Position Summary

We are seeking dedicated and detail-oriented individuals who are not afraid to learn new things and execute to a high standard efficiently. If you're seeking a role that is both challenging and fulfilling, rather than mundane, and want to be part of a collaborative, committed, and autonomous team, we would love to hear from you!

This role involves working independently on tasks while also collaborating with other team members to manage and follow through on customer orders, both online and offline. You will play a crucial role in ensuring smooth operations in our growing e-commerce business.

Job Responsibilities

Administrative

• Customer Service: Invoicing and responding to customer inquiries/concerns through online & social platforms. Assist with retail floor responsibilities on days when the studio is open. This involves sales floor upkeep, cashiering, etc.
• Packing & Daily Housekeeping Duties
• Inventory Management: Engage in stock-take and tagging of the new product
• Other Ad-hoc Duties as Assigned

E-commerce

• Marketplace & Website Activities Management: Oversee the activities, monitor performance and engage with customers
• E-commerce Sites Content Management: Create content by editing of images, captions and descriptions for e-commerce sites
• Product Listing Management: Maintain accurate inventory records and monitor stock levels. Ensure that product descriptions, images, and pricing are accurate and up to date.
• Order Processing: Ensure that e-commerce and socials’ orders are fulfilled promptly to ensure timely delivery and customer satisfaction

Job Requirements

• High initiative and positive attitude, able to work independently and as a team.
• Simple computer knowledge (Instagram, MS Office and Excel) is required
• Crystals knowledge not necessary but will be beneficial
• Training will be provided
• Part-timers must be able to work a minimum of 3 Saturdays and commit a minimum of 10 shifts per month (min 4-hours shifts) with a minimum of 3 months commitment.
• Full-timers must be able to work on Saturdays

Benefits

• Gym and pool use
• Monthly team bonding
• Annual retreat

**Job Description:**
We are seeking a dynamic and organized Accounts cum Office Admin Assistant to join our team. The ideal candidate will be responsible for assisting with both accounting and administrative tasks to ensure smooth operations within the office. This role requires excellent teamwork, communication, and multitasking skills, as well as proficiency in Microsoft Excel and other computer skills. The candidate should also possess strong problem-solving abilities and have a background in administrative jobs.

**Key Responsibilities:**
- Assist with accounts payable and receivable tasks (eg. prepare invoice & issue Invoice, upload the invoices to the system).
- Prepare and maintain financial records

- Prepare Audit Schedule, Year end Adjustment

- Maintain Fixed Assets Listing. Check Staff reimbursement
- Quarterly GST submission & reconciliation.

- Monthly bank reconciliation for multiple bank account.
- Support the team with various administrative duties and Handle office administrative tasks such as filing, data entry, and correspondence.
- Managing events inventories, stock taking and packing/unpacking of events materials
- Provide general event administrative support – gifts packing, collation

- Onsite secretariat management for Singapore-based events, where necessary
- Able to solve problems and address issues as they arise - Managing office and pantry inventories and Procuring of office materials and coordinate any office and admin related procurement and services with vendors. Possibility of running errands and other ad hoc duties assigned

**Requirements:**
- 1-2 years of working experience in a similar role
- Strong teamwork and communication skills
- Ability to multitask and prioritize tasks effectively
- Proficiency in Microsoft Excel and other computer skills
- Background in administrative jobs
- Post Secondary / Diploma qualification

If you meet the above requirements and are looking to kickstart your career in a supportive and dynamic environment, we encourage you to apply for this position.

Job Scope

• Assist & manage human resource matters
• Handling of attendance & payroll
• Submission of CPF
• Assist with daily administrative operations & staff deployment
• Perform general administrative work and full spectrum of an office administrator
• Handles and manage email
• Data entry, computation and systematic filing and documentation of all documents
• Implementing and maintaining procedures/administrative systems
• Preperation & involve with annual security audit
• Ensuring of compliance

Requirements

• Minimum GCE 'A' Level with some work experience
• Excellent problem solving skills
• Good communication & interpersonal skills
• Patients & responsible in their work
• Good knowledge in Microsoft Office

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

Job Description

• To provide full administrative support to our in-house valuers and department head and to provide day to day general office administrative duties.
• Preparation, checking of valuation reports and ensuring reports are error free when delivered to customers.
• Handle all telephone and email enquiries with professionalism and tact.
• Liaising with customers on collection of valuation fees.
• Any other ad-hoc duties as assigned.

Job Requirements

• Min GCE ‘O’ Levels or equivalent.
• Proficient in Microsoft Office –Microsoft Words and Excel.
• Fluent in spoken and written English.
• Strong organisational skills with the ability to perform and prioritize multiple tasks efficiently.
• Efficient, Flexible, and able to adapt to a fast-paced environment.
• Must be proactive and take initiative.

Please state your expected salary and availability in your CV.

We regret that only shortlisted candidates would be notified.

- Responsible for Home’s store and inventory including maintenance of equipments.

- Responsible for raising purchase orders and maintaining procurement records.

- Assist in contractor selections by gathering procurement specifications and tender bids received from supplier.

- Manage food catering vendors to ensure quality improvement and manage feedback from internal stakeholders.

- Other duties

> Assist in residents’ cash disbursement

> Assist in bringing residents to bank to withdraw cash

> Assist in residents outing with care staff.

> Any other ad hoc duties as assigned by Superior

Job Requirements

- Minimum Diploma in related discipline or its equivalent

- Minimum 1 year relevant experience in a similar capacity

- Ability to work independently and in a team effectively.

- Able to work in a fast-paced environment

- Comfortable to work in a male psychiatric rehabilitation home

- Good writing and interpersonal skills

- Tech savvy and proficient in MS Office

COMPETENCY AND PROFICIENCY LEVEL

Must-Have Competencies

- Crisis Management – Level 2

- Stakeholder Management – Level 2

- Time Management – Level 2

- Procurement Coordination and Policy Development – Level 2

- Procurement Performance Monitoring – Level 2

Good-To-Have Competencies

- Service Excellence – Level 2

- Project Coordination – Level 2

Critical Core Skills

- Communication - Intermediate

- Collaboration - Basic

- Adaptability - Basic

- Decision Making – Intermediate

*For more information, please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this website https://www.skillsfuture.gov.sg/skills-framework/social-service

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you wish to be part of our DYNAMIC TEAM, click APPLY BUTTON NOW!

We regret that only shorlisted canndidates will be notified.

Thank you!

Job Description

• Communicate with supplier, prepare PO, Tax invoice and shipment document.
• Prepare documents using the company system.
• Prepare reports based on the brand requirement.
• Process order & report from E-commerce platforms.
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Must have knowledge of MS Office.
• Other office duties assigned by the superior.

Job Requirements

• 5 days office work weekly
• With or without experience welcome to apply.
• Excellent knowledge of MS Office and computer skills.
• Woking location: 114 Lavender Street, CT Hub 2
• Please email resume & recent photo to [email protected] or Whatsapp to 81866027 / 91467256 if interested to apply.
• Only applications with resume details, photos, and past work experience will be considered.

One Visa is a leader in providing expert immigration services across Southeast Asia. We are on the lookout for a diligent Admin Executive who is ready to make a significant impact in the lives of our clients. If you're organised, detail-oriented, and eager to advance your career in a supportive and innovative environment, we want you to join our team!

Key Responsibilities:

• Prepare and submit documents for work pass applications (employment passes, work permits etc.) and other immigration-related processes.
• Work closely with clients to gather necessary documentation and ensure all submissions meet the required standards and timelines.
• Maintain communication with government bodies and regulatory agencies to facilitate the smooth processing of applications.
• Address client inquiries and provide timely updates on application status and procedures.
• Communicate with clients and government agencies to ensure smooth processing.
• Support our team with additional administrative tasks and help improve our processes.

Requirements

• Education: Minimum diploma in a relevant field; higher qualifications welcomed.
• Experience: At least 2 years in administration, accounts bookkeeping, or a related field, preferably with experience in HR services.
• Skills: Excellent organizational abilities and the capacity to manage multiple tasks simultaneously under tight deadlines.
• Local Expertise: Familiarity with the immigration laws and processes of Singapore is preferred.

Job Description:

We are seeking a reliable and efficient Administrative Assistant to join our team at our Toa Payoh studio. This part-time position involves working 4 days a week from our studio, for 5 hours each day, with the flexibility to work additional hours from home if required. The role includes a variety of administrative tasks to support the smooth operation of our studio and company.

Start Date: Flexible

Salary: $1400/month

Working Hours: 140 hours/month

Location: Toa Payoh

Key Responsibilities:

Open or close the studio as needed

Manage the studio desk and handle daily administrative duties

Assist in creating and maintaining schedules

Perform filing and data entry tasks for membership records

Handle requests and feedback from members

Support sales activities and other company requirements

Provide general administrative support as needed

Assist in organizing and managing workshops

Requirements:

Strong organizational and time management skills

Attention to detail and accuracy in data entry

Good communication and customer service skills

Ability to work independently and as part of a team

Basic proficiency in Microsoft Office (Word, Excel) and other office software

Job Description

We are looking for an energetic admin coordinator for logistics department who will be managing daily flow between the client, suppliers, and ourselves. If you think you can multitask, amazing team-player and the determination to excel, then we have a position for you. This is an active and fast-paced role you to step up and take on a more empowered role in providing our team with the backing we need.

Job Scope
- Issuing Invoice/Quotation
- Check, answer, liaise & reply to emails
- Perform data entry
- Job monitoring
- Maintaining database
- Ensure clear communication flow with internal stakeholder/suppliers/clients.

Requirements
* A POSITIVE ATTITUDE
* Able to commit to overtime
* Min GCE O level
* Proficient in MS Office
* Meticulous and strong organizational skill
* Able to handle high-pressure situations
* Prior experience in administrative or management duties would be advantageous. Or an open mind that is willing to learn.
* Good communication skills and able to handle customers with confidence
* Able to work independently and resourcefully
* Teamwork
* Preferably able to read, write, converse effectively in both ENGLISH and CHINESE.

Interested applicants, please send a detailed resume with expected salary.

· Attend to day-to-day needs of office

· Checking & follow-up on delivery & proper submission of supporting documents and endorsement by staff for

payment

· Perform admin task like filing, photocopy

· Maintain office stocks e.g. forms, pantry and Sundry

· Collating data & survey, etc

· Compilation of statistics.

· Provide ad-hoc admin support to HODs

Roles & Responsibilities;

• Position reports to and works directly with the Group CEO
• Assists the Group CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; flight and accommodation related duties; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings; conducting business research on various topics assigned; maintenance of staff business claim expenses;
• Communicates with the general staff on the Group CEO's behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with all relevant department including subsidiary company.

Requirements;

• Min a Diploma/Degree (Candidates without Diploma/Degree, BUT prior experienced as a PA will be consider).
• Neat and tidy, presentable and good in communication.
• Meticulous and attention to detail
• Well versed in Microsoft Office.

Roles & Responsibilities

• Manage phone and email enquiries during working hours.
• Receptionist work - answer phone calls and distributing of mails.
• Coordinate office administrative office tasks.
• Support basic administrative HR duties such as worker and staff uniform
• Perform basic data entry tasks.
• Provide assistance in other miscellaneous administrative tasks.
• Maintain office stock e.gs Stationary, Pantry and Sundry and form
• Any adhoc duties as assigned.

Requirements

• Min. O Level certification.
• Min. 1- 2 years experience in administration.
• Fresh graduate welcome to apply

Roles & Responsibilities

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 3 – 4 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

ROLES & RESPONSIBILITIES

Provide personal assistance to the Founder and administrative support to the Director

• Manage calendar, travel arrangements and expense claims
• Organise internal and external meetings, taking minutes as required
• Assist in planning and coordination of events
• Handle correspondence with government agencies, partners and vendors
• Oversee office management duties
• Optimize electronic and paper-based filing systems
• Assist in record keeping legal and historical database
• Maintain policy and procedures for Corporate and Brand
• Assist in brand management, includes website and collateral update
• Maintain all requirements under CPE's Enhanced Registration Framework (ERF) and EduTrust certification to ensure regulatory compliance
• Be involved in special or other ad-hoc projects as required, as well as miscellaneous tasks

EDUCATIONAL QUALIFICATIONS

Possess a Diploma in Business or Personal Secretarial Certificate or equivalent is preferred

WORKING EXPERIENCE

Minimum 2 years secretarial experience serving management

JOB REQUIREMENTS

· Ability to handle sensitive and confidential information with discretion

· Excellent command of both spoken and written English; similar grasp of Mandarin would be advantageous

· Ability to multitask and be flexible to changes

· Work independently

· Improve productivity and wellness

· Appreciate finding, analysing and comparing data

· Strong personal commitment and accountability

· Able to work under pressure and meet strict deadlines

Proficient in Microsoft Office applications

Knowladge of admin and accounts preferred. Computer literate , candidate should be self driven and able to work independently

Location: Boon Lay (Transport Provided)

Working Days: Monday - Friday, Office Hours

Responsibilities:

- Ensure invoices are organized appropriately for the preparation of shipping documents.

- Prepare and oversee shipping pre-alerts, dealer shipment reports, and freight billing for export shipments to dealers prior to shipment arrival at the destination to facilitate timely clearance.

- Maintain and update the monthly shipment report.

- Manage and update CRM freight bill reporting and address any issues through collaboration with the CRM support team.

- Handle credit/debit note issuance for freight billing discrepancies.

- Coordinate closely with vendors, internal and external customers to ensure smooth shipment execution.

- Work closely with service providers to ensure accuracy of BLs and tax invoices, resolving rate discrepancies when necessary.

- Assist with special/emergency outbound shipments and support GTS (Global Trade Services) processing as needed.

- Assist in shipment booking and liaise with Operations/transporters regarding empty container movement as required.

- Address and resolve billing discrepancies through coordination with various support teams.

- Manage the archiving of shipping documents.

- Perform any other tasks assigned by the Supervisor.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

Responsibilities:

This role accountable for effective support as HR & admin., business needs identification and provide solutions delivery, employee relations, legal compliance, HR polices, document management and administration.

- Experience in all aspect of HR function in Recruitment & selection, Training & development, Compensation & benefits and other employees engagement initiatives and policies

- Coordinates & conducts orientations for new hires

- Develop, review & update of Human Resource policies and guidelines

- Familiar with work-pass procedures & governments grantsapplication

- Coordinates & support training & development plans

- Provide advice on changes of labor legislation & formulating of related surveysinformation

- Initiate, oversee & conduct company work health programs & team building activities

- Support and formulating competitive compensation and benefit programs

- Involve in HR planning & budgeting to support company goals & organization changes

- Assist in ISO 9001 implementation

- Other administrative supports; meeting minutes, infrastructure resource planning etc.

Requirements:

- Degree in Human Resource Management or Business Administration equivalent

- Min 2 years working experience in HR relevant capacity

- Good knowledge of employment regulations & practices

- Proficient in Microsoft Office and good writingskills

- Pleasant personality with good communication skills

- Meticulous, resourceful, independent & people oriented

- Fluency in English and Mandarin is a plus.

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher racking list
• Any other ad-hoc duties as assigned

Job Responsibilities:

• Perform checks and verification of the monthly expenses claims for the Group level through the e-claim system
• Prepare the expenses claim report on Excel
• Check that all claims are within the budget set by each department
• Source, compare costs, and liaise with travel agencies regarding flights and accommodation
• Manage housekeeping auntie
• Ensure office cleanliness
• Maintain office facilities and equipment
• Manage and place orders for office and pantry supplies
• Work with various vendors (e.g. repair, supplier) to engage their services
• Manage letterbox and distribute letters to respective departments
• Attend to guests as and when required
• Ensure Covid-19 policies are in line with regulations and manage related
• Support in ISO documentation
• Support in HR related activities
• Undertake task/project assigned to achieve organisational objectives

Job Requirements:

• Background in accounting/bookkeeping preferred
• Good with Microsoft Excel
• Meticulous
• Independent
• Able to work with different stakeholders

Salary: Up to $2,700 (depends on qualification and experience)

General Administrative Tasks

• Office Management: Overseeing the day-to-day operations of the office, ensuring it runs efficiently.
• Scheduling: Managing calendars, scheduling meetings, appointments, and travel arrangements.
• Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and mail.
• Documentation: Preparing, organizing, and maintaining documents, files, and records.
• Data Entry: Entering and updating information in databases and maintaining accurate records.
• Customer Service: Serving as a point of contact for centre and parents, providing assistance and information as needed.
• Project Assistance: Supporting various projects by performing research, compiling data, and preparing reports.
• Office Supplies Management: Monitoring and ordering office supplies to ensure adequate stock.
• HR Support: Assisting with HR tasks such as maintaining employee records, onboarding new staff, and coordinating training sessions.
• Marketing Support: Assisting with marketing activities, such as social media management, content creation, and campaign tracking.

Soft Skills and Attributes

• Communication: Excellent verbal and written communication skills.
• Organization: Strong organizational skills and attention to detail.
• Time Management: Ability to prioritize tasks and manage time effectively.
• Problem-Solving: Resourcefulness and ability to troubleshoot issues as they arise.
• Discretion: Maintaining confidentiality and handling sensitive information appropriately.

• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Asssit Project Manager in coordinating issued of sales and purchase related documents (invoice)
• Responsible of general administration function
• Provide administrative support to the accounting department
• Daily update in Goggle Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

• Minimum education level of O/N Levels.
• 5 Days / week
• Basic knowledge in Microsoft Word and Excel
• Proficiency in IT, with the ability to navigate various software and systems effectively.
• Independent and self motivated, but willing to work as a team
• Basic knowledge of written and spoken English
• Preferably to be able to converse in Mandarin, as a number of customers speak Mandarin
• Prefer candidates who are able to start work immediately or within short notice

1. Provide administrative support to the leasing team such as:

• Preparation of lease documents, license agreements and other contractual agreements
• Keeping track of lease documents
• Data entry and update of vacancy listings, tenant listings, and other necessary database to ensure that the database is up to date
• Prepare leasing and marketing reports
• Take down minutes during meetings
• All other leasing activities as required

2. Participate in marketing and advertising activities such as:

• Helping out in marketing events
• Apply for new/renew advertising space and banners
• Coordinating the publication of classified ads
• Liaise the artwork with publication houses
• Monitoring and update any online listings or ads that we may have

3. Perform any other duties from time to time as assigned.