasks, coordinating with the procurement team as necessary.
• Resource Allocation: Assist in the allocation of resources, including materials and equipment, to ensure workers have what they need to complete their tasks.
• Communication: Serve as a liaison between the production team and workers, facilitating clear communication of project goals and expectations.
• Documentation: Maintain accurate records of worker assignments, performance, and any issues that arise.
• Support Production Team: Assist the production team with administrative tasks as needed, including scheduling meetings, preparing reports, and managing documentation.

Requirements

• Min Nitec in business or equivalent.
• Minimum 2 years relevant working experience.

Introduction:

Hostmost Group of Companies is a leading Marine Radio Communications and Navigation system service provider. Established in 1989, we have expanded our operations globally, providing reliable services to clients across different regions. With 14 wholly owned offices and depots spanning Asia to North America, we pride ourselves on maintaining a strong global service network. At Hostmost Group, we believe in continuous improvement and invest in staff training to stay ahead of industry trends and requirements. Our group is currently expanding and there will be several vacancies available.

Job Descriptions:

• Processing of sales & service orders
• Handling of delivery arrangement
• Maintaining and updating database including stock-in & out data
• Liaising with customers on their orders & requirements
• Assisting Sales Team on filing, data entry and follow-up (when necessary)
• Any ad hoc duties as assigned

Job Requirements:

• Minimum "O" level
• Able to converse in English
• Knowledge of ERP, SAP, and MICROSOFT BUSINESS CENTRAL will be an advantage.
• At least 2 years of working experience in Admin coordination work
• Team Player

Location:

• Near Pasir Panjang MRT station (SINGAPORE)

Interested candidates who wish to apply for the advertised position, please send full resume with the following details:

1. Reasons for leaving ALL your employment

2. Current & expected salary

We regret that only shortlisted candidates will be notified.

Benefits:

• Dental insurance
• Health insurance

Supplemental pay types:

• 13th month salary
• Performance bonus

Job Type: Permanent

Pay: $2,000.00 - $2,500.00 per month

Schedule:

• Monday to Friday

Work Location: In person

Job Scope:

Taking stock of the content in archival boxes

1. Require to perform e-filing of various projects.
2. Require to move and sort out archival boxes and transfer for disposal and new storage or to convert into electronic records. *Archival boxes are approximately 1-2kg each.*

Working Hours:

Monday to Thursday 9am to 6.30pm

Friday 9am to 6pm

Contract: 1 Year

Location: Jalan Besar

Salary: Monthly Rated

Job Requirements:

Skill: Proficient in Microsoft applications and tech savvy

Experience: Min “O” level.

Comfortable with carrying heavy boxes

To assist in administrative duties to process applications and answering phone calls.

Elsa Fontanne

Outsourcing Team

Contact Number:67860100

Email Address:[email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

1) Creating & maintaining filing systems

2) Dealing with telephone & email enquiries

3) Word processing, creating spreadsheets

4) Assist in preparation of regularly scheduled reports

5) To prepare invoices & quotations

6) Prepare & send outgoing faxes, mails & courier packages

7) Other administrative duties as required

8) Able to work with long hours, weekend and public holiday

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Position: Admin Assistant - Sales support/Shipping/LC- NO EXP REQUIRED
• Location: Ang Mo Kio
• Working hours: 5 days, Monday to Friday 8.30 am – 5.30 pm
• Salary (commensurate with experience): Up to $2800 + AWS + 12 days Annual Leave
• Duration: Permanent
• Industry: Healthcare/Marketing

Main Responsibilities:

● Attending to walk-in customers and phone calls

● Support the sales team on Sales & Marketing activities

● Prepare sales quotation and responsible for order processing

● Plan shipment schedule to ensure timely delivery to the customer

● Packing of shipments and preparing shipping documents

● Manage and Handling of LC documents for submission

● Liaise with freight forwarder on shipments

● Collaborate closely with sales and technical team for any clarification on specifications required by customers

● Update sales forecast and prepare monthly sales reporting on pending orders at end of the month

● Update sales database and library

● Other ad-hoc and admin duties as assigned

Requirements:

● Full training provided

● Proficient in Microsoft Office (Excel & Word) and QuickBook

● Bilingual in English and Mandarin to liaise with Chinese speaking clients who converse in Mandarin only

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Lun Xin Yi

Executive Consultant (APAC)

EA No: 13C6684

Reg no.: R24121086

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Carry out clerical duties, including checking emails, answering phones and preparing documents, filing / scanning documents
• Manage data in spreadsheets and reports
• Customer Service (receive orders, check price, retrieve stock and retail, collection)
• Barcode printing
• Handling of assigned project or area of expertise (receive orders, schedule fulfilment, submit paperwork etc)
• Administrative housekeeping
• Schedule and arrange delivery
• Prepare and generate delivery documents
• Apply / Co-ordinate necessaary security arrangements for delivery
• Deployable to customer site to assist with delivert and paperwork
• Desirable to be proficient in Excel and SAP Business One

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

• Location: Tuas
• 8.30am to 5.30pm, Alternate-Saturday
• Salary: $3K - $3.5K

RESPONSIBILITIES:

• Financial Reporting - Ensure timely and accurate month-end closing and annual financial reporting, covering accounts payable (AP), accounts receivable (AR), cash and bank, fixed assets, inventory, and general ledger (GL) reconciliation, in accordance with SFRS and company standards.
• Payment Monitoring - Oversee AR and AP, and follow up on payment statuses.
• File monthly GST returns.
• Liaise with auditors and tax agents to prepare financial statements and tax computations.
• Responisble for Inventory Management.
• Handle order processing.
• Collaborate with the purchasing, sales, and logistics teams to monitor shipment statuses and update customers.
• Accurately document damaged or defective items received from suppliers and pursue claims with them.

REQUIREMENTS:

• Diploma or degree in Accounting or equivalent, with a minimum of 1 year of relevant accounting experience.
• Preferably possess experience or knowledge of Singapore GST and Corporate Tax.
• Proficiency in Microsoft Excel SAP.

EA License Number: 23C1935 | EA Personnel Number: R1551292

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

Under the revised Employment Agencies License Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

Key Responsibilities

• Provide front desk reception duties for the office by managing internal and external stakeholders in a professional and timely manner.
• Maintain the reception area, ensuring that it is clean and presentable, with all necessary materials.
• Manage switchboards – screening and directing incoming calls.
• Manage all aspects of meeting rooms, including providing basic technical support if necessary.
• Coordinate and schedule external client meetings.
• Manage business travel (coordinate flight and accommodation booking) and ensure proper records of business travels are kept for audit purposes.
• Responsible for postal and courier services (local and international).
• Maintain complete stock of stationery and pantry supplies. Verify invoices and provide procurement support in term of sourcing for related vendors, evaluating quotations, and providing recommendations.
• Provide facilities management support for efficient and effective delivery of logistics and support services to the office environment.
• Support any other ad-hoc office administrative duties that may be assigned.

Qualifications

• Degree/Diploma in Business Administration or related field.
• Minimum 3 years of work experience as a receptionist, front office representative or similar role.
• Excellent communication and interpersonal skills.
• Good customer-service oriented mindset and a team player.
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize task.
• Proficiency in Microsoft office suite (Word, Excel, PowerPoint).

Interested Applicants, please email your resume to [email protected] (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

· Provides administrative support to ensure efficient operation of office.

· Answers phone calls, schedules meetings and supports visitors.

· Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

· Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

· Exhibits polite and professional communication via phone, e-mail, and mail.

· Supports team by performing tasks related to organization and strong communication.

· Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

· Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

· Provides information by answering questions and requests.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

· Able to work with long hours, weekend and public holiday

Duties and Responsibilities:

General and Admin Duties include

è Handle incoming calls

è Company insurance renewal

è Company Vehicles maintenance and repairs

è Company Machineries, aircon and equipment maintenance and repairs

è Government bodies license application and renewal

è Filing of documents / order stationery

Accounting Duties

Accounts Receivables & Payables

è Generating of Sales invoices and updating Supplier invoice into accounting system - SAP

è Follow up payments/collections with Customers

è Updating of Receipts & Payment Voucher into accounting system

è Updating of Customers & Tally with Suppliers Statement

è Liaising with Customers via email on deliveries

è Handle Petty Cash

Location : Tiong Bahru Area

5 days week, but need to work once a month half day on sat.

Admin Assistant x 1

Contractor Firm,

Job Description

• To attend to phone, email, sales enquire.
• Any technical question may refer to sales manager/ engineer.
• Will need to generate quotations, invoices to clients.
• Administrate and coordinate with internal department.
• Any works assigned by management

Requirement

• Min N Level
• Must be able to use MS words and Excel
• Willing to learn, fast learner

Job Description

• Industry/ Organization Type: Fire Protection Services
• Position Title: Admin Assistant
• Working Location: Aljunied
• Working Hours: 5 days (Mon – Fri, 8.30 am – 5.30 pm)
• Salary Package: Basic + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Coordinate daily administrative tasks including the preparation and dispatch of quotations.
• Schedule and liaise with maintenance contractors for repair and maintenance works.
• Handle phone calls and manage correspondence such as emails, filing, and mailing out invoices.
• Document and track maintenance requests, work orders, and invoice statuses.
• Follow up with contractors to ensure the timely completion of maintenance activities.
• Assist in the preparation of weekly/monthly operational reports.
• Maintain accurate records of maintenance-related expenses.
• Proactively track the status of quotations and follow up on pending payments.

APPLY NOW!!!

• At least GCE “O” Level.
• Proven experience in an administrative support role.
• Demonstrated ability in coordinating maintenance tasks and communicating with contractors.
• Competency in MS Office, especially MS Excel.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #66056 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Reporting to the Fleet Operations Assistant Manager, you will assist in administrative matters, coordinate operations, maintain department documentation, and facilitate effective and efficient communication within the team and with external stakeholders.

Day to Day Activities

• Conduct physical inventory checks and counts to ensure accurate inventory levels
• Organise inventory in designated locations, ensuring proper storage conditions to prevent damage or deterioration
• Assist in the enforcement of safety protocols and procedures to ensure a safe working environment for the team
• Serve as a point of contact for internal and external inquiries related to fleet operation
• Coordinate communications between the fleet operations team, ground operators, vendors, and other relevant parties
• Provide our partners with timely upload of scheduled jobs without affecting users’ bookings
• Coordinate with our partners on equipment installations and repairs of our vehicles, ensuring timely resolution of issues
• Assist in managing the purchase, renewal, and season parking transfers for our fleet
• Provide operational support to the fleet operations team as required by the team

Who We Are Looking For

• Higher NITEC or Diploma in Business Administration, Logistics, Information Systems / Technology, Automotive / Mechanical Technology, Engineering, or equivalent
• Highly motivated with a strong sense of discipline, working well under minimal supervision
• Excellent communication and interpersonal skills
• Familiar and comfortable working with MS Excel/Google Sheets
• A valid Class 3 / 3A / 3C / 3CA licence will be advantageous

Why You Should Join Us

• Be part of the fastest growing and largest carsharing technology company in Singapore
• Achieve meaningful objectives as part of a mission-driven and values-based organisation
• An opportunity to experience an open, inclusive, and culture-first work environment

Strong personal alignment with our GetGo Values

• Driven by Purpose
• Stay Curious and Humble
• Collaborate with Empathy
• Make it Better
• Get It Going!

Location: North, Ang Mo Kio/ Yio Chu Kang

Working Hours:830am – 6pm (Monday to Friday)

• Managing facilities hotline, admin email
• Manage documentation flow for contractors’ management
• Register of dockets, update and compilation for monthly report
• Responsible for keeping budget and expenditure records
• Submit timely reports and prepare presentations/proposals
• Act as the point of contact for internal and external clients
• Handle requests and queries from senior managers

Requirements:

• Diploma Level with at least five (5) years of relevant working experience.
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries. Suzana Binte Slemat (EAP No. R1989461) EA Licence No. 01C4394