Total 1,821 Administrative / Clerical job vacancies in Woodlands & Tuas, North West

Job Responsibilities

• Report to Administrative Officer and assist in admin duties in Finance, Human Resource and Admin functions.
• Provide support for Accounts Payable, including but not limited to; verification of invoices, purchase orders and delivery orders, issuance of purchase orders.
• Provide support for Accounts Receivable, including but not limited to; verification of purchase orders, quotations, and billings, checking of purchase receipts, expense claim sheets and bank transactions.
• Provide support for Shipping, including but not limited to; issuance of delivery notes, verification of incoming and outgoing shipping documents.
• Provide support for Admin, including but not limited to; filing, office purchases, any other general office duties.
• Any other ad-hoc duties as assigned.

Requirements

• Proficient in Microsoft Office suite of applications.
• Demonstrated ability to coordinate, systemise and follow-up.
• Good communication and interpersonal skills.
• Training will be provided to an inexperienced candidate.
• Experience in admin duties will be of added advantage.

• Key in data information into computer databases and spreadsheets
• Update existing data in databases
• Organize and manage data for easy retrieval
• Verify accuracy of entered data
• May involve scanning documents and creating digital files

Requirements

• Strong typing skills and attention to detail
• Experience with computer programs like Microsoft Office Suite (Word & Excel)
• Ability to work independently and meet deadlines
• Good organizational skills
• Able to start work in short period
• Singaporean, SPR, internship is welcome
• Fresh graduate is welcome
• Training provided

• Perform accounts payable and accounts receivable duties
• Handle daily finance and banking matters on a timely basis, including receivables and payables processes, uploading of payments and handling of associated queries
• Handle GST and other related submissions
• To monitor and follow-up on outstanding payments
• Maintain fixed asset listing
• Generating and maintain daily, weekly and monthly reporting for Management
• Assist in monthly and year end reporting
• Ensure compliance to local accounting standards
• Assist in full spectrum HR duties including recruitment, onboarding and offboarding, training and benefits administration
• Handle work pass application and renewals
• Perform monthly payroll
• Handle general office administration
• Other ad-hoc duties as assigned

Requirement:

• Possess Diploma or relevant certificate in Accounting
• At least 2 to 4 years of relevant experience
• Good understanding of local accounting standards and associated regulations
• Knowledge in Singapore Corporate Tax and GST
• Familiar with SAP system an advantage
• Meticulous, independent and positive working attitude

1. Administrative Duties:Managing office operations such as maintaining office supplies, equipment, and facilities.
   Handling incoming and outgoing correspondence, including emails, letters, and calls.
   Organizing meetings, appointments, and travel arrangements for staff and management.
   Maintaining office records and databases, ensuring they are accurate and up-to-date.
   Handling basic accounting tasks such as invoicing, expense tracking, and payroll administration.
   
2. Human Resources Functions:Recruiting and onboarding new employees, including posting job openings, screening resumes, and conducting interviews.
   Managing employee benefits programs such as health insurance, retirement plans, and employee assistance programs.
   Maintaining employee records and ensuring compliance with relevant labor laws and regulations.
   Handling employee relations issues such as conflicts, grievances, and disciplinary actions.
   Organizing training and development programs to enhance employee skills and performance.
   Conducting performance evaluations and providing feedback to employees and managers.
   

Job Description

• Marine Engineering
• Basic $2500 - $3500
• Mon-Fri (9.00am-5.30pm)
• Walking distance from Tuas west road mrt

Responsibilities

• To perform all kinds of general admin duties such as data entry, preparing weekly and monthly reports
• To handle PO, DO, Contract and quotation
• To attend to customers via phone and email
• To respond to complaints from customers and give after-sales support when required

Requirements:

• Min Diploma/Degree with 1 year relevant working experience.

For consideration, kindly submit your CV by clicking “APPLY Now”

**Only shortlisted candidate would be notified**

EA Reg. No: R23114214 | Chloe Tan

Responsibilities

1. Coordinate office activities and operations to secure efficiency and compliance to company policies

2. administrative staff and divide responsibilities to ensure performance

Manage agendas/travel arrangements/appointments etc. for the upper management

3. Manage phone calls and correspondence (e-mail, letters, packages etc.)

4. Support budgeting and bookkeeping procedures

5. Create and update records and databases with personnel, financial and other data

6. Track stocks of office supplies and place orders when necessary

7. Submit timely reports and prepare presentations/proposals as assigned

8. Assist colleagues whenever necessary

Requirements and skills

1. Proven experience as an office administrator, office assistant，accounting specialist or relevant role

2. Outstanding communication and interpersonal abilities

3. Familiarity with office management procedures and basic accounting principles

4. Excellent knowledge of MS Office and office management software (ERP etc.)

5. Qualifications in secretarial studies will be an advantage

6. High school diploma; BSc/BA in office administration or relevant field is preferred

7. Fluent Mandarin communication

8. Please state your current identity (Citizen/PR/EP/ student visa or other)

Job description

· Manage the full spectrum of Human Resources Management functions including monthly payroll and time table shift, CPF submission as well as staff leave, compensation and benefits administration.

· Manage manpower planning needs and work closely with managers/supervisors on the full recruitment process.

· Coordinate, prepare and conduct orientation for new hires.

· Ensure compliance with relevant regulatory and employment laws.

· Execution and quarterly review of Human Resources policies, documents and procedures.

· Assist in performing administrative tasks, such as documenting standard

· operating procedures and creating company guidelines.

· Assist in performance management programs and generate quarterly and/or annual employee performance report / records.

· Regular review and updating of HR databases, and maintaining of organised and proper filing of all Human Resources and administrative documents.

· Assist in scheduling appointments, regular servicing and managing company calendar (deadlines, important events etc)

· Assist in application for grants, training programmes, insurance or claims(GPCL, Levy waiver, NS) etc

· To assist the Director in day to day and ad-hoc duties, as needed.

Job Requirement

1. Diploma/ Bachelor Degree in Human Resource Management, Business Administration or equivalent.

2. Minimum 2 years of relevant experience in managing Human Resource.

3. Proficient in MS Office applications.

4. Excellent verbal and written communication skills.

5. Good working knowledge of Singapore Employment and Practice.

6. Meticulous and organised.

Job Type: Full-time

Salary: $2,100.00 to $3,200.00 /month

Job Type: Full-time

• Handle full/partial sets company account, maintain a documented system of accounting policies and procedures.
• Monthly account closing and management reporting
• Actively involved in the new ERP system
• Keep track of inventory inflow and outflow
• Provide administrative support to Sales & Service Department
• Assist HR in Updating & maintaining employee benefits, employment status & similar records
• Handle general office administrative matters or any other ad-hoc duties assigned

General Office Admin for Logistics Company (Full-Time)

Working Hours:

5.5 days / week

8.30am - 5.30pm (1 hour lunch break)

Salary:

$1,800 / month (3 months probation $1,700)

Location:

Jurong East

Singaporeans/PRs/Malaysians are welcome to apply

Please contact Jacob at 9654 8466

We are looking for an Academic & Admin Executive to join our Academic Department. The ideal candidate will report directly to the Academic & Admin Manager and will be assisting on the daily operations of the Academic Department.

Job Description:

• Assist the Academic Manager on the operations of your Department
• Manage the daily operations and academic matters for the Preparatory, Short Term and Part-time Courses
• Perform administrative support to the Academic Department
• Liaise with External Academic Partners
• Communicate with Students and Parents on Course Related Matters

Academic Qualifications:

● Possess a Diploma in Business Administration or equivalent.

Skills Required:

● Possess at least 1 year of relevant working experience in administrative roles in the education industry.

● Familiar with Microsoft Office applications.

● Ability to prioritise and complete tasks with given deadlines.

● Good communication skills.

● Good customer service skills.

● Ability to work independently and in a team environment.

Accounts Admin Assistant – Yishun – 5 day week-Singaporeans only

Job Descriptions/ Key Responsibilities:

· Manage day to day accounting operations, quotations, invoices, statement of accounts, petty cash, expense claims

· Prepare bank reconciliation and monthly audit schedule.

· Generate monthly Accounts Payable and Receivables aging reports.

· Any other ad hoc project assigned by the management.

Candidate’s Requirements:

· Secondary education ; MS Word, Excel

· At least 1 year working experience in the related field.

· Good communication and interpersonal skills

· Responsible, team player and willing to learn.

· Preferably with good knowledge of in financial accounting

contact Grace 87952790

Salary Range : $2000 to $2300

Admin Assistant - Singaporean only - NUS U Town - Bus 96, 3 stops from Clementi Interchange,

9am to 5pm

Mon to Fri

$10 per hour - $70/day - meal provided

- Assist in petty cash claims, prepare food coupons

- Assist in updating staff attendance, menu, sales reports, menu, inventory records

- Other dining halls admin support as and when needed

- Speak English, Chinese & dialects

- Google drive, Word/ Excel knowledge

2 months assignment - 2 weeks notice if need to resign

whatsapp resume to Grace 87952790

- Perform general administrative duties (updating, scanning, printing, mailing, filing)

- Keep proper documentation & filing system

- Process billing

- General administrative duties

- Checks information in various reports for accuracy, compares to on line system and makes necessary adjustments to the appropriate system. Reconciles discrepancies between systems and reports by determining correct data and making corrections.

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practise good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and preparation of meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies suck as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by supervisor

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

We regret that only shortlisted applicants will be notified

Job Description

• Greet and assist visitors, clients, employees and attend to walk-in visitors and their requests in a friendly and professional matter
• Answer and direct incoming phone calls
• Keeping track of all office and general supplies, Stationery, Beverage refill and etc
• Responsible for travel arrangement such as flight schedules, visas and hotel bookings for all stakeholders within the organization.
• Assist in general administration and coordination for ad-hoc functions/events in the organization.
• Work closely with HR & Admin department and provide support in all ad-hoc and administrative duties when assigned.

Requirement:

• Minimum GCE’O’ Level or any relevant qualification.
• Good time management with the ability to prioritize works.
• Process Interpersonal and communication skills
• Proficient in Microsoft Office such as Excel and Word
• Willing to work in Tuas area
• Able to start within short notice

Interested applicants, please send in your detailed resume with expected salary.

Job Highlights:

1. Monday - Friday 1pm - 6 pm
2. Off on Saturday, Sunday & Public Holiday
3. 5 min walking distance from Tuas Crescent MRT station

Human Resource & Admin Assistant ( 5 day week – Jurong East/Pandan Loop) - Singaporeans only

Roles and Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Prepare monthly payroll for supporting companies

• New employee onboarding process – prepare letter of appointment, conduct briefing

• Process work passes application (WP, SPass, EP), renewal, and cancellation.

• Prepare headcount working hours reports for billings & other admin duties or tasks as assigned

• Cover admin duties ( process claims, filing, update system records ) @Pandan Loop

Qualification Requirements

• GCE N Level

• Proficient in Microsoft Office Excel

Gross Salary $2000

Contact Grace 87952790

The Accounts Assistant reports to the Accountant to support the finance department in carrying out the responsibilities of the accounting department. He/She covers duties such as work that is specific to accounts receivable, accounts payable, tax filing, data compilation, billing, payroll or other accounting tasks. He/She works specifically with accruals, fixed assets accounting or the monthly and yearly finalisation of accounts for audit purposes. He/She assists with the preparation of trial balance, basic financial statements and simple consolidated financial statements. He/She may be called on to participate in ad-hoc finance-related projects and systems testing when necessary.

~ Assign account codes to all transactions in the accounting system.
~ Calculate customer/supplier account balances and reconcile with totals.
~ Compile the relevant business documentation used in banking processes.
~ Enter accurate and timely data into the accounting system.
~ Maintain accurate financial records and statements.
~ Perform month-end closing activities.
~ Process payroll transactions into the organisations accounting system.
~ Record and process all business transactions within the organisations accounting system using principles of double-entry accounting.
~ Record transactions and events relating to inventory, accruals, prepayments, capital structure and finance costs.
~ Record transactions and events relating to sales, purchases, receivables, payables and cash.
~ Retrieve system reports from the accounting system for managements use.
~ Use relevant IT systems and tools effectively for data analysis

~ Assists on Admin roles if required

Job Description of Insurance Cum Admin Assistant

· To provide insurance quotations and process motor, insurance applications, renewals, extension or cancellation.

· Issuance of insurance documents for all general insurance including scanning and filing.

· To handle reports of claims damage.

· Process with written claims and to gather additional information as needed.

· When accident occurred, acquires a copy of the police report and gather facts concerning the accident like any injuries or property damage or cargoes damage.

· To be able to explain the claims management process.

· Coordinate inspections and processing claim paperwork.

· Responsible for assessing and documenting damage.

· To communicate independently with internal/external parities.

· Liaise with surveyor or relevant parties.

· Documentation to maintain accurate records of insurance policies, claims and ensure compliance with industry standards.

· Maintain organised filling systems for both electronic and physical documents.

· To ensure all claims update are up to date till close case.

· To perform other administrative task as assigned by supervisor.

Job Requirements/Skills

· GCE ‘O’ levels, Diploma and Graduates are welcome to apply.

· Certified in insurance will be an added advantage.

· Strong negotiation skills with insurance company and suppliers.

· Strong interpersonal skills are crucial for a role handling insurance claims damage report.

· Attention to detail and accuracy in data entry.

· Independent with minimal supervision is required.

· Well-organised and able to multi task.

· Strong in Microsoft Words, PowerPoint and Excel.

· Transportation, medical card, dental card and lunch are provided.

· Location at West.

. Lunch will be provided.

Job Description:-

• Answer incoming phone calls, handle emails and enquiries
• Interpersonal skills with good command of English and Mandarin languages
• Work independently with minimal supervision
• Team player to function effectively within the team
• Organized and able to multi-task
• Possess initiative and highly resourceful
• Proficient in MS Office and Excel

Requirement:-

• ITE, NITEC, O' levels with at least 1 years related working experience

Job Description

• Handle phone and walk-in enquiries about course information, class schedules availability, course fees payment and others

• Recording daily incoming and outgoing mails

• Perform data entry from feedback forms and conduct course evaluation analysis

• Assist in hosting Zoom sessions for online trainings

• Assist in course coordination duties such as course registration, issuing e-invoice, send course confirmation, liaise with trainers for class schedules, upload results to authorities (MOM and SSG), send e-certificate and ID cards to customers

Requirement:

Strong oral and written communication skill

Positive, team-player, and energetic attitude

Strong proficiency in Excel is a must

Full-time interns preferred (6 months)

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Responsibilities:-

Cost Estimation and Budgeting

• Prepare accurate cost estimates for construction projects based on architectural drawings, specifications, and other relevant information.
• Develop budgets for construction projects, considering materials, labor, equipment, and other costs.

Tendering and Procurement

• Assist in the preparation of tender documents.
• Evaluate and analyze bids from subcontractors and suppliers.
• Negotiate prices and contracts with subcontractors and suppliers.

Cost Control

• Monitor project costs throughout the construction phase.
• Identify and analyze cost variances and take corrective actions as necessary.
• Prepare regular cost reports for project stakeholders.

Contract Administration

• Administer construction contracts, including reviewing contract terms and conditions.
• Ensure that contractual obligations are met by all parties involved.
• Handle contractual claims and disputes.

Value Engineering

• Identify opportunities to optimize project costs without sacrificing quality.
• Recommend value engineering options to improve project efficiency and cost-effectiveness.

Risk Management

• Identify potential risks and uncertainties that may impact project costs.
• Develop risk mitigation strategies to minimize cost overruns and delays.

Quantity Measurement

• Take-off quantities from architectural and engineering drawings.
• Prepare bills of quantities (BOQ) and schedules of rates.

Cost Reporting

• Prepare regular cost reports and forecasts for project stakeholders.
• Present cost information to project teams and management.

Final Accounts

• Prepare and negotiate final accounts at the completion of construction projects.
• Ensure that all contractual obligations related to payment are fulfilled.

Change Management

• Assess and evaluate variations and change orders.
• Determine the impact of changes on project costs and schedules.

Collaboration

• Collaborate with project managers, architects, engineers, and other stakeholders to ensure project success.
• Participate in project meetings and provide cost-related input.

Compliance and Regulation

• Ensure compliance with relevant laws, regulations, and industry standards related to cost management and construction.

Other Admin Duties

• Assist with ISO documentation and renewal matters
• Some other administrative duties assigned

Requirements:-

• Diploma / Bachelor's degree in Quantity Surveying, Civil Engineering, MEchanical and Electrical Engineering, Construction Management, or a related field.
• Preferably with 2 years of working experience as QS
• Able to work in a team as well as independently
• Strong attention to detail in quantity measurement, cost analysis, and contract administration.
• Ability to identify potential risks and discrepancies in project documentation.
• Strong problem-solving skills to address issues related to cost, schedule, and project scope.

Work Details:-

Office - Woods Square Tower 1, next to Woodlands MRT

Hours - Mon to Fri, 9am-6pm

Swimming pool and Gym facilities are available.

We regret to inform that only shortlisted candidates will be contacted. You may visit us at www.studioj.sg