Total 6,752 front office assistant job vacancies in Administrative / Clerical category in Singapore

Responsibilities

• Manage and process expatriates monthly claims
• Manage and process expatriates new and renewal tenancy agreement
• Take care of office supplies and equipment.
• Support office building facility maintenance including security system related matters
• Manage and process office insurance and other administrative related agreements
• Support office & mobile lines and related equipment maintenance
• Perform other ad-hoc duties as required

Requirements

• Minimum 2-3 years of experiences in general office matters
• Proficient in Microsoft Excel and Word
• Japanese language skill is a MUST as individual needs to speak and write in Japanese as this role supports Japanese colleagues from HQ

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

Job Description & Requirements

Responsibilities:

1. Provide customer service to clients on the general enquiries pertaining to clients’ policies.
2. Create and modify client/agent codes and updating of clients’ information in the system.
3. Process and issue policies /endorsements.
4. Check all policies and endorsements processed.
5. Prepare cover letters to attach to policies for dispatch to clients.
6. Prepare draft policy clauses and endorsements.
7. Responsible for ensuring the accuracy of renewal notices, claims statistics and summary of insurance for review.
8. Sort renewal notices and extract policy files for renewals due, prepare claims statistics and summary of insurance.
9. Support the maintenance of an effective policy and/or document filing system by ensuring the proper filing endorsement copies faxed by clients are being filed together with office copy
10. Ensure policy jacket’s accuracy and sufficient stocks are in place.
11. Other duties and assignments that may be instructed by the superior from time to time.

Requirements:

1. Diploma holders, GCE O Level or related discipline;
2. Fresh entry from ITE/Polytechnics is welcome;
3. Preferably with minimum 1 year working experience;
4. Prepare to take up Certificate In General Insurance (CGI) exam if required;;
5. Willingness to learn and meticulous;
6. Possess good interpersonal and communications skills;
7. An attractive remuneration and bonus package will be offered to the successful candidate.

*We are looking for contract administrative assistants to be outsourced to our clients*

3 - 5 Months Commitment

Working hours :

5 or 5.5 Working Day's

5 days (OH) :

• Monday - Friday
• 8:30am - 6:00pm

5.5 days (OH) :

• Monday - Friday
• 8:30am - 6:00pm
• 1/2 day's on 1 Weekend

Job Scope :

• Scheduling of Appointments
• Basic Administrative duties
• Ad-hoc duties as assigned

Job Requirements :

• No experienced needed
• Training will be provided
• Able to start ASAP

All qualified applicants, please send in your resume to:

[email protected]

Manfred Ong ZhengJie (Outsourcing Team)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Description

Under direct supervision, provides general administration support to a department or group of professionals. Compiles and analyses basic information for inclusion in reports or presentation materials. Also receives and responds to routine correspondence following established procedures not requiring review.

Responsibilities

• To distribute internal and external mails.
• To record and submit time cards for site team.
• To assist in the liaison of HR-related queries from site team to BU-HR Representative.
• To purchase, record and maintain stationery/pantry inventory on site.
• To attend to calls in site office, whenever desk line is provided.
• To record minutes during internal meetings/ discussions.
• To assist the project team in preparing the company portfolio and documents for pre-qualification exercise.
• To prepare purchase orders and project invoices.
• To raise purchase requisition (PR) through SAP software.
• To maintain an organised filing system and historical reference of delivery orders, material and consumable requisition (MCR), purchase orders, memo faxes, correspondences etc.
• To ensure billing to clients are submitted correctly and promptly for claims.
• To file and maintain project-related documents and drawings.
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably 2 years of relevant experience in office administration in MNC environment.

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,300 - $3,000/Month & Monthly Bonuses ($200 - $700/Month)
• Clear Salary Progression & Annual Salary Review (Min 10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Our client is a global MNC in the property industry. Due to business needs, they are currently recruiting an Administrative Assistant to support their team. They are located in the Central, easily accessible.

Location: Kallang/Bugis

Responsibilities:

• Schedule unit handover and key collection appointments with Purchasers or their authorized representatives.
• Communicate the confirmed daily appointments schedule to relevant stakeholders
• Perform general administration duties.

Requirements

• Minimum 'O' level and above
• Preferred experience in customer service or telemarketing, capable of responding to simple email inquiries.
• Proficient in Microsoft Office, especially Excel and Word. Knowledge of mail merge and VLOOKUP functions will be advantageous.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW . Alternatively, you can contact us directly at +65 98331116

We regret that only shortlisted candidates will be notified.

Email Address: [email protected]

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Roles & Responsibilities

• To assist the Director with his daily tasks
• Attend to personal matters for the Director and his family
• Act as the point of contact for the Director and provide secretarial duties
• Manage diary for family members including children
• Manage family’s private properties
• Coordinate guests visits
• Assist in planning and managing family events
• Manage household domestic helper's schedule
• Assist in running personal errands
• Require to drive the Director, his family and guests occasionally
• Perform any other duties as and when assigned by the Director or family

Requirements

• Minimum Diploma and above
• 1-2 years of experience as a personal assistant would be advantageous
• Owns a valid Singapore Class 3 driving license
• Proactive approach to problem-solving with initiative
• Good at coordinating, follow-ups and planning
• Ability to multitask and prioritize daily workload
• A grasp of absolute discretion and confidentiality
• Attention to detail
• Service and result-oriented with a positive working attitude
• Able to work remotely, from home and or office as required

- 1 year contract

- 8.30am – 6pm

- Woodlands

- Up to $5500

Responsibilities:

• Drafting and modelling using AutoCAD and BIM Revit software
• Support the team in required design & drawings
• Prepares, update and modifies M&E services drawings.
• Prepares 2D and 3D system and site drawings according to requirements
• Preparation and submission of shop drawings
• Ensure correct & accurate drawing details before submission
• Diagrams update as and when required.
• Site inspections. Coordination of works and liaison with PM, client (when needed) and third parties.
• System Design, Set-to-work, testing and commissioning
• Preparation and submission of system and site documents.

Period:

• 1 year contract

Working Hours:

• 8.30am – 6pm

Salary:

• Up to $5500

Location:

• Woodlands

Requirements:

• Background experience in BIM Revit software & AutoCAD is a must.
• Familiarity with construction environment.
• Able to work independently and with minimal supervision.
• Stationed at Customer premises (Woodlands area) for the duration of the work.
• Knowledge in PA Systems, Fireman Intercom and CATV Systems will be an advantage.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201 )

3 Shenton Way, Shenton House #19-01, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Salary: up to $3500+ 1 month completion bonus
Duration: 1 year contract

Working Days & Hours: Mon-Fri Office Hours

Location: Gul (company bus from Boon Lay, Jurong, Chua Chu Kang, Outram Park, Bedok MRT)

Job Description:
Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

Pull reports and information from systems

Calendar management across time zones

Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

Coordinate domestic and international travel arrangements including processing of visas for international travel

Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

Prepare and maintain agendas, action item lists, issues list and program plans; Escalate issues promptly

Exercise judgment and make decisions to promote smooth workflow and prioritization

Ensure that internal and external client demands are met

Create, organize and manage various SharePoint sites and shared drives

Job Requirements: Min Diploma/Degree in Secretarial/Business or similar w min 3 yrs of relevant experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Job Summary:

We are seeking an organized and detail-oriented Admin Assistant to provide administrative support to our team. The successful candidate will be responsible for processing service orders, scheduling and product ordering etc.

Key Responsibilities:

· Process Service Order

· Create and maintain the daily schedule for technicians.

· Order required products and materials

· Assist with general administrative duties

· Collaborate with other team members to ensure smooth office operations

· Undertake other ad hoc assignments as required

Qualifications:

· Proven experience as an administrative assistant or similar role

· Proficient in Microsoft Office, particularly Excel and Word

· Min “N” level.

Working Conditions:

Location: Ang Mo Kio Industrial Park

Working hr: Mon-Fri 8:30pm to 6pm

Skills and Knowledge requirement:

1. Computer literate

2. outstanding communication skills

3. Good interpersonal skills

Education and Experience requirement:

1. Proficient in written and spoken English and Tagalog

2. Minimum 5 years' relevant experience

3. University graduate

Weekend work required

Candidates who meet the above criteria and competency should apply with certified copies of relevant qualification together with detailed resume to the following email address :

[email protected]

[Order Number: 486224]

Monday to Friday (3-4 days a week), 1 day in the office, other 2-3 days WFH, 20 hours per week

Responsibilities

• Simple accounting processing for international insurance (50%)
• Expense reimbursement tasks (50%)
  Liaison with hospitals and related institutions
• Data input into the system
• General administrative work
  Telephone and email correspondence
• Other tasks related to the role

Requirements

• Comfortable with the working hour

To Apply, please kindly email your updated resume to [email protected]

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

EA Personnel Name: Lim Lai Xin

EA Personnel Reg. no.: R2197913

EA License no.: 07C5771

Job Requirement

· Candidate must possess at least Diploma in Finance/Accountancy/Banking or equivalent.

· At least 1 Year(s) of working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Knowledge of MYOB and QuickBooks accounting software

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Bilingual

Responsibilities:

· Handle full sets of accounts for clients

· Assist in timely and accurate monthly closing

· Preparation of payments

· Maintenance of proper accounting records and filing system

· Support operations and general day-to-day administrative duties (including payroll, CPF, EPOL admin, Tax admin etc)

· Assist in Secretarial work (Incorporation of Company, AGM, AR & etc)

· Provide secretarial support to Managing Director

· Able to handle confidential information in a professional manner

· Perform other ad-hoc duties as assigned

· Able to work independently and as a team

We provide on-the-job training
We provide opportunities for career advancement within company
Work-life balance working style

Temp Admin Assistant (MNC/EAST)

Salary: up to $2.4k per mth

Job Duration: 1 year

Working Days & Hours: Monday to Friday 8.30am – 6.15pm

Location: Changi

Job Description:

• Timely Handling of ocean freight related administrative tasks

• Handle related internal communication with DB Schenker stakeholders

• Distribute vouchers to customers and Schenker network partners

• Handle related internal communication with DB Schenker stakeholders

• Posting of incoming payable vouchers

• Participate in ad-hoc projects related to business process improvement (Internal and External).

• Perform value-added task within the scope of the function to meet customer requirements and changes made in the operations process.

Job Requirements: Min GCE A Level or Diploma in any course

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Data Entry

-Manage / download footage

-Any other task that assigned by supervisor in admin for project support

Requirement :

• Minimum GCE ‘N’ , 'O' level or equivalent

• An eye for details

• Familiar with Microsoft Offices (Words, Excel , Power Point )

• Fresh can apply as training will be provided

☑ Well Established Company (Vending Machine)

☑ Salary: $2,400

☑ Working Location: Redhill (5 mins walk from Redhill MRT)

Responsibilities:

• Monitor and address hotline complaint calls each morning.
• Upload NRI data for drivers and generate audit reports.
• Check and respond to emails promptly.
• Manage filing tasks, collecting forms and reports from drivers.
• Update and organize contract files, ensuring all documents are in order.
• Respond to sales inquiries from new customers.
• Handle customer requests regarding sales details and communications.
• Record daily sales, sandwich disposal, and cash drawings .
• Order cleaning materials for vehicles and vending machines as requested by drivers.
• Respond to calls, take messages, and handle inquiries.
• Update maintenance records provided by Operations Manager and technicians.
• Prepare weekly VM location summary reports.
• Conduct checks on all company vehicles.
• Review and validate expenses claims from drivers before submitting to accounts.
• Upload lodger data for audit purposes (5 drivers).
• Summarize reports on NRI, VM sandwich disposal.
• Prepare monthly VM location reports, upload to the system, and rectify errors.
• Generate reports for price and target differences, communicate with customers, and prepare invoices.
• Prepare commission payable details as per contracts.
• Conduct vehicle inspections.
• Undertake tasks assigned by supervisor.
• Prepare documentation for audits (SS590) and respond to BizSafe requests.
• Draft and prepare letters as needed.
  

Requirement:

• N Level and above
• Good customer service skills
• Microsoft Office (Word,Excel)
• Ability to multi-task
• Good organizational and time management skills
• Ability to work under pressure
• Responsible and trustworthy
• Preferably able to start immediately or on a short notice
  

Perks :

• Convenient Working Locations - 3 Stations Near-by
• Work-life Balance, Come on time, leave on time! 9am - 6pm weekends.
• Friendly and Cozy working environment - working with a small team.
• AWS - 13 month

Responsibilities

• Responsible for the execution of import documentation requirements for shipments
• Ensure that all documentation meets import regulations.
• Support strategic plans for carrier contract negotiations, shipment order handling, transportation network order execution and monitoring.
• Arrange details of shipments with forwarders, carriers as necessary for exports.
• Prepare and manage the logistics system to optimize time management.
• Responsible for maintaining a record of all outstanding purchase orders with external vendors.
• Handling logistics for customers and requesting for invoices and follow ups of the same.
• Daily basis follow ups in terms of completion of the orders and meeting client requirements.
• Only Singaporeans may apply.

Requirements :

• No working experience are welcome to apply.
• Have a solid background in Business Administration and be familiar with key words such as Order, order confirmation, payment terms, delivery terms, transport documents, etc.
• Proficiency in English written is a must. Ability to speak other foreign language(s) is (are) an advantage.
• Computer literacy (Proficiency in Microsoft Office).
• Complete knowledge of Import Documentations & freight forwarding.
• High attention to details (e.g. order verification).
• The ability to multi-task and stay organized.
• Ability to work quickly and efficiently under pressure to multiple deadlines.
• Critical thinking, addressing problems and providing solution ideas.
• Great communication skills and experience working as a team player

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

The Opportunity

• Opportunity to work with a Reputable MNC. Providing secretarial and admin support to the Branch Manager.
• Mon - Fri: Office Hour
• Location: Central
• 12 Months Contract (Convertible)

The Requirement:

• At least 2-3 years of secreterial/ business support experience preferably with experience supporting expat manager
• Computer literate and familiar with Microsoft Office Applications

Job Description:

• Providing full administrative support to the team and secretarial assistance to the Singapore Branch Manager
• Proactively contribute to the manager's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
• Manage and coordinate Branch Manager and/or team travel, accommodation, transportation, etc.
• Assist with preparation of meeting presentation
• Taking notes and following up for meetings
• Responsible for end to end of processing Manager’s reimbursements for medical, entertainment and business trips.
• Support in the relocation of expat and families moving to Singapore
• Carry out office administration and/or projects as requested by the Branch Manager
• Manage team reimbursement for payroll processing
• Ensure the office is in compliance with HSE regulations
• Any other ad-hoc duties

Next Step

• Interested applicants, prepare your updated resume and click "Apply here" or email to [email protected]
• All shortlisted candidates will be contacted

Angeline Low Hooi Seei
Direct Line: 6697 7942
EA License No: 91C2918
Personnel Registration Number: R1988232

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

- Permanent

- Mon to Fri, 8.30am to 6pm

- Ang Mo Kio

- Up to $8000 + VB

Job Description:

• Responsible for design, implementation, testing and commissioning of Large-Scale, Rail Transportation projects for Supervisory Control & Data Acquisition (SCADA) System
• Manage a team of interface engineers and coordinate with interfacing contractors and stakeholders to firm up the interface design including getting the interface design and interface documents accepted by the client.
• Participate in interface meetings and interface testing on site with the interfacing parties.

Period:

• Permanent

Location:

• Ang Mo Kio

Working Hours:

• Monday to Friday: 8:30am to 6pm

Salary:

• Up to $8000 + VB

Job Requirements:

• Diploma/Degree in Electrical, Electronics or Computer Engineering
• Excellent working knowledge of SCADA software package on UNIX and Windows platforms
• 3 – 5 years’ working experience in the design and implementation of Real Time Control System in a project environment
• Experience with various types of interfaces and protocol
• Ability to participate in multiple projects and work under pressure.
• Pro-active, resourceful, and able to work with various stakeholders.
• Team player and independent

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201 )
3 Shenton Way, Shenton House #19-01, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Contract Admin Assistant

12m + 1m completion bonus

Salary: 3000 - 3500 base

No transport allowance but there is company bus from Boon Lay, Jurong, Chua Chu Kang, Outram Park, Bedok MRT

Mon-Fri 8.15-5.00pm

Other info: Other benefits include 18 days AL per annum, $1000 outpatient claims per annum (Pro-rated according to contract duration)

Responsibilities:

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

Pull reports and information from systems

Calendar management across time zones

Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

Coordinate domestic and international travel arrangements including processing of visas for international travel

Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

Prepare and maintain agendas, action item lists, issues list and program plans; Escalate issues promptly

Exercise judgment and make decisions to promote smooth workflow and prioritization

Ensure that internal and external client demands are met

Create, organize and manage various SharePoint sites and shared drives

How to Apply:
send your resume to: [email protected] or Telegram me @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

Admin Assistant

• Monday – Friday 8am - 5:45pm
• $2000 - $2400
• Working location : Tuas West Road

Job Responsibilities

• Assisting on sales quotation
• Administrative duties in accounts such as opening Delivery orders and invoices (will be trained)
• General filing and documentation
• Data entry

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Responsibilities:

· Provide support inbound call inquiries through the NP mainline, ensuring prompt and professional assistance to address customer needs and concerns.

· Provide support for walk-in inquiries, delivering excellent customer service and guidance to individuals visiting the office premises.

· Provide support in testing of the new process for Ez Link Issuance for Year 1 Student in AY2024

· Provide support in testing of the new process for Blazer Issuance for Graduation 2024

· Reviewing of SSVC’s services processes and knowledge databases

· Provide support in the design thinking processes for SSVC 2.0

Location

Ngee Ann Polytechnic, 535 Clementi Road, Singapore 599489

Duration

19 February 2024 to 10 May 2024

Working Hours

Mon – Thur: 8.30am – 6pm, Fri: 8.30am – 5.30pm

Salary

$10/hr