Total 352 communications manager job vacancies in Administrative / Clerical category in Singapore

Job Responsibilities:

Administrative Duties:

• Manage the application and renewal process for quarterly season parking at the office for company rental vehicles and employees' cars.
• Maintain records of maintenance contracts and coordinate renewals.
• Review and approve requests for the Admin Group via the intranet.
• Allocate office cabinets to departments and maintain the key box records.
• Track the expiry dates of office and company licenses, coordinating renewals with relevant business units
• Serve as the liaison for the BCA Annual Survey, collaborating with the Finance Department and HR Group for survey submissions.
• Draft and send internal communication emails and announcements.
• Oversee outsourced travel-related services, including travel claims and other expenses, offering guidance as needed.
• Manage outsourced mobile phone and laptop services
• Coordinate with CROWN for office document storage and with Shred-It for the secure destruction of documents.
• Handle all news and magazine subscription matters, and updating the user list
• Manage corporate donation activities
• Prepare and monitor the annual budget for Admin Common Costs and the Admin Group.
• Negotiate corporate rates and fares with hotels and airlines.

Insurance Matters:

• Act as the main liaison for the Group Business Travel policy and the Global Insurance Program (GIP), working with local brokers, HQ, and business units on policy endorsements and renewals.
• Consolidate information from various departments for the annual GIP Questionnaire.
• Assist the Risk Manager at HQ by conducting training, consolidating GIP questionnaires, and sending payment reminders across the APAC region.

Company Regulations:

• Draft and amend Company Regulations for the Admin Group, ensuring compliance with regulations and alignment with current practices.
• Maintain digital records of all Company Regulations.
• Keep the Company Regulation Master list updated on the intranet.
• Consolidate the annual Company Regulation Review checklist from various departments and business units for audit purposes.

Facilities Management:

• Conduct regular inspections of office premises and address any issues promptly.
• Monitor and arrange for the regular servicing and maintenance of the server room air conditioning, FM200 fire suppression system, and pest control.
• Apply for building permits prior to starting any repair, renovation, or maintenance work.
• Act as the primary contact with building management and renovation contractors for the Gateway office’s Addition & Alteration works and other renovations.
• Manage and review office space requirements, negotiating lease renewals before the lease expiration.
• Serve as the liaison for SECOM Alarm, Card Access, and CCTV systems, ensuring proper operation and responding to triggered alarms or system issues.
• Coordinate with the IT Group and SECOM for the building's annual power shutdown.

Event Planning:

• Plan and organize corporate events such as the Annual Dinner & Dance, including proposal preparation, surveys, and post-event reporting.
• Coordinate the annual donation drive by The Japanese Association, involving employee participation.

Back-up Duties and Miscellaneous:

• Provide support for team members' duties, including serving drinks and cleaning the coffee machine when necessary.
• Participate as a member of the Quality, Environment, Health & Safety (QEHS) steering committee, collaborating with the QA Group on office 5S initiatives.
• Serve on the CSR Committee.
• Handle additional tasks as required by the company.

Team Management:

• Lead and develop team members, aligning their goals and targets with the VP’s overall initiatives for success.

Requirements:

• Minimum Diploma or equivalent, with at least 3 years of relevant office administration experience.
• Proven experience in managing and leading a team, ensuring adherence to deadlines and budgets while prioritizing compliance and fairness.
• Exceptional ability to communicate with a logical and reasonable approach, identifying optimal solutions for both the company and its employees.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Prior experience with Japanese multinational companies and an understanding of Japanese work culture is a plus.
• Strong attention to detail, capable of managing multiple tasks simultaneously without errors or delays.
• A strong commitment to adhering to the company’s compliance policies.
• Ability to work independently, while knowing when to consult and report as necessary.
• Outgoing, positive, and able to build relationships quickly and effectively.
• Strong analytical and problem-solving skills.
• A drive for personal and professional growth.
• A dedicated team player with resilience, initiative, responsibility, and a proactive approach.
• A professional presence, appearance, and attitude.
• Willingness to work closely with colleagues and counterparts, going the extra mile to support team goals when needed.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Nyon Hock Sen
EA Personnel Reg No: R24124070

Highlights

• Bugis + AWS + VB
• Hybrid
• Construction MNC
• Liaise overseas HQ

Responsibilities

Administrative:

• Manage parking applications and renewals.
• Coordinate maintenance contract renewals.
• Approve RFP & Purchase Request.
• Allocate office cabinets and maintain key records.
• Monitor and renew office/company licenses.
• Liaise for BCA Annual Survey and internal communications.
• Oversee outsourced services for travel, claims, and mobile/laptop matters.
• Manage office document storage and secure destruction.
• Handle news/magazine subscriptions and corporate donations.
• Prepare and monitor the annual budget for Admin costs.
• Negotiate corporate rates with hotels and airlines.

Insurance Matters:

• Liaise for Group Business Travel and Global Insurance Program policies.
• Consolidate annual GIP Questionnaire information.
• Assist Risk Manager with training and GIP questionnaire consolidation.

Company Regulation:

• Draft and amend Company Regulations.
• Maintain records and update the Company Regulation Master list.
• Consolidate annual review checklists for audit purposes.

Facilities:

• Inspect office premises and arrange maintenance.
• Apply for permits for repairs/renovations.
• Liaise with building management and contractors.
• Manage office space and lease renewals.
• Coordinate with IT on annual power shutdowns.

Events:

• Plan and organize corporate events.
• Coordinate annual donation drives.

Back-up Duties/Others:

• Cover for team members as needed.
• Act as QEHS steering committee and CSR committee member.
• Perform other tasks as required.

Team Management:

• Lead and develop team members to achieve goals

Requirement

• Diploma or equivalent with 3+ years of office administration experience.
• Team management experience, ensuring deadlines and budgets are met with a focus on compliance and fairness.
• Effective communication skills at all levels.

HOW TO APPLY:

Interested applicants, please email to “[email protected]”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Pierre Chung Yih Shern
EA Personnel Reg No: R22111092

Job Highlights:

Enhance exposure to the government sector

Nearest MRT: Pasir Panjang

Working hours: Monday - Thursday: 8.30am – 6.00pm, Friday: 8.30am – 5.30pm

Salary: up to $3,450 per month

Contract duration: 7 months

Job descriptions:

• Assessment of Data Breach Notification cases and submission of the reports
• Administrative support (e.g. logging of cases in system) for Data Breach Notification Cases
• Assist in preparation of case and complaints data for monthly and ad-hoc management reports
• Assist in ongoing GenAI Project (implementation of GenAI tool for case assessment and Investigation Report Summarization)

Job requirements:

• Only Singaporean.
• Minimum Degree in any related discipline.
• Preferably with experience in report writing.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See

R23114253

BGC Group Pte Ltd (Outsourcing )

EA 05C3053

• Basic+ AWS + VB
• Location: Bugis
• Hybrid mode (2 days WFH)
• Construction MNC
• Liaise overseas HQ

JD:

Administrative:

• Manage parking applications and renewals.
• Coordinate maintenance contract renewals.
• Approve RFP & Purchase Request.
• Allocate office cabinets and maintain key records.
• Monitor and renew office/company licenses.
• Liaise for BCA Annual Survey and internal communications.
• Oversee outsourced services for travel, claims, and mobile/laptop matters.
• Manage office document storage and secure destruction.
• Handle news/magazine subscriptions and corporate donations.
• Prepare and monitor the annual budget for Admin costs.
• Negotiate corporate rates with hotels and airlines.

Insurance Matters:

• Liaise for Group Business Travel and Global Insurance Program policies.
• Consolidate annual GIP Questionnaire information.
• Assist Risk Manager with training and GIP questionnaire consolidation.

Company Regulation:

• Draft and amend Company Regulations.
• Maintain records and update the Company Regulation Master list.
• Consolidate annual review checklists for audit purposes.

Facilities:

• Inspect office premises and arrange maintenance.
• Apply for permits for repairs/renovations.
• Liaise with building management and contractors.
• Manage office space and lease renewals.
• Coordinate with IT on annual power shutdowns.

Events:

• Plan and organize corporate events.
• Coordinate annual donation drives.

Back-up Duties/Others:

• Cover for team members as needed.
• Act as QEHS steering committee and CSR committee member.
• Perform other tasks as required.

Team Management:

• Lead and develop team members to achieve goals

Requirement

• Diploma or equivalent with 3+ years of office administration experience.
• Team management experience, ensuring deadlines and budgets are met with a focus on compliance and fairness.
• Effective communication skills at all levels.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

We are a leading multi-family office dedicated to delivering exceptional service to an elite clientele. We are seeking a Client Experience Executive to join our team full-time. This role is integral in providing high-calibre concierge services to our clients, managing a diverse range of requests with a focus on travel-related and personal assistance needs. It combines exceptional client service with essential office management functions to support our team and clients effectively.

Reporting directly to the Chief of Staff, the Client Experience Executive will serve as a primary point of contact for client requests and ensure the smooth operation of our office environment. Working alongside one other team member, they will efficiently address both client-facing and operational needs.

This position is ideal for a proactive individual who can balance client service with office management in a dynamic setting. It also offers a hybrid working arrangement to meet both client and office needs.

KEY RESPONSIBILITIES:

Client Experience

Personal Assistance and Concierge Services: Act as the main contact for client requests such as travel arrangements, event planning, personal appointments, and lifestyle management with a focus on delivering high-quality, tailored services.

Travel Management: Coordinate comprehensive travel plans, including booking flights and accommodations, arranging transportation, and curating unique experiences for clients to ensure a seamless travel experience.

Client Relationship Management: Build and maintain strong relationships with clients by understanding their preferences and anticipating their needs.

Office Management

Office Management: Ensures smooth office operations by overseeing procedures, organising filing systems, maintaining essential services, and managing the upkeep and housekeeping of office areas and equipment.

Vendor and Procurement Management: Manages vendor relationships, including negotiating contracts for items like copier machines, coordinating with IT vendor to log support tickets, and handling purchases of office supplies, pantry items, furniture, and IT equipment in line with company policies and budget.

Safety and Compliance: Serves as Fire Warden, coordinating with building management on safety protocols, fire drills, and annual servicing of fire hoses and extinguishers.

Courier Services: Arranges local and international courier services to support staff and client needs.

Additional Responsibilities

Event Support: Assist in planning and executing company events, including the annual conference and team-building activities.

Ad-hoc Duties: Provides additional support to Management as needed, including administrative assistance in the Chief of Staff’s absence. Undertake various tasks as required to support the team and our clients.

REQUIREMENTS:

Education: Diploma or higher in any discipline.

Experience: Prior experience in roles involving client services, personal assistance, administrative support, or office operations is highly advantageous. However, a positive and proactive working attitude is valued above all, and candidates with a strong willingness to learn and adapt will be considered.

Flexibility: Ability to adapt work hours as needed to meet client and office demands.

Organisational Skills: Highly organised, resourceful, and capable of multitasking with strong attention to detail.

Interpersonal and Communication Skills: Strong communicator and team player with excellent interpersonal and follow-up skills, ensuring tasks are completed thoroughly and efficiently.

Problem Solving and Initiative: A proactive, creative thinker who thrives in a fast-paced, flexible environment.

Technical Skills: General IT knowledge and competency.

Language Skills: Proficiency in English, both written and spoken.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- Duxton Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation including all meals and beverage (incl. alcoholic) in any of the 4 Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Job Description:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control

Job Requirements:

• Minimum ‘O’ Level and above with at least 4 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

· Ensure daily opening and closing duties in the outlet are properly executed

· Overseeing outlet operations and maintaining its operational smoothness

· Maintain high productivity, quality, and customer service standards

· Respond efficiently and accurately to customer feedback

· Recruiting & hiring of restaurant staff

· Responsible for induction training and on the job training of new employees and newly promoted staff

· Responsible for employee's performance and discipline

· Responsible for achieving target sales and profit levels

· Liaise with Central Kitchen and external suppliers for ordering

· Manage stock levels of beverage and other related utensils and cutleries

· Backend duties: Sales report, stock takes, scheduling etc

· Ensuring safety, cleanliness and sanitation standards are adhered to by all staff

of the restaurant

· Help out at other outlets when needed.

· Handle any other duties assigned by Outlet Manager/ Area Manager

· Minimum GCE O-Level or ITE qualifications

· Minimum 3 years managerial experience in F&B or relevant experience

· Positive attitude with ability to influence and lead a team

· With F&B experience is an asset but not essential

· Pleasant and cheerful personality, energetic and team player

· Provide friendly and professional service to customers

· Able to multi-task, adapt to fast paced environment and work under pressure

· Able to perform split shift and work on weekends and public holidays

· Possess WSQ Food & Hygiene Certificate

Job Description

Administrative Leadership:

• Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
• Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
• Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
• Supervise and guide administrative staff, providing training, support, and performance evaluations.
• Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
• Organize and oversee the planning and coordination of meetings, events, and travel arrangements.

Financial Management:

• Oversee and approve payment requests for overseas stationss in accordance with company policies and procedures, ensuring that payments are processed accurately and on time
• Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.

Strategic Planning & Process Improvement:

• Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
• Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.

Project Management & Process Improvement:

• Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
• Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
• Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
• Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time

Requirements

• A diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
• Experience in project management, particularly in digital transformation, process optimization, or technology integration.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
• Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.

• Permanent Employment: Enjoy a stable Basic Salary and Allowance with uncapped Commissions on top
• Prestigious Brand: Represent the leading bank with strong local and regional recognition
• 6-Figure Earning Potential: Achieve an extraordinary income in your 1st year—where preparation meets opportunity (see 'Remuneration' below for details)
• Fast-Track Career Progression: Transition to the High-Net-Worth Client Segment (Priority/Premier/Privilege Banking) in just 2-3 years

Responsibilities

• Attend industry-leading Training programme: Paid Training and Coaching provided (no experience required)
• Serve as a Trusted Wealth Relationship Manager, offering Financial Management solutions such as Wealth Protection, Investments, and other Banking products/services
• Engage clients through Branch walk-ins and/or Tele-prospecting using the Bank’s expansive client database
• Conduct Client Profiling consultations to assess financial needs and goals
• Collaborate with expert teams and utilize cutting-edge digital tools to deliver excellent service
• Ensure compliance with all regulations (training provided)

Remuneration & Benefits (MUST READ)

• Uncapped Earning Potential
• First-Year Income: $80,000-$100,000++ (Fixed + Commissions)
  No Experience: $3,300-$3,600 Basic + $300 Monthly Allowance
  Experienced Bankers or Financial Sales Professionals: Up to $5,000 Basic + $300 Monthly Allowance + Sign-On Bonus
  Commissions: Earn around $10,000 in Quarterly Commissions for achieving 100% Sales Target, with additional UNCAPPED rewards for exceeding targets
• Working Hours:
  Mon-Fri: 8:30AM-4:30PM or 10AM-5:30PM
  Sat: Half-day (until 1-2PM)
• Working Location: Assigned to a Bank Branch (island wide; based on vacanc(ies) available)
• Perks: Overseas Incentive Trips, Awards, Annual Leave, Wellness Allowances, Preferential Staff Rates, and more
• Paid Training: 3-week Classroom Training + 8-9 weeks of On-The-Job Training

Requirements

• Singaporeans ONLY (candidates requiring Work Visa need not apply)
• Minimum Local Diploma, or Bachelor's Degree, of any discipline (per MAS requirements)
• If shortlisted, obtain relevant CMFAS certifications before starting (guidance provided)
• Passion for Wealth Management and a strong drive for exceptional income
• Willingness to work 5.5-day weeks, including Saturday mornings (0.5-day off-in-lieu)

Interested?

• Apply via the "Apply" button.
• For inquiries, contact Mr. Wein Ng at 8837 5170 for a confidential discussion.

We regret that only shortlisted candidates will be notified.

EA Personnel Name: Ng Weineng
EA Personnel No: R1985639
EA License No: 02C4944

This role assists in the academic and student support aspects of the institution. You will work alongside with your colleagues to deliver and meet positive student outcomes. This includes Academic Administration, Students Support, Teaching Resource Coordination and Quality Assurance matters. Reporting to the Head of Sales and Operations, you will be part of a customer-fronting team within a private institution.

Key Responsibilities

• Assist in Student Services and Academic related matters, including timetabling, handling parents' enquiries, teacher deployment and academic resources planning.
• Liaise with teachers on student progress reports and follow up with parents.
• Assist in the development and review of operational policies and procedures.
• Maintain accurate and complete academic/student data and reports for review and submission purposes.
• Conduct student orientation and ensure timely response to students and participants.
• Liaise with finance department to ensure payments are made on time.
• Complete any service recovery and other customer related issues.
• Work with colleagues to enforce the implementation of institution and departmental policies and compliance with relevant regulatory authorities.
• General administration including programme coordination, evaluations and facilities improvements.

Requirements:

• Diploma education and above.
• Minimum 5 years of working experience within a service environment.
• Experience handling simple accounting processes.
• Effectively bilingual in English and Chinese in order to liaise with Chinese speaking parents and students.
• Team player, meticulous and organised.
• Working knowledge of Microsoft Office software.

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested please email resume to [email protected]

• Oversee full spectrum of human resource functions, including manpower planning, recruitment, compensation & benefits, training, performance management, and employee engagement.
• Spearhead the recruitment process for all levels of the organization, ensuring a seamless and efficient hiring process. Develop innovative talent acquisition strategies to attract and retain top-tier talent.
• Manage compensation and benefits programs, including salary benchmarking, benefits administration, and payroll processing. Ensure competitive and equitable compensation practices.
• Oversee the performance management process, including goal setting, performance evaluations, and career development planning. Provide guidance and support to managers and employees.
• Develops and implement HR policies and procedures in line with the Company objectives.
• Ensure compliance with Work Injury Compensation Act (WICA) policies and procedures, Ministry of Manpower (MOM) labor laws, and Inland Revenue Authority of Singapore (IRAS) tax regulations.
• Address employee relations matters, including grievances, disciplinary actions, and conflict resolution. Foster a positive work culture through employee engagement initiatives.
• Do all administrative tasks such as record-keeping, HRIS management, and documentation. Maintain the accuracy and confidentiality of employee data.
• BCA and Bizsafe renewals.
• Manage office services such as contract renewal, utilities, etc.
• Other ad hoc duties given by the managing director.

This is a Business Associate Manager role reporting to the Head of CIB Administrative Support. The candidate will be responsible for leading the CIB administrative team based in APAC. Learn more about the career areas and lines of business at wellsfargojobs.com.

As a Business Associate Manager, the candidate will:

• Manage of the CIB APAC administrative function, connect the APAC team into International and Global admin organization.
• Conduct ongoing career development conversations, provide guidance and feedback for the team.
• Coordinate learning and development opportunities and ensure best practices are consistent for the team and across regions.
• Provide international oversight over remote administrative support team in Manilla.

The ideal candidate will bring a positive mindset and ‘can-do’ attitude, have excellent organizational skills with a keen eye for detail. They will have outstanding communication skills and will be comfortable engaging with stakeholders at all levels and working in a varied and fast paced environment.

(Note: In addition to these functions employees are required to carry out such other duties as may reasonably be required. It is a producing manager role.)

Responsibilities:

As an Administrative Manager:

• Direct line management, oversight and ensure consistency of support levels for the APAC administrative function.
• Bring global connectivity to the CIB APAC administration team.
• Work with business managers/ leaders to ensure effective administrative resourcing, including back-up coverage as required.
• Setup and provide oversight to a remote administrative team in Manilla, to support BAU processes such as travel booking, invoice and expense management, access request and new hire onboarding.
• Use initiative to rapidly resolve general issues and queries in an efficient manner.
• Support career development of the administration team, setting performance goals, identifying training requirements and managing promotions within the team.
• Act as the escalation point for expense policy, invoicing, travel and building management.
• Act as a subject matter expert for internal administrative policies.

Requirements:

• 10+ years of relevant working experience, of which at least 2 years in a supervisory role.
• 2+ years of Business Execution, Implementation, or Strategic Planning experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
• 1+ years leadership experience

Skills and desired requirements:

• Background in managing teams of administrative professionals within large financial institutions.
• Project management skillsets; desired skills in setup of a remote administrative function.
• Must be able to work independently and as part of a team (regional and international).
• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
• Dynamic, highly motivated, target oriented and professionally always committed.
• Develop partnerships and collaborate with other business and functional areas.
• Strong organizational skills and ability to manage competing priorities; role often requires a high degree of flexibility and re-prioritization at short notice.
• Experience managing budgets, and resource planning.
• Extensive experience using all Microsoft Office applications e.g., PowerPoint presentations, Outlook for managing multiple diaries, Excel, and Word.
• Experience working in a complex multinational organization.
• Resilient, proactive, and hands-on with a can-do attitude.
• Self-starter and able to recognize and act on opportunities for continuous improvement.
• Unquestionable ethics and integrity.
• Sound judgement with a high level of discretion.

Oversee all product development & digital journey of PLines and Motor Products.

This will encompass:

1) Systems and online presence:

• Liaise with IT for PLines and Motor products system enhancement and online capabilities.
• Periodically liaise with IT to introduce product campaign and promotions.
• Liaise with IT when intermediaries have system complains and feedback.
• Work with IT to ensure smooth online purchase cycle.

2) PLines and Motor product development and management:

• This role is responsible to keep these products up to date and competitive in the GI market space.
• Competitive analysis and review on our PLines & Motor products to be done periodically to stay up-to-date and competitive if we want to gain market share.
• Strategically introduce product campaigns and promotions.

3) PLines and Motor Product Update and Training:

• Arrange and provide training and updates.
• Liaise with intermediaries to obtain ‘air-time / training’ to promote PLines and Motor products

ADMIN MANAGER

5.5 -Day Week

9.00am to 6.00pm / 9.00am to 1.00pm

Job Requirements:

• To assist the team members in daily operations
• Able to hold a conversation well
• To be able to communicate with colleagues as well as customer
• Ability to work as a team
• To assist in invoicing, quotation, and purchasing etc
• Ability to multitask and work independently and in teams
• Very willing to learn, have initiative and a self-starter
• To handle software for issuance of paperwork
• To be able handle customer enquiry
• Ad-hoc assignments and tasks as assign by director

RAW Moves is looking for an Administrative & Marketing Executive/Assistant Manager (Part-time) to join our team.

As an Administrative & Marketing Executive/Assistant Manager, your role will include:

• Assist in day to day running of the Office, including registration, recruitment and operations for Studio classes
• Prepare and upkeep grant reports, annual budget information and maintain procedures manuals
• Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.
• Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters
• Manage ticketing and Front of House administrative matters for Productions
• Ad-hoc Marketing Duties assigned by the Company Manager (e.g. design of marketing collaterals using Canva, compilation of marketing list)

The ideal candidate should:

• Have good knowledge of arts administration, outreach event planning and management,
• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation
• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred
• Have initiative and can work independently as part of a small, lean team
• Good interpersonal skills and love to engage with people of all ages
• Detailed and have good communication and writing skills
• Digital proficiency in Microsoft Office, Google, social media software
• Passion for the Arts and a Dance background would be a plus
• No work sponsorship preferred
• Able to work a minimum 22 working hours per week
• Flexible working hours between 10am - 6pm, Mon - Thu
• Must be able to start immediately or at short notice
• Full-time position is available as well

Location & Working Hours:

• Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053
• Mondays – Thursdays, 9am - 6pm (4 day week)
• Office is closed on Fridays

Application:

• Email your most current curriculum vitae and expected renumeration to [email protected]
• Salary will be based on qualifications, working experience and working hours
• Only shortlisted candidates will be contacted via email or phone

FB: facebook.com/rawmoves.sg
IG: @rawmovessg

• Manage work permit holders salary payment calculation
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Maintain proper filing system, documentation, and database of employees and work permit holders
• Monitor stock and order of stationery, office equipment and etc
• Monitor company assets and equipment and schedule for maintenance
• Organize and coordinate festive events for company
• Support ad-hoc duties, projects and coordinate company activities as assigned
• Understands basic accounting entry and systems
• Experience in construction and related industry will be preferred

We are representing a Family Office in Search for a Personal Assistant

Responsibilities:

• Assist in managing communication between the family and international schools for children, ensuring accurate and timely information flow.
• Coordinate and organize the children’s extracurricular activities and tutoring sessions, ensuring all academic and activity schedules are well-arranged.
• Oversee and coordinate the household staff, including tutors, drivers, and other domestic workers, to ensure smooth daily operations within the household.
• Handle the daily personal matters for the employer and family, including travel arrangements, flight and hotel bookings, and meal reservations.
• Ensure all details for travel and daily arrangements are organized, with relevant documentation and information prepared in advance.

Requirements:

• Strong organizational and communication skills, detail-oriented, and able to manage multiple tasks flexibly.
• High sense of responsibility and efficiency, capable of handling a fast-paced environment.
• Proficiency in coordinating with international schools and liaising with staff.

Regret to inform that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R1878287

Business Registration Number: 201735941W.

Licence Number: 18S9037

Key Responsibilities

• Office Operations ManagementManage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance.
  Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards.
  Develop and enforce office policies and procedures to streamline operations.
  
• Vendor and Inventory ManagementCoordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality.
  Maintain an inventory of office supplies and place orders as needed, avoiding stock shortages.
  Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
  
• Human Resources SupportAssist in onboarding new employees, including setting up workspaces, access credentials, and coordinating orientation sessions.
  Manage employee records, attendance tracking, and leave applications in collaboration with the HR team.
  Coordinate company events, meetings, and employee engagement activities to promote a positive workplace culture.
  
• Administrative SupportServe as the point of contact for incoming calls, mail distribution, and general inquiries.
  Prepare and distribute internal communications, reports, and other administrative documents.
  Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
  
• Budget and Expense ManagementTrack office expenditures and manage the administrative budget, ensuring cost-efficiency.
  Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
  
• Health, Safety, and ComplianceEnsure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements.
  Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
  

Qualifications

• Bachelor’s degree in Business Administration, Management, or equivalent work experience.
• Min. 10 years of experience in office management, preferably in a manufacturing or industrial setting.
• Strong organizational and multitasking skills with a high level of attention to detail.
• Excellent communication and interpersonal skills to foster a collaborative work environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Knowledge of health, safety, and regulatory compliance is a plus.

Administrative Manager for a Chinese tuition centre in Parkway Parade

Jobscope

i. pick up calls

ii. class scheduling

ii. arrange for replacement classes if the students miss a lesson

iii. take attendance

iv. send out invoices and update our database

v. chase for payment

vi. light cleaning duties twice a week

vii. Must be able to work on weekends

5 day work week

20 days company block leave (10 days in June, 10 days in December)

Job Description

• Determine policy coverage, establish proof of loss with proper documentation and provide accurate and timely assessment of medical claims within the required service standards and ensure that claims are paid accurately and promptly
• Handle medical report cases, claim investigation and appeals
• Seek clarifications and liaise with medical institutions and policyholders on outstanding requirements
• Deliver excellent service and enhance customer and distribution channels relationship management
• Attend to escalated claims enquiries
• Suggest and participate in process improvement projects/ initiatives/ system enhancement, including establish claims best practices
• Ensure compliance with internal and external regulatory and legal matter
• Any other ad-hoc projects assigned by supervisor
• Take accountability in considering business and regulatory compliance risks and take appropriate steps to mitigate the risks
• Maintain awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company
• Highlight any potential concerns/ risks and proactively share best risk management practices

Job Requirement

• Diploma, Degree or Professional Insurance Certificate with at least 3 years of relevant accident and health claims experience
• Prior experience in nursing and life claims will be an added advantage
• Good medical knowledge and ability to explain medical conditions in insurance context
• Strong analytical, written and communication skills
• Customer-centric and meticulous with the ability to work under pressure
• A team player
• High level of integrity, take accountability of work and good attitude over teamwork
• Take initiative to improve current state of things and adaptable to embrace new changes

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

We are seeking a highly organized and experienced Administrative Manager to oversee our office operations and ensure the efficiency of our administrative functions. This role requires a proactive leader capable of managing day-to-day office activities, supervising administrative staff, and collaborating with other departments to maintain a smooth workflow.

Key Responsibilities:

• Manage and supervise administrative staff to ensure effective performance and team productivity.
• Oversee office operations, including scheduling, supplies management, and maintenance.
• Coordinate internal and external communication and ensure timely responses to inquiries.
• Prepare and monitor budgets for administrative expenses, and ensure adherence to budget limits.
• Maintain and update company records, files, and databases, ensuring data security and accessibility.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Liaise with other departments and senior management to support business needs and resolve issues.
• Assist in planning and executing company events, meetings, and presentations.
• Manage procurement of office supplies and coordinate with vendors and service providers.

Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
• Experience: Minimum of 3-5 years of experience in administrative or managerial roles, preferably in a corporate environment.
• Skills:Strong leadership and organizational skills.
  Excellent communication and interpersonal abilities.
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  Budget management experience and analytical skills.
  
• Attributes:High attention to detail and ability to manage multiple priorities.
  Problem-solving aptitude and proactive attitude.
  Strong sense of confidentiality and discretion.
  

Location: Labrador Park (Near MRT Station)

Position: Assistant Admin Manager (Job ID: 19322)

Working hour: Hybrid , Monday to Friday, 8:30 AM – 5:30 PM

Our client is seeking an organized, proactive, and efficient Assistant Admin Manager to join their team. The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

Job Description:

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirements:

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• At least 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your understanding and co-operation

Lee Xin Hui

EA Registration No: R22108046

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Key Responsibilities:

1. Budget Planning and Development:
   • Collaborate with project managers and stakeholders to develop detailed project budgets.
   • Align budget planning with the scope, timeline, and deliverables of the project.
2. Financial Monitoring and Reporting:
   • Track actual project expenses versus budgeted amounts regularly.
   • Analyze financial data to provide insights and reports on budget utilization.
   • Identify variances and recommend corrective actions to avoid budget overruns.
   • Prepare periodic financial reports for senior management, including budget forecast and expenditure.
   • Monitor project expenditure by ensuring timely goods receipt and payment to vendors.
3. Compliance and Audit:
   • Ensure compliance with internal regulations and legal requirements.
   • Support internal and external audits by providing necessary financial documentation and explanations.
   • Maintain accurate records of financial transactions and budgeting activities.
4. Stakeholder Communication:
   • Serve as the point of contact for all budget-related queries from project teams and internal and external stakeholders.
   • Conduct meetings with project leads to review financial performance and adjust plans as needed.
   • Communicate budgetary updates, changes, or risks to stakeholders in a clear and timely manner.
5. Process Improvement:
   • Continuously evaluate and improve budgeting and financial tracking processes.
   • Implement tools and technologies to enhance budget accuracy, reporting efficiency, and cost management.

Key Skills and Qualifications:

• Education: Mininum Diploma in Finance, Accounting, Business Administration, or any other related field with relevant subjects.
• Experience: Minimum of 2 years in budgeting and financial planning. Fresh graduates who are willing to learn can apply.
• Skills:
  • Strong understanding of financial principles and project management.
  • Excellent analytical and problem-solving skills.
  • Proficiency in Microsoft Excel, PowerPoint and SharePoint
  • Strong communication and interpersonal skills for collaboration with cross-functional teams.
  • Ability to manage multiple tasks simultaneously and adapt to changes quickly.
  • Fast Leaner with an inquisitive mind

Job Descriptions:

Talent Acquisition

• Partner with department heads and hiring managers to understand their manpower needs and provide guidance on recruitment best practices.
• Develop and implement effective manpower planning and recruiting strategies aligned with the organisation’s goals and workforce planning needs.
• Manage the full-cycle recruitment process, including sourcing, interviewing, and onboarding.

Performance Management

• Support in the development, implementation, and review of performance management processes, including goal setting, performance reviews, and feedback mechanisms.
• Engage division heads and managers on employee performance issues and provide advice on HR related matters.

Employee Engagement and Retention

• Develop and implement initiatives to enhance employee engagement and satisfaction, such as recognition programs and feedback mechanisms.
• Conduct exit interviews to identify reasons for employee turnover and recommend retention strategies.

HR Projects and Processes

• Execute and oversee HR projects, systems, and processes to match business requirements and objectives.
• Review existing HR processes to identify areas of improvement and drive initiatives that contribute to the overall HR efficiency and effectiveness.
• Ensure compliance with relevant labour policies, employment laws, and legislations.

Period:

• 6 months contract, subject to conversion or renewal depending on business needs and performance

Location:

• Buona Vista

Working Hours:

• Monday to Friday, 8.30am to 6pm

Salary:

• Up to $5,200 (depending on experience)

Job Requirements:

• Minimum Diploma Holder with 3 years of work related experience in HR

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected] (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg