Total 8,331 Junior Executive level Administrative / Clerical job vacancies

Job Title: Administrative Assistant

Location: Tagore

Position Type: Full-Time

Salary: SGD $2000 - $2300 per month (depending on experience)

Job Description:We are currently seeking a detail-oriented and proactive Administrative Assistant to join our team on a full-time basis. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent organizational skills, strong communication abilities, and a positive attitude.

Responsibilities:

• Answering and directing phone calls in a professional manner.
• Generate daily sales invoices.
• Maintain the orders and inventory across all platforms.
• Assisting with data entry, filing, and organizing documents.
• Providing general administrative support to team members as required.
• Assisting with special projects and other duties as assigned.

Requirements:

• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Positive attitude and willingness to learn.
• Singaporean citizenship or permanent residency.
• Minimum education qualification: GCE 'O' level or equivalent.

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for growth and advancement within the company.
• Friendly and supportive work environment.
• Health insurance and other benefits provided.

Job Description:

1) Provides administrative support to ensure efficient operation of office.

2) Answers phone calls, schedules meetings and supports visitors.

3) Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

4) Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

5) Makes travel arrangements for workers and staff such as booking flights.

6) Exhibits polite and professional communication via phone, e-mail, and mail.

7) Supports team by performing tasks related to organization and strong communication.

8) Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

9) Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

10) Provides information by answering questions and requests.

11) Manage to do work pass related job such as apply permit, renew permit, booking related course to the worker.

Job Requirements:

1) Diploma in any field.

2) Minimum 2 years of experience.

3) Familiar in Construction industry and playground administration work is preferred.

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Key Responsibilities
- Perform data verification (on reports and systems)
- Conduct reasonableness checks on FATCA/CRS (Foreign Account Tax Compliance Act/Common Reporting Standard) from forms received
- Identification of reportable cases

Key Requirements
- Tertiary education and able to commit at least 4 months (from Feb to end May 2024)
- Responsible and meticulous in end deliverables
- Proficient in Excel
- Familiar with AS400 system would be a plus

Law firm invites applications for the post of Junior Secretary / Administrative Assistant.

Applicants should possess the following requirements:

· GCE ‘O’ and ’A’ Levels, Polytechnic Diploma and above. Those with relevant experience but not the requisite paper

qualification may also apply.

· Proficiency in MS Word, MS Excel, MS Outlook and Adobe Acrobat

· A good team player with good working attitude

· Good command of written and spoken English

Job Responsibilities:

· Provide efficient secretarial and administrative support

· Assisting with opening, maintenance and closing of cases

· Drafting correspondences and Court documents

· Familiar with e-Services (eLitigation / MinLaw / etc)

· Any other administrative / secretarial duties as assigned

Training is provided, so if you have no relevant experience but prepared to be trained, please submit your CV for consideration.

5-day work week.

Only shortlisted applicants would be notified.

JOB DESCRIPTION:

• Competitive Remuneration Package & Good Employee Benefits
• 5 days workweek
• Office near to Orchard MRT Station
• Monthly staff treatment and product redemption
• Immediate Vacancy & Full Time Permanent Job Role

JOB RESPONSIBILITIES:

• Support CEO and Directors on personal and corporate matters
• Personal matters such as making traveling arrangement, coordinating with banker, property agent, tenant for property related matters
• Corporate matters such as procurement including sourcing of goods. Negotiating with suppliers, logistic arrangement, liaising with locals / overseas supplier and vendor (includes; Taobao/Lazada or any other outsource suppliers)
• Any other ad-hoc task assigns by Directors and CEO

REQUIREMENT:

• Minimum GCE “N/O” Level with at least 1 year of relevant working experience
• Able to work independently with multi-tasks
• Candidate must be bilingual
• Computer literacy

Tecson Engineering is an electrical engineering firm established in 1986, specializing in reel engineering projects. With a rich history spanning over three decades, we have garnered extensive experience and expertise in delivering innovative solutions to our clients. Our commitment to excellence, coupled with a relentless pursuit of technological advancement, has positioned us as industry leaders in electrical engineering. At Tecson Engineering, we pride ourselves on our dedication to quality, integrity, and customer satisfaction, driving us to continually push the boundaries of what's possible in our field.

Location: On-site (1003 Toa Payoh Industrial Park)

Position Type: Part-time / Full-time

Singaproean / PR Only.

Job Description:

Tecson Engineering is seeking an ambitious and dedicated individual to join our team as a Personal and Admin Assistant. In this multifaceted role, you'll spearhead administrative initiatives while providing indispensable support across various departments including HR, Finance, and project-related endeavors. With an emphasis on on-site collaboration, you'll have the opportunity to accompany our directors to job sites, enriching your experience.

Responsibilities (inclusive but not limited to):

1. Administrative Excellence: Efficiently manage administrative duties encompassing appointment scheduling, file maintenance, correspondence handling, and meeting coordination.
   Uphold confidentiality protocols, ensuring the secure handling of sensitive information.
   Demonstrate proficiency in Microsoft Office applications, harnessing technology for streamlined workflows.
   
2. Departmental Support: Collaborate with HR personnel in recruitment efforts, onboarding processes, Payroll, and fostering positive employee relations.
   Assist the Finance department in tasks such as expense tracking, invoicing, and budget management, contributing to fiscal prudence.
   Facilitate project-related activities, aiding in documentation, data entry, and schedule coordination to ensure project success.
   
3. Proactive Engagement: Embrace ad hoc responsibilities including scheduling meetings, liaising for events, and updating social media accounts and website content, amplifying our online presence. You might be required to take up courses sent by Tecson Engineering and also you will be required to accompany our directors on visits to contruction job sites if necessary.
   Exhibit punctuality and reliability in completing assigned tasks promptly, demonstrating a commitment to organizational efficiency.
   

Requirements:

• Diploma in Business Administration or related fields.
• Singaporean/PR Only
• Experience or knowledge in HR (Payroll, Work Permit matters, IR8A, CPF etc..) and/or Accounting (Balance Sheet and P&L preparation, GST Submission etc..) is a plus.
• Exemplary organisational and time management skills, coupled with meticulous attention to detail.
• Exceptional communication and interpersonal abilities, fostering positive relationships across departments.
• Proven ability to work autonomously and collaboratively in a fast-paced environment, adapting seamlessly to evolving priorities.
• Enthusiastic and proactive demeanor, displaying eagerness to learn and assume new responsibilities.
• Proficiency in computer literacy, with a strong command of Microsoft Office applications.
• Previous experience in administrative roles or relevant fields.

Join Tecson Engineering in charting the course towards innovation and excellence. As a member of our dynamic team, you'll embark on a journey of professional growth and fulfillment, making a tangible impact every step of the way. If you're ready to unleash your potential and contribute to our legacy of success, we invite you to apply today.

To escalate your application, kindly email your resume directly to our HR Team at [email protected].

We are a Facilities Management Company, we are looking for potential candidates. This position will be located at site office, Eastern Part of Singapore.

JOB DESCRIPTION:

• Manage data in excel spreadsheets
• Coordinate document submission with HQ office
• Keep filing records and reports up to date
• Help maintain the budget plan
• Supervise other staff and delegate responsibilities
• Carry out clerical duties, including answering phones and preparing documents
• Any other ad-hoc duties assigned

JOB REQUIREMENTS:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Administration or equivalent.
• At least 1 Year(s) of working experience in the related field is required for this position.
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent.

Job Summary:

• Basic up to $2800 + Full Benefit
• 5 Days
• 2-way transport provided

Job Responsibilities:

• Assist accounts department on membership management.
• Proccess GIRO application & Membership Accounting System.
• Involved in fixed asset audit and surprise cash count duties.
• Perform accounts reconciliation.

Job Requirements:

• Minimum Diploma in Accounting or LCCI relevant certificate.
• Singaporean Only

For consideration, kindly submit your CV by clicking << APPLY Now >>

<< Only shortlisted candidate would be notified >>

Kiew Wai Kang | EA Reg No: R23112987

MTC Consulting Pte Ltd | EA License No: 15C7752

Lo Hong Ka’s pioneering and innovative approach in products developments is fast gaining recognition from industry experts and consumers. To date, Lo Hong Ka has received numerous prestigious awards across the region including 2002 Enterprise 50 Award in Malaysia, 2004 Hong Kong Superbrands Award and The 1999 Taiwan Consumer Association’s Excellent Award, just to name a few. Lo Hong Ka had also received certification of, HACCP, and GMP.

We are expanding our business in Singapore; With the current 2 outlets across the island in Singapore. Plaza Sing and Paragon. We are seeking talented candidates to join us to built a fast growing Company together.

As an Accounts cum Admin , you will need to :

1. Assists in the daily operations of Accounting (AP & AR) /Admin functions.
2. Keeping track on outlets banking records, ensure cash sales is bank in on daily basis
3. Focus and responsible for coordination/ management of invoices, outstanding payment. Ensure the financial data is captured in a timely and accurate manner.
4. Manage employee reimbursements.
5. Taking charge of stationery and pantry order
6. Assist HR in keeping track on Medical Reimbursement and entitlement
7. Other ad-hoc duties as assigned.
8. General Admin Duties

Requirements:

1. Minimum Diploma or other Professional Accounting Certificates or its equivalent.
2. Minimum 1 year of relevant working experience.
3. Proficiency in MS Office (Word, Excel, Power Point).
4. Hands-on, organized, self-driven and detailed oriented.
5. Able to multitask in a fast-paced working environment.

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

• 2 years contract, convertible
• With 3 years of lease management experience in processing backend leasing documentation/managing high volume legal document experience added advantage
• Strong admin working in legal/law firm processing contracts are welcome to apply.

Job Description

• Manage and administer leases in a portfolio of Office/ Logistic properties
• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Covering of administrative duties

Requirements

• Possess a Diploma in relevant courses
• Minimum 3 years of relevant experience
• Strong admin that does contracts and work in legal/law firm will have added advantage
• Possess retail backend leasing processing background will have added advantage
• Proficiency in Microsoft Word and Excel are essential
• Experience in SAP will be an added advantage
• You should be meticulous, diligent, a team player, independent and process initiative. Other key attributes include excellent communication and interpersonal skills

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd
Registration Number: R23118389
EA: 21C0661

Our client is a private own international company that provide services in trade industry. They are looking for an Admin personnel to join the team within short period

Admin Assistant

• Assisting Operations Managers with responsibility to the Region in performing day to day operational tasks
• Receive shippment information from clients
• Process documents/tracking of shipments, coordinate phone all with agents to solve issues
• Perform data entry - create shipments, save documents related to shipments
• Keep information updated in system
• Preparation of regular reports, input and maintain accurate data

Requirements:

• 1 - 2 years of relevant experience in similar capacity
• Ability to work well under pressure
• Strong communication and interpersonal skill

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to [email protected] OR [email protected]

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Our client is an estate management services company. They are looking for a Temp Admin Assistant (Audit) to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Help with collecting and reviewing data for audit planning.
• Use data analysis tools like Excel, ACL, and Tableau in audits.
• Keep clear and organized records of audit work and findings.
• Contribute to identifying issues and making suggestions for process improvements.
• Support the team leader in finalizing audit findings and reports, and gather management responses and action plans.
• Monitor progress in addressing audit issues and control problems.
• Assist in creating the annual audit plan and prepare reports and materials for management and the audit committee.

Requirements:

• Background in accounting, business, or related studies (No experience required for applicants).
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Summary

• Basic up to $3000
• 5 Days
• AWS + VB
• 2-way transport provided from Boon Lay MRT

Job Responsibilities

• Perform recruitment / selection activities and process work passes for foreign workers.
• Maintain, organize, and manage employee records, welfare, and benefits programs.
• Process government related claims.
• Perform other HR / Admin related ad-hoc duties when assigned.

Job Requirements

• Min Diploma in Human Resource or equivalent / 2 years of relevant experience.
• Conversational in English & Chinese to liaise with mandarin speaking associates.
• Singaporeans only

For consideration, kindly submit your CV by clicking << APPLY Now >>

<< Only shortlisted candidate would be notified >>

Kiew Wai Kang | EA Reg No: R23112987

MTC Consulting Pte Ltd | EA License No: 15C7752

• Process Payroll for foreign workforce
• Maintain and upkeep of Employee master record
• Assist in recruitment, onboarding & off-boarding of the workers
• Work permit/Spass application, renewal and cancellation
• PCP Application and update the records accordingly
• Handle Dormitory related matters
• Liase with MOM, Insurance agents and various stake holders
• Co-ordinate in training program and renewal of courses/certification due for expiry
• Travel, Visa and Hotel Booking
• Letters and Memos and other Adhoc duties as assigned

Responsibilities:

Admin

• To provide administrative support to Finance, HR and Admin to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
• Answer, screen (filter) and transfer inbound phone calls.
• Attend to guests and managing bookings of meeting rooms
• Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
• Purchasing and managing office supplies stock (stationery,pantry supplies,PPE, uniforms, ART kits, facemask etc)
• Issuance of PR/PO and receiving of orders
• Assist in filing, data entry, photocopying, scanning of documents (suppliers’ invoices, matching DO/PO/Invoice)
• Assist to call IT vendor to troubleshoot when IT personnel is away/busy
• Prepare document submission for site clearance
• Retrieving letters and information from onemotoring.com portal and disseminate them to relevant personnel
• Maintain & upkeep register/log for driver movement, fuel, vehicle, insurance, facilities maintenance
• Monthly costing of vehicles expenses
• Assist in the coordination for any events activity

HR Assistant

• Handle workers recruitment co-ordination including pass application, renewal, and transfer
• Handle workers training registration and maintain up to date training records and p- file
• Handle workers dormitories issues
• Handle other ad-hoc duties that are assigned

Position: Administrative Assistant

Location: Queensway

Salary: Up to $2600

Job Description:

• Scan and organize documents
• Validate Sales Orders
• Aid in registration tasks
• Assist with refund payments
• Help in preparing registration documents and coordinating deliveries
• Perform additional ad-hoc administrative duties as assigned

Job Requirements:

• Possess a minimum of 2 years of administrative experience.
• Capable of thriving in a fast-paced work environment.
• Must commit to a minimum of 6 months.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

- Perform general administrative duties (updating, scanning, printing, mailing, filing)

- Keep proper documentation & filing system

- Process billing

- General administrative duties

- Checks information in various reports for accuracy, compares to on line system and makes necessary adjustments to the appropriate system. Reconciles discrepancies between systems and reports by determining correct data and making corrections.

Job ID: 487428

Responsibilities:

• Preparation of documents (e.g. order processing, verifying payment, delivery orders).
• Arrange delivery
• Coordinate with customer and supplier.
• Maintain and update sales records
• Assist in monthly sales closing.
• Any other ad-hoc duties

Requirements :

• Higher Nitec and above
• Possess 1-2 years of related sales admin/sales coordinator experience

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities
EA Personnel Name: Chong Gui Feng
EA Personnel Registration Number: R1768033
EA License no.: 07C5771

☑ Good Career Growth and Personal Development

☑ Professional Coaching and training

☑ Convenient location (Walking distance from CBD MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Our client is a global MNC in the property industry. Due to business needs, they are currently recruiting an Administrative Assistant to support their team. They are located in the Central, easily accessible.

Location: Tanjong Pagar

Responsibilities:

• Provide administrative support related to the compliance of policies within the organization.
• Conduct data checking and compile relevant information for compliance purposes.
• Undertake other ad-hoc duties as assigned by management.

Requirements

• Minimum 'O' level and above
• Proficient in Microsoft Office, especially Excel and Word.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW . Alternatively, you can contact us directly at +65 98331116

We regret that only shortlisted candidates will be notified.

Email Address: [email protected]

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

☑ Good Career Growth and Personal Development

☑ Professional Coaching and training

☑ Convenient location (Walking distance from CBD MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Industry: Luxury Brand
Location: Central
Working Hours: Monday Friday, 9am 6.30pm
Good Remuneration Package

Job Descriptions:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately, serve drinks
• Answering, screening and forwarding incoming phone calls
• Update calendars and schedule meetings, and prepare meeting rooms
• Manage ordering and keeping track of all office/boutiques and general supplies (stationery, name card, bottled water, operational items, etc.)
• Ensure invoices are correct, prepare reports and send to accounts for payment
• Posting and collection of daily mails, courier service, and distribution
• Monitor and update office staff and janitor attendance report
• Prepare and issue HR related items (nametag, earpiece, etc.) for new join
• Monitor of maintenance contract and coordination of any office or related equipment or fixtures repairs
• Work closely with HR & Admin department and provide support in all ad-hoc and administrative duties when assigned

Requirements:

• Minimum ITE, N level or above
• At least 2 years relevant experience
• Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates
• Meticulous and detailed person, hands-on and able to multi-tasked
• Independent and professional with high regards for customers service standards
• Able to commence immediately will be an added advantage

Please send your updated cv to [email protected]

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified

EA Personnel: Lim Jing Yee, Lena
EA Registration No.: R1872533

People Profilers Pte Ltd
20 Cecil St, #08-09, PLUS Building, Singapore 049705
EA Licence Number: 02C4944
Tel: 6950 9755

JOBID: L38RWYW8