Total 16,854 admin executive job vacancies in Others category in Singapore

5 days work week Office Hours (Mon to Fri)

Hybrid work arrangement

Duties and responsibilities

• Support the development, implementation and constant improvement of the Volunteer Management structure and process and centre compliance.
• Giving input on volunteering programmes and community outreach projects in discussion/collaboration with centres
• Supporting the development of relevant training content
• Establishing and leveraging on volunteer relationships to develop deeper and more sustainable partnerships for company
• Managing the volunteer database and generate insights and recommendations from volunteering data
• Conducting regular volunteer needs assessments
• Managing communications and mobilisation of volunteers according to needs on the ground
• Assisting on the development of appreciation incentives and events for volunteers
• Enlarging base of corporate volunteering partnerships
• Identify publicity needs for volunteer campaigns and support development of publicity materials required
• Manage volunteer relationships which includes managing new volunteer signups, developing and tracking engagement plans.

Job Requirements

• Min Degree Holder in relevant qualifications.
• Minimum of 1-3 years’ work experience in project/event management, training and programme development (for senior role – 3 to 5 years of working experience)
• Experience in volunteer management in the social service industry is advantageous

Interested candidates please send your updated resume to:

[email protected]

Attn: Volunteer Management Executive (Healthcare, Central/ Hybrid Work) #HKA

We regret to inform that only shortlisted candidates will be contacted

EA Personnel: Kayley Ng Yin Yi (R1762843)

Company EA Registration Number: Recruit Express Pte Ltd (99C4599

Our client is a well-established MNC, market leader in the 3PL Logistics industry. Due to their current expansion plan, they are looking for Operations Executive to join their Warehouse Operations team, in hopes of developing the current high performing team. They are located in the East - easily assessible.

Responsibilities:

• Organize daily warehouse operations to meet expectations and timelines.
• Manage operations cost-effectively while meeting requirements.
• Ensure proper handling and processing of goods in the warehouse.
• Lead and motivate staff to achieve company goals.
• Enforce compliance with warehouse procedures, safety, and 5S standards.
• Monitor staff compliance and data accuracy.
• Drive process improvement and project implementation.
• Handle customer complaints and resolve conflicts.
• Manage staffing and overtime scheduling.
• Maintain accurate stock inventory.
• Schedule training for warehouse staff.
• Evaluate and update operational procedures as needed.

Requirements:

• Min Diploma
• Min 3 years of warehouse operations or customer service experience
• Strong communication and interpersonal skills required.
• Proficient in Microsoft Office
• Experience in Power BI will be a bonus

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

Job Description

Account

• Responsible for AP duties

• Collect the needed business records used for banking processes.

• Do month-end closing activities.

• Enter accurate data into the accounting system on time.

• Get reports from the accounting system for use.

• Keep accurate financial records and statements.

• Record and process all business transactions.

• Record transactions and events about inventory, accruals, prepayments, capital structure and finance costs.

• Record transactions and events about sales, purchases, receivables, payables and cash.

• Use the appropriate information technology (IT) systems and tools for data analysis.

• Prepare reports for management when required

• Inventory management and recording into account system

Human Resources

• Work pass application

• Employe visa Application

• Leave and attendance record

• Other administration duty

• Statutory compliance

Job Requirement:

• Accounting related qualification required

• Good working knowledge of ERP system is an advantage

• Well-versed in MS Office, especially MS Excel, PowerPoint and Word

• A self-starter who is able to plan, organise and take initiative to meet job objectives and deadlines independently

• Can-do attitude, driven and passionate about work

• Strong verbal and written communication skills

• Proven experience in accounting and statutory compliance role was handled is an advantage

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START YOUR REWARDING CAREER WITH US NOW!

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Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: [email protected]

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)

Posting Personnel: Leroy Lok

EA Personnel Reg No.: R2090115

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to MANFIELD in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within MANFIELD and/ or with the client(s) of MANFIELD. If you wish to withdraw your consent, please notify us. Kindly visit our company website for more information on the Privacy Policy.

• Handle invoice matching task; receive, review, and verify all invoices and ensure its accuracy and supported with relevant documents before posting to accounting system
• Ensure all documents are properly filed and scan to document management system
• Liaise with vendor to resolve all discrepancies in relation to billing
• Prepare payment and submit for approval
• Any other ad-hoc assisgnments

Requirements:

• Minimum Diploma in Accounting, LCCI, or equivalent
• 1 to 2 years of relevant experiences
• Proficiency in Microsoft Office
• Able to start work immediately

Responsibilities:

• Identifying and establishing existing and new business opportunities in area such as Mechanical / Reliability / Power Transmission / Robotics Automation (Optional)
• Organise sales visit and provide solutions to customer
• Helping clients to understand & create awareness on our products and service
• Prepare quotations and issuing of orders
• Providing pre-sales and post- sales support
• Perform ad-hoc duties as assigned

Requirements:

• At least GCE “O’ levels or equivalent
• At least 1-2 years sales experience (outdoor/indoor)
• Good communication and interpersonal skills
• Customer service oriented and have a great sense of urgency
• Must possess own car
• Knowledge on JD Edwards will be an added advantage
• Must be willing to work in Jalan Besar (Nearest MRT : Lavendar)

Other details

• Continuous training & development opportunities

Interested candidates are to email your resume to with the following information in your resume:

• Current and expected salary
• Reasons for leaving your previous and current employment
• Availability to start work

We regret that only short-listed candidates will be notified. All applications will be treated in the greatest confidence.

Location: Downtown MRT

We are looking for a Senior Accounts Executive with experience in F&B industry to ensure the financial health and stability of our organization.

Job Description:

• Handle company's full set accounts.
• Perform daily accounting duties including receivables and payables, general ledger and bank reconciliation.
• Perform month-end financial closing according to Company's requirements.
• Prepare financial statements, business analysis report.
• Handle and ensure compliance with all filing requirements, eg. tax returns, GST submissions, etc.
• Prepare to submit XBRL.
• Monitor cash flow, expenses, and budgetary compliance to optimize financial performance.
• Any other adhoc duties assigned.

Job Requirement：

• Candidate should possess at least a diploma or degree in Finance/ Accountancy
• At least 3 years of working experience in the F&B industry, handling full set accounts
• Fast learner, ability to work independently and within given deadlines
• Proficient in MS Excel/ MS Word
• Able to speak in English and Mandarin (as need to liaise with Mandarin speaking family)

Working Hours:

Mon – Fri, half day morning (8.30 – 1pm)

Location:

Jurong East

Requirements:

Diploma in any field

Prior experience in administrative field will be advantageous

Job Scope:

• Administrative functions: performing typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.

• Assist in patient’s appointment scheduling and reminding patients of appointments.

• Assist in manning the enquiry and emails.

• Maintain and update various databases, and perform data entry.

• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

• Maintain department staff records, locker keys and other minor office supplies or assets.

• Dispatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.

• Perform any other duties assigned by supervisor

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

- Obtain CEI Certification

- Incharge of telephone answering and enquiries

- Attend to walk in customer, in order to close sales transactions

- Maid counselling

- Form preparation, fill in and filing documentation

- Data scanning and updating

- Work permit application processing

- Must have good manners while attending all kind of our customer

- Must be punctual when working days

- Willing to accept any other duties assigned by the company

We are seeking for an MEP Executive Senior QS who will be responsible for managing all aspects of cost estimation, tendering, procurement, contract administration, and cost control related to Mechanical, Electrical, and Plumbing (MEP) systems within construction projects.

This candidate shall be required to perform the following responsibilities: -

1) Cost Estimation

· Analyse project drawings, specifications, and other documentation to prepare accurate cost estimates for MEP components.

· Utilise relevant software and tools to perform quantity take-offs and cost calculations.

2) Tendering and Procurement

· Assist in the tendering process by evaluating bids from subcontractors and suppliers for MEP works.

· Negotiate contracts and agreements with subcontractors and suppliers to ensure competitive pricing and compliance with project requirements.

3) Contract Administration

· Administer contracts with subcontractors and suppliers, including reviewing terms and conditions, variations, and claims.

· Ensure that contractual obligations are fulfilled by all parties involved in MEP works.

4) Valuations and payments

· Assess the value of completed MEP works and prepare interim and final valuations for payment purposes.

· Review and verify subcontractor payment claims (including supporting documents).

5) Change management

· Manage variations and changes to the scope of MEP works, assessing their impact on project costs.

· Ensure changes are properly documented and communicated to relevant stakeholders.

6) Risk management

· Identify potential risks and uncertainties associated with MEP works and develop mitigation strategies.

· Monitor and report on risk factors that may affect project costs.

7) Reporting

· Provide regular reports to project management and stakeholders on the financial status of MEP works.

· Communicate key cost-related metrics, deviations, and forecasts to facilitate informed decision-making.

8) Final Accounts

· Prepare accurate and comprehensive final accounts for MEP works, including all variations and adjustments.

· Ensure that final accounts are agreed upon and finalized in a timely manner.

Qualifications: -

1) Diploma or Bachelor’s degree in Quantity Surveying, Engineering or a related field.

2) Minimum 8 years of experience in Quantity Surveying Consultancy Firm or Construction Firm.

3) Strong understanding of MEP systems and construction processes.

4) Excellent skills with relevant cost estimation software, AUTOCAD, Microsoft Excel, Word and PowerPoint.

5) Executive communication and negotiation abilities.

6) Strong strategic thinking and problem-solving skills.

7) Excellent interpersonal and presentation skills.

8) Ability to thrive in a fast-paced, dynamic environment and effectively manage competing priorities.

about the company
We are thrilled to represent our esteemed client, a leading brand in the luxury retail industry, renowned for its commitment to excellence and innovation. They are presently seeking a dynamic and experienced Executive Assistant to provide dedicated support to the CEO and the executive team. This is a unique opportunity to join a prestigious organization that values passion, creativity, and unwavering commitment to delivering unparalleled luxury experiences. If this sounds like an opportunity for you, apply now at the link below!

about the job
As an Executive Assistant, you will be the first point of contact for three executive leaders and play a pivotal role in managing calendars, scheduling appointments, and coordinating travel arrangements. Exceptional organizational skills are essential for maintaining an accurate database of executive officer key contacts and managing board members' expense claims. The role extends to handling social activities for board members and maintaining and proactively addressing administrative and logistical challenges to optimize the executive team's time.

In addition to providing administrative support, the Executive Assistant will be also be expected to coordinate meetings, prepare logistics and agendas for internal events. Timely dissemination of information to internal and external stakeholders is crucial, requiring strong communication skills. The ideal candidate will collaborate seamlessly with various stakeholders, building robust relationships. Flexibility is key, as the role may involve additional duties, supporting other departments or executives as assigned.

skills and experience required
The ideal candidate for this role will possess a proactive attitude, anticipating the needs of leaders, coupled with strong communication skills to correspond effectively with stakeholders of diverse demographics. Exquisite attention to detail is a must for preparing documents, presentations, reports, and correspondence. This is an exciting opportunity for an individual who thrives in a fast-paced, dynamic environment, supporting strategic priorities and contributing to the success of an iconic luxury retail brand. If you are ready to take on this challenge, we invite you to apply and be part of a team dedicated to shaping the future of luxury retail.

To apply online please use the 'apply' function, alternatively you may contact Carmen Tan.(EA: 94C3609/ R2196577 )

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Job Purpose:

To assist with the M.Sc program(s), Graduate Certificate/Executive Certificate programs, Training Employment Pass (TEP) applications, Summer Programme, Non-Graduating Research programme, and other office ad-hoc duties. This job requires working closely with students who are working professionals and visitors from overseas.

1. M.Sc Program(s)
• Assist in planning and launching potential new self-financing coursework base master program.
• Identify target audience, design brochure, plan outreach activities and digital marketing strategies.
• Work with Office of Graduate Program (OGP) and relevant departments to set up program in systems such as Graduate Admission System and Edurec.
• Manage the program’s application and admission cycles to upkeep the program’s quality.
• Communicate with OGP to get application period.
• Plan marketing strategy to increase program exposure.
• Applications and admission: review and process applications, communicate with applicants via email for missing documents / degree clarification and update admission status in graduate admission system.
• Timetable planning.
• Student course registration.
• All matters pertaining to exam processing and graduation.
• Manage Program website content. Content including program overview, program admission information, program curriculums and program fees. The website content is expected to be updated at least 2 times a year or whenever there are new updates.
• Attend to all student enquiries.

2. Graduate Certificate/Executive Certificate Programs
• All administrative tasks– marketing, application, admission, registration, enrolment and graduation.
• Assist with class scheduling together with student cards’ printing and distribution.
• Prepare annual budget, manage expenses, prepare and submit SSG claim forms.

Ensure that SSG’s requirements are met through managing the programmes’ courses and submitting information/documents on TP Gateway.
• Prepare Letters of Engagement and submit OPWN payment requests for lecturers.
• Assist with payments to external advisors/speakers.
• Plan, organize, and assist with events in relation to the programmes.

3. Training Employment Pass (TEP) applications
• Assist with TEP applications: request for required documents, ensure that the documents are in order, issue Invitation Letters, submit TEP request with required documents.
• Assist with TEP issuance and receiving of TEP card.
• Assist with on-boarding matters for TEP visitors: issue temporary access card, create NUS visitor email account, issue letters for bank account opening purposes.
• Assist with TEP cancelation and off-boarding matters.

4. Summer Programme (overseas study field trip)
• All administrative tasks – application, admission, safety briefings, application for awards of financial funding.
• Be the point of contact for students’ parents for the duration of the field trip.
• Assist with meetings/events in relation for the programme.

5. Non-Graduating Research programme
• Answer queries on the programme.
• Advise and assist the applicants with preparation of documents.
• Obtain necessary approval for the applications. Indicate the outcome for the
applications in NUS Online Application Portal.

6. Any other ad-hoc duties

Job Requirements

• Bachelor’s degree with relevant experience
• Meticulous and demonstrates proactive behaviour, strong teamwork skills and the ability to handle.
• multiple tasks independently.
• Strong communication skills and service-oriented
• Effective oral and written communication skills
• Proficient with Microsoft skills.
• Open to fixed-term contract

Job Purpose

An opportunity to join the world’s largest privately owned insurance broker, in an environment which continually helps its people to grow and achieve their ultimate potential.

This role sits within the Singapore finance department which is responsible for reporting and handling cash receipts along with payments out to insurers and clients.

Handling of cash receipt and payments to ensure the number of outstanding receipts and payments are reduced and cleared. The individual will be expected to play a pivotal role in the re-shaping of finance as it continues to adapt to a growing business. The candidate must be able to display a strong attention to detail mindset, diligence, communication, and team management. Ensuring and maintaining a robust control framework is in place for cash management.

Job Description

• Clear the backlog of outstanding receipts and payments to drive down the bad debt provision.
• Maintain accounts receivable records to ensure aging is up to date , credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Helping to monitor and collect accounts receivable by contacting key personnel within the business.
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger.
• Review and oversight of the brokerage transfer.
• Sending out of Client’s Statement of Account, Insurer Tax Invoice, PPW Notice.
• Be the key driver in KPIs for receipts and payments.
• Any other roles and responsibilities assigned.

Qualification and Experience

• Minimum 5+ years of Finance experience in the insurance industry.
• Finance experience in the marine insurance industry will be added advantage
• eGlobal is desirable.
• Proficient in Excel.

Competencies

Industry know-how

• Preferrable exposure to Insurance industry, but strong Financial Services considered.

Technical Skills

• Experience with E-Global Finance system is desirable.
• Proficiency in accounting software (i.e. Peoplesoft).
• Demonstrates regulatory awareness where appropriate.

Communication Skills & Other

• Ability to communicate effectively and professionally both verbally and in writing.
• Highly dynamic & possess excellent communication skills; with can-do attitude to work diligently to achieve tasks; work with detail and patience.
• Ability to build and maintain effective relationships with internal and external stakeholders.
• Able to practice\perform ethically.

About the Company:

The company is a Singapore-based company with more than 50 years of experience providing Supply Chain Management and Integrated Logistics Solutions to the Defence, Government, and Healthcare sectors.

Responsibilities:

• Manage the day-to-day operations of the company and ensuring compliance with government regulations and policies
• Lead and supervise a team of employees, providing guidance, training, and support as needed
• Develop and implement operational policies and procedures to improve efficiency and productivity
• Monitor and analyse key performance metrics to identify areas for improvement and implement solutions to optimize operations
• Collaborate with other departments to ensure seamless coordination of activities and efficient use of resources
• Maintain accurate records and reports of operations, including financial and administrative data
• Manage and resolve customer complaints and issues in a timely and effective manner

Qualifications:

• At least Diploma or Degree in Business Administration, Operations Management or a related field
• Minimum of 3-5 years of experience in operations management
• Proven leadership experience, including managing teams and driving performance
• Excellent communication and interpersonal skills, with the ability to build strong relationships with customers and employees
• Strong analytical and problem-solving skills, with the ability to identify and resolve issues quickly and effectively
• Proficient in Microsoft Office and other relevant software applications

How to Apply:

Interested candidates, please submit your updated resume by using Apply Now button

*We regret to inform that only shortlisted candidates will be informed.*

Sarah Sevilla

Registration Number: R22107553

EA License No: 18C9027

Job Description

• Assist in the development and communication of safety policies and procedures.
• Coordinate safety training sessions for employees, covering topics such as hazard identification, emergency response, and proper use of personal protective equipment (PPE).
• Conduct thorough investigations, document findings, and recommend corrective actions to prevent recurrence.
• Conduct routine safety inspections to identify potential hazards and ensure compliance with safety standards.
• Assist in the development and maintenance of emergency response plans.
• Stay updated on relevant safety regulations and standards applicable to the manufacturing and chemical industry.
• Prepare and submit safety reports, including metrics and key performance indicators (KPIs).
• Facilitate safety committees and actively involve employees in safety initiatives.

Requirements

• Minimum WSH Level C or Degree in WSH.
• Certified Confined space assessor and Work at Height assessor.
• Preferably WSHO & Fire safety manager, but not mandatory.
• Minimum 2 years Safety experience in utility/ manufacturing/ logistic industry/ marine industries only.
• Proficiency in MS Office.
• Have a safety mindset and display good workplace safety behaviour.
• Be a part of the CERT team and be actively involved in emergency responses whenever called upon.

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Responsibilities

• In-charge of costing and Quantities tabulations for Mechanical (ACMV), Electrical, Fire and Plumbing & Sanitary Services
• Provide cost estimation and adhere to submission due date
• Liaise with clients to ensure technical proposal is complied
• Review drawings, specifications and source for suppliers
• Assist to prepare quotation and tender documents
• Certify and Verify quantities for projects account.
• Any other duties as assigned

Requirements:

• Minimum Diploma in Quantity Surveying/Engineering or a related discipline
• 1-2 years experiences in ACMV cost estimation
• Proficient in MS Excels/words/PowerPoint/Project

Your job responsibilities and work scope will include but not limited to:

• Organising and coordinating department and project activities
• Administrative and operational duties like scheduling, arranging and facilitating meetings
• Managing calendar and appointments
• Minutes taking and following up with matters arising
• Management of department’s inventory and equipment

Interested candidates, do drop me the following:

Tele: @jesswongie

WA 96503173

or email to [email protected]

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description:

• To assist in the planning, managing and implementation of operational processes of the department.
• To ensure the department Policy, Procedures and work Instruction document is always accurate and updated
• To help in collating statistics at regular intervals for monitoring and management reporting.
• Arrange working meetings and provide secretariat support for the department, both internal and external to the organisation.
• To document notes of meeting accurately and within agreed timeframe.
• To prepare meeting materials ie slides, handouts, meeting agenda, for meetings called by the project managers and clinical leads.
• Provides effective and timely support and assistance for the design and implementation of initiatives as part of the dept programmes, projects and pilots.
• Maintains good and effective communication skills within the department and outside the department.
• To undertake any other projects a assigned by the Management.

Requirement:

• Min Diploma
• Entry Level , on job training provided

All qualified applicants, please send in your resume NOW to:
Whatsapp: https://wa.me/+6597430026
Email : [email protected]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job ID: 631100

Job Description:

• Upload invoices for outsourced firm to generate payment
• Prepare ad-hoc payments & inter division transfer of funds via e-banking
• Check statement from supplier and follow up with respective division
• Bank reconciliation
• Monthly checking of unaudited report & ensure all entries are properly categorized by accounting firm & yearly audited FS
• Check quarterly GST report prepared by accounting firm before submission to IRAS
• Co-ordinate with Company secretary for AGM matters
• Liaison with bank on credit facilities review, exchange rate etc
• Liaise with external auditors, tax agents
• Review aging report and follow up on long outstanding invoices with division concerned
• Filing of payment invoices, debit and credit advices
• Other accounting/administrative duties as assigned

Requirements:

• Min Diploma holder from related fields
• Possess 2-3 years of full set Accounting experience & familiar with corporate tax, GST filing etc

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/
EA Personnel name: Chong Gui Feng
EA Personnel Registration Number: R1768033
EA License no.: 07C5771

Info can be shared: -

• Basic Up $3000 + AWS + VB
• Freight Forwarding Services
• CIAS Cargo Changi (East Area)
• 5 Days, 9:00am - 6:00pm

Your Responsibilities: -

• Cargo booking, planning and closing to achieve maximization of cargo space & loading
• Planning and attending to customer complaints, claims and tracing
• Prepare Cargo Sales Report (CSR), airline daily reports, data entry, quotations and telesales
• Liaise with several parties to ensure cargo submitted according to IATA regulations

You will need: -

• Minimum 1 year of customer service experience in Supply Chain / Logistics industry

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541