Key Responsibilities:
- Efficiently manage the GM’s calendar, including scheduling meetings and coordinating with internal and external stakeholders.
- Plan and organize travel arrangements, including booking flights, accommodations, transportation and apply visa.
- Ensure the GM is well-prepared for meetings with all necessary materials and information.
- Coordinate and prioritize meeting requests, ensuring optimal time management.
- Prepare, submit, and track expense reports for the GM.
- Facilitate the onboarding process for new hires, ensuring a smooth and welcoming integration into the team.
- Coordinate the offboarding process, ensuring all necessary steps are completed.
- Assist in the preparation of departmental reports, presentations, and correspondence.
- Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
- Provide general administrative support to the GM and the Emerging Markets team.
- Handle ad hoc requests and special assignments as needed.
- Continuously seek opportunities to improve administrative processes and efficiencies.
Qualifications:
• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience in managing travel arrangements and expense reporting.
• Familiarity with onboarding and offboarding processes is a plus.
• Ability to work independently and take initiative.
• Strong problem-solving skills and a proactive approach.
Add on info:
Seeking someone to start asap so as to ensure sufficient handover from the maternity lady
Role would require someone flexible to work overtime if required
Seeking prior C Suite Support experience (preferably 5 years) and to be comfortable working within a high pressure and fast paced work environment. Someone quick to adapt to changes
Top 3 Main responsibilities of role would be: Calendar Scheduling. Flight Bookings, Claims Submission processing
Comfortable with purchasing lunch for Supervisor when requested
Comfortable with regular liaison with EAs from neighbouring Asian Countries
Proficient in using MS Outlook to send calendar invites and schedule appointments. Expert in using MS Word, PowerPoint and Excel
Seeking prior experience in travel arrangements and claims reporting (averaging 60 to 70 per month)
To apply, please email your resume in MS Word format to [email protected] indicating in your CV the following information:
Expected Salary:
Notice Required:
Reason for Leaving:
Only shortlisted candidates will be notified.
Jackie Ng May Ying (R1104602)
Recruit Express Pte Ltd
EA No: 99C4599
