Total 26,889 Administrative / Clerical job vacancies

Our Client, a Listed firm is seeking to recruit a Company Secretary as part of their growth plan.

Location: Singapore

Responsibilities:

• To act as company secretary for the listed entity and other Singapore-incorporated subsidiaries
• Manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members
• Attend Annual General Meeting
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submission of documents to SGX RegCo
• Liaise with corporate service providers, auditors, lawyers and other external parties on Corporate secretarial matters
• Support the management and board members in the corporate secretarial and compliance matters

Responsibilities:

• Possess a Bachelor's Degree in a related field and ICSA qualification
• Possess minimally 8 years of experience in managing corporate secretarial matters, preferably in a listed company
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules
• Able to communicate and work well with people

Job summary

1) Responsible for the day-to-day accounts administrative task.

2) To work as part of the Accounts team.

Area of responsibilities

1) Maintaining a database, ensuring that records are complete and current.

2) Recording information, processing, and filing forms.

3) Abiding by all company procedures and accounting principles.

4) Responding appropriately to vendor, client, and internal requests.

5) Responsible for daily filing, photocopy and scanning of documents.

6) Downloading / Scanning and filing of all bank statements

7) Responsible for daily AR / AP operation administrative task.

8) Responsible for the cash / cheques / giro collections (AR).

9) Ensure that all transactions are entered into Microsoft Dynamics 365 Business Central (BC) and filed timely and accurately (AR / AP).

10) Support and assist account executive administrative duties as assigned.

11) Any other area of responsibilities that the company deems necessary.

Competency requirements

1) No working experience required as on-job-training provided.

2) Administrative experience will be an advantage.

3) Competency in Microsoft Word, Excel and Outlook.

4) Well organized, attention to detail and accuracy.

5) Microsoft Dynamics 365 Business Central (BC) accounts module proficiency.

Working Hours
Monday - Friday : 8 30am - 5 45pm (1 Hour Break)
Saturday: 8 30am - 2 30pm (1 Saturday Shift Every 4 Weeks)

Looking to join a high growth company with a dynamic team?

We are expanding our team and would love to meet you!

We are looking to groom aspiring Administrative Executives with a great level of passion for all things party related!

1) Agile problem solving abilities

2) Well spoken

3) Team Player

4) Strong leadership

5) High Dexterity

6) Able to work independently and handle projects as tasked by management.

8) Count stock and update product listings

9) Listing of new products on websites (both TFC and ATG)

10) Admin work (keying of orders)

Job Description:

General support in AHD

a. Assist to organise meetings, collate meeting materials, and prepare logistic items (arrange for refreshments, booking of venue for meetings or events, ensure stationery require are in place) required for various meetings, events, workshops or seminars for the members attending the meeting.

b. Assist AHD officers with trip preparations (e.g. finding of appropriate gifts for presentations to foreign delegations for overseas working trips or events, booking/search for hotel accommodations, air tickets, etc)

c. Printing and organizing of documents; including binding the documents when required

d. Data verifications: assist to verify information of the given data in the excel spreadsheet or other sources

e. Collation of data from various agency for updating purposes in Excel or other MS office programme files

f. Assist to source for quotes from suppliers for various purchase when require

g. Assist with preparing the list require for greeting cards that will send to various stakeholders

h. Other tasks assigned by division members or supervisors

Working Arrangement:

Location: Near Clarke Quay MRT Station

Working Hours:

Mon – Thu: 9.00am to 6.30pm

Fri: 9.00 to 6.00pm

Contract Duration: 3 Months

Salary: Monthly Rated

Job Requirements:

· Good digital literacy and office administrative skills

· Meticulous with an attention to detail

· Team player who thrives in a collaborative environment

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma or Degree in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Responsibilities:

• Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
• Identify and monitor cases that require further medical reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays.
• Accurate and timely processing of medical reports and related documents received.
• Liaise with various internal and external parties for prompt follow up and resolution.
• Manage cases for cessation and resumption of medical reviews, including managing the notifications.
• Manage cases that require change of appointments with internal or external agencies
• Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
• Assist to prepare report submissions and updates to management.
• Provide customer service and respond appropriately to public queries.

Requirements:

• Fresh graduates can be considered. Training will be provided.
• IT savvy and good working knowledge of Office and other common software.
• Excellent interpersonal and communication.
• High customer service orientation.
• Good command of English (written and spoken).
• Highly Disciplined, detailed, and meticulous

(EA Reg No: 20C0312)

Only shortlisted candidates will be notified.

Please email a copy of your detailed resume to [email protected] for immediate processing.

Job Description:

· Tagging of Salt, Sauces, Seasonings database, including: Data entry of product information and nutrient content into database

· Categorisation of processed foods product into database

Working Arrangement:

Location: Outram Park MRT Station

Salary: $13/H

Contract Duration: 11 January 2024 to 31 March 2024

Working Hours:

Mondays to Fridays: 9.00am to 6.00pm

Role Requirements:

• Knowledge in Microsoft applications
• Effective communication skills

Jobs Responsibilities

• Data entry end to end policy transaction requests in accordance to guidelines, service standard and quality into the system
• Adhere to standard operating procedures for customer data privacy and protection.
• Adhere to company’s code of conduct.
• Provide administrative support and any other duties as assigned

Job Requirements

• Min. GCE A Levels
• Able to commence work within short notice

Application Procedures

Interested candidates, please email your resume to:
Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[email protected]
Recruit Express Pte Ltd (EA No. 99C4599)

Job Description

• Application & cancellation of relevant operating licenses (Eg. SFA, Liquor, Tobacco)
• Follow up & keep track of licenses & contracts
• Ensure accuracy of licenses’ records in system and proper filing of documentations
• Preparation of contract & drafting letters as required, including renewals
• Use of Navision system to prepare Purchase Requisition (PR), receive Purchase Order (PO), and invoice posting
• Recording & dissemination of meeting minutes; initiative to edit report when necessary
• Upkeep inventory and perform ordering when stock is low
• Upkeep of partnership issues
• Processing & liaison of insurance claims (public liability) with insurance broker
• Compilation of information & reports within department & liaise with other departments
• Dissemination of emails, memos & other information to departments
• Facilitate on delivery platforms matters & procedures
• Assist on rebate matters when required
• Open & close utilities account for outlets
• Update records & highlight significant variances for test kit tracking
• Sourcing of quotation from vendors /contractors when required
• Ensure all task are timely & accurate completed
• Ad-hoc matters as assigned

Requirements:

• Minimum Diploma in Business Administration
• Proficient in computer skills
• Knowledge in Microsoft Office and Navision will be an advantage
• Organised, meticulous and able to multi task
• Good communication skills and self-discipline
• Mature with pleasant disposition and able to work independently & as a team

Admin Executive

Salary: $2000 - $2500
Working hours: Mon - Fri (9AM - 6PM)
Location: Bukit Merah Central

Responsibilities:

• Performing a variety of general clerical work.
• Provide support for administrative matters
• Provide support in day-to-day duties
• Handle sensitive information in a confidential manner
• Mailing services
• Provides customer service, information, referrals, and assistance to customers, partners and internally in reference to assigned area of responsibility.
• Performs related duties and responsibilities as required.

Requirements:

• At least 1 year of relevant experience
• Proficient in Microsoft Excel

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Description

Support the business development team in all aspect of the general administration including but not limited to, maintenance, leasing, insurance, office equipment and purchasing of support.

Responsibilities

• Assist in handling day to day administration, maintaining records, filling, purchase order preparation, petty cash claims and document control.
• Management and maintain all filing, inventory and client database
• Responsible for coordinating Corporate Communications for the Company.
• Co-ordinate all aspects of the Company Website, including updating of website every 3 months when necessary, and an overall revamp of the website once every 5 years
• Co-ordinate corporate materials including artwork and contractors/suppliers for Events & Exhibitions
• Support Customer Appreciation Activities e.g. events, gifting
• Co-ordinate Customer Satisfaction Surveys in line with Company ISO Policy
• Source & procure marketing collaterals including Corporate gifts
• Regular scanning of media, specifically newspapers for related and relevant articles and to collate these articles weekly for dissemination to management.
• Co-ordinate various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax
• Co-ordinate interviews, photography session, provision of information for Directors/staff for media enquires/interaction
• Work closely with BDD team to develop Corporate Presentation and update once every 6 months
• Co-ordinate collating of Corporate Info Pack, including Corporate Presentation
• Work closely with BD Executives to assist with HR needs
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD)
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration
• Preferably 2 year experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point

Hiring: Exam Coordinator

Location: Kovan Campus

Working hours: Mon-Fri 830am to 6pm

Salary range: $2800 to $3500 (commensurate with experience)

Job Description:

1) Appointing of term test setters and vetters

2. Collate topics and format sent by setters

3. Assigning of teachers as markers for all examinable modules

4. Assigning of term test dates for respective term for all examinable modules.

5. Upkeep of Term Test Database and generating administrative forms for the term tests.

6. Attending to ad-hoc request from teachers

7. Generating of Term Test Verification Forms for all vetters

8. Generating of Student Satisfaction Survey and processing of survey results for all classes

9/ Upkeep of nominal roll and student count for all classes, electives and mother tongues, to generate term test photocopy request or for ad-hoc events

10. Generating of invigilation schedule and co-ordinating with colleague on the day of term test for substitution of teachers who are on leave

11. Be the point of liaison for CS looking for teachers

12. Upkeep of AEIS attendance list.

13. Generating of timetable on portal.

14. Upkeep of Processed Data whenever there are changes in teachers for quicker segregation and identification of teachers

15. Other adhoc duties as assigned

Requirements:

1. proficient in MS Excel (e.g. Mailmerge Function and Vlookup function) (optional)

2. Able to work independently as well as in a team

3. Excellent command of written and spoken English

Interested candidates, please send in your resume to: [email protected] & indicate in the subject as "Exam Coordinator".

We regret that only shortlisted candidates will be notified.

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Admin Executive to be part of their Administrative team for ongoing transformation projects. They are located in the West – easily accessible.

The Admin Executive's responsibles are:

• Responsible in providing administrative support in database system.
• Make sure the accuracy of timesheet and attendance record.
• Handle general administrative duties.
• Any other ad-hoc duties assigned by the supervisor

Job Requirements:

• Min Diploma and above
• At least 3 years of relevant working experience in database system administrative.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R2198636 (Oh Puey Xin)

Job Description and Requirement:

The admin support assistant is to provide administrative & logistics support at the General Office, Centre of Excellence (COE) of the Mother Tongue Department as well as Head of Department (HOD) Room. The candidate is also to take charge of sick bay and printing duties.

The Personnel shall minimally have the following qualifications, skills

and experience:

• 3 or more GCE ‘O’ Level passes including English and Chinese

• At least 3 years’ experience in school office administration

• Proficient in IT skills such as Microsoft Word, Excel and translation

tools

• Bilingual with good communication skills

• Good team player

• Able to multi-task

We are looking for an Admin Accounting who is capable and enthusiastic about a role that requires proactive communication skills, good office management capabilities, and an appetite for teamwork, working with managers in supporting the business.

As the Admin Accounting, you are responsible for the daily commercial and administrative duties of the business and supporting the accounts team with bookkeeping requirements. Reporting to the Managing Director / Business Manager, you will also be handling confidential and time-sensitive materials and liaising with the various departments across inter-companies to ensure smooth workflow of the business. This role will provide a great stepping stone in your career, you will gain valuable knowledge and skills as you build towards a more Business Management role.

About us

We are a small entity but part of a listed organization in Japan. We work with clients throughout the Asia Pacific on feed ingredients and agri-commodities. The company has committed to a growth plan of expanding its product portfolio in the next 3 to 5 years and to support our growth strategy, we have created this new role to join us on a full-time basis. At the heart of everything we do are our Values “Go Explore, Keep Learning, Build Trust, Work Together” and we are looking for an Admin Accounting who believes that these values make us stronger and embrace them as their own.

Admin Support:

• Administer software, systems management, and ERP integrations
• Support process improvement, internal control policies, compliance, and statutory matters
• Monitor and procure office inventory & pantry supplies
• Oversee facilities services & Maintenance of office equipment
• Manage general correspondences (e-mail, letters, couriers etc.)
• Support general HR records & administrative work

Accounting Support:

• Maintain Account Payables
• Ensure accuracy of data entry & record filing
• Handle S&P Documentation for imports, exports & shipments
• Manage day-to-day functions: Bookkeeping, Invoicing, Payments, Ledgers, Cash Flow, Bank Recon, etc
• Assist in monthly Management Reports & other ad-hoc tasks

We value our employees and in return for this new role we offer:

• Performance Bonus
• Competitive Salary with Medical Benefits
• Continuous training, support, and focus on your personal and professional development
• A truly diverse working environment where differences are embraced and a family-friendly culture is promoted

Who will be the right candidate?

We are looking for somebody with the right attitude and has the ability to always be one step ahead of what is required, and the confidence to take ownership. The successful candidate can start immediately.

Competency

• Any Tertiary Education with minimium of 3 years' working experience
• Meticulous & good with numbers
• Experience in handling day-to-day accounts work
• Excellent priority management and organizational skills
• Microsoft suite knowledge, or other computerized accounting software
• Passion for problem-solving and increasing efficiency in a startup environment
• Willing to be flexible and deal with a fast-changing dynamic work environment

• Position : Admin Assistant (No Experience Required/Good Company/Gul Ave)
• Location : Gul Avenue (Company Transport Pick Up)
• Working hours : Monday - Friday 8:15am – 5:30pm
• Salary (commensurate with experience) : Up to $2700 + AWS + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Electrical Engineering

Main Responsibilities:

• Simple Administrative Duties
• Data Entry / Updating of Client’s Licensing Particulars in the system
• Provide assistance to clients regarding licensing matters
• Coordinate with AR to invoice renewal of licenses
• Any other ad-hoc job being assigned

Requirements:

• Min O Level
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Responsibilities:

• Responsible for system administration and support including on-boarding new users, data management and customizing reports
• Liaise closely with system vendor and business users in system implementation and maintenance in accordance to project timelines and policies.
• Perform data quality audits, data preparation and transformation.
• Analyse business processes to suggest process improvements using RPA solutions.
• Conduct end-user training on catalogue system and provide on-going production support.
• Plan workflow initiation for new service requests and ensure requests are delivered on time through regular monitoring of status request.

Requirements:

• Degree holder, with at least 2 years of relevant experience in workflow/process planning and IT system support
• Proficiency in using Microsoft Excel, power BI
• Knowledge or Experience with AI or automation tools (BluePrism, UiPath, etc)
• Cloud experience is advantageous
• Good analytical and organization skills
• Excellent communication, problem solving, presentation, negotiation and interpersonal skill

To apply, please visit www.gmprecruit.com and search for Job Reference: 23358

To learn more about this opportunity, please contact Yingying at [email protected]

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: Lai Yingying | Registration No: R1110239

Key Highlights:

• Great Exposure to the government sector in healthcare industry
• Nearest MRT: HarbourFront
• Salary: Up to $3,000 per month
• Contract Duration: 12 months
• Working Hours: Monday – Friday (Office hours)

Key Responsibilities:

• To perform the full suite of secretarial activities on the regular meetings and engagements for internal and external stakeholders associated with the programme.
• To assist the coordination with the other teams within the division and / or programme.
• To contribute in ad-hoc squad(s) to achieve process improvements and problem solving.
• To perform other ad-hoc duties or staffing work the Division Director or Senior Assistant Director may allocate from time-to-time.

Key Requirement:

• Only Singaporean
• Degree in any field
• Experience in ministry / government agencies, will be an advantage.
• Advanced proficiency in Microsoft PowerPoint & Excel as well as graphics / animation creation would be an added bonus.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

Immediate availability. Mon- Fri, office hours.

Job description:

• Post medical bills (MBS invoices).
• Post inter-companies accrual journals for both seller and buyer.
• Follow-up with ePay / AP Direct users to submit inter-companies invoices.
• Outstanding invoices follow-up with institutions users on invoice status.
• Monthly download inter-co AP & AR balance for inter-companies balance reconciliation.
• Other ad-hoc duties as assigned by supervisor

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

Job Highlights

Salary: $2600

Contract: 6 months (extendable to another 6 months)

Working Location: Nearest to Redhill MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Support in the administering of training grants, including liaising with training providers and stakeholders on training administration and logistics.
• Assist and support the smooth running of the day-to-day operations.
• Maintain programme schedules, trainees records, attendees, and support in the programme evaluation.
• Support marketing and trainee’s recruitment efforts
• Update reports timely and accurately
• Track, analyse, and collate data and reports as required

Job Requirements

• Only Singaporean need to apply.
• Degree in any relevant field.
• Experience in performing administrative duties.
• Strong communication and interpersonal skills for stakeholders' engagement.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Key Responsibilities
- Perform data verification (on reports and systems)
- Conduct reasonableness checks on FATCA/CRS (Foreign Account Tax Compliance Act/Common Reporting Standard) from forms received
- Identification of reportable cases

Key Requirements
- Tertiary education and able to commit at least 4 months (from Feb to end May 2024)
- Responsible and meticulous in end deliverables
- Proficient in Excel
- Familiar with AS400 system would be a plus

• Provide administrative support to project department in day-to-day projects documentation
• Assist in prepare tender documents preparation and submission.
• Documents management
• Administrative matters (answering phone calls and general admin support and other office duties)
• Provide secretarial support to management staff when necessary

• Responsible for assisting the HR team with general HR administrative work.
• In charge of the travel arrangements for the management team.

Requirements:

• Degree in Business Administration or equivalent
• At least 2 years of experience in office management procedures and travel management.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1984199

Manage full spectrum of Human Resources functions including monthly payroll, CPF submission, IR21 tax clearance, income tax reporting, training and development, employee relation and performance management.

· Provide support in recruitment and selection process including arranging for interview and staff orientation.

· Liaise with government bodies CPF Board, MOH and MOM (Work permit, S-pass and Employment Pass application matters).

· Maintain all employee data and update of information changes.

· Administrative duties, data-entry and filing of documents.

· Assist in process documentation and system audits

· Any other ad-hoc duties as assigned

Requirements:

· Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in Human Resource Management.

· At least 3 year(s) of working experience in the related field is required for this position

· Familiar with Employment Act and HR related policies.

· Familiar with Microsoft Word and Excel.

· Good interpersonal and written communication skills (English & Mandarin is a must)

Responsibilities:

• Prompt handling of billing, rollover, rate fixing, repayment and facility fee collection, bilateral and syndication loans drawdown.
• Help the placing of deposits and remittances.
• Complete pre-transactional and post-transactional handling and AML screening.
• Immediate and appropriate response to questions from internal and external stakeholders regarding the Branch's services.
• Keep accurate records of every loan file.
• Handle management, regulatory reporting, audit confirmation, and daily reconciliation.

Requirements:

• Diploma in Business Administration or Banking & Finance or equivalent
• At least 3 – 5 years of sales experience in dealing with personal loan
• Prior knowledge in operational risk, AML and Terrorism Financing is an added advantage

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.