Total 16,041 public relations executive job vacancies in Others category in Singapore

Responsibilities:

• Maintain Account Payable records including invoice processes, and prepare record of payment to suppliers
• Maintain Accounts Receivable records including generation of tax invoices & credit notes, data entry for receipts and sending of monthly statements to clients
• Prepare & input general journals entries
• Ensure accurate and timely closing of monthly accounts
• Handle petty cash claims
• Update daily cash book
• Perform monthly bank reconciliation and prepare monthly audit schedules
• Assist in GST filing
• Liaise with external auditors when required
• Any other ad-hoc duties as assigned

Requirements:

• Diploma in Accountancy or GCE O levels with 2 years of relevant Accounting experience.

• Conversant with Microsoft Office e.g. Word, Excel, etc.

• Meticulous, organised and dependable.

• Knowledge of Sage 300 will be an added advantage.

JOB RESPONSIBILITIES

• Manage full sets of accounts includes performing daily accounting & finance duties such as receivables and payables processes, general ledger, tax and bank reconciliation, etc.
• A/R functions – Able to reconcile the sales with credit cards, delivery platforms, etc commission to ensure revenue settlement are in balance
• A/P functions – Liaise with suppliers on discrepancies in invoices, and process payment via online banking transfer or TT
• Prepare monthly audit schedules (fixed assets register, prepayment and accrual etc) and bank reconciliations etc
• Manage timely closing process and reconciliations, including intercompany transactions;
• Handle quarterly GST preparation and submission.
• Liaise with external auditors.
• Process petty cash float requests, staff expenses claims, and ensure all payments made are captured in the system.
• Assisting for financial report and management reporting
• Cash flow management
• Assist for budget and forecast
• Any other ad-hoc duties as assigned.

JOB REQUIREMENTS

• Diploma/Degree in Accountancy
• At least 4 years of related working experience
• Able to work independently with minimum supervision
• Dependable, responsible and possess positive working attitude
• Possess initiative and able to organize and prioritize work
• With experience of using accounting software, knowledge of Netsuite is a plus
• Able to work independently under tight schedules
• Advantage to have experience in F&B industry

EXECUTIVE CHEF

· Developing unique and cuisine-appropriate menus

· Collaborating with the Restaurant Manager to set item prices

· Staying current on developing trends in the restaurant industry

· Maintaining the kitchen and surrounding areas in conditions that meet the company standards and health code regulations

· Monitoring inventory and purchasing supplies and food from approved vendors

· Hiring, training and supervising kitchen staff

· Assisting and directing kitchen staff in meal preparation, creation, plating and delivery

· Identifying and introducing new culinary techniques

· Preparing meals and completing prep support as needed

Position Overview:

As a post Fixture Executive Executive, you will play a vital role in operational aspects for fleet vessels. Reporting to the Operations Manager, you will work in a dynamic and challenging environment to ensure the seamless execution of voyages from pre-fixture to post-fixture stages.

Key Responsibilities:

• Support Vessel: Involve in daily vessel operations to maintain safety and efficiency standards.
• Regulatory Compliance: Work alongside Operation Manager to ensure vessels' safe operation in compliance with industry regulations and in-house procedures.
• Charter Party Compliance: Ensure strict adherence to charter party requirements, company procedures, and all operational information between vessels, brokers, Charterers, and agents.
• Voyage Performance: Monitor and record voyage performance, including off-hire, stoppages, and delays.
• Port Planning Assistance: Check loading/discharging ports planning and collaborate with ship-managers to meet loading/discharging port requirements and monitor hold cleanliness.
• Bunker Arrangement: Assist the bunker desk in arranging bunkers at designated ports to enhance voyage efficiency.
• Contractual Knowledge: Gain a comprehensive understanding of charter parties, ship-management contracts, and related agreements.
• Stakeholder Liaison: Assist and liaise with the Chartering team regarding vessel information, certification, scheduling, and other pre and post fixture support.
• Loss Prevention: Contribute to loss prevention efforts and risk mitigation strategies.
• Insurance Support: Provide support in managing insurance coverage and assist in liaising with underwriters and claim handlers.
• Claims Assistance: Assist in the negotiation and timely response to claims and problem-solving efforts.
• Dispute Resolution: Support in handling disputes with Charterers and utilize the guidance of defence clubs as appropriate.
• Efficiency Enhancement: Participate in proposing workflow improvements to optimize resource utilization and efficiency.
• Performance Monitoring: Prepare vessels performance reports for management review.
• Industry Involvement: Attend meetings, seminars, and conferences with the guidance of senior team members to represent the company in the industry.
• Ad Hoc Duties: Willingly take on additional responsibilities assigned by senior team members.

Qualifications:

- Minimum Diploma in Maritime or a related educational qualification.

- A willingness to learn and develop in the field of bulk carrier operations.

- Strong communication, teamwork, and problem-solving skills.

- Basic proficiency in industry-specific software and systems.

- Ability to thrive in a fast-paced and competitive maritime environment.

Reporting Line:

The Post Fixture Executive reports to the Operations Manager.

LASALLE College of the Arts is the highest ranked specialist arts institution in Singapore and joint top in Southeast Asia for art and design (QS World University Rankings 2023). The College offers 35 Diploma, BA (Hons) and postgraduate programmes in arts and design. Its faculty comprises a community of award-winning artists, designers, educators and researchers, whose practice-led research sets LASALLE apart as an international centre of excellence. LASALLE is a founding member of the University of the Arts Singapore.

The student recruitment team plays a key role in raising awareness and interest in LASALLE’s wide range of diploma and degree programmes. Reporting to the Director, Division of Admissions and the Senior Manager/Assistant Manager (Student Recruitment), your responsibilities include but are not limited to the following:

• Conduct student recruitment activities in assigned markets to generate and convert leads into applications for Open House, recruitment fairs and seminars, conduct application preparation workshops, network with school teachers and counsellors, and prepare marketing materials etc.
• Provide programme advice to prospective students and parents via face-to-face counselling, email and phone correspondence.
• Keep abreast of developments in the education sector and student recruitment trends in assigned market segments.
• Maintain and update the prospective student database.

Requirements:

• Bachelor’s degree from an established university with three years and above of relevant experience in marketing, preferably in education/youth marketing.
• Candidates without relevant working experience but have a keen interest to work in the education sector or possess a polytechnic diploma with at least five years of experience may apply and will be considered for the executive position.
• Outgoing and dynamic with the ability to inspire and engage prospective students and convert leads to applications.
• Excellent command of spoken and written English.
• Excellent organisational, interpersonal and presentation skills.
• Ability to embrace a student-centric service culture.
• Demonstrate great initiative and customer service skills.
• Ability to work well as a member of a team and collaborate with colleagues at all levels.
• Appreciation of the arts and culture, and the development of young people through education.

To apply:

Interested applicants are invited to apply directly at the LASALLE careers portal. Closing date is 20 February 2024 or until the position is filled.

We regret that only shortlisted candidates will be notified.

The incumbent is responsible for managing both front and back-end store operations to ensure smooth operations. He/ she is expected to:

• Manage budgets, maximise profitability and set/ meet sales targets
• Analyse and interpret trends to facilitate planning
• Lead and motivate team to achieve organization goals
• Manage customers complaints, compliments and feedback
• Manage stock inventory and stock control
• Plan and manage promotional spaces and activities
• Recruit, train, supervise and appraise staff
• Plan and perform biannual stocktake for the store
• Ensure standards for quality, customer service, health and safety are met as well as compliance with various government legislation (NEA, AVA, SCDF etc.)
• Continuously review and enhance existing store operations and processes to improve business
• Involve in projects such as planning for new store opening and renovation works for existing stores

Requirements

• Degree in any discipline with relevant work experience in service/ retail industry
• Great passion for the service / retail industry
• Good in project management
• IT savvy - good in Pivot Table, vlookup and analytical skills
• Highly customer-oriented, motivated, meticulous and results oriented
• Resourceful and problem solver with effective leadership skills and ability to motivate others
• Excellent interpersonal and communication skills
• Ability to plan, prioritise workload and delegate accordingly
• Ability to multi-task and work under pressure
• Team players with ability to collaborate and work effectively with a variety of stakeholders etc.

Location: Commonwealth

Mon - Fri (Office hours)

Will be directly reporting to Financial Controller

Team size current stands at 12 (handling different portfolios)

Salary: Up to $3800 (based on experience)

Job details:

• General Accounting duties

• Partial accounts in Accounts Receivables & fixed assets

• Supporting Accountant in accounting functions

• Documentation and filing duties

• Detailed scope will be shared more during interview

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

JOB DESCRIPTION

• Engage clients to determine their needs and to ensure fulfillment
• Work closely with the Business Committees and Head of Events to deliver an engaging calendar of events and podcasts.
• Facilitate from conception through planning and delivery of activity.
• Recognise and facilitate collaboration opportunities.
• Monitor partnership opportunities and work to fulfil existing contracts.
• Provide updates on events in the pipeline during weekly meetings.
• Work closely with Head of Events to understand the P&L structure.
• Create event pages using our CRM system and upload key information related to these.t
• Conduct pre- and post – event evaluations and report on outcomes
• Research market, identify event opportunities and interest generation

JOB REQUIREMENTS

• Diploma in any field
• Prior experience in the events industry will be an advantage
• Results-oriented, ambitious and positive working attitude

Responsibilities

• Receive Customer Order, handle Customer payment and liaise with customer for Shipment confirmation
• Liaise with warehouse and communicate with forwarder for shipment arrangement handling
• Plan shipment for customers and liaise with 5 factories
• Arrange bank negotiation, export declaration, certificate of origin application and document filing
• Any ad hoc duties as assigned

Requirements:

• Diploma in Logistics, Supply Chain and other related field
• 1-2 years of relevant experience is preferred
• Knowledge on shipping terms, custom declaration, COO application
• Preferably with basic knowledge of shipping arrangement and excel knowledge
• Able to handle ad-hoc task and able ready to contribute idea and experience
• Good learning attitude
• Able to perform over-time when needed
• Able to work under tight timeline

Others:

• Location: Bulim Walk (Nearest MRT: Boon Lay)
• 5-day work week (Mondays – Fridays) 8:00am – 5:30pm
• Uniform & Lunch provided
• Company transport provided

Leasing Executive

• Supported and implemented strategies to maximise rental and occupancy of properties within the Company's portfolio
• Developed budgets and strategic plans for properties within the Company's portfolio
• Secured new tenancies
• Managed lease renewals with existing tenants
• Managed and resolve tenants' rental relief and repayment schemes requests independently during the current pandemic climate
• Worked with internal stakeholders to drive traffic and sales for tenants during the current pandemic
• Identified and analysed market segments and prospect
• Conducted market research of competitors and market benchmarks of rentals and occupancy cost
• Liaised with property agents
• Maintained good relationships with tenants and prospects
• Introduced prospective tenants to types of units available and performed tours of premises
• Monitored timely receipts and reconciliation of rent collections in accordance with landlord and tenant statutes
• Complied with internal controls and policies

Requirements:

• 3 - 4 years of relevant experience in similar capacity
• Ability to work well under pressure
• Strong communication and interpersonal skill

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to [email protected] OR [email protected]

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Roles and Responsibilities

• Review, assess and analyse Consultancy Request For Proporal (RFP) documents (including General Conditions of Contracts, Particular Conditions, Instruction to Tenderers, Project Brief, Scope of Works, Indemnity and Insurance Requirements, Programme, Submission Requirements, etc.) and provide Directors with summary of findings on the project requirements and recommendation;
• Prepare Fee Proposal and all necessary submission documents required for the RFP submissions, including review and coordination with all other stakeholders to obtain the necessary feedback/input to complete the submission.
• Participate and support the Directors in bid negotiations including preparation of supporting documents, justifications, and responses.
• Review, assess and analyse Consultancy Agreement/Contract/Letter of Award to ensure that the agreed terms and basis of negotiation have been fully incorporated and advise the Directors of the findings and recommendation.
• Prepare Letter of Award/Sub-Consultancy Agreement to appoint Sub-Consultants
• Prepare payment application to Client for Milestone stages, review, assess and process corresponding payment to Sub-Consultants/Vendors.
• Prepare Preliminary Project Programme/Design Schedule including Micro-Program in coordination with the Director, Project Architect(s) and relevant stakeholder(s);
• Advise and support the Directors/Project Architect/Project team on contract scope and deliverables matters.

Requirements

• A recognized Degree in Quantity Surveying / Construction Management / Building;
• Between 1 to 5 years of relevant working experience in quantity surveying / projects coordination and / or contracts administration management. Fresh Graduates are welcome to apply.

Job Description

The admin executive shall reports to the procurement manager and assist with the job functions mentioned below:

1. Weekly consumable ordering with PO issued, update and monitor PO status and follow-up on timely delivery.
2. Issue PO for contract-based vendors for commercial outlets (if have) when the new contract starts, and follow up with the service based on the schedule provided
3. Verify Training, HR, recruitment, SSC cost and follow by PO issuing
4. Assist in the PSG Grant administration
5. Carry out Goods Received Note (GRN) in the SAP system for goods received/services rendered by suppliers/contractors by end of the month.
6. Update and maintain contract repositories by working closely with stakeholders. Notify requesters on contract expiry and follow up actions
7. Sourcing for the new product /service vendor based on the request
8. Update master vendor list and procurement shared drive
9. Prepare for monthly Consumable report - FS, RB and Commercial
10. Support the purchase of HQ office supplies.
11. Other administrative tasks assigned by your reporting manager.

We are looking for Confident and highly motivated individuals.

If you are a fast learner and have great communication skills, you are highly suitable.

We welcome all housewives who want to work from home.

Flexible working hours

You can work from home.

Job scope as follows :

-Arrange sales appointments with new prospects

- Contact existing clients to update them on new company.

updates

- To coordinate Admin work and sales services

- You will be WORKING FROM HOME, so you need to be independent and disciplined.

Accounting:

• Oversee full spectrum of Accounts functions managed by third party account service provider, not required to hands-on
• Main contact person for the Account Department.
• To coordinate internal & external customer, suppliers and vendors
• Liaise with accounts vendor on accounts matters and related issues
• Hands on Accounts Payable, Petty Cash, Payment Listing and Bank Reconciliation
• Manage company cash flow
• Process staff claims and petty cash reimbursement
• Ensure timely and accurate month and year end closing activities
• Review GST return, financial and year end closing
• Any other Ad-hoc accounts administration duties assigned (Eg. Government Grant, Merchant Matter, coordinate/liaise with banker and lawyer)

REQUIREMENTS:

• Possess a minimum Diploma in Finance /Business Administration or equivalent
• At least 3 years of experience in a senior level
• Familiar in full set of accounts, strong accounts background
• Organise and meticulous in details
• Candidates with retail background will be an advantage
• Good communication and people management skill
• Singaporean only

BENEFITS:

• Salary up to $4,500/mth + AWS
• 14 days AL
• Monthly staff treatment & product redemption
• 5 days work week
• Confirmation Increment based on performance

A Market Leader with retail and investment footprints in Asia Pacific. Due to business needs, we are seeking committed professional to join the team as Accounts Executive!

Job Responsibilities

• Handle monthly, quarterly and year end closing activities covering GL, AP, AR, Fixed Assets and Bank Reconciliation
• Prepare monthly journals and supporting schedule in a timely and accurate manner
• Perform monthly and quarterly analysis for management reporting
• Ensure day-to-day transactional accounting, cashflow management and financial reporting are executed in a timely and accurate manner
• Assist in GST submission, filing activities and overall tax compliance
• Liaise with external auditors
• Ensure internal control policies and procedures are in compliance with Company policies and FRS.
• Identify areas to be improved and initiate good accounting control procedures and best practices to improve work efficiency.
• Additional ad hoc assignments as required

Requirements

• Minimum 3 years working experience in handling transactions accounting, financial controls, and reporting
• Possess minimally Diploma in Accountancy or Finance
• Proficient in Excel is a must
• Background in fast-paced retail environment is a plus.
• Besides being part of a team player, the person should be organized, process orientated and meticulous with an eye for detail.
• Ability to meet deadlines.

Interested applicant, kindly submit full-detailed resume to [email protected]

We thank all applicants for writing in. Only shortlisted candidates will be notified

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

- Overlook the inventory level in the warehouse (Decks and Island shop)

- Report product issues promptly to the superior and rectify product discrepancies.

- Maintain appropriate stock levels according to promotions and ads.

- Collaborate with the warehouse and the product manager to maximize sales and reduce overstocks.

- Place product orders on time and track current purchase orders.

- Examine causes for inventory faults and issues and provide solutions to solve them.

- Provide monthly updates on product sales to inform inventory management strategies.

- Other ad-hoc duties assigned.

As an Senior Executive, you will be responsible for assisting senior management in various administrative tasks and supporting the overall functioning of the organization. Your role will be vital in ensuring smooth operations, maintaining communication, and contributing to the achievement of the company's goals and objectives. The specific duties and responsibilities may vary depending on the industry and organization, but generally include the following:

1. Administrative Support: Provide administrative support to executives and senior management, including scheduling meetings, managing calendars, making travel arrangements, and handling correspondence.
2. Communication: Facilitate effective communication within the organization by relaying messages, responding to inquiries, and managing internal and external communications.
3. Data Analysis: Collect, organize, and analyze data to generate reports and presentations for management review and decision-making.
4. Project Coordination: Assist in the coordination and monitoring of projects, ensuring that they are completed on time, within budget, and according to specified guidelines.
5. Event Management: Help organize and coordinate company events, conferences, and meetings to promote team collaboration and business objectives.
6. Research: Conduct research on various topics, market trends, and industry developments to keep management informed and support strategic planning.
7. Budget Monitoring: Assist in tracking and monitoring departmental budgets, expenses, and financial reports.
8. Documentation: Maintain accurate records and documentation of meetings, decisions, and action items.
9. Relationship Management: Foster positive working relationships with clients, partners, and stakeholders to enhance the company's reputation and achieve business goals.
10. Continuous Improvement: Identify areas for process improvement and implement initiatives to increase efficiency and productivity.
11. Confidentiality: Handle sensitive information with utmost confidentiality and discretion.

Qualifications and Skills:

• Bachelor's degree in business administration, management, or a related field (or equivalent work experience).
• 4 years of experience
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficient in using office productivity software (e.g., Microsoft Office Suite, Google Workspace).
• Analytical and problem-solving abilities.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and deadlines.
• Prior experience in a similar administrative or executive support role is an advantage.

COMO Metropolitan Singapore is located in the heart of Singapore on Bideford Road. It is part of COMO Orchard, COMO Group’s newest immersive experience building which is the most complete iteration yet of the vision that brings together COMO Group’s hospitality, fashion, wellness and cuisine into one inspiring location. COMO Metropolitan Singapore’s 156 rooms and suites are spread over 11 floors with a rooftop pool bar that is exclusively for hotel guests. COMO guests also enjoy preferred access to some of the hottest tables in town including the first patisserie in Asia from renowned pastry chef Cedric Grolet, the Michelin-starred Korean steakhouse COTE and COMO Cuisine. The building also features a multi-label fashion retail space curated by Club 21 and a new flagship urban wellness space by COMO Shambhala. The result is an inspiring gathering place for innovators and creatives with a passion for the COMO-curated life.

Job Responsibilities

• Compiling and meticulously recording daily sales transactions and ensuring balance reconciliation.
• Preparing and processing monthly journals for month-end closings.
• Conducting General Ledger and Bank reconciliations.
• Assisting in the preparation of quarterly GST submissions and managing other statutory tax matters.
• Verifying and processing petty cash and expense claims while updating the SUN accounting system.
• Maintaining fixed assets records and preparing depreciation and amortization schedules.
• Planning and conducting yearly assets and inventory counts.
• Managing and processing capital expenditure requests (CER).
• Counting and tallying cash collected, preparing the General Cashier Daily Report, and posting relevant journals into the SUN accounting system.
• Collaborating with Security to collect daily cash from cash machines or drop safes.
• Conducting monthly surprise cash counts on all house funds.
• Making daily trips (or as needed) to the bank for cash/cheque deposits or withdrawals.
• Providing assistance to the Accountant in ensuring compliance with external audits, GST, and Corporate Income Tax.
• Supporting the Accountant in various ad hoc and special assignments when required.

Job Requirements

• Excellent organizational skills.
• A keen eye for detail.
• Strong grasp of financial procedures.
• Working knowledge of SUN accounting system.
• Prior hotel finance experience would be an added advantage.

Location: Orchard

Working hours: 9am - 6pm

Job Scope

Outbound Shipments

a. Tracking of all outbound shipments to ensure timely and accurate shipment execution and delivery.

b. Planning, co-ordinating and scheduling of export shipments to meet the stipulated timeline given

c. Maximize freight and related costs through scheduling and consolidation of export shipments

Inbound shipments

a. Ensure prompt and efficient delivery of goods to internal and external customers

b. Process all Incoming Shipments

c. Prepare Shipment proper in GTS for transmission to Tradenet.

d. Ensure Permit declared is in accordance to the Singapore Customs regulations

e. Ensure all returns (inter-company & Export Wholesalers) are process on a timely basis.

f. Update and complete inbound shipment database daily, maintaining same on a weekly basis ensuring all details are completed.

g. Obtain or provide information to customers, airline/shipping lines and government agencies as required.

CITES Management

a. Plan and review buffer stock levels of re-export cites to regional markets

b. Improve cites recording and documentation flow

c. Maintain balance between buffer level and cost

d. Accounting of CITES purchases, issues and balances at the end of each month.

ATA Carnet Management

a. Application of ATA Carnet

b. Monitor all ATA Carnets for renewal and return status

c. Liase with Chamber of Commerce to resolve discrepancies and irregularities

d. Check and ensure ATA Carnets are correctly completed by customs

e. Ensure compliance to regional guidelines for ATA Carnet handcarry

Management of Forwarding Agents

a. Evaluate and review the performance and service of the forwarding agents

b. Assist in the sourcing, assessment and selection of forwarding agents

Security and Insurance

a. Arrange CIT for local and overseas transfer/shipment according to Transit Limits set by Group

b. Management of Claims Database

c. Provide monthly update of outstanding claims

d. Co-ordinate with service providers to organize the secured transportation for Brands events and photoshoots

Monthly Reports

a. Export shipment reports

b. Lead-time performance reports

c. CITES purchase and usage reports

Staff Management

a. Identify staff training and development needs (internal & external training)

b. Team build, lead and motivate staff

c. Staff management and assessment (including recruitment, appraisal and development)

Job Requirements

• Min. Diploma in Logistics or related fields

• Knowledge and experience freight forwarding (air freight)

• Strong PC skills, expertise with Windows, MS Office. Knowledge in Tradenet and SAP is an advantage

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

Working Days: 5 days Monday – Friday

Working Hours: | 9am – 6pm

Location: 3 Pioneer Sector 3, Singapore 628342 (Near Gul Circle MRT)

Salary: $2,600 – $3,000 + $200 Transport Allowance

Job Description:

Warehouse operation management

• To manage inbound and outbound cargos and operation activities.
• To be responsible for maintaining acceptable and accurate inventory levels.
• To communicate and coordinate with warehouse operation team according to customer requirements.
• Handle Transportation arrangement and co-ordinations.

Team management

• Support Team work on daily reporting such as inventory report, warehouse and distribution tracking report.
• Work on monthly billing report for transportation and warehouse customers and do system invoicing.
• Communication with customer to receive orders and enhance customer satisfaction.
• Willing to take challenges and work offsite for different projects in the future.

Quality control and continuous improvement

• To assist with warehouse team leader/Manager for quality control and continuous improvement.
• To propose to warehouse team leader on continuous improvement schemes.
• To conduct the cost saving within the team.
• Monitor bonded (duty unpaid) cargoes, tally inventory with Singapore custom record.
• Monitoring products inventory and make sure the accuracy between physical stocks and system quantity.

Job Requirement:

• Minimum 2 years’ experience working in a warehouse environment preferably in a logistics, freight forwarding or related industry.

Cheah Khai Yeen (Catherine) Reg No : R1986405.

The Supreme HR Advisory Pte Ltd EA no: 14C7279

LASALLE College of the Arts is the highest ranked specialist arts institution in Singapore and joint top in Southeast Asia for art and design (QS World University Rankings 2023). The College offers 35 Diploma, BA (Hons) and postgraduate programmes in arts and design. Its faculty comprises a community of award-winning artists, designers, educators and researchers, whose practice-led research sets LASALLE apart as an international centre of excellence. LASALLE is a founding member of the University of the Arts Singapore.

Senior Executive/Assistant Manager (Programme Administration)

The School of Design Communication is seeking a highly driven individual with a passion for the arts and arts education to join us as Senior Executive/Assistant Manager to provide programme administration support to academic staff, and administrative and secretarial support to the Dean of the Faculty of Design and Head of School. This position reports to the Dean and Head of School. Key responsibilities include but are not limited to the following:

• Provide programme administration support to academic staff to facilitate the delivery of learning and teaching which comprises timetabling, booking of rooms/teaching spaces, collating of data/results pertaining to assessments, surveys, audits etc.
• Organise faculty/programme meetings and provide secretarial support for all formal meetings and minutes taking.
• Coordinate Board of Examiners’ meetings/visits and assessments schedules.
• Assist in annual programme monitoring reports, programme semester report, and other faculty/school periodic reports which include student numbers and progression.
• Provide student support and act as a point of contact for parents and students pertaining to all matters related to programmes assigned.
• Track and monitor faculty budget.
• Liaise with Divisions on behalf of the Faculty/School in relation to institutional events such as Orientation, Open House and The LASALLE Show.
• Support continuous improvements by providing administrative support to the development and implementation of processes.
• Assist lecturers with administrative paperwork related to research projects and professional development.
• Provide project management support to the Faculty and Schools.

Requirements:

• Preferably a bachelor’s degree from an established university with at least three years of relevant administrative experience within a tertiary education environment. Those with at least five years or equivalent of experience will be considered for the Assistant Manager position.
• Good knowledge of processes and procedures in an administrative role preferably within the education sector, such as scheduling, budgeting, timetabling, coordinating and compilation of grades, administrative support to engage part-time teachers and visiting artists.
• Good organisation, administrative and project coordination/management skills.
• Good interpersonal, communication (written and spoken), organisational and analytical skills.
• Resourceful, meticulous, proactive and excellent follow-through.
• Ability to work independently within tight deadlines and with a high degree of accuracy and quality.
• Ability to work collaboratively in a cross-cultural environment, both within the team and with the various Faculties and Divisions across the College.
• Appreciation and knowledge of arts and culture, and interest in the development of young people through education are highly desirable.
• Proficient in Microsoft 365 and Google Workspace.

To apply:

Interested applicants are invited to apply directly at the LASALLE careers portal. Closing date is 20 February 2024 or until the position is filled. We regret that only shortlisted candidates will be notified.

Job Description

Job Responsibilities

• Provide day-to-day technical support to in-house company users (including regional offices)
• Manage servers, networks (LAN, WAN, VLANs and Wireless), computers, routers, switches, firewalls, CCTV, door access, software deployment, security updates and patches.
• Manage system and network security.
• Assist in IT requirements for onboarding and off-boarding of all employees.
• Provide professional recommendations for upgrades or modifications to IT systems.
• Manage IT inventory in store.
• Manage software license and domain renewals.
• Other ad-hoc duties as assigned from time to time.

Job Requirements

• Minimum Diploma in Computer Science / Information Technology or related field.
• Minimum 2 years of relevant working experience.
• Proficient in Microsoft Windows (10/11/Server), VMware vSphere.
• Technically inclined and hands-on, keen to pick up new technology and skillsets.
• Knowledge of the SAP B1 system is advantageous but not a must.
• Knowledge or past experience in IoT implementation would be advantageous but not a must.
• Able to communicate effectively.
• Good attention to detail and ability to multitask.

• To handle full spectrum of shipping documentation (export packing list, Commercial Invoices & etc)
• Handle permit declaration
• Follow up on the status of shipment and work closely with logistic department
• Coordinate with freight forwarder for shipment and transport arrangement
• Degree/Diploma holder with at least 1-2 years relevant experience
• Tradenet experience will be added advantage

EXECUTIVE CHEF

· Developing unique and cuisine-appropriate menus

· Collaborating with the Restaurant Manager to set item prices

· Staying current on developing trends in the restaurant industry

· Maintaining the kitchen and surrounding areas in conditions that meet the company standards and health code regulations

· Monitoring inventory and purchasing supplies and food from approved vendors

· Hiring, training and supervising kitchen staff

· Assisting and directing kitchen staff in meal preparation, creation, plating and delivery

· Identifying and introducing new culinary techniques

· Preparing meals and completing prep support as needed

Job Scope:

• Issue daily wholesales delivery orders.

• Calculate return for wholesales delivery order & issue wholesale invoices.

• Monitor bank receipt from bank statement.

• Follow up with outstanding payment.

• Arrange cheque collection & bank deposit.

• Issue tax invoices for cake orders & vouchers.

• Assist in monthly intercompany billing.

• Ensure completeness of sales transactions recorded (Receipt voucher & journal voucher).

• Prepare pivot tables for bank statements for retail sales.

• Verify & review invoices before payment processing.

• Ensure invoices are properly recorded in the accounting system.

• Ensure payments & reimbursement are processed timely.

• Perform payment reconciliation for all payment methods.

• Verify new supplier’s bank details & circulate for managements’ approval.

• Assist in preparing some petty cash payment.

• Monitor expiry date for lease agreement.

• Follow up with relevant department for new lease agreement.

• Ensure new lease agreement are taken up & old lease agreement are written off.

• Calculate & prepare monthly lease asset depreciation & finance interest.

• Maintain bank reconciliation & account receivable schedule.

• Maintain schedule for lease assets, lease liabilities & accrued interest.

• Prepare schedule required by auditor & management.

• Perform month-end financial closing according to company’s reporting timeline

• Assist in annual finance audit.

Job Requirements:

• Diploma/ Degree in Accountancy or an equivalent professional certification.

• Min. 3 years of relevant working experience.

• Good knowledge of APAC software.

• Singaporeans/ SPR Only

• Age below 50years old

• Female only

• Able to work on weekends (1 full day & 1 half day per month)

• Comfortable to work in Jurong area

• Proficient in Microsoft Office (Excel & Word)

• Strong attention to details, accuracy in data entry.

• Able to work independently.

• Good time management skills & ability to meet assigned deadlines.

• Effective communication skills to liaise with internal & external stakeholders.

Benefit:

Annual Leave 10 days, add one one day every completed one year, up to 14 days

Medical Leaves

Off in lieu 0.5 day for that worked full day Saturday