Total 35 admin job vacancies in Others category in D03 Queenstown, Tiong Bahru

Working hours: 730am - 1230pm

Working days: Monday - Friday

Address: 1 Bukit Teresa Road

Job Description:

The services required include:

• Typing, printing, and data entry work.
• Reception duties, including answering calls and attending to visitors.
• Data collation for surveys.
• Preparing refreshments for school events.
• Sorting and delivering items to the school.
• Assisting unwell or injured students in the sick bay.
• Supporting staff with binding and lamination tasks.
• Managing the school’s office supplies and stationery inventory.
• Performing other ad-hoc duties as assigned.

Requirements:

• Minimum GCE ‘O’ Level.
• Pleasant and approachable personality.
• Proficiency in Microsoft Office applications (e.g., Word, Excel).
• Detail-oriented and meticulous.
• First-aid training is preferred.

Responsibilities

• Perform administrative functions and provide administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Work with Executive Director / project manager(s) a directed to achieve departmental objectives.
• Assist Executive Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Participate in project and/or team meetings as needed.
• Assist with daily planning of managers schedules, meetings, interviews and possibly travel (through corporate agency), if assigned.
• Assist in the implementation of new procedures as designated by company.
• Perform other duties as assigned. Necessary attributes
• Ability to work independently and as part of a team
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast paced environment and prioritize effectively.
• Takes initiative with in area of responsibility

Requirement

• Singaporean and SPR only.
• Fresh graduate is welcome to apply.
• Diploma level and above.
• Versed in Microsoft office.
• Min 2-3 years of experience.
• Experience in M&E environment is preferred

- Provides administrative support such as typing, photocopying, scanning etc.

- Organise filing electronically

- opening mails and email to clients

- Managing email correspondence

- Data Entry where necessary

- Raise invoices

- Prepare montly accounts receivables and payables

- run errands on occasional basis when needed

- Liaise with clients where necessary

Requirements

- preferably live in and around Bukit Merah Central, Clementi or Jurong

- have at least 4 years' experience in administrative work and basic accounting work

- pleasant personality

- good and strong communication skills

- preferably can also speak and write Mandarin

- Diligent, responsible, good work attitude, good communicative skills, organized, meticulous with a high degree of accuracy

- Handling sensitive or confidential information with honesty and integrity

- team player and able to work independently

- willing to learn new things

Roles & Responsibilities

Attachment Description

The Admin Manager is to supervise daily support operations of our company and plan the most efficient administrative procedures. You will work with a team of professionals to complete a range of administrative duties in the company.

The Administrative Manager will develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Specific Responsibilities

Individual to be involved in:

- Observe and improve company structure, and SOP .

- Serve as the lead point of contact for all customer account management matters.

- Facilitating communication throughout with company and clients

- Implement and execute company's policies.

- Oversee and improvise on company's daily operations

Technical Skills and Competencies

- Ability to manage relationships with suppliers, outsource contractors and clients, negotiating contracts, resolving disputes, and ensuring adherence to project requirements.

- Familiarity with inventory management software and tools for document management, scheduling, and project tracking.

- Strong understanding of car maintenance and repair processes, terminology, and project management principles to effectively support the operations.

Account Department Support:

• Assist with accounts payable and accounts receivable tasks.
• Prepare invoices, expense reports, and financial documents.
• Coordinate with vendors and clients regarding payments and billing inquiries.

Warehouse Management:

• Coordinate shipments and deliveries.
• Maintain inventory records and track stock levels.
• Work closely with the warehouse team to ensure efficient operations.

General Administrative Duties:

• Manage office supplies and equipment.
• Handle incoming calls and correspondence.
• Maintain filing systems, both electronic and physical.
• Schedule meetings and appointments.
• Prepare reports and presentations as needed

~~~~ABLE TO SPEAK MANDARIN ~~~

Temporary for Chinese New Year Events

~~100sgd per days~~

Roles and Responsibilities

• Reports to Deputy General Manager and Engineering Admin Manager.
• Performs data entry of projects into systems.
• Filing, organizing data and project documents.
• Prepare daily or weekly, monthly and quarterly meeting materials.
• Set up web/ online meetings.
• Liaise and follow up closely with Engineering managers and/or directors on projects.
• Performs administrative functions and support to Engineering Admin team.
• In charge of office daily IT matters. Being the first point of contact for IT problem resolution.
• Manage, consult and liaise with IT vendor/s and Japan IT department.
• In charge of licencing (software).
• Issuing of Purchase Order.
• Perform other duties as assigned.
• Ability to work independently and as part of a team

Requirement

• GCE ‘O’ / ‘A’ / Diploma / Relevant qualification.
• Good working knowledge of IT process.
• Versed in Microsoft office applications.
• Able to converse in Japanese (Preferred).
• Minimum 1-3 years of relevant experience.
• Meticulous and able to work independently
• Positive attitude and willingness to learn.
• Singaporean and SPR only.
• Fresh graduate is welcome to apply.

We have an exciting are looking for an Office & Admin Executive to join our busy and friendly team in Singapore. We are looking for a motivated self-starter to provide admininstrave support to the team, whilst also being responsible for the daily office activities to ensure things runs smoothly.

You shall carry out the following job responsibilities with due diligence and to the best of your skills and knowledge; and comply with any reasonable instructions given to you by the Company in relation to your employment.

Your role are:

1. Provide administrative support to the office such local & oversea courier arrangements, printing of name cards, season parking, guest reception & fire warden etc.
2. Vendor liaising and management
3. Expense claims and credit card reconciliation for office supplies
4. Co-ordinate with Finance on the admin spending during month-end closing
5. Board meeting & AGM preparation
6. Staff benefits tracking
7. C-suite mobile phone bill reconciliation
8. Sorting and distribution of mails
9. Upkeep of contact list maintenance such stake holders, board of directors, Assistants, business associates and employees
10. Any ad hoc projects and/or tasks assigned by management

• Order and maintain the inventory for office supplies such as stationery, and pantry items.
• Arrange and coordinate repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Provide support for corporate events.
• Collect and distribute mails & documents.
• Work on projects related to the Administration function.

• Order and maintain the inventory for office supplies such as stationery, and pantry items.
• Arrange and coordinate repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Provide support for corporate events.
• Collect and distribute mails & documents.
• Work on projects related to the Administration function.

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

• Maintaining and reviewing financial records.
• Ensuring compliance with accounting and tax laws.
• Preparing budgets regularly.
• Monitoring expenditure and profits and providing reports.
• Evaluating internal management systems, procedures, and risks in order to provide recommendations.
• Contact clients and send reminders to ensure timely payments.
• Managing business accounts and preparing financial statements.

1. Role Description:

We are seeking a versatile and organized Marketing cum Admin Manager to play a key role in promoting our cleaning services and ensuring smooth administrative operations. The ideal candidate will have a strong background in marketing, administrative management, and a proactive approach to handling a diverse range of responsibilities.

2. Specific Responsibilities:

• Conduct thorough market research to understand the demand for cleaning services in different segments.
• Identify and define the target audience for your cleaning services based on demographics and industry needs.
• Analyze competitors to understand their marketing strategies and identify opportunities for differentiation.
• Develop customer personas to guide marketing efforts and tailor messages effectively.
• Stay updated on market trends and shifts in customer preferences.
• Develop comprehensive and integrated marketing strategies that blend online and offline channels.
• Implement a strong online presence through a user-friendly website, social media, and relevant online platforms.
• Utilize traditional marketing methods, such as print materials and local advertising, to reach a diverse audience.
• Explore partnerships with other local businesses or organizations to enhance marketing reach.
• Develop a consistent brand identity across all marketing materials.
• Create engaging and informative content that highlights the value of your cleaning services.
• Develop a content calendar for regular updates on social media, blogs, and other communication channels.
• Utilize storytelling techniques to humanize the brand and connect with the target audience.
• Incorporate client testimonials and success stories into marketing materials.
• Ensure content is tailored to resonate with the specific needs and pain points of your target audience.
• Develop effective lead generation strategies to attract potential clients.
• Implement clear and compelling calls-to-action in marketing materials to encourage inquiries.
• Establish a lead nurturing process to build relationships with potential clients over time.
• Develop a streamlined and responsive inquiry and quotation system.
• Implement strategies to convert leads into clients through persuasive communication and tailored solutions.
• Develop strong organizational skills to manage administrative tasks efficiently.
• Implement systems for document management, appointment scheduling, and client communication.
• Foster effective communication channels within the administrative team.
• Utilize technology and tools to streamline administrative processes.
• Develop contingency plans for handling unexpected administrative challenges.
• Implement a CRM system to manage and track customer interactions, inquiries, and feedback.
• Develop strategies for maintaining positive relationships with existing clients.
• Implement customer feedback mechanisms to gather insights and address concerns.
• Utilize CRM data for targeted marketing and personalized communication.
Foster a customer-centric culture within the administrative and marketing teams.

3. Competencies:
1. Market Research and Target Audience Identification
2. Integrated Marketing Strategies
3. Content Creation and Storytelling
4. Lead Generation and Conversion
5. Administrative Efficiency and Organization
6. Customer Relationship Management (CRM)

4. Duration of Traineeships:6 months

5. Approved Training Allowance: Mature Mid-Career Individuals - $3800

Job Duties

• Perform Accounts Payable / Accounts Receivable functions including data entry
• Dealing with customers on payment status
• Assist with processing of payments as assigned
• Credit note and receipt issuance
• Update financial data in databases to ensure that information will be accurate
• Assist in annual auditing and other financial needs as necessary
• Assist with preparation of financial schedules to achieve timely closing of monthly accounts
• Process sales orders
• Assist with general admin duties as assigned
• Maintain proper documentation and filing
• Perform ad-hoc tasks as assigned

Job Requirements

• Good knowledge of Microsoft Office applications
• Bilingual in English and Mandarin (to liaise with Mandarin speaking associates/clients)
• Min. ‘O’ level with recognised accounting Cert preferred
• Good inter-personal, analytical and communication skills
• A good team player with positive work attitude, strong initiative and resilience
• Able to work independently and prioritise work with minimum supervision
• Able to Multi-task
• Knowledge of Autocount system will be an advantage

We are looking for part-timer (Student preferable) who can cover during the period below:

• JUNE 2024 (2 WEEKS)
• This is not a remote position.

Job Scope:

• Manage customer enquiries through telephone, email and social media support
• Provide before and after sales service and consultation to all potential customers
• Prepare quotations, invoice generation and payment collections
• Supports daily operations from time to time
• Other adhoc duties as assigned by superior

Job Requirement:

• Customer service focus and deliver professionally on brand experience
• Friendly and pleasant disposition, self-motivated and service oriented mindset
• Strong communication and interpersonal skills
• Attention to details, excellent team player and able to multi-task in a dynamic work environment
• Good administrative and organizing skills
• Proficient in Microsoft Office (Excel, Words)
• Sitelink knowledge a plus
• Minimum Diploma with at least 2 years of sales and customer service experience

Part-time Salary: $12.00 - $14.00 per hour

Handle cash register,different modes of payments

Upkeep of expiry dates

Simple housekeeping

Arranging stocks

Ordering of items

PC Literate

Liase with customers in English

• To receive phone calls, taking notes and re-direct to relevant party.
• To do data entry using Excel / PPT.
• To contact applicants for interview / general administration.
• Any other tasks assigned by superiors

Job Responsibility:

• To assist in daily sales coordination, checking / verifying customer’s orders, process purchase order and administrative support functions related in the Sales Department.
• Handling general office administration and coordination such as answering and routing phones, responding to emails.
• To maintain various sales department system price.
• Well organized and responsible with an attitude in problem-solving.
• Coordinate with logistics check on customers delivery status.
• Perform other related tasks assigned by superior.

Requirements:

• Minimum “N”/ ‘O’ Level and above
• Proficiency in MS Word & Excel
• Bilingual in English & Mandarin (Liaise with chinese customers)
• Able to work under pressure, multi task & independently

The Administrative team plays a key role in ensuring the smooth operations of the school and assists the school leaders in matters pertaining to financial, personnel and general administration of the school.

The Admin Executive is responsible for providing administrative support which may include secretariat support for meetings, liaison with vendors, inventory management, records management, over counter customer service etc.

This is a position of trust and it is likely you will become aware of sensitive, confidential and private information that must not be disclosed to unauthorised personnel.

Key Accountabilities

Efficient and Effective Office and Service Administration

• Assist in the financial operations, including collection of finances, processing of payments and claims, and ensuring compliance with financial regulations and funding requirements
• Assist in procurement matters and processes as well as the management of contracts, as required
• Assist in the coordination and administration of student matters such as admission, withdrawals and record keeping
• Assist in the coordination and administration of personnel matters such as engagement of relief staff and providing advice to staff on HR aspects to support alignment with RC’s values and policiesSupport the implementation of security and safety procedures and measures on campus

Client-centric Service

• Provide over counter duties, ensuring that queries are attended to promptly and with good service attitude
• Assist the campus leaders in maintaining positive relationships with stakeholders, such as students, parents, teachers, vendors and the broader community
• Support smooth execution of events

Job Holder Requirements

• Focus on Client’s Needs: the ability to anticipate and understand the needs of clients and to respond timely and appropriately to meet these needs within organizational parameters
• Collaboration: the ability to secure participation from team members, partners and/or stakeholders to achieve work outcomes
• Resource Management: the ability to seek out and use resources in an efficient, cost-conscious and beneficial manner; proactive about efficient and effective use of resources
• Creativity: the ability to think out of the box and act creatively to address problems and areas of difficulties

Service is at the heart of RC’s purpose and we seek to serve our clients with respect, dedication and compassion, understanding that we are entrusted by society to serve with excellence and the highest ethical standards. Join us if you share our passion and values.

Job Description:

1. Work closely with Business Development (BD) to provide administration support to Business Development and Senior Management

2. Check and monitor sales opportunities daily

3. Prepare quotations, follow up on sales orders and tender preparations

4. Assist BD in drafting proposals for both current and prospective clients.

5. Perform basic customer service functions, like answering questions or responding to enquiries

6. Maintain and ensure accuracy in sales and customer records.

7. Ensure proper housekeeping and filing of documents and records

8. Compile monthly sales reports.

9. Manage application and renewal of company’s accreditations, ISO certifications and insurances

10. Coordinate schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.

11. Other ad hoc duty as assigned

Requirement:

1. Minimum Diploma/ITE or equivalent in any discipline

2. Good communication skills

3. Highly meticulous with an eye for details

4. Fast worker who can work well under pressure and timeline

5. Proficient in Microsoft Office

6. Competencies in IT System is an advantage

Duties & Responsibilities

1. Handling of day-to-day accounts related administrative work

2. Maintain proper filling records

3. Assist in month-end closing

4. Other administrative duties as requested by reporting Manager

Requirements

1. Certificate at least 2 years of working experience in the related field.

2. Proficient in Microsoft Office (Excel & Word).

3. Positive working attitude, independent, initiative, meticulous, flexible and a good team player.

4. Able to multi-task and perform duties under pressure.

5. Able to relate well with staff of all levels.

For interested applicants, please email your resume to mariayim@vobis.com.sg

Roles & Responsibilities

1. Handle general administrative and operational duties.

2. Handle sourcing of quotations from insurers.

3. Attend to phone and email enquiries.

4. Perform policy processing duties such as new insurance policies, renewals, changes, cancellations, claims etc.

5. Keep up-to-date with various general insurance products from different insurers and compare the various features.

6. Perform any other duties that may be assigned from time to time.

Requirements

1. Minimum GCE 'O' Level.

2. Candidates who possess certificates in general insurance (CGI, PGI, HI and BCP) will have an added advantage.

3. A good team player with ability to work independently.

4. Proficient in Microsoft Office (Word, Excel and Powerpoint).

5. Customer-oriented with good communication and interpersonal skills.

6. Salary will be appropriately awarded at different levels according to work experience

Benefits

· Conducive work environment

· On-the-Job Training provided

· AWS and Production Bonus (bonus subject to company and individual performance)

· MRT in close proximity to office

We are looking for part-timer (Student preferable) who can cover during the period below:

• 28 Feb - 08 Mar

Job Scope:

• Manage customer enquiries through telephone, email and social media support
• Provide before and after sales service and consultation to all potential customers
• Prepare quotations, invoice generation and payment collections
• Supports daily operations from time to time
• Other adhoc duties as assigned by superior

Job Requirement:

• Customer service focus and deliver professionally on brand experience
• Friendly and pleasant disposition, self-motivated and service oriented mindset
• Strong communication and interpersonal skills
• Attention to details, excellent team player and able to multi-task in a dynamic work environment
• Good administrative and organizing skills
• Proficient in Microsoft Office (Excel, Words)
• Sitelink knowledge a plus
• Minimum Diploma with at least 2 years of sales and customer service experience

Part-time Salary: $12.00 - $14.00 per hour

This is not a remote position.

About our client: Our client is a leading energy retailer in the residential and commercial sectors.

Work Location: East

About the role:

• To assist in the drafting of customer agreements for the Group promptly.
• To conduct searches, collate and verify relevant documents from various parties, and ensure completeness of documentation before drafting agreements
• To maintain proper filing of contracts and safekeeping of original agreements at all times.
• To assist and support in providing contract-related information to various parties as and when requested.
• Preparation of documents to respective finance personnel for accounting purposes.
• Scanning and uploading the full contracts with all attachments onto ERP Systems
• Create of new customer code.
• To furnish a final reminder, initial and commence a legal proceeding as according to the Group protocol.
• To monitor and follow up on legal cases until the cases have closed or concluded.
• To liaise with lawyers on legal matters
• Arrange to meet up with customers together with Sales personnel to negotiate repayment plans
• To update respective Finance/Commercial/Credit Control personnel on the account status on legal-related matters.

About you:

• Diploma in any discipline with at least 2 years of working experience.
• An energetic individual who can work efficiently and independently
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment.
• Proficient in Microsoft Office applications.

*Please note that only shortlisted candidates will be contacted.

EA Name: Kingsforce Management Services Pte. Ltd.

EA License: 94C3545

EAP Name: Paola Jane Ofrasio Fajardo

EAP Reg. No: R1325507

We are looking for part-timer (Student preferable) who can cover during the period below:

• 28 Feb - 08 Mar

Job Scope:

• Manage customer enquiries through telephone, email and social media support
• Provide before and after sales service and consultation to all potential customers
• Prepare quotations, invoice generation and payment collections
• Supports daily operations from time to time
• Other adhoc duties as assigned by superior

Job Requirement:

• Customer service focus and deliver professionally on brand experience
• Friendly and pleasant disposition, self-motivated and service oriented mindset
• Strong communication and interpersonal skills
• Attention to details, excellent team player and able to multi-task in a dynamic work environment
• Good administrative and organizing skills
• Proficient in Microsoft Office (Excel, Words)
• Sitelink knowledge a plus
• Minimum Diploma with at least 2 years of sales and customer service experience

Part-time Salary: $12.00 - $14.00 per hour