Total 974 Administrative / Clerical job vacancies in D19 Serangoon Garden, Hougang, Sengkang, Punggol

Job description

Primary Objectives of Position

To support the individual programme’s administrative and operational needs for Early Intervention Centre (EIC).

Job Responsibilities

Work closely with the EIC Centre Manager to ensure the smooth running of operations and meet the programme’s targets, outcomes and quality of work.
Manage the administration and operational process in the areas of Billing and Financials, Procurement and Asset management, Events/Logistics/Transport coordination, as well as Facility/Security/front-line operations support.
Maintain customer confidence and protect operations by keeping information confidential.

A. Administrative and Operations:

Support and assist the EIC Centre Manager in the daily operations of the Centre.
Attend to enquiries through calls/ walk-in and render assistance and support promptly. Channel enquiries to relevant personnel/departments where required, and maintain politeness, respect and professionalism at all times.
Support Centre Manager in the upkeep and maintain cleanliness of the Admin Office and EIC Centre storage areas.
Manage filing and record keeping through proper maintenance of filing and archiving of documents in hardcopy and e-filing.
Provide secretarial support (i.e. filing, drafting correspondences, minutes, memos, presentations) for EIC.

B. Billing and Financials

Manage and coordinate with AWWA Finance on cash/cheque/Nets collections and banking in process. *Support Centre billing management in the area of daily collection, verification and closing.
Verify staff claims for HRMS system in line with centre budget to ensure proper accuracy and accounting
Support and coordinate with AWWA Finance on arrears management and assist with managing arrears timely.
Ensure that fee invoices are processed and distributed timely to clients.
Coordinate with AWWA Corporate Partnership and AWWA Finance on receiving and recording of donations management and banking in process.

C. Procurement and Asset Management

Assist the Centre Manager with monitoring and ensuring that the quarterly procurement checklist is maintained/updated and take steps to ensure stocks are replenished timely.
Ensure that all stocks for uniforms, books, stationary and art/craft supplies in the centre are accounted for, are timely distributed, and maintain adequate stock items for centre usage.
Assist Centre Manager with the purchase requisition process and management of purchase orders through timely submission of purchase requirements in procurement portal.
Ensure timely processing of vendor payments through timely submission of verified invoices for goods /services received by centre.
Assist Centre Manager with monitoring the centre budget through regular expense tracking from Purchase orders and HRMS claims.
Work with Centre Manager and Head of Departments to keep records and manage fixed assets, inventory and disposal records.
Support the Centre Manager and assist with the conduct of internal audit checks when required.

D. Events Management/ Logistics/Transport Coordination

Coordinate transport requests for centre / EIC events and liaise with transport vendors on transport billing and schedules to ensure that events run smoothly.
Support EIC and centre events in the area of logistics and administrative support.
Assist Centre Manager in managing the centre waitlist through coordination, administration, logistics and student record management of scheduled Centre visits and Initial screening sessions.
Provide support in the coordination, administration and logistic aspects for parent training sessions.

E. Other Responsibilities

Provide coverage of duties of Admin Assistant when required.
Assist in ad-hoc projects/committees as and when required.
Perform any other duties as directed by the Centre Manager.

Job Requirements

Job Requirements

Minimum Diploma in Business Administration or equivalent
Possess great communication and interpersonal skills
Meticulous with an eye for details
Ability to multi-task and great follow-up skills

The core responsibilities of the Administrative Assistant is to provide support to our building management team on the day-to-day administrative and errand duties.

There shall be a completion bonus upon completing the 3 months of service which is above $500, depending on base salary.

Job Scope & Responsibilities – Administrative Executive

• To provide general office and administrative support to the team
• Undertake the tasks of receiving calls and taking of messages
• Handle and attend to tenants' requests and queries appropriately
• To assist the team with administrative task such as processing of Purchase Request/Order, invoice and work order management.
• To handle access card and facial recognition-related enquiries and requests.
• Assist with tracking and monitoring of building-related facilities e.g. security, car park and cleaning etc.
• Other ad-hoc events and work being assigned when needed

Requirements

• GCE "O" Level and above
• At least 3 years of working experience
• Positive attitude and willingness to render help whenever required

CLASS 4 DRIVER CUM PERSONAL DRIVER ( CLASS 4 )

WORKING HOURS - 8.30AM TO 6.30PM

START WORK 6.30AM (OT) TO 8.30AM

JOB SCOPE - TO FERRY KIDS TO SCHOOL , CLIENT TO WORK.

REQUIREMENT - ABLE TO WORK EARLY , CLASS 4 DRIVING LICENCE.

CLASS 4 DRIVER CUM PERSONAL DRIVER ( CLASS 4 )

WORKING HOURS - 8.30AM TO 6.30PM

START WORK 6.30AM (OT) TO 8.30AM

JOB SCOPE - TO FERRY KIDS TO SCHOOL , CLIENT TO WORK.

REQUIREMENT - ABLE TO WORK EARLY , CLASS 4 DRIVING LICENCE.

Admin Executive cum SalesCo-ordinator

· Able to work independantly and multitask.

· Handle day to day admin tasks and account.

· Sales support functions and customers interaction.

· Coordinate with suppliers.

· Knowledge and usage of Microsoft office and PC a must.

· Simple accounting is required.

· Those who can start immediately will be considered.

· Min “O” level with 3 years working experience

· Working Hours : Mon – Fri : 8.30am – 6.00pm (5days week)

· Kallang Place area.

Email CVs with photo and expected salary to :

[email protected]

Only shortlisted applicant will be notified

If you are a dynamic HR professional looking to break away from the traditional mold, we want to hear from you!

Position Overview:

As a Dynamic HR Innovator, you will play a pivotal role in shaping and sustaining our unique company culture. This position goes beyond the conventional HR role – we are seeking someone who can bring fresh perspectives, challenge the status quo, and drive positive change within our organization. The title of "Personal Assistant" reflects the multifaceted nature of this role, requiring a candidate with exceptional adaptability, out-of-the-box thinking, and excellent communication skills.

What's your role?

• Change Management: Proactively drive and manage change initiatives. Foster a workplace culture that embraces and thrives on change.
• Cross-Department Collaboration: Act as a bridge between different departments, fostering communication and collaboration. Work closely with teams to understand their unique needs and implement HR solutions accordingly.
• Talent Acquisition: Source, recruit, and onboard top talent that aligns with our company values. Implement creative and effective recruitment strategies.
• Employee Engagement: Develop and implement initiatives to enhance employee engagement, job satisfaction, and overall well-being.

What's the skill required?

• Good command in (both spoken & written) in 中文, English, Bahasa Malaysia.
• Possess excellent communication and interpersonal skills, with the ability to build strong relationships with people.
• Strong adaptability and ability to thrive in a fast-paced and dynamic environment.

Who's there to support you?

You will be involved into various internal sharing session about latest feedbacks on recent hire. Also, you're expected to play an active role in brainstorming session and decision making meetings.

Benefit Package

1. Must-have:

• CPF, SDL and other necessary statutory contribution
• AWS
• Annual Increment
• Annual Leave
• Compassionate Leave

2. General:

• Medical Benefit
• Optical Benefit
• Dental Benefit

3. Special at DASHER:

• Insurance
• Anniversary Gift – Thank you to be with us!
• Birthday Gift – Must celebrate!
• Snacks, and Refreshment provided
• Staff Discount – The deal can go real crazy~

Nurturing Your Growth, Our Priority

Challenging Industry – never worry about lacking opportunity to learn and grow

In the challenging industry of e-commerce, we’re facing new problems every now and then. Challenges never stop but DASHER is committed to overcome all of them and believes that where there is difficulty there is opportunity. Face challenge, take it on, conquer it and GROW!

Elite Teammates – a dream team

DASHER always committed to maintain a positive organizational culture, and further improve it. You will be working with different people with different strengths and expertise, but y’all share a thing in common, which is y’all is ELITE. The team focusing a lot on efficiency which will definitely drives you to discover and unleash your own potential. Take this opportunity to gain experience and knowledges from your teammates!

Career Progression – clear path ahead

DASHER has a high expectation on you to learn and grow fast. You’re expected to play a leader role in no more than two years. Learn to inspire and influence others here. DASHER has a very clear structure of career advancement, and at a point of time, it’s your call whether to develop your skillset towards a management path or a professional/technical path.

You & DASHER

We would rather describe ourselves to be a football team instead of a “family”. It is never our intention to make everyone stay together forever until their retirement. Instead, we emphasize on the values created and journey we went through together in achieving our mutual goals.

DASHER nurtures you with supports, resources and opportunity. You achieve personal growth via precious experience and knowledge you gained while staying with us, and also in such process you drive the success to DASHER as well, enabling the organization to grow to next level.

At one point of time where you are ready to take on your new adventure outside of DASHER, we will treat it as a club transfer of football player, there should be no hard feeling and we will sincerely wish you all the best. DASHER might be just one of the stops that you have in your career journey but we will make it your most remarkable and memorable one.

Job Description:

• Perfom daily administrative duties and general office adminitration.

• Keep employee attendance and leave records up to date

• Work pass management:application,renewal ,cancellation

• Filling of HR documents

• Assist in recruitment activities including sourcing of candidates & interviewing

• Flight ticket and hotel booking for business travels

• Processing of invoice, quotation, purchase order and delivery order to customers

• Any other HR & GA functions as needed

Job Requirement:

• Diploma in Human Resources or related majors

• At least 2 years of HR & Admin experience, preferably within a MNC environment

• Excellent interpersonal and communication skills

• Initiative and willing to learn

• Strong client focus and proven ability to build strong relationships with key stakeholders

• Ability to manage and meet multiple deadlines within a fast-paced environment

• Strong team orientation

• Detail-oriented and meticulous

Work Location:

30 Pasir Panjang Road #07-32 Mapletree Business City Singapore 117440.

Working Hours:

8.30am - 5.30pm, Monday to Friday

For interested applicants, please apply this position via "Apply Now" button or send the resume to [email protected].

Job description

Permanent Admin Assistant (Part-Time)

Job Description

• Counter duties (inclusive of handle enquiries & fee collection)
• Scheduling student’s lessons and working closely with teachers on their scheduled lessons.
• Ensure timely collection of school fees for two studios
• Provide excellent customer services to customers or email enquiries
• Able to handle and follow up registration and payment
• Update of system record and ensure accuracy of data
• Handle requests and sale of materials, Instruments and books
• Providing administrative and operational support
• Maintain student database and prepare invoices
• Provide facilities management for studios
• Handle basic accounting duties
• Any other duties as assigned by studio supervisors

Requirements

• Able to converse fluently in English
• Customer-oriented person who excels in providing excellent service
• Cheerful and sociable and able to work well with current team
• Enjoy working and able to communicate well with young people.
• Independent, meticulous and able to produce quality work.
• Proficient in Microsoft Office especially in Excel and Word
• Counter Service 1 year (Preferred)
• Have knowledge in Music and Art (Preferred)
• Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma
• Job Types: Permanent Part-Time and able to commit at least 12 months.
• Prepare to work on at least two weekdays (between 1pm to 8pm) and Sat between 9am to 6.00pm
• Able to multitask and task focus
• Location is in Serangoon Garden
• Shortlisted applicants will be contacted by the Studio.

Job Type: Permanent

Salary: above $9.00 per hour

Job Description:

We are seeking a skilled and motivated HR+Admin Executive to join our team. You will be responsible for managing various HR and administrative tasks to ensure smooth operations within the organisation. Tasks include, to:

• Manage the recruitment process, including job postings, screening resumes, and scheduling interviews.
• Apply and maintain work passes, coordinating new hire onboarding and orientation programs.
• Apply and maintain relevant insurances and bonds for work permit holders in compliance with local laws and regulations
• Maintain employee records and ensure compliance with relevant labour laws and regulations.
• Handle employee inquiries regarding HR policies, benefits, and procedures.
• Handle employee payroll functions including claims and leave administration
• Assist in performance management processes, including evaluations and disciplinary actions.
• Support HR initiatives such as employee engagement activities and training programs.
• Conduct exit interviews and facilitate the offboarding process.

Administration:

• Maintain office policies and procedures, ensuring adherence by all employees.
• Provide general administrative support to management and staff.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Proven experience (X years) working in HR and administrative roles.
• Strong understanding of employment laws and regulations.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Adaptability and willingness to take on new challenges.

HR & Admin Executive

Responsibilities:

1. Provide administrative support to HR department.
2. Handle tasks related to recruitment, including job postings, resume screening, interview scheduling, reference checks, and employment contract preparation.
3. Manage relevant onboarding, probationary evaluation and exit procedures and activities.
4. Maintain accurate personnel records and other relevant documentation.
5. Process project-based staff monthly payroll and prepare payroll-related reports.
6. Manage leave administration and handle staff claims.
7. Support administrative tasks, such as office supplies procurement, travel arrangement, and facilities management.
8. Implement performance review processes, including contract renewal and annual evaluations.
9. Develop and maintain clear HR policies, ensure employees understand and adhere to these policies and able to handle employees’ inquiries.
10. Responsible for various internship programs from grant application, placement, onboarding to offboarding.
11. Organize Company Events and staff wellbeing activities.
12. Any other ad-hoc HR & Admin duties & projects delegated.

Requirements:

1. Minimum Higher Nitec in Business, HR or any other related fields
2. 1-2 years of relevant HR and administration experience
3. Proficient in Microsoft Office (Word, Excel, PowerPoint)
4. Good knowledge of Employment Act and HR practices and regulations
5. Meticulous with good interpersonal and communication skills
6. Able to work independently, multi-task efficiently and meet multiple deadlines
7. Demonstrate flexibility and a team-oriented approach

Job Scope description

• Liaise directy with suppliers for invoices & payments.
• Handle duties such as documentation, general filing, data entry and compiling of projet summary reports & etc.
• Maintain proper filing records for all documentations and completed projects.
• Issuance of Sales Invoices, Credit & Debit Notes and/or Official Receipts.
• Provides clerical & administrative support to Design Consultants, Managers & Director.

Requirements:

- Proficiency in English and Chinese language

- Strong skills in MS Excel, and Word

- Highly organized, detail-oriented, and analytical

- Ability to work independently and thrive under pressure

- Passion for learning and a fast learner

Job Scope

EDMS (Electronic Document Management System): (Main Mission)

a. Link EDMS to SAP functional locations

b. Uploading manually technical documentation on Hard drive to SharePoint EDMS

c. Improve the searching function in EDMS for vendor data books & test reports, by splitting the documents into smaller pieces.

Requirements

• 'A' level / Poly undergraduate / University undergraduate / 'O' level with 5 years of admin experience
• Proficient in excel.
• Good in Microsoft 365 environment (excel, sharepoint, Teams) is an added advantage
• Good communication skills
• Knoweldge of SAP is advantageous

Small Company that is currently expanding

Available for personnel looking for career progression, opportunity. Newly graduate are welcome to apply

Looking for more than 2 candidates

-Team Player

-No Experience needed

-Ready to strive

-Work from home

-Microsoft skills

Located in Woodlands area

2 Bus stops to MRT

Sales Support Admin (Billing)| 5 Days | Boonlay | Training Provided (P)

Working Hours: 8.30 am - 6.00pm (Mon to Fri)

Location: Boonlay

Salary: $2200

Duties & Responsibilities:

• Responsible for accurately handling data entry tasks, creating job records, and managing billing processes.
• Communicate effectively with different departments and customers to ensure timely submission of required documents.
• Thoroughly verify calculations and match contract details to ensure accuracy in agreed rates and chargeable weights.
• Ensure timely creation and updating of ad-hoc shipment records to facilitate smooth operations.
• Maintain accuracy in all tasks to minimize disputes and discrepancies in billing and documentation.
• Perform general administrative tasks as needed, contributing to the overall efficiency of operations.
• Handle any additional duties or tasks assigned by management to support departmental goals and objectives..

Requirements:

• Possess relevant experience in billing support
• On-job training will be provided

Interested applicants are strongly encouraged to send in your resume or WhatsApp wa.me/6583482126 for more details ***

To apply, please put in your details as below:

Job Applying : Sales Support Admin (Billing)

By submitting an application or your resume, you are deemed to have consented to Elitez Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (www.elitez.asia/privacy-policy). You acknowledge that you have read, understood and agree with the terms in our privacy notice.

ELITEZ PTE LTD | EA 16C8004

TSAI PEI HUA PENNY | R1988862

Brief Description
Reporting to the Centre Executive, the incumbent for Administrative Executive position provides full administrative support for BCARE Active Ageing Centre.

Job Responsibilities - The job responsibilities for this position include:

I Administration

1. Maintain the database and attendance records of members and volunteers.

2. Coordinate on submission of reports to government agencies.

3. Set up an effective and efficient record-keeping and information-retrieval system.

4. Petty cash administration.

5. Prepare monthly bilingual Active Ageing Programme - Activity flyer and schedule. Simple translation work is needed.

6. Attend to the Alert Alarm System (AAS) when necessary and update AAS recording to government agencies.

7. Support and update seniors with Information & Referral resources when necessary.

8. Assist in minutes-taking for monthly staff meetings and obtain quotations when necessary.

II Operations and General Maintenance

9. Coordinate schedules and assist in liaising for general repair, maintenance and upkeep of the Centre e.g. air-cons, office and IT equipment, housekeeping and storerooms.

10. Assist in organizing storage space of the Centre, replenishing housecleaning items and office stationery.

11. Update and maintain Asset Register, ensure the safe-keeping of equipment and other important documents.

III Others

12. Participate in other BCARE events and projects when required.

Only shortlisted candidates will be notified.

What you will be doing

Full Set of Bookkeeping

• Manage and oversee all aspects of financial accounting, including accounts payable, receivable, payroll, and bank reconciliations.
• Prepare accurate monthly, quarterly, and annual financial reports.
• Ensure compliance with accounting principles and local financial regulations.
• Coordinate with external auditors for annual audits.

Administration and Secretarial Duties:

• Provide comprehensive administrative support to the investment team. • Organize and maintain files and records, ensuring confidentiality and integrity.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Manage communication and correspondence with stakeholders, including emails and phone calls

Your Capabilities and Credentials

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in bookkeeping and administrative roles, preferably in a family office or investment firm.
• Strong understanding of financial and accounting principles.
• Proficiency in accounting software and MS Office Suite.

Job title: HR Admin

To apply: [email protected]

Job Description:

· Maintaining employee records and HR documentation.

· Assisting with onboarding and benefits administration.

· Coordinating training sessions and recruitment efforts.

· Handling HR inquiries from employees and management.

Qualifications:

· ITE or equivalent

· Strong organizational skills.

· Proficiency in MS Office.

· Effective communication skills.

· Ability to maintain confidentiality.

Why Join Us:

· Competitive compensation and benefits.

· Opportunities for professional growth.

· Supportive work environment.

· Be a vital part of our HR team.

How to Apply:

If you're an organized individual with a passion for HR admin, send your resume and cover letter to [[email protected]].

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!!

Responsibilities

• Carry out administrative and clerical tasks to support the smooth functioning of the office.
• Providing the secretarial support to the Executives Level, involving tasks such as managing schedules and handling some paperwork.
• Assist in managing the business travel matters.
• Issue and handle data entry, documentation, sorting, answer phone call& reply email
• Responsible to provide support when there is visitor come from overseas.
• Any ad-hoc duties as assigned.

Requirements

Candidates should have a minimum of a 'O' Level, Diploma in any field or higher.
A preference for candidates displaying a strong sense of duty, capable of performing well under pressure, and contributing positively to team dynamics.
Able to using Microsoft Office software.

We are looking for an Enthusiastic, Energetic Admin & Operations Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

• Operations Support

Ø Perform daily data update

Ø Perform daily invoice preparation

Ø Setup billing and payments

Ø Coordinate ad-hoc requests from customers

• Admin Support

Ø Responsible for data entry and information management, including e-filing, contact database and document management

Ø Mange and coordinate meeting calendar

Ø Handle office management and other administrative duties as assigned

Job Requirements:

• Proactive Fast learner with a tremendously positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Patient listener with excellent communication skills
• Proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint
• A flair in using new software will be added advantage

We regret that only shortlisted candidates will be notified.

Assist the manager to complete the sales administrative work of the company

. Prepare PO and ensure the stock arrive on time

· Provide general admin support

· Assist in accounts and paper works

· Other duties assigned by Manager

Job Responsibilities:

· Provide general administrative support to the office, handle general services and office facilities management.

· Coordinate corporate secretarial related matters.

· Ensure safe and clean office environment, office seating arrangement etc.

· Handle stationery and pantry supplies, collect mails, manage incoming and outgoing mail, etc.

· Arrange local and overseas courier shipments.

· Preparation of expense reports, including collation and submission.

· Assist with business travel bookings and visa applications, when required.

· Welcome/ receive guests and attend to guests when required.

· Attend to all calls promptly, forward and take messages politely.

· Arrange meetings, appointments, claims and other admin related matters for management.

· Assist in checking and process Contractors’ Attendance Timesheet, invoice and relevant documents.

· Assist in checking staff leave application, staff claim, etc.

· Assist in recruitment process, coordinate & interview arrangements.

· Assist in Internships, Contract for Service, letters and other documentations.

· To handle ad hoc HR/administrative project as assigned.

· Any other duties as assigned by superior.

Requirements and skills:

• Candidate must possess at least Diploma in Business Studies/Administration/Management or equivalent.
• At least 1 year of working experience in the related field, fresh graduate is welcome.
• Proficient in Microsoft Office (Microsoft Word, Excel and PowerPoint) applications.
• Good working attitude, integrity, communication skills, interpersonal skills.
• Responsible, independent, team player, initiative and well organised.

Wee Hur Holdings Ltd (Group) is a listed company on the Singapore Exchange, with businesses in property development, construction, worker’s dormitory, fund management and purpose-built student accommodation (PBSA). We are seeking a driven, motivated and passionate Sales Admin Support as we embark upon our exciting new phase of growth and expansion in the PBSA sector in several major cities in Australia.

You will be employed under Y Suites by Wee Hur Hospitality Pte Ltd (Company), a wholly owned subsidiary of the Group, which is the entity that is responsible for the success of our PBSA management brand. You will report directly to the Assistant Manager, Sales & Reservations and Regional Senior Manager, Business Development. You will be required to work closely with our Sales team in Singapore and BD team in China.

This role is designed for professionals with robust track record in sales admin support, excellent interpersonal and communication abilities, strong detail-oriented mindset and deep motivation to learn and grow. Experience in Sales support, Reservations or Admin coordinator within the hospitality industry are added advantage. Proficiency in Mandarin Chinese is preferred.

You will assist the sales team to retrieve and collate reports, check room availabilities, and make changes to existing reservations. You will need to manage 2 key software systems, namely a sales CRM and an enterprise property management software, so experience and track record in data retrieval and software system utilisation is strongly preferred. You are also expected to respond to sales team request for information or changes at a high frequency and due to the time-sensitive nature of sales closure, we require somebody who is agile, responsive, and highly communicative on chat channels, with a strong bias for action.

Key responsibilities:

1. To have a good grasp of the property management system (PMS) to check room availabilities and provide fast response to the China BD team when required.
2. To have a deep and robust understanding of our product.
3. Provide reliable and consistent support on data input and churn out for reporting purpose.
4. Provide weekly room occupancy data from PMS, Competitor Pricing checklist report and other sales admin reports required by the Assistant Manager, Sales & Reservations.
5. To be able to configure changes in the student booking in PMS correctly as and when required by the Booking team.

Required skills and attributes:

1. Bachelor's degree with good honours
2. Candidates with at least 3-5 years of experience and proven track record as a sales admin or admin support an advantage
3. Exceptional verbal, reading and written skills are a must
4. Robust interpersonal, communication and relationship skills
5. Familiarity with CRM & PMS best practices, experience with CRM leads management software (SalesForce or Fresh Sales) an advantage.
6. Experience in working with enterprise software systems an advantage
7. Strong Microsoft Excel Skills desirable
8. Have a detail-oriented mindset and an acumen for understanding
9. Excellent time management and organisational skills
10. Dependable and proactive in follow up
11. Team player and highly independent and able to work under stressful situations

Key Performance Indicators:

• Timely and proactive respond to request from China BD team on room availability
• Accurate data input and churn out for reports requested by Assistant Manager, Sales & Reservations
• Accurate and timely changes in reservation details and ensuring all amendments are done correctly
• Agile, timely and swift response to business request pertaining to lease closure, lease amendments, offer drafting, information required for offer.
• High visibility and timely reporting on weekly reports.
• Strong stakeholder engagement in accordance with best practices, SOP training and brand guidelines
• Strong product knowledge, demonstrate professionalism and competence in task assigned.

Job Type: Administrative, Financial and Accounting Manager for the ASEAN and OCEANIA CNRS Offices and the 4 CNRS International Research Laboratories in Singapore

A: Administrative Manager Position

- Responsible for the establishment and execution of procedures and administrative activities incumbent upon the Regional Office. Reporting to the Director of the ASEAN CNRS Office in Singapore, and dotted line to the Financial Service of CNRS HQ in Paris, France.

- The role covers 6 entities: the 2 CNRS Representative Offices based in Singapore for ASEAN and in Australia and the 4 International Research Laboratories (IRL) established by CNRS in Singapore.

- The role includes administrative relations with partners of the entities.

- The role will be performed in two working languages: French and English.

The tasks assigned to the Administrative Manager consist of:

· Human resources management, including:

- Updating the employee’s data under RESEDA (CNRS software for HR) and other necessary tools.

- Coordinating the onboarding of researchers in the 4 IRLs based in Singapore (agreements, formalities, financing, etc.)

- Ensuring the administration of the visits undertaken by the entities (visits, reimbursements, transportation requests, etc.)

- Monitoring and coordinating recruitments (post-doc positions or others) within the framework of the projects (funding from France and others) in which the 4 IRLs are involved.

· Financial and accounting management:

- Serving as the principal entry point for the CNRS headquarters

- enabling the definition of the budget of the 6 entities.

- Processing accounting entries, monitoring and analysing expenses of the 6 entities (using the CNRS financial information system GESLAB).

- Updating laboratory management tools from CNRS (RESEDA, DIALOG).

- Monitoring the budget forecast for the projects of the 4 IRLs.

- Managing the financial items of large-scale research projects, particularly European, International, and French projects (ANR, FUI, etc.) of the 4 IRLs.

- Developing and managing audit requests related to these research projects.

· In the context of monitoring and managing operating credits (available to the 6 entities), the Administrative manager will, under the authority of the IRL director or the relevant office director, carry out the following tasks in the GESLAB finance tool:

- Creating purchase orders and documenting the proof of execution.

- Receiving invoices from suppliers and forwarding them to CNRS HQ for payment.

- Corporate credit cards: establishing and entering purchase orders for expenses justified by the directors of the 6 entities.

- Issuing and monitoring reimbursement to personnel based on supporting documents.

- Creating and monitoring the fixed assets.

- Creating mission orders, submitting duly completed expense statements accompanied by supporting documents provided by the mission participants for settlement to CNRS HQ.

- Monitoring the budget.

- Participating in the completion of year-end closing operations in coordination with CNRS HQ

· The Administrative manager will establish and maintain a manual of procedures applicable to each of the 6 entities (Representative Offices and IRLs), aimed at standardizing administrative and financial tasks and facilitating service continuity in case of absence or leave.

The CNRS (National Center for Scientific Research) is the largest research organization in France, with its primary mission being to conduct fundamental research across all scientific fields. Established in 1939, it is under the auspices of the French Ministry of National Education, Higher Education, and Research. The CNRS employs over 30,000 researchers, engineers, and technicians distributed across laboratories throughout the country. It covers a wide range of disciplines, from natural sciences to humanities and social sciences. The CNRS also engages in numerous international research projects and collaborates with academic institutions and research organizations worldwide, and particularly in Singapore. Its aim is to produce cutting-edge knowledge and promote scientific excellence at both national and international levels.

Requirements:

– Bachelor's or Master's graduate

– Fluent in written and spoken French

– Salary range: SGD5,000 - 7,000 (depending on suitability and experience)

– Workplace Address: CREATE Tower (NUS Campus), 1 Create Way #08-01 Singapore 138602

Responsibilities:

Human Resource

- Own and drive the direction of HR projects

- coordinate with HR vendor on monthly payroll & CPF, and yearly income tax submission, etc

- Yearly performance appraisal management

- Manage HR audits

- Responsible for HR data in annual reports, sustainability reports, govement survery etc

- Responsible for all employee relations issues

- Review & update Employee Handbook, HR policy & procedures, etc

- Maintain employment contracts (P-files)

- Timely renewal of insurances and contracts

- Issues letters on behalf of management

- Ensure legal compliances with regulatory bodies and government agencies

- Assist in Corporate Social Responsibility work, and ensure a safe work environment

- Organise employee engagement and development initiatives and programmes

- Undertake any ad-hoc projects assigned by the management team from time to time

Admin
- Manage office equipment, stationery, printing, courier, etc

Requirement:

- Degree/Diploma in Human Resource

- Min 3 to 5 years of full spectrum of HR experience

- Familiar with MOM regulations and HR best practices

- Strong problem solving and analytical capabilities, with the ability to think logically and strategically

- Excellent interpersonal communication