Total 6,492 administration assistant job vacancies in Administrative / Clerical category in Singapore

Duration: 2 years contract

Location: Bukit Panjang, Lot One

Responsibilities

• Provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner.
• Assist with sourcing and purchasing duties.
• Prepare invoices, data key-in and submission of regularly scheduled reports.
• Coordinate paperwork relating to meter reading, carpark system, M&E services and other operational processes.
• Assist in the documentation for handling of renovation works and reinstatement cases.
• Perform general administrative and clerical duties as assigned.

Requirements

• Diploma in Business Studies/Administration or equivalent
• 1 - 2 years of relevant administrative experience
• Excellent communication and interpersonal skills
• Organized, meticulous, & independent

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

• Salary: $ 2,200 - $ 2,600
• Working Location: Ngee Ann City Tower A
• Working Hours: Monday - Friday (8.30am - 5.30pm)

Responsibilities:

A) General reception duties

• Attend to walk-ins, handling mails and courier (incoming and outgoing).
• Attend to incoming guests and to serve drinks to them.
• Answer incoming calls.

B ) General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Requirements:

• Relevant working experience an advantage.
• Proficient in Microsoft Office applications.

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Position : Administrative Assistant – Up to $2,500 – Serangoon
• Location : Serangoon
• Working hours : 5.5 Days Work Week – Monday to Friday: 9.00AM to 6.00PM, Saturday (WFH): 9.00AM to 1.00PM
• Salary (commensurate with experience) : Up to $2,500 Basic + Performance Bonus + 14 Days Annual Leave (1 additional day yearly, capped at 21 days)
• Duration : Perm
• Industry : Medical

Responsibilities:

• Responding to enquiries via WhatsApp, calls, etc.
• Scheduling of appointments
• Administrative duties and filing of documents
• Handling of appointments
• Any other ad-hoc duties as assigned

Requirements:

• Minimum Higher Nitec in Administration or Equivalent
• Proficient in Microsoft Office
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to: [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Associate Consulting Director (APAC)

Reg no.: R21101247 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• To perform administrative works related to contract eg. create PO, related to staffs matter eg. OT, leave, etc.
• Candidate must possess minimum "O" Level or ITE certification in Office Skills or equivalent.
• Must be Computer literate with good communication and interpersonal skills.
• Minimum 2 years of relevant working experience required.
• Alternate 6 days/week

Roles & Responsibilities

• Assist with day to day operations of the HR functions and duties;
• Provide clerical and administrative support to HR Executives;
• Compile and update employee records;
• Work Passes including application renewal, cancellation and tax clearance;
• Coordinate worker related matters such as attendance, leave application, training, Covid-19 matters, workers’ vaccination, workers’ medical claim and so on;
• submit name list for BCA approve working at the site;
• Submission of all HR and manpower-related statutory reports required by Government bodies, such as MOM
• Prepare worker's salary
• Responsible for bank reconciliations
• Monitor cash flow
• Responsible for fixed assets recording
• Any other duties as and when assigned
• Monthly progress claim
• follow work done on site
• follow up payment

Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Human Resource / Management or Entry-level Accountancy candidates
• Proficient in Microsoft Office
• Relation-building skills
• Excellent time management skills and ability to multi-task
• Good communication of written and oral, both in English and Mandarin
• Ability to work in a fast-paced environment

Personal assistant to company director

• At least 10 years working experience
• Some legal experience will be helpful
• Good employment record
• Age 35 years and above

Contract for Service

To assist with data entry, admin duties.

Workplace: Playfair Road, Taiseng. 5 Mins walk from Tai Seng MRT.

Meals provided

$12 per hour

8 hours per day including 1 hr break

For a period of up to one month

Responsibilities: -

• Interact with customers and provide exceptional customer service
• Maintain a high level of service quality
• Taking of customers' orders
• Coordination and arranging with customers for deliveries
• Quotations / invoices for customer requests
• Other ad-hoc duties as per assigned

Requirements: -

• No experience welcome to apply, training will be provided
• Basic computer skills is still required (e.g. Microsoft Office)
• Candidate with some administrative experience will be added advantages
• 5.5 days work

We are looking for candidate who is able to support in daily operations, able to design simple poster using Canvas or Power point or Words.

Job Scope

• assist in recruiting new students
• handle enquiries and student registration
• able to design simple leaflet as and when needed
• general administrative duties (preparing teachers materials and photocopying students’ worksheets)
• able to multi-task

Job Requirement

• O level, Diploma and above
• effective and good communication skills
• fluent in English and Chinese (write and read)
• only Singaporeans (No quota available)

Working Hours (Full- time)

• Monday, Tuesday, Thursday, Friday: 1.45pm-9.30pm
• Saturday: 9.15am-6.00pm
• Off days: Wednesday and Sunday

Working Hours (Part- time)

• 2 to 3 days per week
• Monday, Tuesday, Thursday, Friday: 2.30pm-9.30pm
• Saturday: 9.30am-5.30pm
• Off days: Flexible, based on agreed schedule

Responsibilities:

• To compute daily production incentives for workers
• To verify invoices and DOs including updating in EBS
• To assist HR in work permit renewals and medical appointment for workers
• To administer workers attendance and leave via the e-leave portal
• To manage the filing systems
• To assist in company transport arrangement and company's event, if any
• any other general admin tasks as assigned

Requirements:

• Min GCE N levels or office skills certificate
• Able to work independently and prioritise daily work tasks
• Pleasant personality and a can-do attitude
• Good organisational, planning and communication skills
• Responsible, discreet and meticulous

- Part Time Admin Asisstant

- Able to work 2 weekdays (4-9pm) and 1 weekend (9am to 5pm)

- Payment of $10 per hour weekday and $11 per hour weekend

- Able to use computer, micrsoft word, excel, google drive.

- Attend to enquires & answer phone calls, walk-in enquiries & emails

- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

- Exhibits polite and professional communication via phone, e-mail, and mail.

- Provides information by answering questions and requests.

- Contributes to team effort by accomplishing related results as needed.

- Able to handle little children from age 3 yrs old

Job Description:

• Register data entry to a computerized system
• General administration including answering phone calls, receiving of parcels, receipt of samples, filing etc.
• Preparation of reports and invoices in given templates
• Any other duties as assigned when required

Requirements:

• Minimum A level or equivalent
• Minimum 1 year’s working experience
• Proficiency in Microsoft Office
• Good command of both written and spoken English
• Able to work overtime when required
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Work location : 121 Genting Lane, ALS Building, Singapore 349572

Please apply with detailed resume stating current/last drawn and expected salary, and notice period.

Job Responsibilities

. Provides administrative support to ensure efficient operation of office.

. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

. Exhibits polite and professional communication via phone, e-mail, and mail.

. Supports team by performing tasks related to organization and strong communications.

. Contributes to team effort by accomplishing related results as needed.

Requirements

. Able to speak and write in both Chinese and English.

. 1 years working experience as an admin.

. Able to work independently with minimum supervision.

. Responsible, mature and well-groomed.

. Good communication skills.

Working Hours

Monday to Friday : 8.30am - 5.30pm

Operation Assistant

Salary: Up to $2500

Working Hours : 8.45am - 5.15pm (Mon to Fri), 8.45am - 12.15pm (Sat) Location : Pioneer

Responsibilities:

• Ensuring smooth operation of deliveries
• Responsible for total distribution of both inbound and outbound shipment to and from yards, warehouses or consigned destinations
• Ensuring accuracy on job performance
• Ensure customers requirement are fulfilled
• Ensuring proper documentation on by drivers
• Ensuring proper handling of cargoes by drivers to prevent damages
• Ensuring fully compliance for Workplace Safety & Health requirement
• Liaise with customers and contractors for delivery, collection and trucking
• Ensure containers are delivered on time to customers’ premise or consigned destinations.
• Portnet / Haulier Container System (Fleet Management System) processing
• Deployment of drivers assigned under sector.
• Manage and oversee team of drivers under your sector
• Coordinate job assignments – inter department
• Site handling

Company Name: Talent Recruitment Pte Ltd

EA License No: 24C2338

EA Personnel Name: Loke Sai Lye (Loke)

EA Personnel No: R24123366

Email: [email protected]

Contact Number: 8805 9869

The Opportunity

• Work in Singapore Largest Tech industry - Company is confirmed well known by all
• Monday - Friday: 9am-6pm
• Location: Pasir Panjang & East
• 2months, starting ASAP!
• Salary: $2000-$2100
• Entry Level! No Exp needed, training will be provided

The Talent

• Proficient in MS office suite, Especially MS office Excel
• Well-versed in managing data files, ensuring accuracy, and maintaining organized records.
• Min Diploma/GCE A level in any disciplines

Job Description

• Scanning Documents: Use scanning technology to create high-quality digital copies from physical documents.
• Document Storage: Organise and store physical documents using an efficient and secure filing system.
• Document Retrieval: Retrieve documents as requested, guaranteeing timely and correct distribution to authorised persons.
• Off-Site Archiving: Coordinate the transfer and storage of records in off-site archiving facilities, ensuring accurate documentation and tracking.
• Audit Document Retrieval: Assist audit procedures by retrieving and delivering required documents, guaranteeing compliance with audit requirements.

Next Step

Prepare your updated resume, send to the following email or Apply here:

[email protected]

*Only shortlisted candidates will be contacted*

Eugene See
Direct Line: 8889 1296
EA License No: 91C2918
Personnel Registration Number: R21102460

Job Description:

• Diary & Schedule Management: Organize and manage the executive’s professional and personal calendar, ensuring all meetings, appointments, and events are properly scheduled and prioritized.
• Travel Arrangements: Plan and coordinate business and personal travel, including booking flights, accommodation, and preparing itineraries.
• Correspondence: Handle and manage emails, phone calls, and other communications on behalf of the executive, acting as a gatekeeper and ensuring timely follow-up.
• Event Coordination: Assist in organizing both business-related and personal events, such as meetings, conferences, and social engagements.
• Document Preparation: Prepare reports, presentations, and other documents as required. Ensure all necessary materials for meetings and events are well-organized.
• Task & Project Coordination: Support the executive in managing ongoing projects and assignments, ensuring tasks are completed on time and to a high standard.
• Personal Errands: Assist with personal tasks, including managing household appointments, family schedules, and other personal affairs as needed.
• Liaison Role: Serve as a point of contact between the executive and internal/external stakeholders, ensuring effective communication and coordination.
• Meeting Support: Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action points.
• Confidential Information Handling: Maintain discretion and confidentiality at all times, especially when dealing with sensitive personal and business matters.
• Other ad-hoc tasks assigned by Senior Manager.

Requirements:

• At lease 3 years proven experience as a Personal Assistant or in a similar role.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent verbal and written communication in both English and Chinese. (required for coordinating with HQ in Taiwan)
• Ability to maintain confidentiality and handle sensitive matters.
• Strong problem-solving skills and the ability to work independently.
• Proficient in office software (e.g., Microsoft Office).

Job Description:

• Main caregiver of two twin boys age 4 (born 2020)
• Taking care of the children on a daily basis
• Taking note of the wellbeing of the children
• Tutoring the Children for enhanced language skills (speaking, writing and reading) through activities
• Researching and planning of after school / holiday activities for the children
• Teaching and working with the helpers on the daily routine of the children
• Teaching the children good table manners and ensure they establish a good eating habit
• Teaching and guiding the children basic independent skills such as tidying up, teeth brushing, showering, changing clothes, etc.
• Travel with the family on their overseas holiday (fees all inclusive)

Requirements:

• Background in Childcare or Early Childhood Education preferred
• At least 3 years of teaching experience / childcare experience
• Must have experience in teaching Mandarin to toddlers age 3-7
• Positive, cheery and responsible personality
• Good organizational and planning skills
• Ability to work in a team
• Detail oriented, proactive and a self starter

Benefits and Other Information:

Working hours: Monday to Friday 11am to 8pm; Saturday is 9am to 6pm

Location: Near to Farrer Park MRT

Location: Yio Chua Kang

Duration: 6 to 12 Months Contract

Working hours: 8.45am to 6.15pm (Mon to Fri)

• General administrative duties
• Helping to prepare the administrative task i.e. coordinate between vendors requests, arrange meeting, follow-up with various parties, etc.
• Other ad hoc duties assigned

Requirements

• Minimum Diploma or Degree of any discipline
• No experience needed, training will be provided!

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Job Title: Personal Assistant

Location: Singapore

About the Company:
Our client is a large multinational corporation based in China, expanding its operations to Singapore. We are seeking a dedicated Personal Assistant to support the executive in managing daily activities and ensuring smooth operations.

Key Responsibilities:

• Manage the executive's daily schedule and appointments efficiently.
• Maintain and enhance client relationships, providing excellent service and support.
• Provide basic administrative support to ensure smooth office operations.
• Assist with logistics needs for the executive’s family.
• Handle bookings and appointments, ensuring all arrangements are made in a timely manner.
• Drive a Toyota Alphard as needed for meetings and events.

Requirements:

• Minimum of 3 years of experience in a similar role.
• Strong communication skills in Mandarin to liaise with clients from China effectively.
• Ability to manage time efficiently and prioritize tasks.
• Must have a valid driver's license and be comfortable driving a Toyota Alphard.

Benefits:

• 14 days of annual leave
• Medical insurance
• Competitive salary

If you are organized, proactive, and enjoy working in a dynamic environment, we encourage you to apply.

Job Responsibilities:

· Manage the Director’s calendar, appointments and meetings

· Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail

· Conduct research, gather data, and compile information for various projects and presentations

· Assist in managing expenses, invoices and monthly reimbursement

· Handle personal errands and tasks as directed by the Director

Job Requirements:

· Proven experience as an Executive Assistant, Personal Assistant or in a similar role supporting high-level executives

· Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively in a fast-paced environment.

· Strong written and verbal communication skills

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

· Excellent problem-solving skills and the capacity to anticipate the needs of the Director

· We have Chinese clients, and knowledge of English and Mandarin is essential

Location: Temasek Junior College, 2 Tampines Avenue 9, Singapore 529564

Contract Period:

• Base Period: 1 January 2025 to 31 December 2025

Working Hours:

• Monday to Friday: 9-hour workday, inclusive of a 1-hour lunch break.
• Shift Timing:7:00 AM to 4:00 PM
  9:00 AM to 6:00 PM
  (Shift is subject to the Authority’s discretion and work arrangements).

Key Responsibilities:

1. Reception Duties:

• Greet, welcome, and direct visitors appropriately upon their arrival.
• Announce visitors and guide them as needed.
• Answer, screen, and forward incoming phone calls.
• Attend to parents, visitors, and vendors via phone calls and walk-ins.
• Assist unwell students in the sick bay.

1. Administrative Duties:

• Support logistics and administrative tasks related to school activities and events.
• Pack documents and collaterals.
• Receive, sort, and manage daily mail; handle all correspondence.
  Perform data entry using Microsoft Excel and Word.
• Manage office supplies, printing, and photocopying tasks.
  Perform other duties assigned by the Administration Managers, Vice-Principals, or Principal.

Qualifications and Skills:

• Minimum Education: GCE O-Level or relevant receptionist/administrative experience.
• Personality: Pleasant personality with a proactive, team-oriented mindset. Willingness to learn and adapt.
• Technical Skills: Proficiency in office technologies and computer applications such as Microsoft Excel and Word.
• Communication Skills: Clear, concise, and professional communication, with strong telephone etiquette for handling inquiries from the public and stakeholders.
• Physical Requirements: The General Office is located on Level 2 without lift access, so the personnel must be comfortable with climbing stairs daily.

Area of responsibilities

1) Provide full support in discreet of personal and secretarial to Director.

2) Ensure highest confidential level when dealing with all matters, safekeeping documents and filings.

3) Answer phone calls and emails and take messages.

4) Manage and schedule meetings and appointments (send out calender invites).

5) Provider reminders of important task and deadlines.

6) Take minutes of meeting and follow up action if required.

7) Arrange travel arrangements, including flights, accommodation and itineraries.

8) Prepare proposal based on director's guide.

9) Assist on paperwork and administrative tasks assigned by Director.

10) Coordinate company’s events such as planning activities, meal arrangements, etc.

11) Provide support on all HR matters & activities, when required.

12) Run errands as requested, when required.

13) Provide assistance for personal errands and tasks assigned.

14) Any other area of responsibilities that the company deems necessary.

Competency requirements

1) Minimum requirement of Diploma.

2) Organizational and time management skills.

3) Proficiency in MS Office (Word, Excel, PowerPoint).

4) Ability to multitask and work efficiently.

Working Hours
Monday - Friday : 8 30am - 5 45pm (1 Hour Break)
Saturday: 8 30am - 2 30pm (1 Saturday Shift Every 4 Weeks)

Our client is a homegrown, leading private health care in Singapore and they are looking to recruit a high calibre Personal Assistant (PA).

The role reports to CEO and provides administrative support to his calendar, including booking meetings, arranging travel, taking notes at meetings and supporting adminstrative and logistics works.

The successful candidate should have prior PA or Secretary experiences who thrive in a fast-paced and collaborative environment. Ideally, someone who is merticulous with great communications and stakeholders management skills.

Consultant Registration No. R21102791 Singapore Employment Agency License No: 16S8069

Personal data collected will be used for recruitment purposes only.

Job Description

1. Handle day to day administrative duties.

2. Assist in human resource function including recruitment, employment matters, training, and others.

3. Maintain proper filing and documentation of some company database.

4. Maintain office supplies and purchasing of materials.

5. Assist in updating company’s social media at times.

6. Assist to answer and liaise with enquiries and operations.

6. Other ad hoc duties and general administrative work as assigned.

Requirement:

1. Experienced or fresh candidates are welcome

2. Able to work independently and with a team

3. Motivated, positive attitude, willing to learn

4. Able to start work asap will be preferred

5. 5.5 work day week or alternate week can be discussed

6. Working location in Kallang Pudding (near to Aljunied MRT, Mattar MRT, direct bus from Toa Payoh, Macpherson, and Ang Mo Kio)

Interested applicant may submit your resume to [email protected] indicating your availability and last drawn salary. For any enquiry, you may contact 97253885 for faster response.

Location: Jurong East, West Region, Singapore

Job Description: Chariots Capital Pte Ltd is a dynamic and fast-growing holding company overseeing multiple brands across diverse industries. We are seeking a highly organised, proactive, and resourceful Personal Assistant to provide high-level support to our Managing Director.

The Personal Assistant to Managing Director will provide high level of administrative and secretarial support, ensuring the smooth and efficient operation of the office. The ideal candidate will be strong business acumen, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.

Key Responsibilities:

• Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organising meetings.
• Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion.
• Serve as the primary point of contact between the MD and internal/external stakeholders, including legal representatives, consultants, and brand managers, handling correspondence, including emails, letters, and phone calls
• Draft, review, and manage legal and business documents, ensuring compliance with relevant regulations and internal policies.
• Manage confidential correspondence, draft emails, and prepare contracts as necessary.
• Assist in preparing reports, presentations, and meeting materials, with a focus on business and legal aspects of the company’s operations.
• Leverage strong business acumen to support decision-making, provide insights into business strategies, and manage projects across different brands.
• Conduct legal and business research, compile data, and generate reports to support the MD's business initiatives and compliance with industry regulations.
• Maintain confidentiality in handling sensitive legal, financial, and business matters.
• Liaise with department heads and brand teams to ensure smooth day-to-day operations across multiple brands.
• Coordinate and handle all travel arrangements, including flights, accommodations, and itineraries for business and personal trips.
• Handle ad-hoc duties as assigned.

Requirements:

• Bachelor’s Degree in Business Law or related field is essential.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably supporting senior executives in a corporate environment.
• Strong business acumen with the ability to understand and contribute to the company's business strategy.
• Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents.
• Excellent organisational and multitasking abilities, with keen attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to manage time effectively and work independently in a fast-paced environment.
• High level of professionalism, discretion and confidentiality are a must.
• Flexibility to travel and manage urgent matters outside regular office hours.
• Ability to multitask and prioritise tasks effectively.
• Strong attention to detail and problem-solving skills.
• Ability to adapt to changing priorities and work efficiently under pressure.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership.
• A supportive and collaborative work environment.