Total 1,695 Administrative / Clerical job vacancies in novotel living singapore orchard

The main responsibility of the Temporary Administrative Assistant is to assist with administrative tasks associated with Quality, Health, Safety and the Environment (QHSE) and Compliance programs within the organization. This includes updating and managing documents, as well as offering general administrative assistance to the department.

• Assist in data entry, compiling reports, and generating presentations
• Support in scheduling meetings, prepare meeting agendas and distribute meeting materials as directed
• Support in organizing QHSE training sessions, maintain training records, and track employee certifications
• Carry out any other job-related tasks as assigned by the superior

Requirement

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for tasks such as creating documents, spreadsheets, presentations, and managing email communications
• Tertiary education or equivalent required
• Previous experience in administrative roles, particularly within a QHSE department or similar environment, is advantageous

Duration: Immediate - till Dec 2024
Salary: $12-13/hr

JOB DESCRIPTION
* Support recruitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documents including Singapore Medical Council (SMC) and work pass applications.

* Manage exit interviews reschedules (if any) for resignees

* Support leadership search and Renewals exercise.

* Arranging interview meetings, prepare appointment and renewal letters for Exec's review and updating details into HRIS.

Requirements:
•Min Degree/ Diploma/A Levels or equivalent

Interested candidate, kindly send a copy of your resume to [email protected]


Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

We're looking for a Freelance Personal Trainer to help people get fit and healthy. Your job is to create workout plans, teach exercises, and give nutrition advice to clients. You'll work one-on-one with clients to help them reach their fitness goals.

Responsibilities:

1. Meet clients and find out their fitness goals and needs.
2. Make personalized workout plans for each client.
3. Teach clients how to exercise safely and effectively.
4. Give advice on eating healthy and making good food choices.
5. Keep track of clients' progress and adjust their plans as needed.
6. Keep the gym clean and safe.
7. Stay updated on fitness trends and get necessary certifications.
8. Talk to clients regularly and build a good relationship with them.

Qualifications:

• Certified as a Personal Trainer.
• Know a lot about exercise and nutrition.
• Friendly and good at talking to people.
• Motivate clients to reach their goals.

In this role, you'll help clients become healthier and happier through exercise and good nutrition. Clients will be provided.

Key Duties & Responsibilities

• Support recruitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documents.
• Manage exit interviews reschedules (if any) for resignees (specialist level) to meet with VMB/ACMB.
• Support leadership search and Renewals exercise.
• Arranging interview meetings, prepare appointment and renewal letters for Exec’s review and updating details into HRIS.

Critical Skills/Knowledge:

• Good interpersonal skills
• Excellent written communication skills
• Minimum GCE A Levels / Diploma from any discipline.

Excellent knowledge of MS Office, Excel and related software


Interested candidate, kindly send a copy of your resume to: [email protected]


OH LI XUAN BRINA [R24120322]
Email Address: [email protected]
Recruit Express Pte Ltd
EA Licence No: 99C4599

Duties

• Support recruitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documents including Singapore Medical Council (SMC) and work applications.
• Manage exit interviews reschedules (if any) for resignees (specialist level) to meet with VMB/ACMB.
• Support leadership search and Renewals exercise.
• Arranging interview meetings, prepare appointment and renewal letters for Exec’s review and updating details into HRIS.

Requirements

• Minimally GCE A level or diploma
• Excellent knowledge of MS Office, Excel and related software
• Able to commit till end Dec 2024

Interested and qualified candidates, please send in your resume to [email protected]

Ivy Yong Shi Mei
R2198995
Recruit Express Pte Ltd 99C4599

Responsibilities

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.
• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.
• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.
• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.
• Any other tasks which may be assigned from time to time.

Requirements

• Bachelor or Diploma in any discipline with at least 4 years of relevant working experience, preferably in a hospital setting.
• Strong technical skills including a sound working knowledge of Microsoft Office and Adobe Acrobat to prepare, edit and manipulate text and data. Tech-savvy-- ability to learn new software and other relevant programs.
• Possess strong analytical, communication with influencing and persuading skills, written and presentation skills. Ability to take and record accurate notes/minutes in complex meetings.
• Ability to work independently and in a team and across teams with minimal supervision.
• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion.
• Able to work in a fast paced and dynamic work environment, quick thinker and an effective problem solver.
• Maintain confidentiality, tactful, diplomatic, resourceful, and exercises independent judgment and discretion.
• Proactive attitude and determination to ensure required outcomes are achieved and takes responsibility.

Interested candidate, kindly send a copy of your resume to: [email protected]


OH LI XUAN BRINA [R24120322]
Email Address: [email protected]
Recruit Express Pte Ltd

Job Description:

• Assist with paperwork for audit
• Topping up medical supplies
• Checking if medical supplies are expired, discard and top up accordingly.

Requirements:

• Min GCE N/O Level
• Able to start on short notice
• No experience needed

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Location: AMK

Working Hours: Office hours, Mon - Fri

Rate: $2200/ month

Job Description

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)

Requirement

• Min. Higher Nitec/Diploma in business administration or human resources
• Commit Till 3rd Jan 2025

TELE me at @yijingggggg or WA me at https://wa.me/+6598623556 NOW!
Interested candidates, please submit your resume to [email protected]

Alison Chen
Outsourcing Team
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Key Duties & Responsibilities

• Support recruitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documents.
• Manage exit interviews reschedules (if any) for resignees (specialist level) to meet with VMB/ACMB.
• Support leadership search and Renewals exercise.
• Arranging interview meetings, prepare appointment and renewal letters for Exec’s review and updating details into HRIS.

Critical Skills/Knowledge:

• Good interpersonal skills
• Excellent written communication skills
• Minimum GCE A Levels / Diploma from any discipline.

Excellent knowledge of MS Office, Excel and related software


Interested candidate, kindly send a copy of your resume to: [email protected]


OH LI XUAN BRINA [R24120322]
Email Address: [email protected]
Recruit Express Pte Ltd
EA Licence No: 99C4599

About Us

Join our dynamic team! We are always on the lookout for talented individuals to join our growing team.

We are dedicated to building and scaling high-impact educational experiences. Our mission is to enhance the quality of education through innovative learning solutions.

We aim to be a leading force in the education industry by revolutionising traditional teaching methods and creating a significant impact in the coming years.

Who We’re Looking For

Are you an organized, energetic individual with a passion for the education industry? As an Administrative Assistant, you will ensure the smooth operation of our tuition centre by providing administrative support to our staff and students. You will play a crucial role in maintaining our high standards of service and creating a welcoming environment for our community.

Key Outcomes

• Efficiently manage daily administrative tasks and office operations.
• Deliver exceptional customer service to students, parents, and staff.
• Support the academic team with scheduling, documentation, and communication.

What You’ll Be Doing

Administrative Support:

• Manage student registrations, maintain accurate records, and ensure all administrative documentation is up-to-date.
• Coordinate and schedule classes, meetings, and events to optimise resource use and streamline operations.
• Prepare and distribute materials for lessons and meetings to support teachers and enhance the learning experience.
• Assist with billing, invoicing, and financial record-keeping to ensure accuracy and compliance.

Customer Service:

• Handle inquiries from parents and students via phone, email, and in person with professionalism and a positive attitude.
• Provide exceptional support and guidance to students and parents, addressing their needs and concerns effectively.

Sales and Enrolment:

• Drive growth by managing sales and enrolment processes, reaching enrolment targets, and enhancing our student base.
• Assist in creating and implementing promotional strategies to attract new students and retain current ones.

Feedback and Complaint Management:

• Manage feedback and complaints from students and parents, resolving issues promptly and professionally to ensure high satisfaction levels.
• Implement feedback to improve services and administrative processes, contributing to overall centre efficiency.

Operational Efficiency:

• Maintain a clean, organized, and welcoming reception area to create a positive first impression for students and visitors.
• Support teachers with administrative tasks and classroom preparation, ensuring a smooth and effective teaching environment.
• Collaborate with the team to continuously refine and improve administrative processes and operational workflows.

Why Join Us?

• Be part of a fun, energetic, and supportive team.
• Enjoy a competitive salary with KPI-performance bonuses and opportunities for career growth.
• Work in a vibrant, people-centric environment where your contributions matter.
• Participate in continuous professional development and training sessions.
• Make a meaningful impact on the lives of students and their families.

Important Notes:

• We are seeking applicants who are committed to long-term career development within the education sector.
• Candidates should be prepared to adhere to the specified working hours and demonstrate a commitment to their role.
• The role involves travelling to various outlets according to the roster schedule.

If you are an experienced administrative professional eager to make a meaningful impact and grow with a respected institution, we invite you to submit your updated resume. We look forward to the opportunity to discuss how you can contribute to our team!

• Diploma in Business Administration or a related field.
• At least 2 years of experience in an administrative role, preferably in an educational setting.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office and other relevant software.
• Ability to multitask and work efficiently in a fast-paced environment.
• Positive attitude and a commitment to providing high-quality service.
• Passion for helping people and engaging with diverse individuals.

• 14 days of Annual leave.
• 14 days of Medical leave + 60 days Hospitalization leave.
• Weekend meal allowance capped at $10.
• $250 per year Flexi-benefit: will be reimbursed as cash if un-utilized (claimable for dental, optical, holiday trips, gym membership, mobile bills).
• Career development trainings / courses.
• Team bonding events.

• Provide full spectrum administrative and secretarial support for the hospital Medical Lead’s Office and clinical leads including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Maintain working relationships with a range of internal and external stakeholders to support scheduling and issues management for the lead and co-leads through being professional, proactive, accurate, and efficient.
• Mange schedule of the Medical Lead and Clinical Leads to ensure the appropriateness of arrangements for meetings, travel, accommodation and events. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Organize and coordinate meetings, workshops and events related to hospital and clinical services planning, with internal and external stakeholders. Anticipate the needs in advance of meetings & conferences including scheduling of meetings; drafting agendas; developing, compiling, and distributing presentation materials, recording meeting minutes, track and follow-up on meeting progress.
• Draft routine correspondence and prepare it in final form for dissemination.
• Complete a broad variety of administrative tasks that support Medical Lead’s in leading the organization effectively, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Handle information and issues that are confidential and sensitive in nature by always operating with confidentiality and discretion. identifying and using judgement to escalate issues to the Medical Lead taking into consideration sensitivities and stakeholder relationships.
• Provide hospitality to all guests and help to create a welcoming environment.
• Work with Medical Lead and hospital management to develop programs to engage and motivate the clinical team.
• Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts.
• Work closely with program office to organize and coordinate meetings, events and activities.
• Provide support and coverage for the project program office when needed.
• Any other tasks which may be assigned from time to time.

Responsibilities

• Bachelor or Diploma in any discipline with at least 4 years of relevant working experience, preferably in a hospital setting.
• Strong technical skills including a sound working knowledge of Microsoft Office and Adobe Acrobat to prepare, edit and manipulate text and data. Tech-savvy-- ability to learn new software and other relevant programs.
• Good command of the English language (spoken and written).
• Possess strong analytical, communication with influencing and persuading skills, written and presentation skills. Ability to take and record accurate notes/minutes in complex meetings.
• Ability to work independently and in a team and across teams with minimal supervision.
• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion.
• Able to work in a fast paced and dynamic work environment, quick thinker and an effective problem solver.
• Maintain confidentiality, tactful, diplomatic, resourceful, and exercises independent judgment and discretion.
• Proactive attitude and determination to ensure required outcomes are achieved and takes responsibility.

Interested candidate, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

This is an exciting opportunity for an experienced Personal Assistant to join a fintech organisation and support a highly entrepreneurial group Chairman both professionally and personally. The businesses are going through a period of rapid growth and would suit someone who enjoys a fast-paced environment.

Your professional and highly developed organisational skills will be just what is required to make an immediate impact supporting the Chairman, both directly in the businesses as well as in his family office.

Responsibilities:

• Provide full spectrum of secretarial and administrative support to Chairman.
• Manage Chairman's calendar, scheduling meetings and ensure all appointments/ meetings are timely and notified.
• Coordinate and oversees to all the travel arrangements, personal claims etc for Chairman.
• Perform minutes taking and ensure accurate and timely distribution of minutes to all attendees of meeting.
• Follow up on all matters timely and professionally with regards to the communication and coordination of all meetings with internal and external parties.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Strong organizational skills with a proven ability to multi-task and prioritize in a fast-paced work environment.
• Provide support in Company related events and ad-hoc projects/ tasks as and when required.

Requirements:

• Proven working experience at least 3 years of executive secretarial or related experience, preferably in fast-paced working environment.
• Good sense of work prioritization/time management skills and attention to detail.
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.
• Excellent verbal and interpersonal skills.
• Mature and professional with strong sense of confidentiality and professionalism.

Location: Newton

Job Scope:

• Support 1 VP in calendaring, meetings, travel and expenses
• Support 5 other VPs in travel booking, visa requirements, and from time-to-time meetings
• Support Purchasing process, including PO, Invoice, payments, etc
• Support some HR admin and employee activities as requested.

Job Requirements:

• Min. 1-2 years relevant experience in secretarial

For interested applicants, please send your updated resume to: [email protected]

All candidates’ information will be treated with the strictest confidence

Melissa Zhang Zhiqi (Mezzo)

R2197564

Recruit Express Pte Ltd

99C4599

Working hours: Mon - Fri, office hours

Location: Jurong East

$12/hr

Job Description:

• Provide post-sales interface with customers either by telephone, emails or face to face
• Issue sales quotations for standard and routine test and inspection services
• Collate, verify and evaluate all test samples related information in accordance to test specification
• Coordinate and communicate with customers and operations on test schedules, test samples delivery and collection
• Monitor and track workflow to meet customers timeframes and committed test schedules
• Prepare standard test reports
• Monitor payment status upon releasing of test reports
• Upload test reports and required documents onto MEC portal
• Respond promptly to customer inquiries and handle and resolve customer complaints
• Direct requests and unresolved issues to designated resource

Requirements:

• Ability to communicate succinctly, clearly and confidently to customers
• Flair for coordinating, planning and organizing intensive documentation and paperwork
• Excellent interpersonal skills with display of tact and diplomacy when dealing with customers
• Possess patience to deal with demanding customers
• Able to start on short notice

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Responsibilities

• Manage the full spectrum of employee lifecycle from recruitment and selection, onboarding and offboarding, performance management, employee relations, staff wellness, etc.
• Implement manpower planning and resourcing strategies to identify and hire quality candidates to meet the manpower needs.
• Manage sponsorship and scholarship for nurses, allied health and pharmacists.
• Responsible for budget planning and tracking, manpower billing, verifications and payment.
• Prepare weekly/monthly HR related reports for management and reporting.
• Provide sound HR advice and forward-looking solutions to the Leads and line managers.
• Provide day-to-day performance management guidance to the Leads and line managers that contribute towards a professionally conducted annual Total Performance Management Exercise.
• Work actively with the relevant Centres of Excellence in the review of HR policies, programs and processes.
• Any other duties which may be assigned from time to time.

Requirements

• A good degree, preferably in human resource or business related field.
• At least 5 years of relevant HR working experience. Experience in healthcare will be an added advantage.
• Excellent interpersonal and communications skills.

Interested applicants, please send in your resume to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Responsibilities

• Handle daily processing of policy servicing transactions efficiently and accurately.
• Change in personal particulars, contact details, returned mails.
• Change in coverage, premiums and payment modes etc.
• Ensure department’s defined service standards and TATs are met.
• Ensure compliance with the relevant business standards and regulations.
• Assist with ad-hoc duties assigned.

Requirements

• Diploma/Degree in any relevant fields
• Proficient in MS Office
• Admin experience preferred

Interested applicants please email your resume to [email protected]

Megan Ng Su Ting

CEI Registration No.: R23115059

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Location: International Business Park

Working hours: Mon-Fri Office hours

Duration: 1 Aug 2024 to 30 November 2024

Salary: $12/hr

Job Scope:

• Provide post-sales interface with customers either by telephone, emails or face to face

• Issue sales quotations for standard and routine test and inspection services

• Collate, verify and evaluate all test samples related information in accordance to test specification

•Coordinate and communicate with customers and operations on test schedules, test samples delivery and collection

• Monitor and track workflow to meet customers timeframes and committed test schedules

• Prepare standard test reports

• Monitor payment status upon releasing of test reports

• Upload test reports and required documents onto MEC portal

• Respond promptly to customer inquiries and handle and resolve customer complaints

• Direct requests and unresolved issues to designated resource

Job Requirements:

- Min. A level/ Nitec/ Diploma in any field

- No experience as training will be provided

For interested applicants, please send your updated resume to: [email protected]

All candidates’ information will be treated with the strictest confidence

Melissa Zhang Zhiqi (Mezzo)

R2197564

Recruit Express Pte Ltd

99C4599

• Oversee the front-desk receptionist duties, call and mail management
• Connecting Guests/Visitors to Staff
• Manage office inventory, ensuring healthy stocks of supplies
• Receiving and sending incoming mails to relevant departments
• Handle outgoing mails and courier arrangement
• Other adhoc duties as assigned

Requirements:

• Min Diploma/ Degree with relevant years of experience

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Job Description:

• Plan and co-ordinate weekly/monthly production and manpower schedules.
• Set and implement SOPs in line with cGMP to facilitate supervision for quality and process control.
• Implement and write reports for rework, scrap/loss disposal, process deviation, process validation, new process and change in process.
• Set and implement process flow structure and chart for compilation of process capacity and ability records.
• Prepare and implement work improvement program.

Job Requirement:

• Minimum Diploma in Manufacturing Engineering / Electrical / Mechanical
• No need Experience Training Provided

All qualified applicants, please send in your resume NOW to:
Whatsapp: https://wa.me/+6597430026
Email : [email protected]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.
• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.
• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.
• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.
• Any other tasks which may be assigned from time to time.

Requirements

• Bachelor or Diploma in any discipline with at least 4 years of relevant working experience, preferably in a hospital setting.
• Strong technical skills including a sound working knowledge of Microsoft Office and Adobe Acrobat to prepare, edit and manipulate text and data. Tech-savvy-- ability to learn new software and other relevant programs.

Interested and qualified candidates, please send in your resume to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Job Description:

• Manage and provide support to customers and managers
• Perform sales administrative and order management functions
• Handle customer enquiries and correspondences
• Liaise with various departments on planning, delivery, quality, engineering and registration matters
• Provide design and administrative support in marketing materials and corporate website
• Any other sales administration and marketing related duties as assigned

Requirement

• Min Diploma
• Min 2 years Sales and Customer Support Coordination experience

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Arrange contractor to attend to the faulty area
• Safety briefing for new contractors
• Replenish pantry / stationeries cabinet
• To assist and follow up with setting up E-invoice account..
• Verify quotation prices with special pricelist
• Other adhoc duties as assigned.

Requirements

• Min 1-2 years of administrative experience

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Job Description

Facility Management:

• Ensure maintenance tasks follow schedules and update preventive measures.
• Conduct regular facility inspections and coordinate with contractors for maintenance.

Security:

• Perform security risk assessments and manage outsourced security vendors.
• Review and maintain security standard operating procedures.

Communication:

• Act as a point of contact for stakeholders, draft communications, and ensure timely dissemination of information.

Requirements:

• Diploma or equivalent in Business Administration or related field.
• Minimum 2 years of administrative experience, ideally in facility management and security.

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

• Experience in doing PowerPoint slides
• Good in Excel (VLOOKUP / pivot table)
• Salary: $4,000

Summary

We are seeking a proactive and efficient Legal Secretary to provide comprehensive administrative and secretarial support to our legal team. This role involves drafting and preparing various documents, managing calendars, handling correspondence, and other administrative duties.

Role and Responsibilities

• Provide secretarial and administrative support to the legal team.
• Draft and prepare various documents, including agreements, letters, and other legal documentation.
• Conduct case searches when necessary.
• File documents in the in-house legal platform.
• Assist with drafting, proofreading, marking-up, printing, and scanning of agreements, letters, and documents.
• Review Charterparties, Addendums, Fixing Notes, etc., against fixture recap and proforma CP.
• Update slot declaration lists and declare newly chartered vessels to insurance brokers.
• Communicate with external vendors regarding their matters and enquiries.
• Liaise with insurers for insurance certificates and assist with queries from other departments as required.
• Perform a variety of secretarial duties, including monitoring payment of invoices (insurance premiums, club invoices, legal invoices), handling calls, managing files/documents, monitoring deadlines, scheduling appointments/meetings, managing calendars, and responding to correspondence/emails/faxes.
• Maintain a positive attitude, willingness to learn, meticulous attention to detail, and the ability to multi-task.
• Work independently and as part of a team, with the flexibility to work overtime if required.
• Perform any other tasks assigned by the counsel or manager.

Requirements

• Minimum 1-2 years of experience as a legal secretary or in a related administrative role.
• Excellent command of English (both written and spoken).
• Proficiency in legal documentation and Microsoft Office applications.
• Good typing speed and accuracy.
• Possess a pleasant and dynamic personality, positive attitude, and the ability to think outside the box.
• Strong attention to detail and the ability to handle multiple tasks simultaneously.
• Ability to work independently and collaboratively as part of a team.
• Willingness to learn and adapt to new challenges.

Interested candidates please apply online or send your latest CV to [email protected]

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661