Total 16,301 admin executive job vacancies in Others category in Singapore

Job Description

Provides administrative and secretarial support to the General Manager.

Secretarial & Administrative Support

• Provides pro-active and confidential administrative and secretarial support to General Manager.
• Manages the Outlook calendar of the General Manager including scheduling of and coordinating of logistics for meetings, activities and any required onsite or offsite functions
• Assists with meeting preparation and other required documents through liaising with others in the collection, consolidation, and dissemination of meeting materials
• Manages the department’s electronic calendar whilst planning and organizing required team meetings, including agenda management, logistics and overall attendance
• Plans and coordinates travel logistics and prepares detailed itineraries including background information and forward planning of visa applications as necessary
• Compiles and prepares expense reports for submission using Travel and Expense Account (TEA), whilst ensuring compliance with company’s Travel and Expense Policy
• Assists the team in travel logistics and organizing conferences
• Coordinates with regional offices on townhalls, alignment on key messages, communications, etc.

Communication

• Represents the General Manager’s office to a broad array of contacts within company and externally.
• Manages hard copy mail correspondence and any other electronic correspondence that requires attention, with the ability to prioritize, highlight and manage items requiring immediate attention

Others

• Assists Originators in preparing documents for tender submission
• Works closely with Finance/Shared Services/Procurement on invoice coding and payment matters
• Arranges and plans support for new employees in onboarding activities such as office set-up etc.
• Ensures the smooth running of the team i.e., ensuring sufficient office supplies, facilities, etc., are functioning well and liaise with internal departments to remedy as required
• Partner and coordinates with the other team’s administrators to ensure works/projects are completed in an orderly manner.

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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Custom Brokerage/Declaring Agent

- HQ located at Taiseng, near with Taiseng MRT

- Working location: East side, around Changi area

- Desk bound job.

- Perform customs permit declarations in an accurate and timely manner with full compliance.

- Follow up on daily shipment holds and find solutions in a timely manner to process the customs clearance

- Preparing airfreight/seafreight shipping documents for both import and export.

- Attending to customers enquiry and feedback via physical contact, email, phone calls and maintaining an excellent rapport with customers.

- Prepare and provide various reports in a timely manner to meet customers’ timelines

- Keeping the customers notified of all relevant customs circulars, notices and updates as received.

- Reviewing internal team performance, operational work processes established and implementing necessary control measures for continuous improvement.

Requirements:

- 5.5 working day, alternate Saturday

- Proficient in using computers and Microsoft Office

- Possess good work ethics and positive working attitude

- Able to handle pressure & adapt in a fast-pace environment

- Demonstrate an eye for details and ability to prioritize urgent tasks

- Expect overtime on a regular basis

- Individual without experience may apply as training will be provided as our cost

• To receive phone calls, taking notes and re-direct to relevant party.
• To do data entry using Excel / PPT.
• To contact applicants for interview / general administration.
• Any other tasks assigned by superiors

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Senior Payroll Executive (Human Resource Department) who can help support through the next phase of growth and development roadmap.

Duties:

• Handle full payroll cycle for internal and outsourced employees
• Responsible for entire onboarding and offboarding matters
• Handle work pass application, renewal and etc
• Ensure the organization in complying with local relevant regulations
• Involved in full spectrum of HR duties when needed
• Assist in recruitment related duties when needed
• Handle General Administrative Duties
• Provide support to the various departments
• Ad-hoc duties as assigned

Requirements:

• Diploma / Degree in relevant discipline
• Min 2 - 5 years of relevant experience
• Familiar with Microsoft Excel
• Experience in Staffing / Recruitment industry will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

The Administrative Assistant is a critical member of the support staff and provides personalized secretarial and organized administrative support to the organisation in a professional and timely manner.

In this role, you will be primarily involved in the overall secretarial and administrative support for the organisation and serve as the point of contact between the organisation and internal/external clients.

Administrative Function

■ Receive incoming calls and emails; take message; respond appropriately and route correspondence to the appropriate staff member.

■ Receive clients, guest and service providers at the office

■ Opening and distribution of incoming mails

■ Assist residents with booking of estate facilities via phone, walk-in or web portal and collect/handle payments and/or deposits

■ Issuing of application form for resident’s move –in and move-out, renovation, access card, remote controls etc and prepare invoice and collect payment when necessary

■ Applying/ opening/ lodging/transferring/renewing of estate’s account e.g. Utilities, broadband, phone, bank account.

Document Management

■ Assist in compiling AGM/EOGM documents

■ Print, label and envelope AGM/EOGM documents timely

■ Copy and file AGM/EOGM documents accordingly

■ Prepare and arrange documents for change of bank signatories

■ Update season parking and car park list and provide the list to estates accordingly

■ Maintain AGM Master List file to ensure the AGM/EOGM dates are accurately capture and make changes when necessary

■ Prepare and arrange documents for change of bank signatories

■ Prepare, print, send-out, filing of circular, letter, S47, etc

Payment and Invoice Management

■ Keep track of deposits and return/release deposits when due

Ad-Hoc Duties

■ Arrange with vendors for collection of payment cheques

■ Contact tenants/owner for payment of outstanding parking fees

■ Assist to fold, post, distribute and filing of billing statements

■ Any other duties assigned

Requirements:

■ Diploma or above

■ Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position

■ Full knowledge of office management systems and procedures

■ Basic bookkeeping and math skills

■ Exemplary planning and time management skills

■ Organised and able to work independently

■ Strong interpersonal, organisational, people management skills

■ Ability to stay calm and on-task in high-stress situations

■ Ability to multitask and prioritize daily workload

■ Discretion with personal and confidential information

■ Fluent in English & Excellent communication skills

You will play an important role to:

· Owns, defines and develop strategy for targeted account and leads the implementation

· Uncover, develop, and close opportunities within the assigned segment

· Carry out 70% of time on field visits to potential customers

· Carry out all activities as listed in the Sales and Marketing Plan including planning, preparing sales tools and organizing presentation to targeted groups

· Expand existing customer base for the portfolio of products

· Identify leads and market potential to expand customer base, through exploration of the market

· Maintain customer database.

· Orders & Sales Forecasting

· Feedback information on competition to increase our competitiveness

· Completes strategic customer account plans that meet company standards, as well as maintains high customer satisfaction ratings.

· Any special projects to be assigned

Professional Qualifications:

· At least a diploma in Science related field.

· Fluent in verbal and written communication skills in English

· Self motivated and independent with ability to work in a matrix – reporting, diverse working environment.

Accounts/Admin Executive (Work From Home)

Job Description

Maintaining of company accounts

Issue invoice using XERO system

Make payment to supplier

Payroll for internal staff

Office administration

Set up email, laptop etc..

Gov portal access and registration

Support in ad hoc administrative work

Requirements

Familiar with XERO system

MS Office

Can work independently

Interested candidates please send resume to [email protected]

On-Site Availability:

Must be willing and able to work on-site as needed to meet operational requirements.

Quality Assurance :

Conduct routine site inspections to maintain cleaning service quality, aligning with both organizational and industry standards.

Client Relationship Management:

Serve as a key point of contact for clients. Address inquiries, resolve issues, and provide periodic service updates.

Project Scheduling:

Create and manage employee work schedules, ensuring adequate staffing for all projects.

Inventory Management:

Monitor cleaning supplies and equipment, coordinate and assist with delivery. Place orders as needed and manage vendor relationships.

Responsibilities

· Liaise with superior to make decisions for operational activities and set strategic goals

· Plan and monitor the day-to-day running of the business to ensure smooth progress

· Supervise staff from different departments and provide constructive feedback

· Evaluate regularly the efficiency of business procedures according to organizational objectives and apply improvements

· Manage procurement processes and coordinate material and resource allocation

· Oversee customer support processes and organize them to enhance customer satisfaction

· Review financial information and adjust operational budgets to promote profitability

· Revise and/or formulate policies and promote their implementation

· Manage relationships/agreements with external partners/vendors

· Evaluate overall performance by gathering, analysing and interpreting data and metrics

· Ensure that the company runs with legality and conformity to established regulations

Requirements and skills

· Excellent organizational and leadership abilities

· Outstanding communication and people skills

· Knowledge of the industry’s legal rules and guidelines

· In-depth knowledge of diverse business functions and principles (e.g. supply chain, finance, customer service, etc.)

· Working knowledge of data analysis and performance/operation metrics

· Familiarity with MS Office and various business software

Job Responsibilities:

• Establish and implement plant’s Food Safety (ISO 22000), Quality (ISO 9001), HACCP, Organic, and Halal Management Systems for testing product quality (raw materials and finished product).
• Provide support to daily operation by carrying out inspection and audit around facilities to ensure it complies with food safety regulations and requirements.
• Handle and investigate customer complaint by identifying root cause and conduct internal/external audit.
• Conduct monthly meeting to promote quality and food safety policies to all personnel.
• Communicate with government agencies and certification bodies regarding any issues pertaining to new product registration or information about plant certification.
• Check incoming raw materials, perform in-process quality control checks, test finished products for microbes, and check QA/QC reports for accuracy and compliance.
• Schedule monthly site audit with pest control providers.
• Perform other duties as assigned.

Job Requirements:

• Good verbal and written communication skills
• Work independently with minimal guidance required, i.e. good time management planning/organization and decision-making skills.
• Strong analytical and problem-solving skills
• Familiar with ISO standards for Quality and Food Safety, ie QMS 9001, FSMS 22000, HACCP, PRPs e.g. 5S, GMP
• With related experience in food manufacturing industry

AngelineMah
Reg No: R2096146
One Vogue Pte Ltd
EA License: 19C9629

Job Purpose:

The role of Assistant Executive Housekeeper is responsible for assisting the Executive Housekeeper in managing the Housekeeping Department to ensure the highest standards of cleanliness. He/she will oversee and direct all cleaning and maintenance operations on Floors and public area. Closely monitor all processes related to ensuring high level of housekeeping services provided to the guests are timely and defect-free. In the absence of the Executive Housekeeper, the Assistant Executive Housekeeper is fully responsible for the management of the Housekeeping Department.

Duties & Responsibilities:

• Ensure the policies, procedures and standards are adhered to.
• Supervise housekeeping team to ensure that internal or external, receive prompt and courteous service, and is adhering to the hotel standards.
• Assign daily duties and special projects to Room Attendants / Public Area Attendants and follow up on their progress.
• Checking of VIP rooms and making sure the cleanliness standards are adhered to.
• Routine inspection of Floors and Public Areas to ensure that facilities, equipment and amenities are clean and well-maintained; verify works done by external contractors to ensure compliance to their contract; and take corrective measures as required to meet the hotel’s requirement.
• Responsible for the training and development of the housekeeping team.
• Work closely with the Executive Housekeeper to identify training needs and develop plan accordingly.
• Prepare budget annually and track expenses to keep within budget.
• Assist in managing the housekeeping budget, including labour costs, supplies, and equipment maintenance.
• Anticipate and maintain all equipment and supplies to assure their availability. Control usage of all amenities and cleaning supplies within the budget and ensure appropriate usage of equipment and tools.
• Monitor housekeeping procedures including Lost and Found, Key Control, Security and Emergency procedures and Health and Safety procedures for colleagues and guests.
• Assist the Executive Housekeeper in the preparation of the annual manning guide, the CAPEX budget and monthly departmental forecast and budget to meet the business objectives.
• Motivate the team and establish a productive and positive work environment.

Requirements:

• Minimum education - Diploma in Hotel Management or equivalent.
• Must have 3 to 5 years' experience in similar capacity in the hotel industry.
• Proactive and meticulous in planning and organising.
• Strong Housekeeping operational and technical knowledge.
• Able to work all managers from various departments of the hotel.
• Detailed focused and guest orientated.
• A trustworthy manager that the team will looks up to.
• Fun loving and takes pride in day-to-day operations.

JOB DESCRIPTION:-

• Work closely with various departments to facilitate and complete monthly closing procedures
• Perform monthly reconciliation of bank, customer, supplier and intercompany accounts
• Process supplier invoices and prepare payments
• Handle and verify petty cash claims and payments
• Support daily operations of Corporate Tresury and Group work
• Support company accounting
• Perform any other accounting and administrative duties as assigned by Supervisor

JOB REQUIREMENTS:-

• Minimum Diploma in Accounting or partial ACCA
• Experience with Oracle is preferred
• 2-3 years working experience in similiar capacity is advantageous
• Strong in advanced Microsoft Excel, and other Microsoft Office skills
• Pro-active and results-oriented
• Meticulous with positive work attitude and warm personality
• Good team player

Additional

• 5 days work week
• Transport pickup at Jurong East/Clementi/Choa Chu Kang MRT Stations;
• Attractive remuneration package for experienced and suitable candidates.

Interested candidate, please email your detailed resume stating current and expected remuneration package, date of availability to commence work.

We regret that only shortlisted candidates will be notified.

Individuals will be exposed to Probate,Divorce including Syariah, MedicalNegligence, Personal Injury,Real Estate Conveyance and Criminal trials, with ample exposure to trial documents preparations and Court hearings.

Ability to work independently to process information, follow instructions and complete tasks with minimal supervision.

The ideal candidate should be diligent, meticulous, independent and a team player, with the ability to work well under pressure.

Duties include:

1)Assisting with case planning, gather facts and retrieve information;

2)Draft and analyze legal documents;

3)Collating and filing of Court documents physically and electronically;

4) Sorting and keeping all documents electronic and physical in order and easily accessible form;

5) Planning and delegation of work to complete task assigned tasks on time;

6) Work collaboratively and effectively with others to deliver excellent client experience and deliver clients objectives; &

7) Provide secretarial and administrative support to lawyers

Please email CV with following documents to [email protected]

1) Academic certificates GCE O /A Level ;

2) Diploma transcripts; and

3) Last one year CPF statement if applicable

What do we expect from you?

Under the direction of the Executive Housekeeper or any other authorized by the management, and within the limits of Mondrian Singapore Duxton policies and procedures, to oversee and direct all aspects of Housekeeping operations.

Responsible for supervision and co-ordination of your department, health and safety of staff and guests and for ensuring that all staff and guest issues are dealt with in an effective and timely manner. To act in the hotel’s interest and as your direct manager’s representative in their absence.

How your day looks like?

• Liaise with Linen Supervisor concerning the supply and cleanliness of linen, uniforms, guest laundry and dry cleaning. Supervise and assist with linen and uniform stock takes and purchasing.
• Oversee the implementation of deep cleaning programmers.
• Assist in the control and analyzing on an ongoing basis, departmental and energy costs, to ensure performance against budget particularly if sales are below expectation.
• Assist the Executive Housekeeper in the development, implementation, recording and maintaining of departmental standards.
• Supervises allocation of work assignments to all Housekeeping staff to ensure maximum coverage on a daily basis. Cancel casual staff as required.
• Inspect guest rooms and VIP rooms on a daily basis to ensure excellent standards and to check furnishings and equipment are clean and in good repair and are replaced or refurbished as required.
• Participate in conducting weekly inspections of all areas to ensure physical facilities are kept in optimal condition by full implementation of preventative maintenance programs and judicious planning and management of FF&E.
• Supervise the preparation of weekly timesheets for full and part time staff.
• Prepare purchase requisitions for all store items and make recommendations for purchasing where applicable.
• Implement and control Housekeeping policies and procedures, including lost and found, key control, security and emergency procedures, health and safety for all employees and guests.
• Handle requests and complaints with immediate action and through follow up and refer when necessary.
• Carries out any other reasonable request made by hotel management.
• Establish and maintain a prominent level of visibility and involvement within the hotel.
• Perform any related duties and special projects as designed.
• Assist fellow employees to perform similar or related jobs as and when necessary.
• Ensure cleanliness and maintenance of all work areas, materials and equipment, reporting any defects immediately to the relevant department.
• Continuously endeavor to improve the knowledge of the job.
• Preparation and completion of timesheets, rotas, holiday schedules, in line with business needs, as and when required. Analyze weekly productivity.
• Preparation and completion of Purchase Orders (Fourth Hospitality) as and when required
• Undertake and complete any special projects, tasks or other reasonable request by your department head and/or Hotel Management.

How do I deliver this?

• Tell it like it is- Authentic, honest, you mean it, sincere, true.
• Have fun and make friends - fun, energetic, whimsical, upbeat, “wink", casual.
• I've got your back- Accountable, responsible, makes up for own promises, knows how to take ownership, follows - thru, dependable.
• Play to win - Original, cutting edge, new, "outside the box”; open to new possibilities, different.
• Right here, right now - Attentive, detail-oriented, always focused, always in the moment, precise, owns the guest.

~ Analyse risk management data.

~ Assess viability of workflow improvements.

~ Coordinate day-to-day fleet operational activities under supervision.

~ Maintain relationships with clients.

~ Manage compliance to risk management frameworks, policies and processes.

~ Manage information exchange between clients and business.

~ Manage issues arising from servicing client accounts.

~ Optimise utilisation of resources.

~ Oversee implementation of workflow improvements to improve efficiency.

~ Analyse risk management data.

~ Assess viability of workflow improvements.

~ Coordinate day-to-day fleet operational activities under supervision.

~ Maintain relationships with clients.

~ Manage compliance to risk management frameworks, policies and processes.

~ Manage information exchange between clients and business.

~ Manage issues arising from servicing client accounts.

~ Optimise utilisation of resources.

~ Oversee implementation of workflow improvements to improve efficiency.

JOB DESCRIPTION

• Underwrite new business and Service existing business through various intermediary channels (Brokers, Banca-Commercial) to achieve sustainable and profitable growth
• Review renewals and follow up on all renewal policies to secure profitable renewal business and maintain high renewal retention
• Implement and coordinate marketing projects and initiatives to achieve targets
• Assist HOD/Line Manager in all business development activities
• Assist in preparing statistics and reports
• Regular visitations to intermediaries to build good rapport and identify new business opportunities
• Coordinate with internal departments on documentation, claims, finance, IT and underwriting related issues

EDUCATION / PROFESSIONAL QUALIFICATION

• Mandatory: Certification in General Insurance (CGI) and Health Insurance (HI)
• Diploma holder in any discipline or equivalent

EXPERIENCE & ANY SPECIFIC SKILLS SET REQUIRED

• Minimum 2 years of experience in underwriting and servicing commercial lines products e.g. Property, Liability, WIC, etc
• Positive and service-oriented attitude; Good negotiation skills
• Able to work independently and be a good team player

1. Dealing with Architects, Interior Designers, Developers, and contractor to liaise with specify products in projects.
2. Handling enquiry from designer/homeowner.
3. Collaborate closely with the operations team to ensure timely project delivery.
4. Building and managing a project pipeline to meet completion target.
5. Responsible for developing growth in the company through increased sales and customer acquisition.
6. Support Manager to manage and follow up opportunities, commercial reporting and develop business plan, including analysis of result, trends.
7. Identifying new business opportunities and providing good service and supports to existing customers to achieve their goals.

Trading Operation Executive x3

• Working Days: 5 days
• Working Timing: 9AM to 6PM
• Working Location: Tanjong Pagar
• Salary: $4,000 - $6,000

Responsibilities

• Keep an accurate understanding and correct application of commodity contracts and contractual obligations.
• Negotiate the contract terms with miners/external customers and get aligned internally to get contract signed.
• Plan and execute the shipment as per the commodity contract involving.
• Accurate interpretation of contract terms and execution of payments/receivables including Letter of credit (LC), DP/DA etc as per the contract.
• Assist the planning of cargo including the vessel nomination, shipping advice, insurance declaration, discharge port agent appointment, load/discharge operation.
• Management of the shipping documents and payment including ensuring accurate invoices/shipping documents issued by miners.
• Issue provisional/preliminary final/final invoices timely in accordance with the contractual terms.
• Settlement of AR/AP including the Laytime, freight differential etc.
• Maintain frequent and good relationship with customers, proactively foresee and highlight the opportunities and risk/exposure.
• Liaise with different departments including commercial, risk, finance, shipping etc, to resolve problems.
• Input improvements for the effectiveness/productivity of trade execution work process.

Requirements

• Minimum 2 year relevant experience in Trading Operations from Commodities Industry is preferred
• Bachelor degree or Diploma of International Trading, Maritime Mathematics, Statistics, Financial, Logistic, Business Management and Economics.

Karen Lee Kai En Reg No: R22108159

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Purpose

As a Client Catalyst for creative business development and media sales partnerships, your primary purpose is to drive revenue growth by cultivating and managing strategic relationships with clients. You will be responsible for understanding clients' business objectives, developing innovative solutions, and executing effective media sales partnerships. This role requires a blend of creativity, strategic thinking, and strong communication skills to contribute to the success of our creative services and media sales team.

Duties and Responsibilities

1. Client Relationship Management:

• Build and nurture strong relationships with key clients to understand their business goals and challenges.
• Collaborate with clients to develop a deep understanding of their creative and media needs.

2. Business Development:

• Identify new business opportunities and partnerships within the creative and media industry.
• Develop and execute strategies to drive revenue growth through innovative solutions.

3. Media Sales Partnerships:

• Collaborate with internal teams to create compelling media sales proposals and presentations.
• Negotiate and close media sales partnerships to meet and exceed revenue targets.

4. Creative Solutions:

• Work closely with the creative team to develop tailored solutions that align with clients' branding and marketing objectives.
• Ensure the delivery of high-quality creative services that meet or exceed client expectations.

5. Market Analysis:

• Stay abreast of industry trends, competitive landscape, and market dynamics to identify new opportunities.

6. Reporting and Analysis:

• Track and analyze performance metrics to provide insights and recommendations for continuous improvement.

Qualifications and Work Experience

1. Qualifications:

• Preferably Bachelor's degree in Business, Marketing, or a related field.
• Proven experience in client solutions management, business development, or media sales partnerships preferred.
• Strong understanding of the creative and media industry, including trends and key players.
• Demonstrated success in meeting and exceeding revenue targets.
• Strong analytical thinking and problem-solving skills.
• Excellent written and verbal communication skills.
• Attention to detail and a commitment to meticulous accuracy.

2. Work Experience:

• Preferably minimum of 4-6 years of relevant work experience in a similar role or in strategic planning and creative role. Experience in the media, advertising, research or consulting industry will be a plus.
• Demonstrated experience in leveraging trends, connections and data to drive business and partnership success.
• Track record of creating actionable proposals and contributing unique campaigns worthy of awards.
• Experience with client-facing roles or presenting ideas to clients.

Skills and Competencies

1. Strategic Thinking:

• Ability to think strategically and develop creative solutions to address clients' needs.
• Communication Skills: Strong verbal and written communication skills, with the ability to articulate ideas effectively.

2. Relationship Building:

• Proven ability to build and maintain strong, long-lasting relationships with clients and partners.

3. Negotiation Skills:

• Strong negotiation skills to secure favorable terms in media sales partnerships.

4. Analytical Skills:

• Ability to analyze data, draw insights, and make data-driven decisions.

5. Team Collaboration:

• Collaborate effectively with internal teams to ensure seamless execution of creative and media solutions.

6. Adaptability:

• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.

If you are a results-driven individual with a passion for creative business development and media sales partnerships, we invite you to join our team and contribute to the growth and success of our organization.

Job Description :

• Manage customer orders from inception to delivery and through the entire order-to-cash cycle
• Liaise with other teams to resolve requests/issues in a timely manner
• Administer return processing & credit/debit price adjustment
• Expedite and track customer orders: answer inquiries ( through e-mail, whatsapp, etc. )
• Take corrective actions to resolve customer issues or order fulfilment inefficiencies
• Ensure compliance to all company and business policies and administer all open sales order and ensure appropriate order flow

Requirements :

• Good working knowledge of Microsoft Office and systems used within Customer Service systems with expertise to assist less experienced colleagues
• Min Diploma in Business Admin / Supply Chain
• Minimum of 1 year previous Customer Service experience in an F&B / FMCG environment including management of complex/challenging customer issues
• Experience of encouraging others to work to KPI’s/SLA’s
• Creative thinking ability with proven problem-solving skills including developing new ideas and making projects

DreamUs Group was created with a vision to bring serious happiness to children and families. We believe in the magical power of play to unleash creativity, build confidence and bring people together.

We take pride in offering high-quality, themed indoor activity centers designed to bring lasting memories among loved ones. Our indoor playgrounds are each unique in their own way suitable for the young and the young at heart.

As a leading provider of experience-based play facilities in Singapore, we provide unique interactive play experiences through:

- SuperPark in Suntec City Mall

- Pororo Park Singapore in Marina Square

- Tayo Station in Downtown East

- Petite Tayo KidsClub in Kallang Wave Mall

Job Responsibilities

• Tracking, managing and fulfilment of online orders
• Merchandise restocks/deliveries/event set ups & tear downs
• Work closely with customer service team to handle any complains/feedbacks - Product management on all online/offline channels - Storage, inventory and product management
• Monthly stock count and submission of total inventory report
• Backend product management via Roller and DLabel - Tracking of stock movement & ensuring physical stores’ shelf occupancy - Visual merchandising on various channels/platforms - Forecasting of various needs within merchandising (e.g. sales, manpower, stock availability, etc) - Simple housekeeping (e.g. keeping office tidy, ensure merchandise area is neat and tidy, etc)
• Other duties as assigned

Job Requirements

• Excellent organizational and communication skills
• Proficiency in inventory management and backend product management systems
• Knowledge of visual merchandising techniques
• Strong analytical and problem-solving abilities
• Ability to work collaboratively in a team environment
• Previous experience in a similar role within the retail or e-commerce industry preferred

1) Model, motivate and communicate regularly to all site staff on the mission, vision, and core values

2) Prepare, organize, collate and submit all required operational and HR documentation to achieve compliance guidelines and deadlines

3) Forecast, plan, recruit and deploy manpower duties and schedules to meet the site contractual requirements

4) Guide, coach, and inspect daily and ad-hoc cleaning jobs and tasks are performed according to clients expectations and SOPs guidelines

5) Conduct and monitor effective OJT training to all new operations staff based on the training blueprint standards to achieve operational excellence and skillsets

6) Attend to all feedbacks or complaints from clients and take immediate measures to solve the issues and prevent future recurrence

7) To place an order, replenish, monitor, and track cleaning material stock and equipment to achieve minimum wastage

8) Conduct and upkeep proper record of Client's Meeting. Toolbox meeting staff safety Induction and all relevant Workplace Safety & Health documentation

Responsibilities:

• Receives training and performs duties in several departments such as Sales, Operations and Finance
• Learns line and staff functions, operations, management viewpoints and company policies and practices that affect each phase of business
• Sets performance goals and objectives with upper management
• Monitors performance progress with management and key trainers
• Observes experienced workers to acquire knowledge of methods, procedures, and standards required for performance of departmental duties
• Receives training in functions and operations of related departments to facilitate subsequent transferability between departments and to provide greater promotional opportunities
• Any other ad-hoc duties as assigned by the Company

Requirements:

• Able to work on split shifts, weekends, and public holidays
• Service oriented and passionate working in F&B industry
• Possess good communication and interpersonal skills
• PC literate, well-organized and self-motivated

Your job functions may not be limited to as set forth below.

Accounting Function

■ Responsible for full set of accounting services, bank reconciliation, expenses claim and ad-hoc financial support activities

■ Monitor the day-to-day operations in accounting such as invoicing and other transactions

■ Maintain and review all financial and transaction records

■ Collating, preparing and interpreting reports, accounts, commentaries and financial statements

■ Liaise with auditors to ensure MCST accounts are properly maintained.

■ Ensure compliance with accounting standards, internal policies and procedures

■ Prepare monthly financial reports

■ Support the schedules for audit

■ Liaise and support property executives on matters relating to estate’s accounts, finance and budget

■ Support and be the adviser to property executives and operational staff to ensure accounting services are offered with appropriate, competitive terms and conditions.

■ As needed, provide guidance on accounting and financial matters to MCST, property executives or other operational staff, in best practices and procedures

■ Responsible for quarterly GST reconciliation and prepare schedules for filing

■ Tax filing

Accounts Payable

■ Generate payment vouchers

■ Regular reimbursements review and petty cash management (if any)

■ Data entry of all payment vouchers, debit advice, invoices and journals.

■ Preparation of payments

■ Check and provide interest rates of fix deposits and foreign currencies to the property executives and MCST when needed.

■ Check system’s records and deal with contractors on outstanding invoices and payments

Accounts Receivable

■ Prepare monthly reports, including AR Aging status

■ Ensure posting of waiver of interest journal in a timely manner

■ Charge interest and generate recurring charges for quarterly billing

■ Verify, print and file journal entries

■ Generate Urgent Request / Demand Notice

■ Update VIL(AR) list

■ Liaise with property executives to collect Billing Statement from HQ for distribution

■ Prepare billing statements and update MCST’s stationery list for charge backs

■ Email electronic copy of the billing statements to respective units if any

■ Assist to prepare manual invoice for season parking

■ Assist to attend to SP’s queries regarding maintenance fee payment

Administrative Function

■ Liaise with law firm for legal actions against SP

■ Set up system (GL/AP/AR) for new estate

■ Review draft audit report

■ Work with relevant parties to ensure proper handover/takeover of new/existing estate’s accounting and financial documents and records

■ Work with property executives and operational staff to ensure the timely return of payment folders

■ Maintenance of all physical and digital financial and accounting records

■ Catalogue all records, forms, statements and payments and control movement of such documents

■ Check and monitor incoming invoices and ensure proper signoff and supporting documents are acquired before payment is made

■ Provide critical coverage duties as and when the AR Executive is absent

■ Assist in answering incoming phone calls and directing caller to respective person in-charge

■ Any other duties assigned

Requirements:

■ Diploma in Accountancy or qualifications in professional accounting

■ Minimum 1-year relevant experience preferably in an outsourcing /services environment

■ Accounting and payroll software hands-on knowledge will be an added advantage - MYOB, Times Software, Xero, Qonerstone, etc)

■ Possesses good knowledge of FRS and GST

■ Audit experience would be advantageous

■ Ability to multi-task and work under pressure to meet deadlines

■ Excellent interpersonal and communication skill

■ Possess good business sense and ability to relate well with clients and fellow colleagues

■ Proactive, analytical, committed and ability to take ownership