Total 1,602 Administrative / Clerical job vacancies in orchard

• Review and maintain written and computer files, plus conduct data entry
• Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
• Research and collect information
• Assist with all budget activities, including accounting
• Help implement new programs, procedures, methods, and systems
• Conduct fiscal reviews, surveys, and collect information on administrative matters
• Responsible for preparation of confidential documents and reports
• Maintain meeting minutes
• Coordinate and schedule meetings and conferences
• Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
• Maintain complete stock of all office supplies and accuracy of inventory
• Connect with building vendors to carry out fixes and improvements

· Work closely with the Assistant Director to develop an effective marketing plan.

· Organise and coordinate various marketing and promotional activities, including local and international information sessions and at selected education fairs and exhibitions, in a timely and cost-effective manner.

Manage operating budget for marketing and student recruitment

· Provide prompt assistance and useful advice to new and current students.

· Oversee the daily operations of the assigned classes and students.

Evaluate and adapt academic processes, strategies, and course offerings to optimise student performance, engagement, and overall educational experience.

· Conceptualise ideas and work with Leads of other programmes to execute strategies to enhance student engagement.

· Oversee the implementation of projects and events, such as new intake orientation, experiential learning, graduation celebration, etc.

Liaise with internal and external stakeholders

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

We are looking for a self driven individual for our korean brand concept to spearhead our book-keeping and receivables, payables.

Responsibilities:

• Data Entry: Accurately input financial data into accounting systems and spreadsheets.
• Invoice Management: Prepare, issue, and follow up on invoices to ensure timely payments.
• Payment Processing: Process payments and manage accounts payable/receivable functions.
• Reconciliation: Assist in reconciling bank statements and financial accounts.
• Record Keeping: Maintain organized financial records and files.
• Reporting: Prepare regular financial reports and summaries for management review.
• Assistance: Provide support to the finance team and assist with audits as needed.
• Compliance: Ensure compliance with relevant financial regulations and company policies.

Qualifications:

• Education: Diploma or degree in Finance, Accounting, or related field.
• Skills: Proficiency in accounting software (e.g., MYOB, QuickBooks) and MS Office (especially Excel).
• Attention to Detail: Strong analytical skills and attention to detail.
• Communication: Good verbal and written communication skills.
• Team Player: Ability to work collaboratively in a team environment.

Experience:

• Previous experience in a finance or accounting role is an advantage but not always required for entry-level positions.

Duration: 5 months

Location: City Hall

Working Hours: 5 days office hours (830am - 6pm)

Salary: Up to $2.8K (Depending on experience)

Job Scope:

1) Check and validate billing and collection data

2) Billing data preparation for monthly billing process

3) Respond to billing and collection enquiries from internal and external customers

4) Monitor and follow-up with customers on ageing balances

5) Ad-hoc assignments on a need-to basis

Job Requirements:

1) Comfortable in handling manual, large load data

2) Familiarity with the basic functions of Microsoft Excel (e.g. formula for sum, vlookup etc)

For interested applicants, please send your updated resume to: [email protected]
All candidates’ information will be treated with the strictest confidence
Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
99C4599

· Plan and co-ordinate weekly/monthly production and manpower schedules.

· Set and implement SOPs in line with cGMP to facilitate supervision for quality and process control.

· Implement and write reports for rework, scrap/loss disposal, process deviation, process validation, new process and change in process.

· Set and implement process flow structure and chart for compilation of process capacity and ability records.

· Prepare and implement work improvement program.

For interested candidates, please send your updated resume:

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

1-Year Contract via Agency

Job Responsibilities:

• Disseminate and enforce company policies and procurement procedures to user departments
• Assist Head of Section with procurement activities for new projects
• Manage and oversee purchase orders and contracts for all plants
• Ensure all purchases and contracts follow company procurement policies
• Collaborate with other departments on tender and contract activities
• Ensure proper contract execution and compliance with SOX requirements
• Follow up on contractual requirements and provisions with vendors
• Monitor overdue reports for contracts, purchase orders, insurances, and security deposits, sending reminders to departments
• Manage vendor master data in SAP MM and SAP B1 (vendor creation and qualification)
• Conduct vendor performance reviews annually and after contract completion
• Oversee tender sales

Minimum Requirements:

• Diploma holder
• 2-3 years experiences in procurement, contract tendering and admin
• Willing to work in Jurong Island

This position will be based in Jurong Island, company transport is provided at Choa Chu Kang/ Jurong East MRT station.

• Provides full secretarial support in a highly proficient and effective manner ensuring that timelines are kept and work is of high quality;
• Manages and maintains appointments, schedules meetings and keeps the calendars up-to-date in an effective manner;
• Follows through on the preparation of presentation slides, monthly reports for internal/external meetings;
• Follows through on notes takings during meetings, distributes to all parties concerned and follows through on the completion of action items as required;
• Coordinates effectively meetings/ conference including sending out meeting invitations and the booking of meeting venues;
• Organises Company/Corporate events and ensures that all aspects of the arrangement are effectively looked into;
• Follows through effectively on projects/tasks assigned and ensures the completion without prompting;
• Co-ordinates on projects/tasks with other members of staff to ensure proper completion;
• Follows up effectively and promptly on incoming and outgoing correspondence;
• Puts up management and other reports in a timely manner;
• Arranges all business trips and ensures the proper co-ordination of travels, hotel bookings and appointments;
• Assists in putting up travelling and other general expense claims
• Maintains an efficient filing system for maintenance of documents.

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

The HR Admin Executive will support our Human Resources department in various administrative functions. The HR Admin Executive will be responsible for a variety of tasks, including chasing payments for the company and handling accreditation matters. The ideal candidate will have strong organizational skills, a proactive attitude, and a willingness to learn.

Payment Chasing:

• Monitor and follow up on outstanding payments. Maintain accurate records of payment statuses and resolve any discrepancies.
• Prepare and send reminders and invoices.
• Coordinate with the finance department and clinical operations to resolve payment issues.

Accreditation Matters:

• Assist in maintaining and updating accreditations and certifications.
• Prepare documentation and submissions required for accreditation processes.
• Track expiration dates and renewal requirements for certifications.

HR Administrative Support:

• Assist with recruitment processes, including scheduling meetings and processing new hire paperwork.
• Assist in onboarding new employees, preparing HR documentation, and maintaining employee records. Assist in offboarding of leavers.

General Office Administration:

• Provide administrative support to the HR team.
• Organize and maintain filing systems and documentation.
• Handle day-to-day office tasks and assist with office management.
• Any other duties as assigned.

Job Requirements:

· Diploma/Degree in HR related studies preferred

· Diploma/Degree in Business/Accountancy/IT also welcome

· Willing to multi-task and have sense of urgency

· Able to work well as a team and independently

· Proficient with Microsoft Office especially MS Excel

· Good interpersonal and communications skills

· Being a good team player and being able to cooperate effectively with colleagues

Job Scope

• Responsible for day-to-day office activities for the Executive
• Schedule and plan meeting and appointments.
• Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
• Read and route incoming mail and process outgoing mail
• Assist in planning company events, meetings, luncheons and employee team building activities or special projects
• Assist designated leaders in expense claim procedure ensuring timeliness and accuracy
• Engaging with vendors & visitors in office
• Handle sensitive information in a confidential manner
• Handle conference room booking/meeting space
• Coordinating travel by booking accommodations and reservations needs as required

Requirement

• Prior experience in supporting Executives.
• Able to accomodate to 6 months contract.

If you are interested in exploring this role or other current openings in the market, kindly email me at [email protected] with your resume.

We regret to inform that only shortlisted candidates will be notified.

Ashley Loo Yan Ni | R2095115 | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

Mon-Fri Office Hours

Job Description:

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.

• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.

• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces.Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.

• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.

• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.

• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.

• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.

• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.

• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.

• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.

• Any other tasks which may be assigned from time to time.

Requirements

• Min Bachelor or Diploma in any discipline
• Min 4 years of relevant working experience, preferably in a hospital setting.

Interested candidate, kindly send a copy of your resume to [email protected]



Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Scope:

• Responsible for the efficient functioning of the Vice President
• Provides full secretarial support in a highly proficient and effective manner ensuring that timelines are kept and work is of high quality;
• Manages and maintains appointments, schedules meetings and keeps the calendars up-to-date in an effective manner;
• Follows through on the preparation of presentation slides, monthly reports for internal/external meetings;
• Follows through on notes takings during meetings, distributes to all parties concerned and follows through on the completion of action items as required;
• Coordinates effectively meetings/ conference including sending out meeting invitations and the booking of meeting venues;
• Organises Company/Corporate events and ensures that all aspects of the arrangement are effectively looked into;
• Follows through effectively on projects/tasks assigned and ensures the completion without prompting;
• Co-ordinates on projects/tasks with other members of staff to ensure proper completion;
• Follows up effectively and promptly on incoming and outgoing correspondence;
• Puts up management and other reports in a timely manner;
• Arranges all business trips and ensures the proper co-ordination of travels, hotel bookings and appointments;
• Assists in putting up travelling and other general expense claims
• Maintains an efficient filing system for maintenance of documents.

Requirements:

• Minimum Degree in Business/Administration or relevant disicipline with7- 10 years of relevant secretarial experiences
• Team player
• Meticulous and detailed
• Ability to work in fast pace environment

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

Job Description

Payroll/Benefits

• Process monthly payroll including claims, CPF submission and IR21
• Leave and Benefits Administration

Recruitment

• Assist with job postings on various portals, preparation of profile, interview arrangement, reference checks, etc
• Coordinate document collection and verification for placement of candidates and work pass application
• Work pass processing which includes application, renewal and cancellation
• Onboarding

Administration

• Filing
• Attending to queries on HR/Admin matters from both staff and clients
• Maintenance of system access

Others

• Basic IT support
• Any other ad-hoc duties as assigned

Requirement:

• Min Diploma with at least 2years of HR & Admin experience
• Proficient in MS Office skills
• Meticulous and able to work with minimum supervision
• Good Interpersonal skills

Tzedek Law LLC is a boutique law firm in the conveyancing legal industry. We are able to provide growth for all employees in the firm and yet foster a cosy family style environment in the office.

Responsibilities include assisting the lawyer and legal executives in real estate transactions, preparation of documents, Filing and scanning of documents, Handle calls, correspondence and confidential documents,
Manage calendars and appointments of lawyer, Perform data entry, filing, photocopying and faxing,
Prepare invoices.Other ad hoc duties as assigned.

Job Requirements:

A team player and a meticulous individual with strong sense of responsibility, initiative and integrity,
Good communication and organisation skills,
Computer savvy,
Good command in English,
Ability to multi-task, and

Overtime is NOT required, and flexible work hours is possible.

Legal knowledge and prior experience is NOT required.

Training will be provided.

Job purpose:

• Perform a variety of student services duties under the supervision of the Student and Administration Manager.
• These duties include timetabling, maintaining student academic and financial records, student inquiries, and pastoral care services.

Key responsibilities and accountabilities:

1. Manages and maintains all student academic and financial records.
2. Administers a range of student academic services from enrolment, student pass matters to graduation.
3. Performs student academic services which include class schedule, issuance of the transcript, and the collection of course fees.
4. Cultivates good relationships with students and addresses their needs in administration-related matters.
5. Performs general admin duties.

Requirements:

1. Diploma or equivalent with at least 2 years of working experience in student administration processes.

2. Have a sense of urgency in meeting deadlines and meticulousness.

3. Possess good interpersonal, presentation, and communication skills.

4. Dynamic with a pleasant disposition.

Grab this opportunity, for due to their extremely low turnover rate, you will be joining a recession proof company full of dedicated leaders and mentors that guide you to be a top performer, in a fantastic & positive working environment with them.

Based in the US, they are one of the most admired players in their specialized industry of Supply Chain Management & Freight Forwarding, with many decades posting consistent and positive growth even during times of economic instability.

Well-Established MNC Listed on the US Stock Exchange

Fast Shortlisting Process

Long Term Stability

Scope of Expansion/ Progression

Office Hours, Mon - Fri

Company bus provided from various MRT Stations in the East

Job Scope:

1. Ensure timely declaration of delivery documents

2. Processing, tracking & monitoring status of Freight (Air)

3. Ensure information is updated in the system

4. Handle customers enquiries through calls & emails

5. Prepare invoices to be sent to client partners

6. Ensure compliance with Singapore Customs/ Competent Authorities rules and regulations

7. Other Ad Hoc support to Operations

Requirement:

Diploma in Logistics/ Supply Chain

Prior experience in Customer Service also welcome

Keen interest in direct progression in the SCM industry

Detailed and good coordination work

For candidates who do not wish to apply via the site and would still like to apply in a P&C manner, please send in your resume to [email protected]

Duration: 1 yr contract

Salary; Up to $3K + 1 month completion bonus

Location: West

Working Hours: 5 days office hours

Job Scope:

• Provide the full range of administrative support activities to the team and the team lead, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.

• Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.

• Ensure effective and efficient team communications (including managing records and files) by managing communication tools such as Teams.

• Manage meeting minutes, meeting follow-ups and expedite flow of work.

• Create and maintain distribution lists, organizational charts and maintain electronic files.

• Manage timely and accurate tracking of team’s budget and expenses.

• Work with internal systems (e.g., purchases, various approval processes). For example, manage purchase orders through the system and track invoices.

• Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.

• Support projects and initiatives as needed.

• Manage own time, professional development and prioritize workflow.

• Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.

• Take personal accountability for quality of own work that impacts the department and understands impacts of actions.

• Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.

• Provide back-up assistance in the absence of other administrative colleagues.

Job Requirements:

• Min. Diploma/ Degree in any field

• Min. 1-4 years’ experience in administrative role

• Experience using applications, such as Concur, WebEx and Ariba will be an added advantage

For interested applicants, please send your updated resume to: [email protected] All candidates’ information will be treated with the strictest confidence
Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
99C4599

Job Summary/Purposes

Supports Manager in maintaining and managing the correct accounting of store fees and warehouse accounting. He is responsible for the correct and timely management of accounting and administrative operations by providing transversal support to the chief accountant (Marchesi) in the various areas.

Responsibilities

• Supports the manager in verifying the correspondence between accounting data and related warehouse movements.
• Supports the manager in front note activities, registration of active/passive invoices, bank reconciliations and in monthly closing activities.
• Supports in the management of relationships with banks and credit institutions, updating the "bank file" and forwarding payment instructions.
• Manages archive updating, optimizing the use of IT tools.
• Monitor customer/supplier deadlines promptly.
• Manages the reporting activity by verifying that the correctness and consistency of the data to be presented to the Management.
• Participates in inventory control activities.
• Collaborates in the correct administrative and civil management of the Companies.
• Collects, verifies, charges, accounts for data and closes accounts.
• Highlight irregular positions and manage consequent interventions.
• Develops and prepares accounting situations.
• Carry out operations that are functional to budgets and final accounts.
• Records the assessments as per "C forms" received from the Intercompany companies, accounts for the assessments of costs and taxes for the period.
• Is responsible for any irregularities that may be found in the delegated activities and for the failure to achieve the objectives assigned to the job.

The activities described above are listed by way of example and not exhaustively.

Job Responsibilities

• File and organize documents
• Order office supplies
• Help with basic data entry and paperwork

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

For project management:

• Assist stakeholders including external vendors in implementing projects that support the hospital's strategic plans for outpatient facilities.
• Assist in the monitoring of deployment of resources and KPI tracking.
• Assist in communications and liaison with stakeholders.
• Assist in financial justification of projects and tracking of the projects' expenditures and savings.

For secretariat duties:

• Provide full administrative support to ensure that meetings are effectively organised and minuted accurately.
• Liaise with the Chairperson to plan required meetings, receive agenda items from committee members, circulate agendas and reports, circulating of approved minutes and checking and follow through to certify that agreed actions are carried out.
• Maintain effective records and administration by keeping up-to-date contact details, filing minutes and reports, keeping a record of its activities and tracking of future activities and timelines.
• Uphold requirements of governing documents such as standard operating procedures and work instructions.

For interested candidates, please send your updated resume:

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Welcome and greet them (by name if known) always in a warm and professional manner.
• Responsible for day-to-day front desk reception duties, including answering phone inquiries and emails professionally.
• Provide general administrative support such as creation of purchase requisitions, purchase quotes and process of tax invoices.
• Maintain and organize the e-filing system for Admin-related documents and keep track of Admin purchases and expenses.
• Travel reservations and arrangements for employees, i.e. book air tickets, accommodation, and purchase travel insurance (including arranging hotel accommodation and transportation for Teaching faculties
• Liaise with building facilities management on classroom and office maintenance or fault reporting.
• Prepare a calendar-formatted list of training or short courses, course evaluations, and course registration for staff.
• To plan, source for vendors and quotes for ad-hoc events and festivities.
• Manage the inventory for pantry supplies, stationeries, and cleaning necessities. To place orders when necessary.
• Ensure clean, neat and tidy of the meeting rooms, common areas and pantry.
• Upkeep the office equipment and monitor its agreement.
• Maintain proper records for access cards for staff and visiting faculties.
• Assist with couriering documents (local / overseas) and receiving mail/documents.
• Assist in the logistics for ad-hoc company events.
• Any other ad-hoc duties as assigned.

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Assignment periods:

• 11 Nov – 9 Dec 2024
• 18 Nov – 6 Dec 2024
• 26 Nov – 6 Dec 2024

Working location: Punggol

Responsibilities

• Prepare administrative materials
• Assist with the setting up and clearance of event venue
• Involve in invigilation
• Handle other ad-hoc administrative matters assigned

Requirements

• Minimum O/N/A'levels
• No experience needed
• Training provided

Interested applicants please email your resume to [email protected]

Megan Ng Su Ting

CEI Registration No.: R23115059

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Job scope:

• Data entry
• Schedule meetings and appointments
• Maintain a filing system
• Reordering supplies
• Coordinating events

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

• • Clear documentation of processes
• • Review and develop streamlined processes
• • Train and implement new processes
• • Reduce Waste & Improve efficiencies
• • Project management & administrative support
• . Completion of tasks/assignments according to given timeline

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Tzedek Law LLC is a boutique law firm in the conveyancing legal industry. We are able to provide growth for all employees in the firm and yet foster a cosy family style environment in the office.

Responsibilities include assisting the lawyer and legal executives in real estate transactions,

• preparation of documents,
• Filing and scanning of documents,
• Handle calls, correspondence and confidential documents,
• Manage calendars and appointments of lawyer,
• Perform data entry, filing, photocopying and faxing,
• Prepare invoices.
• Other ad hoc duties as assigned.

Job Requirements:

• A team player and a meticulous individual with strong sense of responsibility, initiative and integrity,
• Good communication and organisation skills,
• Computer savvy,
• Good command in English, and
• Ability to multi-task

Qualifications: ITE, 'A' Levels, Diploma, Bachelor's / Honours

Overtime is NOT required, and flexible work hours is possible.

Legal knowledge and prior experience is NOT required.

Training will be provided.

Job Responsibilities

• File and organize documents
• Order office supplies
• Help with basic data entry and paperwork

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599