Reports To: Head of Sales, Local

Job Overview: We are seeking a detail-oriented and proactive Administrative Executive to provide high-level support to Head of Sales and ensure the efficient operation of Local Sales Department. The ideal candidate will be responsible for performing a variety of administrative and clerical tasks.

Key Responsibilities:

Administrative Support:

· Prepare presentations and reports.

· Manage and prioritize incoming communications, including phone calls, emails, and correspondence.

· Handle sensitive information with discretion and professionalism.

Data Management:

· Maintain and organize complex filing systems and databases.

Team Collaboration:

· Collaborate with other departments to facilitate cross-functional projects and initiatives.

· Provide administrative support to other team members as required.

Qualifications:

· Proven experience in an administrative or executive support role, ideally within a similar industry.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

· Exceptional organizational and multitasking abilities.

· Excellent communication skills, both written and verbal.

· Strong problem-solving and decision-making skills.

· Ability to handle high-pressure situations and prioritize tasks effectively.

Tuas West - (Walkable distance from Tuas Link MRT)

Japanese food wholesale industry

• Basic + vb + allowance

Responsibilities:

• Import shipments coordination, custom clearance, freight sourcing
• Export shipments coordination and IRAS formalities
• Attend to authority inspections
• Inventory and cost recording in SBO system
• Product registration in the system
• Payment to suppliers and contractors
• Check that the products are in accordance with food regulation
• Administer HACCP documentation
• Purchase office/warehouse supplies
• Supervise cleaning and maintenance works
• Other general administration duties

Requirements:

• Diploma / A-level and above

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Job Details

Location: One-North

Working Hours: Monday to Friday

Work Type: 6-Month Contract

Salary: Up to $ 3,000 per month

What you will be working on?

• Provide secretariat and administrative support to staff (scheduling of meetings, collation of materials, venue setup, booking of venue, managing records and related documentation)
• Events planning and support e.g. Engagement sessions
• Front general communications on grants schemes and processes to internal and external stakeholders
• Collation and checking of grants documentation (eg proposals, progress reports, claims)
• Collation, preparation and maintenance of data for reporting purposes
• Housekeeping and archiving of documentation pertaining to grants
• Data Entry and verification for audit
• Other ad-hoc duties that may be assigned

What are we looking for?

• Singaporean only
• Minimum Diploma in Business Management or relevant discipline.
• Prior experience in grant administration/ application processing would be advantegeous.

Interested candidate may apply via email to [email protected] (indicating Job ID J46211 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidate will be contacted.

Carmen Tan Huei Mun | R23115837

ScienTec Consulting Pte Ltd (ScienTec Personnel) |11C5781

Working hours: Monday to Friday, 8.30am to 5.30pm

Location: Benoi – no company transport but have $300 transport allowance

Job Scope

■ Updating of manpower planning (MPP).

■ Provide administrative & logistics support to engineer assigned to project.

■ Provide QA108 documentation support to new hire service engineer & existing engineer from time to time.

■ Update and maintain engineers’ database and offshore certificate

■ Arrange Safety course, Travel Tickets & Accommodation.

■ Monitoring/Updating Customer Database for equipment installed in the Asia Pacific (AP) region.

■ Manage and keep track of Customer Satisfaction Assessment procedure and ensure document is registered in Questback system.

■ Create quotations, technical support invoices

■ Any ad-hoc job assigned by manager

Requirements:

• Diploma / Degree in Business Administration or equivalent
• Able to start work immediately/ on short notice.
• No working experience welcome. Training provided.

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Provide admin and operational support to the manager and help to maintain CEO and COO calendars.
• Coordinate the meetings assigned by manager and record minutes of the meetings.
• Assist manager in staff engagement and hospitality matters.

Roles and Responsibilities:

• Coordinate the followings and record the minutes of meeting

1. Management Committee Meetings
2. Senior Management Meetings
3. Hospital Management Meetings
4. Medifund Committee Meetings
5. Allied Health & Operations Meetings
6. Project meetings

• Support AHO manager in her admin functions as assigned from time to time.
• Maintain a current manual of policies and procedures for reference in the day to day operations.
• To be familiar with operations of department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert manager may arise due to gaps in the handling of personal data.
• Foster a data protection culture among the department colleagues through department audit.
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
• Assist manager in collating Medifund claims from various departments.
• Assist Manager in the co-ordination for the internal and external audits and inspection.
• Participate in quality improvement initiatives and projects.
• Cover the duties of department colleagues in their absence.
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
• Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Requirements:

• Min degree in any courses
• Min 3 years of admin / secretary experience
• Experience in healthcare / medical device / pharma industry will be an advantage

Salary range: Up to $4.8K

Healthcare Industry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Admin Executive

Working days: 5days

Working hours: 10am – 7pm

Working Location: Shenton Way

Salary: $2800 - $3500

If interested, submit your resume and contact me here

Whatsapp +65 8854 1564 (Albert) | https://wa.me/6588541564

Yap Teck Huat Reg No: R24122623

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities:

Calendar Management:

Coordinate and manage executives' calendars, meetings, and appointments.

Travel Arrangements:

Arrange travel itineraries and accommodations for executives as needed.

Correspondence and Communication:

Draft emails, memos, and correspondence on behalf of executives.

Document Management:

Organize and maintain physical and electronic files, ensuring accuracy and

confidentiality.

Event Coordination:

Assist in planning and coordinating events, conferences, and meetings.

Interdepartmental Coordination:

Collaborate with different departments to facilitate communication and

workflow.

Research and Analysis:

Conduct research, gather data, and perform analyses to support decision

making.

Project Coordination:

Manage projects as assigned, ensuring deadlines and objectives are met

effectively

Scope:

Undertake the tasks of receiving calls, taking messages and routing correspondence

Attend to walk-in queries and request

Responding to email enquiries

Administration of training applications and grants

Administration of petty cash and payment vouchers

Provide support for corporate events

Develop and carry out efficient documentation and filing

Pre-requites:

Proficiency in MS Office

Customer orientation and highly adaptable

Meticulous and able to multi-task to meet deadlines

Strong sense of punctuality and good time management

Team player who works well with others

Proven experience as an Administrative Assistant or Executive will be an added advantage

Summary of Job Role

The Executive/Administrative Assistant to support our Chief Legal Officer & Company Secretary include ensuring timely service delivery, conducting research, drafting letters, typing and proofreading contracts and documents, preparing Excel lists, assisting in the preparation of Board and committee meetings, drafting minutes, managing the filing system, and ensuring the successful execution of meetings.

Key Responsibilities

1. Assist to check through non-Disclosure agreements and other documents to ensure that they have been properly executed.
2. Draft Board resolutions.
3. Assist in preparation of Board, Board Committee meetings, General meetings and their respective papers.
4. Take and prepare minutes of meetings (if requested)
5. Do research
6. Prepare PowerPoint presentations.
7. Prepare and maintain proper records of the department, the Company and its subsidiaries.
8. Make lodgements with the authorities.
9. Provide administrative, filing, and secretarial support to the department.
10. Arrange meetings and liaise with third parties.
11. Maintain confidentiality on all matters.
12. Such other duties as may be required from time to time.

Job Requirement

1. GCE “O” Levels and above
2. Preferred 2 years or more of working experience
3. Experience at law firms or listed companies or similar secretarial experience is advantageous.
4. Proficient in Microsoft Word, Excel and PowerPoint.

We are a frozen food and poultry distribution company and is looking to hire operations officers for our Operation department. Our operations include frozen food department/ chilled poultry department and roasted food products department

Job Description:

· Receive and process customer orders using ERP system

· Check stocks/ stock take before goods are being loaded into the delivery van

· Issue invoice upon check and confirmation

· Maintain customers’ profiles (address, company details etc.)

· Maintain customers’ price list

· Manage customers complaints/feedbacks and reflect to management wherever necessary

· Other ad-hoc duties delegated by supervisor

Job Requirements:

- Must be a good team player and is able to work well with colleagues

- Able to communicate in mandarin

- Positive learning attitude

- Entry- level, no relevant experience needed

We are a frozen food and poultry distribution company and is looking to hire operations officers for our Operation department. Our operations include frozen food department/ chilled poultry department and roasted food products department

Job Description:

· Receive and process customer orders using ERP system

· Check stocks/ stock take before goods are being loaded into the delivery van

· Issue invoice upon check and confirmation

· Maintain customers’ profiles (address, company details etc.)

· Maintain customers’ price list

· Manage customers complaints/feedbacks and reflect to management wherever necessary

· Other ad-hoc duties delegated by supervisor

Job Requirements:

- Must be a good team player and is able to work well with colleagues

- Able to communicate in mandarin

- Positive learning attitude

- Entry- level, no relevant experience needed

Primary Responsibilities

• Perform back of house administrative duties in relation to the F&B Projects team at RWS
• Monitor and track project timeline
• Assist to raise purchase order or purchase requisition
• Follow-up on Licensing applications and compilation of documents for submission
• Coordination of Gathering samples (e.g. lamps, etc.)
• Carry out other ad-hoc tasks as assigned

Requirements

• Diploma in Hospitality or related field preferred
• Possess good interpersonal skills
• Proficiency with the use of Microsoft Office tools
• A team player, resourceful, results-driven and able to multi-task
• Adaptable to a fast-paced and dynamic work environment

HR Partnership

• Supports HRBP in partnering and supporting stakeholders and employees in a proactive and consultative approach on a full spectrum of HR functions, including talent acquisition, performance management, as well as talent management and development.
• Partner with HRBP and HR Centre of Excellence in the delivery of key HR projects including policy and process reviews, employee engagement surveys, people development programs, change management plans, performance management and promotional exercises etc.
• First point of contact to provide professional advice on the interpretation of HR policies and procedures, employment legislation, recruitment processes, performance management, recruitment and rewards strategies.

Elsa Fontanne

Outsourcing Team

Contact Number:67860100

Email Address:[email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

• Ensure customers needs are addressed in a efficient and timely manner
• Timely completion of administration tasks related to the efficient operation of the branch
• Operates as a member of the Administration team and contributes to the implementation of operational plans and objectives
• Interact effectively with relevant staff on the implementation of operational processes, procedures and operational excellence methodologies
• Delivery of customer service excellence to enhance customer relations at all opportunities especially via the demonstration of empathy and caring for the customers immediate needs and wants.
• Ensure adherence to systems and processes for quality control and quality assurance.
• Comply with the requirements of OHS Policies and Procedures
• Ensure adherence to the Code of Conduct and the Treatment of Each Other at Work Policy, using them as a guide on how to operate and interact with others including customers, contractors and suppliers
• Maintain open and respectful lines of communication with fellow employees, supervisors, Managers and all other employees

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

• Provide admin support for shipping projects such as order processing, preparation of shipping documents, invoices, purchase orders , import/export documents, etc
• Scheduling and coordination of all administrative and logistics related matters
• Liaise with vendor for custom license declaration
• Data entry, fillings & general administrative duties

Requirement:

• GCE O level & above
• Welcome entry level - Training Provided
• Mandarin speaking - to liasie with chinese associates
• Proficient in Microsoft Office
• 5 days work (8am to 5pm) in Tuas area
• Salary $2000 - $2500

Interested applicants please send in your MS Word resume. Shortlisted candidates will be contacted very soon. Thank you.

ING Wholesale Banking in Singapore

We began operating in Singapore in 1987 where we host the regional Asia Pacific headquarters. With over 300 financial experts, we are the largest wholesale banking branch in Asia. ING stands out in the Asia Pacific region because we go a step further for our customers. We look at things from the client’s perspective which allows us to construct tailor-made solutions to fit the needs of every company we serve. This mentality underpins all our client relations and has produced various prestigious awards.

Job Profile Summary

To provide full secretarial and administrative support to the Head of Transaction Services APAC (Head) including the Transaction Services teams.

Job Responsibilities:

• Support the Head with respect to his calendar and meeting schedules, and his email Inbox.
• Take care of travel arrangements for the Head and teams.
• Prepare and submit expense claims for the Head and his direct reports.
• Prepare documents and presentation materials for the Head and teams.
• Field calls and answer queries from external and internal parties.
• Arrange & coordinate internal/external meetings where required, and related logistics.
• Assist in arranging and executing internal/external events, including managing & coordinating with internal and external service providers; logistics, organization; costing, sourcing etc.
• Perform secretariate role for formal meetings, such as preparation of agenda items, coordination of invitations and minutes.
• Arrange and monitor department stationery orders and supplies.
• Maintain the Hospitality Register for Gifts & Entertainment.
• Co-ordinate business continuity planning activities.
• Support the teams on onboarding of new joiners and off-boarding of leavers.
• Maintain a strong working knowledge of the organization’s policies and relevant codes of conduct, such as travel and entertainment policies, and leave policies, with the ability to support the Head as the first line gatekeeper on claim/approval requests.
• Any other secretarial / administrative tasks as assigned by the Head.

What we're looking for:

• Minimum 5 years of relevant experience in secretarial & administrative support in a financial services industry.
• Experience in supporting both a senior business head and multiple teams.
• Is flexible with ability to multitask across different tasks and thrive well in a dynamic environment.
• High level of self-motivation and ability to navigate and perform tasks with minimal guidance.
• Willingness to learn and is open to take on new challenges.
• Strong team player with a keen interest to help others and who collaborates across the organization.
• Strong communications skills and comfortable in dealing with internal and external clients and stakeholders.
• Organised and detail-oriented.
• Proficiency in the use of Microsoft Office including PowerPoint and Microsoft Teams.

School Admin Executive @ Stalford Education Group

Join our committed team at Stalford Education Group as a School Admin Executive. In this vital role, you will support the daily operations, administrative and environmental sanitation tasks. We are looking for someone who is meticulous, proactive, and thrives in a collaborative educational setting.

Job Description & Responsibilities:

• Administer Academic Services: Update class lists, student results, generate reports, arrange meetings, and prepare tests.
• Reception Management: Ensure the reception area is organized, welcoming, and efficiently managed.
• Classroom Support: Provide technical assistance to teachers during classroom lessons.
• Laboratory Support: Assist teachers with technical requirements during science laboratory lessons.
• Examination Support: Provide technical assistance to teachers during exams and oversee exam invigilation.
• Facilities Maintenance: Supervise the maintenance of school facilities to ensure a safe and functional environment.
• Cleaning Coordination: Oversee and coordinate the cleaning activities, ensuring adherence to cleaning schedules and standards and maintain environmental sanitation records.
• Hygiene and Cleanliness: Maintain the cleanliness of all areas by sweeping, mopping, sanitizing surfaces, cleaning restrooms, managing toiletries supplies, and ensuring daily trash removal.

Requirements:

• A recognised certificate in a relevant field.
• At least two years of relevant experience in a school environment.
• Strong attention to detail.
• Ability to work effectively both independently and as part of a team.
• Excellent organisational and communication skills.

Join Us:

• We are dedicated to creating an inclusive work environment and invite applications from all qualified candidates.
• Interested candidates should send their inquiries or CV to [[email protected]] or WhatsApp us at +65 6222 3233.
• Please note that only shortlisted candidates will be notified.

Job Descriptions:

· Require languages - This role is expected to communicate & write in English / Chinese are essentials

· Prepare quotation, job sheet, invoice & checklist for customer and respond in Chinese

· Answering incoming calls

· Provide administrative support to Project Team

· Handling and manage of email

· To monitor and follow up project-related submission

· To consolidate service reports/checklists and keep proper records

· Ensure proper documents of all records

· Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· Minimum 2 years of related working experience

• Dynamic Trading Firm with worldwide customers
• Seeks Administrative Officer to support the trading division
• Highly efficient individual with good admin support skills for the team

Description

• Keep proper records of contracts and invoices
• Assist traders/ shipping manager to follow up on needed import/ export documentation, declaration as well as submission for insurance
• Follow up on shipment schedules
• Assist to prepare reports for management
• Handle any other ad-hoc project as needed by the team

Requirements

• Diploma holder in any discipline or studies
• At least one year of administrative related experience/ Entry-level candidates can be considered as training will be provided.
• Meticulous nature and excellent administrative and follow-up skills.

R1108900

Job Title: Administrative Assistant & HR Executive

Job Summary:

The Administrative Assistant & HR Executive is responsible for providing administrative support to the HR department and managing day-to-day office operations. This role involves assisting with recruitment, employee relations, performance management, and compliance with HR policies and procedures. Additionally, the position ensures the smooth running of the office by managing administrative tasks, maintaining office supplies, and coordinating office activities.

Key Responsibilities:

Administrative Duties:

Office Management:

• Maintain office supplies inventory and place orders as necessary.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Coordinate maintenance of office equipment and facilities.

Scheduling and Coordination:

• Schedule meetings, appointments, and travel arrangements.
• Organize company events, meetings, and conferences.

Document Management:

• Prepare, manage, and file company documents and records.
• Draft and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.

Human Resources Duties:

Recruitment and Onboarding:

• Assist in posting job openings, screening resumes, and scheduling interviews.
• Conduct initial candidate screenings and coordinate interview logistics.
• Assist in the onboarding process, including orientation and training for new hires.

Employee Relations:

• Serve as a point of contact for employee inquiries and HR-related issues.
• Support HR in addressing employee concerns and resolving conflicts.
• Assist in organizing employee engagement activities and events.

HR Administration:

• Maintain and update employee records and HR databases.
• Ensure compliance with HR policies, procedures, and legal requirements.
• Assist in the implementation and administration of HR programs and initiatives.

Performance Management:

• Assist in coordinating performance review processes.
• Help track employee performance and development plans.
• Support HR in addressing performance issues and implementing improvement plans.

Qualifications:

Education: Degree or Diploma in Human Resources, Business Administration, or a related field.

Experience:

• 2+ years of experience in an administrative or HR role.
• Experience in office management is preferred.

Skills:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HR software and databases is a plus.
• High level of discretion and confidentiality.
• Strong interpersonal skills and a customer service-oriented mindset.

Key Competencies:

• Attention to Detail: Ensures accuracy and thoroughness in work.
• Problem-Solving: Identifies and resolves issues in a timely manner.
• Adaptability: Adapts to changes in the work environment and manages competing demands.
• Teamwork: Works collaboratively with colleagues and fosters a positive team environment.
• Time Management: Prioritizes tasks effectively to meet deadlines.

IT Admin Executive

SGD 2,200 - SGD 2,500

• 5 Days work week from Mon to Fri 9AM to 6.00pm
• Location: Kallang
• Annual Leave, Medical Benefits, Staff Insurance

Job Description

Responsibilities:

• Coordination between internal stakeholders for sales orders process
• Maintain service items inventory control and parts order liaising with vendors
• Preparation and coordination IT Engineers schedules for on-site/ outsource/ inhouse projects & backfills purpose on daily basis
• Handle incoming calls and enquires from clients/ end-users
• Answer email correspondence in a prompt and efficient manner
• Maintain proper records for billing purpose
• Maintain neat and timely update on the service form inputs to our system
• Any ad hoc requirements by the Manager

Requirements:

• Minimum Diploma in Business Management/ IT Studies or related studies
• Proficient in MS Office

For consideration, kindly submit your CV to [email protected]

**Only shortlisted candidate would be notified**

LIM SIANG FAN R2199045

MTC Consulting Pte Ltd| EA Lic. No: 15C7752

Summary

• Working Location: Islandwide
• Working Days & Hours: Monday to Friday; 8.30 am – 6.00 pm
• Salary Range: Up to SGD 3,500 (dependent on experience)

Primary Responsibilities:

• Perform general office duties such as filing, data entry, and managing correspondence.
• Answer phone calls and direct them to the appropriate person or department.
• Assist in scheduling meetings and appointments.
• Maintain office supplies and place orders when necessary.
• Support the preparation of documents, reports, and presentations.
• Handle incoming and outgoing mail and packages.
• Provide administrative support to various departments as needed.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Ong Shi Yi (Shirley)

Registration Number: R21102284

EA License No: 06C2859 (MCI Career Services Pte Ltd)

Responsibilities

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.
• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.
• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.
• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.
• Any other tasks which may be assigned from time to time.

Requirements

• Bachelor or Diploma in any discipline with at least 4 years of relevant working experience, preferably in a hospital setting.
• Strong technical skills including a sound working knowledge of Microsoft Office and Adobe Acrobat to prepare, edit and manipulate text and data. Tech-savvy-- ability to learn new software and other relevant programs.
• Possess strong analytical, communication with influencing and persuading skills, written and presentation skills. Ability to take and record accurate notes/minutes in complex meetings.
• Ability to work independently and in a team and across teams with minimal supervision.
• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion.
• Able to work in a fast paced and dynamic work environment, quick thinker and an effective problem solver.
• Maintain confidentiality, tactful, diplomatic, resourceful, and exercises independent judgment and discretion.
• Proactive attitude and determination to ensure required outcomes are achieved and takes responsibility.

Interested candidate, kindly send a copy of your resume to: [email protected]


OH LI XUAN BRINA [R24120322]
Email Address: [email protected]
Recruit Express Pte Ltd

Job Summary

• Provide admin and operational support to the AHO manager and help to maintain CEO and COO calendars.
• Coordinate the meetings assigned by AHO manager and record minutes of the meetings.
• Assist AHO manager in staff engagement and hospitality matters.

Roles and Responsibilities:

• Coordinate the followings and record the minutes of meeting
• Management Committee Meetings
• Senior Management Meetings
• Hospital Management Meetings
• Medifund Committee Meetings
• Allied Health & Operations Meetings
• Project meetings
• Support AHO manager in her admin functions as assigned from time to time.
• Track and maintain an electronic directory and file of all circulars and advisories from MOH, AIC, MOM and other relevant authorities.
• Maintain a current manual of policies and procedures for reference in the day to day operations.
• To be familiar with operations of AHO department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert AHO manager may arise due to gaps in the handling of personal data.
• Foster a data protection culture among the AHO department colleagues through department audit.
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
• Assist AHO manager in collating Medifund claims from various departments.
• Assist AHO Manager in the co-ordination for the internal and external audits and inspection.
• Participate in quality improvement initiatives and projects.
• Cover the duties of AHO department colleagues in their absence.
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
• Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Requirements

• A general degree or equivalent from a recognized institution is required.
• Additional qualifications in healthcare services are advantageous.
• A minimum of 3 years of experience in a similar role is required.
• Knowledge of healthcare operations and service processes is essential.
• Must demonstrate initiative and be able to collaborate with other professionals in the multidisciplinary hospital team.
• Should possess strong communication and interpersonal skills, and be able to relate well with colleagues and external partners.
• Adequate IT knowledge is essential as the hospital transitions to an electronic records environment.

Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Benefits:

• Comprehensive Benefits Package
• Medical Insurance
• Immediate Availability
• Leave Entitlement Up to 15 Days
• Training Provided

Job Responsibilities:

Sales Support:

• Assist the sales team in managing schedules, preparing reports, and handling documentation and presentations.

Customer Relationship Management (CRM):

• Update and maintain the CRM system with customer information, sales activities, and follow-ups.
• Generate and analyze CRM reports to support sales strategies and decision-making.

Administrative Tasks:

• Handle administrative tasks such as filing, data entry, and correspondence.
• Assist in the preparation and submission of sales-related documents and reports.
• Coordinate with other departments (e.g., marketing, finance) to ensure seamless operations.

Sales Analytics:

• Monitor and report on sales performance, identifying trends and areas for improvement.
• Assist in the preparation of sales forecasts, budgets, and performance metrics.
• Support the sales team with data analysis and insights to drive business growth.

Additional requirements:

• Diploma in Business Administration, Sales, Marketing, or a related field.
• Proven experience in a sales support or administrative role, preferably in a similar industry.
• Proficiency in MS Office (Word, Excel, PowerPoint) and CRM software.
• Detail-oriented and proactive, with a strong problem-solving ability.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

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Name: Chen Jing Shi

Reg No: R22111613

EA Licence: 13C6730

Project Details:
Part of the concierge team to help manage the day-to-day operations of the office premises for IT developers.

Responsibilities:
This role will require you to provide support as concierge of the office premises in the following areas:

- Office Access administration – Put up security clearance request, manage access to the various locations in the office premises,

- Office Administration – Opening/Closing of office premises, maintain asset register, facilitate carpark application, perform onboarding/offboarding of the staff, conduct awareness brief, manage resource booking and assist in replenishment of office supplies & equipment.

- Office Security – Conduct checks, ensure compliance, visitor management

- Event and Incident Management – conduct/organize fire drills, fire safety roll call, greenmark activities. Respond to office intrusion, power failure incidents and perform follow-up actions. Be part of taskforce for adhoc events e.g. implement and oversee Covid-19 SMM

- Facility Maintenance Administration – Act as Point-of-Contact to activate relevant facilities management agency to attend to reported case of power failure, aircon issue & lighting issues etc. Supervise the office cleaning crew. Attend to building management meetings.

Requirements:

- Proficient with MS Office products like Word, Excel, Powerpoint,

- Ability to carry out simple reporting and data analytics,

- Able to accommodate the odd office operating hours.

- Enjoy meeting people and a team player

- Has a strong sense of purpose to bring an enjoyable and positive work environment experience to the office premises.