Total 4,545 Administrative / Clerical job vacancies in Raffles City, Central Singapore

• Supervise the loading, off-loading of goods from shipping containers and stacking of the goods in the receiving and dispatching area.
• Tally all goods and match them with shipping invoices and packing orders to ensure the accuracy of incoming and outgoing shipments.

Requirments:

• At least 1 year of working experience
• Detail oriented and with special attention to accuracy and timely reporting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

(Japanese speaking) Secretary - TK

Job Responsibilities:

You will be working together with another Secretary to Secretarial support to 3 persons:

Managing Director (Local) , DMD (Japanese expatriates ) , GM (Local)

• Schedule management, booking flights & restaurants, business itinerary, screening phone calls and emails and leaving memos.
• Research and report to management if asked.
• Filing, documentation support for Deputy Managing Director such as for data entry and translation from English to Japanese and vice versa etc.
• Supporting Japanese speaking colleagues to submit their claims (Travel, Housing Tenancy agreement, medical and etc)
• Doing up greeting cards
• Any other ad-hoc matter when and where it is assigned by management.

Job Requirements：

• Has experiences in secretarial support/ personal assistant.
• Basic knowledge on MS office.
• Good communication and interpersonal skill.
• Organization skill.
• Flexible and able to support on the requirements if any.
• Proficiency in Japanese language to assist translation work from Japanese to English and vice versa.

Interested applicants, please send your resume to Tiffany (R1104633) [email protected] with email subject header "Job Application for (Japanese speaking) Secretary - TK" for immediate processing.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

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Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

R1104633

Koh Jia Wen

Responsibilities:

• Answering of enquiries for group purchases (Corporate, Schools, Travel Agent enquiry) and general mailbox
• Support in fulfillment of group booking (book slot for group, ticket issuance, invoice processing, liaison with client for any visit matters, liaison with caterers for food arrangements)
• On ground liaison with client and other stakeholders during group visit day (e.g. school teachers, caterers)
• Conduct site visits and product presentations to potential clients to showcase and promote the attraction
• Conduct briefing or guided tour of the attraction for guests when required
• Preparation of various reports for monthly reconciliation and billing
• Handling of other administrative duties as assigned by Supervisor

Requirements:

• Diploma in any discipline
• Minimum 1-2 years working experience in handling admin, coordination or sales support duties
• Meticulous and organized team player with the ability to multi task
• Proficiency in MS office will be an added advantage.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/7595

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

• Supervise the loading, off-loading of goods from shipping containers and stacking of the goods in the receiving and dispatching area.
• Tally all goods and match them with shipping invoices and packing orders to ensure the accuracy of incoming and outgoing shipments.

Requirments:

• At least 1 year of working experience
• Detail oriented and with special attention to accuracy and timely reporting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Responsible for doing general office upkeep and maintenance of facilities.
• Handle purchase of stationery, keep inventory of all fixed assets and equipment and track of monthly office expenses and verification of supplier invoices.
• Support in payroll preparation and general HR administration.
• Attend in worker’s matter such as arranging worker’s dormitory, transportation, work injury cases, etc.

Requirements:

• Degree in Business Administration or equivalent
• At least 3 years of admin or site admin experience from Construction industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

Duties and Responsibilities:

Human Resources

This role will assist HR Manager on the following:

· Provide support in recruitment process, including job posting, candidate sourcing, and interview coordination.

· Assist in employee onboarding & offboarding.

· Assist employees with HR-related issues, such as leave and compensation matters.

· Maintain employee records with all relevant information, as well as employee files and records in electronic and paper form.

· Processing of work passes application, renewal and cancellation related matters.

· Assist in preparing HR documents such as employment contracts, confirmations, salary adjustments, and termination letters.

· Provide support in the development and implementation of policy documentation.

· Collaborates with other administrative personnel and/or outside parties (e.g., IRAS, MOM, auditors, etc.) to ensure in compliance with company policies, laws, and/or regulatory guidelines.

· Assist in insurance policies, including health, workers’ compensation, liability insurance, insurance claims and renewal processes.

· Provide support in Bi-Annual Performance Review and Assessment for various departments and individual employees.

· Maintain accurate and up-to-date HR database, employee records and filing of documents.

· Assist in employee training and development.

· Assist in monthly payroll process, benefit compensation, and reimbursement for local and overseas employees, monthly CPF submission and government claims (Childcare, Maternity Claim, NS, etc).

· Provide support in employment Income Tax related (IR21 and IR8A) and compliance with relevant statutory requirements.

· Assist in HR and administrative duties as assigned by Supervisor.

Administration

· Manage office administration including reception, office supplies and telecommunication services.

· Support in welfare-related events, including company functions, team building activities, etc.

· Assist in booking travel tickets, accommodation and travel insurance for employees.

· Handle Portnet and Digitalport matters, serving as the Point of Contact for MPA-related matters.

· Maintain electronic and hard copy filing systems.

· Tabulate spreadsheet for staff medical/dental/expenses claims.

· Oversee contracts for office cleaners.

· Assist in onboarding and offboarding in administration related matters.

· Application of Travel Visa for employees.

· Perform other duties as assigned by Supervisor.

Requirements:

• Minimum Diploma in Human Resource Management.
• Minimum 3 years relevant working experience.
• Attention to detail and problem-solving skills to engage employees at different levels.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Great interpersonal skills.
• Knowledge of Singapore employment, labour law and HR best practices.
• Team player and ability to maintain professional levels of integrity and discretion in handling confidential and sensitive matters.

Job Description

• Handle work pass application, renewal, and termination
• Register for training course and follow up with training evaluations
• Update staff leave record and record filling
• Request quotation, follow up purchase order
• Order office equipment, stationeries, and pantry items
• Building maintenance
• Update or renewal of HP plan, road tax etc.
• Administrative task like update car rental record, Esso Fleet Card expense
• Record Monthly Electrical usage and PUB yearly inspection
• Ad hoc duties assign by Supervisor

Qualifications / Skills

• Diploma in Human Resource Management, ITE Nitec/ Higher Nitec, GCE “N” or “O” Level
• Training will be provided.

We have an opening for the following position:

Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings
• Booking of flights and accommodations

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 2 years’ working experience in legal sector
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

We regret to inform that only short-listed applicants will be notified.

Manager (Admin & Operations) - 9 months

• Co-ordinate and liaise with the various stakeholder, groups of volunteers and staff to manage all matters to admin and operations;
• Liaise and work closely with the various groups of volunteers for briefings, site recces, training sessions and volunteer distribution / allocation plans, etc.
• Provide administrative support including preparations of briefing slides, collation of information, compilation of volunteer lists, submissions and other documentations;
• Assist in the liaison with contractors on all logistics set-up and decorations for the events organized.
• Assist in the liaison with contractors on all logistics set-up and decorations.
• Enhance existing volunteers recruitment, engagement and database management, including conceptualising digital/physical engagement activities, training programmes, gathering and bonding sessions that adheres to safe management measures, identify;
• Ensure smooth operations on key rehearsals and show days by devising and managing strategic operations plans, including but not limited to deployment of Staff and Volunteers, signage plan and logistics set up and deployment.;
• Support administrative and Secretariat work such as stakeholders engagement, procurements and contract management, collation of sensitive data for security clearance, support and monitor e-archival of key documents;
• Clearance of subsidies payment as part of accrual;
• Administrative support towards Admin & Ops and Production Team;
• Assist in asset housekeeping and management in inhouse and external stores;
• Provide administrative and logistical support and assist in any other matters for the division.
• Required to work on some weekends and evenings as the job requires.

Should you be interested in this position, please contact Juliana at 9230 6374 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1879595 Juliana Lin Yuzhen

HR Admin Officer
Industry: Machinery Manufacturing
Location: Bukit Batok (Bukit Batok)
Working days: 5 days’ work week
Working time: 830am to 530pm
Salary: $2500 - $3000 (depends on the experience and qualification)

Job Responsibilities:

• Assist Asst. Manager in supervision of divisional Human Resource and Administration activities.
• Audits all Admin HR reports submitted by divisional HR & Admin Departments.
• Audits Expense reports submitted by various departments to ensure compliance with Company policies.
• Organizes and maintains files, correspondence, records, etc. Follows up on pending matters.
• Expedites flow of work and initiates follow-up action.
• Assists in the training of the Office Support Equipment and in the development and evaluation of same.
• Schedules appointments and makes arrangements for meetings and conferences.
• Makes travel arrangements and hotel bookings for employees.
• Plans lunches, dinners and coordinates meetings for corporate officers and directors.
• Assists company in administrative matters to assure meeting profit, customer, and quality objectives.
• Maintains all patent files and processes billing from patent attorney if necessary.
• Tracks unused airline tickets, rental car coupons and company frequent flyer miles.
• Tracks spare cell phones and equipment and provides bill back information to accounting.
• Troubleshoots complaints.
• Updates company organization chart prior to promotion or any employee reshuffling request.
• Maintains Board of Directors documents.
• Produces a variety of correspondence and reports as requested using appropriate office equipment and word processing, graphics and spreadsheet software.
• Interviews vendors for hotel rates, car rentals, vending services, confidential shred services, caterers and janitorial service.
• Assists with various departments and divisions on any upcoming trainings or assigned projects upon request.
• Reviews visa process submitted by divisional HR & Admin Departments and ensures up to date on any requests or requirements.
• Reviews and arranges annual health screening for employees.
• Perform other duties as assigned.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Job Description & Requirements

Raise incidents, service request and change request for related IT service and Mobile devices,

• and its reporting

• Undertake change coordinator role to route Incidents/SR/CR to relevant parties

• Follow-up of Incidents/SR/CR raised till closure

• Renew and update maintenance and service contracts info

• Identify and apply measures to ensure appropriate actions are taken during onboarding and off

• boarding process of users

• Perform review of user accounts reports and submission

• Consolidate data for security report submission

• Provide ad-hoc report when required

• Manage VoIP admin matters like assigning extension numbers

• Respond promptly to requests raised by requestors

• Provide timely status updates to relevant parties, including service desk and liaising with

• hardware vendors

• Any other ad-hoc duties as assigned or required.

Order Administrator

• Location: Kallang
• Working Days: Mon - Fri, 5 days (ALT SAT)
• Working Hours: 8.30am – 6.00pm
• Salary: $2,000 - $2,500 (Depends on Experience)

Requirement

• On job training provided.
• Minimum of 1-year related experience in related Food wholesale trade will be advantageous
• Proficient in MS office applications

Admin

• Prepare customer quotations
• Fulfilling orders
• Processing orders to shipment and delivery of orders to customers.
• Responsible to manage customers’ orders and coordinating with colleagues during the entire process.
• Data entry
• Manage sales hotline and follow up on all customer and other sales enquiries
• And other admin matters as assigned by Supervisor

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Answering of enquiries for group purchases (Corporate, Schools, Travel Agent enquiry) and general mailbox
• Support in fulfillment of group booking (book slot for group, ticket issuance, invoice processing, liaison with client for any visit matters, liaison with caterers for food arrangements)
• On ground liaison with client and other stakeholders during group visit day (e.g. school teachers, caterers)
• Conduct site visits and product presentations to potential clients to showcase and promote the attraction
• Conduct briefing or guided tour of the attraction for guests when required
• Preparation of various reports for monthly reconciliation and billing
• Handling of other administrative duties as assigned by Supervisor

Requirements:

• Diploma in any discipline
• Minimum 1-2 years working experience in handling admin, coordination or sales support duties
• Ability to work on evenings, weekends or public holidays when required
• Proficiency in Mandarin would be an added advantage due to the need to liaise with Mandarin-speaking stakeholders
• Meticulous and organized team player with the ability to multi task
• Possess strong communication (both verbal and written) skills and ability to liaise directly with customers
• Proficiency in MS office will be an added advantage

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

• Responsible for doing general office upkeep and maintenance of facilities.
• Handle purchase of stationery, keep inventory of all fixed assets and equipment and track of monthly office expenses and verification of supplier invoices.
• Support in payroll preparation and general HR administration.
• Attend in worker’s matter such as arranging worker’s dormitory, transportation, work injury cases, etc.

Requirements:

• Degree in Business Administration or equivalent
• At least 3 years of admin or site admin experience from Construction industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

Key Responsibilities

• Ensure timeliness and accuracy in all scopes of work within Admin Support
• Ensure the Admin Support team meets the service levels of the Banks
• Daily coordination between Bank customers and internal Production
• Reporting of card statuses and inventory levels to the Banks
• Preparation of monthly billing reports
• Participate in monthly Service Level meetings with the Banks
• Attend project meetings with the Banks
• Participate in negotiation discussions with the Banks
• Working with Card Centre Management on fulfilment on business goals

Requirements

• Min. Diploma qualification
• Field of Study: Not applicable
• Skills: Microsoft Excel and Word
• Prior working experience in managing/leading teams of at least 3 years is preferred.
• Prior working experience in the Banks would have a priority
• Excellent written and verbal communication skills with an ability to maintain a high degree of professionalism through interactions with stakeholders across all levels
• Alternate Saturdays required

Personal Assistant [ Admin Role ]

5 days work week

9am - 6pm

Nearest MRT Marymount

$ 3000 - $ 4000

Job Duties:

• Oversee the business operation
• Handle case trust matters including spa insurance, massage license (police licensing)
• Properties management such as rental / sales / renewal of tenancy agreement
• Trademarks registration / renewal
• Travel arrangement and scheduling
• Responsible for admin, clerical & administrative
• Preparing, handling and managing documents & filing
• Able to liaise with the contractor / supplier
• Assist in HR admin, filing & documentation

Responsibilities:

• Diploma Holder
• At least one year above of relevant working experiences

WhatsApp: +65 9837 8400

Lim Jun Yao

Reg No.: R1989028

The Supreme HR Advisory Pte Ltd

EA No.: 14C7279

Corporate Secretary Executive

Location: Cecil street

3 mins to Telok Ayer MRT

4 mins to Shenton Way MRT

5 mins to Raffles Place MRT

Working Days: Mon-Fri, 5 days

Working Hours : 9am to 6pm

Salary: $3200 - $3800

Job Descriptions

•  To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
•  Manage a portfolio of clients in providing corporate secretarial services
•  Handling submission of ACRA & IRAS transactions
•  Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
•  Provide advice on compliance requirements, corporate governance and corporate secretarial matters
•  Ensure that secretarial files and statutory records are properly updated and maintained
•  Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
•  Liaise with statutory bodies, banks and other third-party business partners as and when required
•  Handle work pass application for clients’ expatriate staff
•  Review/Prepare financial statements in XBRL format.
•  Any other corporate and ad-hoc jobs as required

Requirements

•  Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
•  A meticulous, organized and proactive individual who is able to work independently.
•  Multi-task and work under tight timelines.
•  At least 2 years’ relevant corporate secretarial experience is required
•  Someone who is looking for long-term career growth prospect

Benefits

• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)
• Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a

benefit to certain employee last time or currently. And the decision is subject to the employer and

performance/working period.

• The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.
• A few staff opt to work from home a few days in a week
• Average OT hours is less than 5 hours in a month
• Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Responsibilities:

Perform data entry, phone answering, admin duty and other ad-hoc tasks.

requirement:

Responsible, meticulous, multi-task

Able to speak Chinese to liaise with Chinese speaking clients

Microsoft Office, Words & Excel

Admin & Account Executive

• Company Benefits & Incentives
• Career Progression Opportunities
• Attractive Salary Package: $2,800 - $3,800 + AWS
• Working Location: Tuas
• Working days: 5 days (Mon-Fri, 8am-5pm)

Job Requirements:

• Min. Diploma in Accounting

• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and PEACHTREE Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Ensuring accurate input of the data in PEACHTREE Accounting
• Handling the Petty cash payment.
• Prepare Bank Reconciliation (prepare payment & monitoring the receipts).
• Processing expense claims after review.
• Managing petty cash and cash travel advances
• Preparing Quotation to customer
• Preparing Timesheet and update the labour cost
• Preparing report for month end closing
• Preparing Payroll

Admin

• Manage general communication such as post, deliveries, couriers, etc.
• Manage supply of stationery and other office supplies
• Coordinate the travel arrangements for office on their travel arrangements and logistics (bookings, visa applications, invitations letters)
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

Interested candidate may contact me and send your resume via WhatsApp or Email:
https://wa.me/6589458859 (Jean) | [email protected]

PLEASE INCLUDE [notice period, last drawn salary and expected salary] in your resume.

PS: No Charges will be incurred by Candidates for any service rendered.

Tan Tze Ying (Jean) | Reg No. R24121620
The Supreme HR Advisory Pte Ltd | EA No. 14C7279

• 5 days work week
• 9am - 6pm
• Nearest MRT Marymount
• $ 3000 - $ 4000

Job Duties:

• Oversee the business operation
• Handle case trust matters including spa insurance, massage license (police licensing)
• Properties management such as rental / sales / renewal of tenancy agreement
• Trademarks registration / renewal
• Travel arrangement and scheduling
• Responsible for admin, clerical & administrative
• Preparing, handling and managing documents & filing
• Able to liaise with the contractor / supplier
• Assist in HR admin, filing & documentation

Responsibilities:

• Diploma Holder
• At least one year above of relevant working experiences

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

• Facility and equipment management
• Handle new employees latop setup, purchase of stationery
• Handle to visitors and deliverymen
• Ensure bills are paid
• Renew insurance (Example: doctor’s medical malpractice, risk insurance), lease and licenses
• Assist in new clinic set-up and/or winding down of old clinics
• Serve as a Patient Service Associate at our clinics during staff shortages, ensuring seamless patient care and efficient clinic operations.
• Handle front desk related matters such as customer enquiries and cashiering.
• Provide administrative and logistical support to the clinic.
• Other duties assigned by the reporting supervisor as required

Role Purpose:

We are looking for a self-motivated, experienced, and multitasking individual to provide comprehensive administrative and secretarial support to the executive team. You will play an important role in assisting the team to ensuring that daily operations function smoothly and efficiently.

Responsibilities:

• Proactively and independently support the executive team by handling various assignments across diverse business lines
• Prepare meeting minutes, presentation slides, and maintain accurate documentation with a keen attention to detail
• Organise and coordinate meetings, travel plans, facilitating business appointments; and submit monthly claims on behalf of the executive team
• Track and monitor the progress of marketing and sales performance, participate in sales meetings, submit reports and updates on a regular basis
• Be involved in supporting other departments, and also other ad-hoc projects as assigned
• Cover reception duties as needed, assist and support guests, and create a welcome environment for all stakeholders

Qualifications:

• Diploma or Bachelor’s Degree in Business or equivalent
• Preference for individuals with at least 2 years of experience supporting C-suite executives
• Mature, meticulous, strong problem-solving abilities and a strong sense of responsibility
• Strong verbal and written communication skills in English and Chinese (to liaise with Chinese speaking partners) due to job requirements
• Willing to take the initiative to learn and take responsibility at work

About KidsFirst

KidsFirst is an Early Intervention School, Occupational Therapy, and Speech and Language Therapy clinic for children. Our centre works with children with special needs (Autism, Global Developmental Delay, Down Syndrome, Attention Deficit Hyperactive Disorder (ADHD), genetic disorders, and Cerebral Palsy, etc). We deliver an intensive therapy-based program and also provide 1-1 therapy services.

KidsFirst serves a mixed population of international and Singaporean clients, with KidsFirst being listed as one of the preferred Early Intervention Centres by KK Women's and Children's Hospital and National University Hospital (NUH) - Singapore.

We are located at 8 Hong Kong Street, Singapore 059651.

Our brand-new facility houses five state of the art Occupational Therapy Gyms, five Speech Therapy Rooms and two levels for the Early Intervention classrooms. Conveniently located to shopping malls and food spaces like Clarke Quay Central, Chinatown Point, Riverside Point and Hong Lim Market & Food Centre.

Our Benefits

• Competitive Remuneration
• Performance Bonus and Increments
• Medical Insurance Coverage
• In-House Career Development and external training
• An international and diverse work atmosphere
• Central Location in Singapore

Roles and Responsibilities:

• Provide general front desk administrative support to the therapists and teachers to ensure smooth operations in the centre.
• Maintaining therapists and teachers calendars, assisting in scheduling and rescheduling of therapy sessions and meetings
• Professional engagement with prospective clients to increase overall sales and client retention including understanding and sharing of company collaterals and brochures. Liaising with clients via phone call and WhatsApp, scheduling patient appointments, including centre billing and resolution of any scheduling or billing conflicts, and client requests and concerns
• Maintain records and files, including centre client files, forms, paperwork and invoices on the company client management systems, Cliniko and HubSpot, etc
• Generate client and team related reports and data based on system files and records for reporting to management.
• Keep track of clinic budgets, monthly procurement, and staff claims which include data entry, sorting of data, and basic bookkeeping.
• Assist in HR talent recruitment, onboarding, application of government work passes, etc.
• Oversee facility maintenance, including cleanliness, safety, and repairs.
• Perform other ad hoc duties as assigned and requested by management.

Candidate Requirements

• Candidate must possess at least Diploma/Advanced/Higher/Diploma in Others or equivalent.
• Proven experience in administration role. Preschool experience valued.
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word / Excel / PowerPoint).
• Experience with invoicing and scheduling software is valued.
• Self-driven, ability to handle multiple tasks and a good team player.
• Strong attention to detail and accuracy

How to Apply

For tracking and reporting purposes, all applications must be submitted through our online career’s portal.

Following the Singapore Ministry of Manpower Workforce Vaccination Measures, to be employed with KidsFirst you will be required to be fully vaccinated. Evidence of your vaccination status will be required at offer stage. If you do not meet the criteria, we are unable to progress your application.