Total 78 corporate legal executive job vacancies in Singapore

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• Provide administrative support in payment and procurement process.
• Liaise with vendors and the Central Finance Office on all invoicing and payment matters.
• Manage applications and process payments for interns, within NUS and externally.
• Submit and process staff claims/ travel requests in NUS system.
• Prepare agenda and minutes-taking for monthly operation meetings, where needed.
• Support onboarding administration for new staff.
• Keep track of AICET's assets and facilitating the annual asset verification exercise.
• Plan and execute key AICET publicity events
• Coordinate event logistics, manage timelines, and ensure successful delivery of each event
• Assisting in any other ad-hoc duties assigned by the Reporting Manager.

Qualifications

• Diploma/Degree in any field with 5 to 10 years of relevant working experience.
• Proficient in MS Office Applications
• Resourceful with good communication skills, and a team player.
• 1 year employment contract will be offered, subject to renewal of contract

Only shortlisted candidates will be notified.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About NUS IT

NUS Information Technology is the cornerstone to providing reliable, high-performance and secure IT solutions and effective IT governance for the campus. Here at NUS IT, we aim to transform NUS into a borderless computing community providing knowledge at its fingertips by enhancing the use of effective applications and services for teaching and learning.

We drive a culture that is forward-looking. With a strong passion for IT, our people are always striving to improve, push boundaries and innovate with a "can-do" attitude. We embrace collaboration, open communication and knowledge sharing. If you see yourself thriving in a dynamic environment and breaking new grounds with innovative ideas, you will find yourself at home in NUS IT.

As part of our team, you can look forward an empowered work environment that allows you to take charge of your own career path. We provide competitive remuneration as well as flexible work arrangements to enable your growth and development. We pride ourselves on our diverse workforce and are committed to transforming NUS into a leading global University shaping the future.

https://nusit.nus.edu.sg/

Job Purpose

Candidate will lead a team to deliver projects and carry out operational support of systems in the University Campus Infrastructure domain. He/she will work closely with the user community, external vendors, and other stakeholders to achieve the desired objectives.

This is key role that would see technology implementations on impact areas such as Facility Management, Safety & Security, Corporate Administration, and in situations where candidates have the requisite skillset - OT/IT related systems.

An immediate and primary responsibility of the Candidate is to lead team members in the implementation of the Campus Wide Next Generation Door Access initiative. This is a major project that leverages on mobile technology and facial recognition for authentication of physical access.

While the individual will grow in-depth business knowledge in the above-mentioned business domain, he/she may be assigned to deliver IT projects of other business domain.

Duties and Responsibilities

Stakeholder Management
• Manage and work with stakeholders.
• Ensure strategies aligned with business objectives at the Campus level.

Project Management
• Accountable for the overall successful delivery of projects.
• Oversees the delivery of projects to ensure that targets are met. This includes, amongst others, conducting user requirement analysis, participating in solution design, planning and executing testing, deploying solution to ‘live’ etc.
• Creates and/or reviews project artefacts and deliverables to ensure quality and NUS guidelines and polices are met.
• Manages procurement, including amongst others, preparation and publishing tender specifications, evaluating and recommending potential solutions and/or vendors, contract management etc.
• Liaises closely with business users and builds good rapport.
• Liaises closely with vendors to ensure successful delivery of products and/or services in accordance to contract.
• Manages project team to ensure optimization of manpower resources while maintaining a healthy team morale.

Maintenance and Support
• Accountable for the overall successful provision of on-going application maintenance and support to ensure SLAs are met.
• Oversee and/or provides maintenance and support of applications, including amongst others, delivery of enhancements and bug fixes, managing service requests, troubleshooting of problems etc.
• Creates, updates and/or reviews systems artefacts and deliverables to ensure quality and NUS guidelines and polices are met.
• Performs systems and data analysis including analysing existing system/program logic difficulties and revising the logic and procedures as necessary.
• Handles audit queries and ensures audit and security compliance are met.
• Liaises closely with business users and build good rapport.
• Work closely with business users in annual IT project planning and enhancement prioritization.
• Liaise closely with vendors to ensure successful provision of support and maintenance in accordance to contract.

Qualifications

• Degree in Information Technology, Computer Science, Computer Engineering or equivalent
• At least 18 years within IT industry, inclusive of 6 years in a technical role, and 12+ years’ experience in project management.
• Familiar with technologies related to Door Access Management, Facial Recognition, Facility, Security and Visitor Management
• Experience with IOT, Business Intelligence, Building Information Model (BIM), Smart Building, Digital Twin technologies will be an added advantage

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The person shall provide administrative, operational and liaison support to ensure effective development and administration of the:
• MOH-NUS Fellowship Programme, and
• collaborative working model with the health professional bodies to support the coming mandatory CPE requirement in ethics and professionalism and its learning activities

This person will also assist in managing the grant that supports this project and provide adhoc administrative support on other CENTRES deliverables. A sliver of the administrative work will be department related.

The position is for one year, with the possibility of annual renewal for up to two more years if performance is satisfactory.

Responsibilities include:

1. Coordinates and provides administrative support for all aspects of our Fellowship Programmes. This work includes (not an exhaustive list):
a. Manage the recruitment portfolio for the Fellowship Programme including but not limited to developing recruitment strategies, communicating with candidates and partners, planning, and implementing information sessions, and working closely with senior staff on identifying future partnerships.
b. Support the pre- and post-selection for fellow recruitment, including producing promotional materials, drafting instructions and correspondences, scheduling meetings, communicating with selection panel, and making logistics arrangement.
c. Works closely with the Director to manage of external contacts' databases and distribute information through mailers and other means of distribution including compiling and analysing scores and reporting the shortlist results.
d. Ensures that goals and objectives specified for the programme are accomplished in accordance within priorities, time and funding limitations, or other specifications.

2. Coordinates and provides administrative support for all aspects of developing the collaborative working model with the health professional bodies to support the coming mandatory CPE requirement in ethics and professionalism and its learning activities. The work includes (not an exhaustive list):
a. Coordinates and liaises with the Healthcare Ethics Capability Committee (HECC) representatives to schedule meetings, book venues, book catering, and conduct consultation meetings and negotiations with stakeholders.
b. Drafts the minutes of meetings, circulates them to the various stakeholders for feedback and finalises the minutes with guidance from the Deputy Director.
c. Coordinates and provides administrative support to the Deputy Director in preparing the proposal.
d. Coordinates and provides administrative support to the Deputy Director to manage the continuation and transition of existing HECC-endorsed CBmE training programmes in ethics and professionalism to be aligned with the future programmes. This work also includes collecting, analysing and maintaining comprehensive records of our programmatic activities for reporting.
3. Processes payments and prepares comprehensive and accurate quarterly financial and administrative reports, including understanding the terms of grants for expenditure deviation.
4. Assists in drafting and updating standard operating procedures to enable the smooth conduct of our programmes and the efficient management of our financial accounts.
5. Perform other related duties incidental to this job description.

Qualifications

• A degree in any discipline, with at least 3 years working experience.
• Experience in budgeting and grant management principles preferred.
• Experience in running educational courses preferred.

Desired Traits

• Ability to work effectively on own initiative.
• Thrives in an evolving and fast-paced environment.
• Anticipates issues and problems and raises those to senior management.
• Excellent attention to detail.
• Excellent problem-solving skills.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

The candidate reports to the Head of the NUS School of Computing Research Office and works closely with the research grant administration team to manage both internally funded as well as externally funded research grants from government agencies and industries. The candidate will receive training and the opportunity to carry out assignments in the following areas:

• Act as the primary liaison in the preparation and submission of project proposals, agreements, budget plans and reports.
• Administer research grants and reconcile accounts statements.
• Monitor the research project funds utilization and provide periodic updates.
• Coordinate with grantors, track the receipt of funds, prepare documents for audit and process payments and claims.
• Coordinate the re-appointments of research staff and the engagement of students.
• Liaise with researchers and vendors on the procurement of goods and services.
• Serve as secretariat for meetings and prepare presentation material.
• Coordinate the publicity and logistics preparation for conferences and workshops.

Qualifications

• Bachelor’s Degree with no work experience or Polytechnic Diploma with work experience in a fast-paced, dynamic environment
• Demonstrate initiative and good interpersonal communication skills
• Good writing skills
• Analytical, numerate, resourceful and energetic
• Able to multi-task and deliver under tight deadlines
• Strong sense of customer service
• An initial 2 years' contract will be offered, subject for extension

Only shortlisted candidates will be notified.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Purpose

Vision

To be a global thought leader and a trusted source of expertise on real estate and urban studies for decision-makers in the public and private sectors.

Mission

Drive thought leadership and research excellence in real estate and urban studies, utilising an interdisciplinary, cross sectoral approach to generate insights and solutions for policymakers, industry and community.

As a premier think-tank on real estate and urban studies, Institute of Real Estate and Urban Studies (IREUS) seeks to be at the forefront of research, driving thought leadership to create value for all our stakeholders, and fruitfully engage in prevailing conversations on the built environment, technology and sustainability.

Through an interdisciplinary, cross-sectoral approach we create insights and solutions that are able to address complex issues, accomplish intended objectives and produce desired outcomes.

By adopting a data-driven, evidence-based stance, we strive for research excellence that furnishes objective perspectives to support robust, information-based decision making, and become a trusted source of expertise for our stakeholders in the public and private sectors and the community at large.

The Senior Executive is a key staff as he/she leads the administrative aspect to assist IREUS to achieve its vision and mission.

Duties & Responsibilities

Administrative Support and Corporate Services:

• Manage conference room booking system and provide secretarial support for all meetings.
• Manage the overall day-to-day operations and daily upkeeping of office cleanliness.
• Manage pantry and office supplies.
• Administration of office assets.
• Manage Smartcard System.
• Serve as the contact point for all enquiries received.

Events Planning and Management:

• Plan and coordinate a wide range of regular and ad-hoc events, including conferences, seminars, workshops, and symposiums.
• Create event budgets, including cost estimates, revenue projections, and financial tracking.
• Manage all logistical aspects of event planning and execution, including venue selection, event setup, vendor coordination, event materials, speaker invitations and maintenance of contact list.
• Manage onsite event operations, including venue setup, attendee registration, and post-event evaluations.
• Collaborate with internal stakeholders to ensure events align with research objectives and the needs of target audience.

Procurement and Finance Support:

• Responsible for the role of Procurement Assistant and Verifier that includes, the handling of procurement and maintaining inventory of office items (IT supplies, furniture, assets etc).
• Finance processor for Accounts Receivables and Payables, Fixed Asset Creation / Retirement / Changes in Requests, Journals Reclassification & Inter-dept journals, etc.

Coordination of Academic / Research Visits:

• Handle academic professors / scholars visits that includes, drafting invitation letters, visa processing, arrangement of accommodation and allocation of office space.
• Work closely with HR and Finance business partners to process reimbursements, tax declaration and departure clearance.

Marketing Strategy Development and Execution (support):

• Plan, develop and implement marketing strategies to promote research initiatives and events.
• Drive operational excellence by reviewing and improving marketing strategies.

Budget Planning, Monitoring and Reporting (support):

• Collaborate with various departments to align budgets with organizational objectives.
• Work closely with Management to provide guidance on budget development, monitoring, and control processes.

Personal Assistant to Director:

• Manage Director’s calendar and appointments.
• Manage Director’s travel requests and reimbursement via Concur.

Others:

• Undertake the Fire Warden role and assist with safety initiatives and requirements by UCI & OSHE.
• Undertake any other ad-hoc initiatives and assignments by Director / Co-Director where deemed necessary.

Requirements

• Diploma/Bachelor’s degree or equivalent with at least 5 years’ of relevant work experience. Proven experience in an administrative support role, preferably in the education sector.
• Strong analytical and problem-solving skills, with a keen attention to detail.
• Excellent communication and interpersonal skills to collaborate with stakeholders at all levels. Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in using office productivity tools, such as Microsoft Office Suite.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

Admissions Administration

• Liaise with applicants to the NUS MEng, PhD, Eng.D Programmes timely, including
• Answering enquiries on graduate admission matters
• Tracking applications and complete submission of documents to support applications
• Liaise with interviewers and applicants for admission interviews
• Updating records
• Scanning and filing of documents
• Update and maintain information/data in Admission Systems

Other Duties

• Any other ad-hoc duties as assigned and required by the team

Qualifications

• Candidate must have at least 1 year of working experience, preferably in the higher education sector
• Possess good business acumen with excellent verbal and written communication skills
• Good organisational and interpersonal skills. Able to work collaboratively in a fast-paced environment
• Self-driven, resourceful and organised
• Ability to work independently and proactively
• Meticulous and thorough. Ability to deliver under tight deadlines
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)
• Able to work and liaise with internal departments and external collaborators

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

Reporting to the Head of Customised Executive Programmes (CEP), the Client Manager will be part of the business development team responsible for the overall go-to-market strategies and revenue targets.

The key focus of the role will be to:

• Execute business plans to achieve incremental revenue from new and existing corporate clients in the Asia-Pacific and global markets
• Engage corporations, government entities and academic institutions to identify opportunities for corporate training and development by managing, growing and sustaining effective relationships at multiple levels of an organisation with senior-level executives and individual decision-makers in targeted verticals across the region
• Partner with assigned clients, faculty and practitioners to successfully deliver custom programmes - this includes a hands-on approach to the design, delivery, and debrief phases of the programme including contracting and procurement processes
• Leverage the University's capabilities, networks, and platforms to deliver value-added programmes and services to our clients
• Maintain effective and open communication and work closely with internal teams to ensure a high-quality of programme delivery
• Maintain an understanding of key industry trends and the future of work, so as to become a trusted advisor to senior business leaders and Heads of L&D and Human Resources
• Any other relevant projects as assigned by the Head (CEP)

Qualifications

To be successful in the role you should possess at least a Bachelor’s Degree with a minimum of 10 years relevant experience working in account management, stakeholder engagement and project management and

• Have proven experience in driving new business in line with the organisation's strategic direction, priority targets, and budgets
• Be able to demonstrate a successful track record in maintaining and growing both existing and new relationships
• Have experience/strong interest in curriculum design relating to leadership capability development
• Possess effective communication skills with the ability to confidently engage and consult with senior-level internal and external clients of the School
• Thrive on actively contributing to a high-performance, client-centric culture
• Advanced knowledge and application of MS Office suite, especially PPT and willingness to embrace new technologies in the workplace
• Prior experience in Corporate Education/Training/ HR Consulting will be an advantage

(Appointment job grade will commensurate with the selected candidate's experience)

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

To support core functions in the MSc degree programmes’ student life activities and administration.

Student Life and Student Club Activities

• Work with students, student leaders and student clubs to organize activities and programmes to promote interaction, build and strengthen the sense of community between student cohorts as well as with alumni
• Oversee and provide support to students for programme-related matters (e.g. accommodation, well-being, etc.)
• Manage Orientation programmes, welcome and end-of-semester events, and other programme events organized by the MSc Programmes Office
• Conduct programme-related administrative briefings for students
• Provide general counselling and support services to students
• Collaborate with internal and external stakeholders (e.g. Career Services, Strategic Relations, Executive Education and other Programme Offices) on engagement opportunities for students

Event Management and Liaison

• Support in contributing to social media outreach to current and prospective students, and alumni
• Deliver a super level of customer service and programme satisfaction to internal and external stakeholders
• Coordinate SOP documentation, establish and streamline processes and systems
• Support Experiential Learning projects as needed
• Any other duties as assigned by Director, Academic Directors and Programme Office

Qualifications

• A Bachelor degree from a reputable institution, with at least 3 years of relevant working experience, ideally in managing academic programmes or student life functions in tertiary institutions
• High level of written and oral communication skills
• Experienced, confident and effective working in cross-cultural settings
• Meticulous with an eye for detail and keen appreciation of good documentation
• Ability to manage multiple and competing tasks and deadlines well, and with a high degree of accuracy
• Team player with good combination of high intelligence, emotional and cultural quotient
• IT savvy, with good knowledge in Microsoft Office Applications

(Appointment job grade will commensurate with the selected candidate's experience)

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

We are recruiting a full-time executive for the lead faculty of the ADVANcing Clinical Evidence in Infectious Diseases Network (ADVANCE ID). The appointment will be at executive or senior executive level, depending on the experience of the candidate.

ADVANCE ID is jointly funded by the Wellcome Trust and Singapore institutions including the Saw Swee Hock School of Public Health and Yong Loo Lin School of Medicine, National University of Singapore. The vision of the Network is to improve public health by developing the clinical evidence base for the prevention and treatment of drug-resistant infections. Its mission is to build and sustain a strategic clinical research network focused on most efficiently delivering locally relevant interventions for drug-resistant infections.

The Network aims to improve and strengthen clinical research capabilities in the region by acting as a platform to develop good principles and practices. It will stabilize capacity and capabilities to mitigate inefficiencies in trial start-up phase and loss of skillset following study closure, as in typical trial setup. The Network will continuously develop its capabilities, quality and efficiency by learning from and collaborating with other clinical trial networks.

In the long term, the Network aims to support broader infectious disease studies by expanding geographically beyond its original starting point in South East Asia and collaborating with other networks around the world. It will function as an active network that involves patients in platform trials, allowing for rapid clinical research response in the event of an emerging infectious disease or pandemic threat.

The current lead faculty of the Network are Professor David Paterson (Director) and Dr Mo Yin (Deputy Director). The executive will be working closely with the Network (Dr Ding Ying) to deliver ADVANCE ID’s aims and objectives.

Duties & Responsibilities

• Support the network directors and program manager by drafting the newsletters, updating the social media.
• Assist project managers to manage MoU or contracts for research projects with different stakeholders (local institution and international collaborators), liaising with reviewers and ensuring contracts are executed on time.
• Assist with the development of the risk management plan for overseas trips.
• Assist with preparation of the training material and resources.
• Schedule and coordinate training sessions, workshops, and educational programs
• Maintain records of training activities, attendance, and participant feedback.
• Follow up with participants after training sessions to provide additional resources
• Assist with other ad-hoc administrative and project other duties as may be needed.

Qualifications

• Strong interpersonal skills
• Strong time management and organizational skills, including the ability to workindependently
• Excellent written skills, including experience with Microsoft Office and Outlook programmes.
• Familiarity with social media platforms and their analytics tools.
• Experience with content management systems (CMS) and basic HTML/CSS canbe a plus
• Experience in organizing events, workshops, or training sessions
• Able to work effectively in a team and independently
• Prior experience in clinical research will be an added advantage.
• University degree

Responsibilities

• Ensure accuracy and maintain the Society’s corporate identity through copywriting, editing, and reviewing collateral and publicity materials
• Collaborate with stakeholders to create content for various mediums
• Support executive communications, including letters, speeches, and presentation slides for President/ CEO
• Produce two to three articles monthly and moderate site content for The Graduate Microsite
• Monitor and update the corporate website daily to ensure information accuracy. SEO optimisation to drive website traffic
• Enhance NUSS' social media presence (Facebook, Instagram, LinkedIn, Telegram) through crafting engaging content, collaborating with creative designers for visually appealing stories across different media
• Support the production of annual report
• Assist and execute the Annual General Meeting
• Liaise with vendors for Society’s events & manage the digital media gallery.
• Invite and host media representatives at Society functions
• Support Sub-Committee(s), Panel(s), and Task Force(s) including minutes writing taking
• Perform any other duties as assigned from time to time

Requirements

1. Minimum degree in Mass Communication, New Media, Public Relations, or related fields with at least 2 years of relevant work experience
2. Proficient in WordPress, Canva, and video editing software
3. Strong understanding and active use of social media, including proficiency in Google Analytics and social media analytics
4. Knowledge of HTML and experience with content management systems (CMS) is advantageous
5. Independent and excellent team player with the ability to multitask, meet tight deadlines, and thrive under pressure with a positive attitude

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Planning and Execution

The new member will work alongside the existing team and support some of the following roles:

• Managing new/existing programmes involving local and international students and entrepreneurs, including the administration of student-related matters, and possibly support internship placements, companies' engagement, etc.
• Support the running of new programmes/initiatives involving international students/startups and other partners.
• Building the community of programme participants, alumni and partners through various engagement platforms and activities.
• Expanding network and building relationships with key partners and stakeholders involved in the various programmes and initiatives.
• Planning and overseeing marketing and outreach for new programmes/projects and creating pipeline for potential participants pool.
• Planning and organising outreach activities to grow network of startups and partners for future participation or collaboration.
• Developing and managing shared work processes and knowledge/data depositories relating to the programmes and initiatives

This is an hourly rated position.

Qualifications

Planning and Execution

• Diploma holders with at least 3-5 years working experience.
• Recent degree holders who graduated within the past 1-2 years are also welcome to apply.
• Proven project/programme management skills.
• Entrepreneurial experience and knowledge on entrepreneurial trends in Singapore and globally would be an advantage, but not a must.
• Passionate about innovation and entrepreneurship, have broad background to understand innovation and entrepreneurship.
• Resourceful and comfortable in fast changing environment.
• Effective team player.
• Excellent communication and interpersonal skills - good grasp of written and spoken English, good knowledge of secondary language will be an advantage.
• Outgoing personality who enjoys building and growing network of connections with students, startups, corporates, ecosystem builders, etc

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Job Purpose:

To assist with the M.Sc program(s), Graduate Certificate/Executive Certificate programs, Training Employment Pass (TEP) applications, Summer Programme, Non-Graduating Research programme, and other office ad-hoc duties. This job requires working closely with students who are working professionals and visitors from overseas.

1. M.Sc Program(s)
• Assist in planning and launching potential new self-financing coursework base master program.
• Identify target audience, design brochure, plan outreach activities and digital marketing strategies.
• Work with Office of Graduate Program (OGP) and relevant departments to set up program in systems such as Graduate Admission System and Edurec.
• Manage the program’s application and admission cycles to upkeep the program’s quality.
• Communicate with OGP to get application period.
• Plan marketing strategy to increase program exposure.
• Applications and admission: review and process applications, communicate with applicants via email for missing documents / degree clarification and update admission status in graduate admission system.
• Timetable planning.
• Student course registration.
• All matters pertaining to exam processing and graduation.
• Manage Program website content. Content including program overview, program admission information, program curriculums and program fees. The website content is expected to be updated at least 2 times a year or whenever there are new updates.
• Attend to all student enquiries.

2. Graduate Certificate/Executive Certificate Programs
• All administrative tasks– marketing, application, admission, registration, enrolment and graduation.
• Assist with class scheduling together with student cards’ printing and distribution.
• Prepare annual budget, manage expenses, prepare and submit SSG claim forms.

Ensure that SSG’s requirements are met through managing the programmes’ courses and submitting information/documents on TP Gateway.
• Prepare Letters of Engagement and submit OPWN payment requests for lecturers.
• Assist with payments to external advisors/speakers.
• Plan, organize, and assist with events in relation to the programmes.

3. Training Employment Pass (TEP) applications
• Assist with TEP applications: request for required documents, ensure that the documents are in order, issue Invitation Letters, submit TEP request with required documents.
• Assist with TEP issuance and receiving of TEP card.
• Assist with on-boarding matters for TEP visitors: issue temporary access card, create NUS visitor email account, issue letters for bank account opening purposes.
• Assist with TEP cancelation and off-boarding matters.

4. Summer Programme (overseas study field trip)
• All administrative tasks – application, admission, safety briefings, application for awards of financial funding.
• Be the point of contact for students’ parents for the duration of the field trip.
• Assist with meetings/events in relation for the programme.

5. Non-Graduating Research programme
• Answer queries on the programme.
• Advise and assist the applicants with preparation of documents.
• Obtain necessary approval for the applications. Indicate the outcome for the
applications in NUS Online Application Portal.

6. Any other ad-hoc duties

Job Requirements

• Bachelor’s degree with relevant experience
• Meticulous and demonstrates proactive behaviour, strong teamwork skills and the ability to handle.
• multiple tasks independently.
• Strong communication skills and service-oriented
• Effective oral and written communication skills
• Proficient with Microsoft skills.
• Open to fixed-term contract

Responsibilities:

Graphic Design

• Design and produce high-quality graphics for various mediums, including print and digital media.
• Collaborate with other departments to develop visually appealing and cohesive marketing and publicity materials.
• Create engaging visuals for the website and assist in updating website content.
• Manage and update content on Plasma TV displays.
• Maintain and uphold brand guidelines across all design projects.

Food Photography

• Plan, style, and execute food photography sessions to create appealing images for marketing materials, social media, and the company website.
• Edit and retouch photos to ensure high-quality, professional results.

Communications and Digital Content Creation

• Assist in writing notices, eBlasts, letters, and speeches.
• Assist to produce engaging multimedia content.

Requirements:

• Minimum Diploma in Graphic Design / Multimedia or equivalent with minimum 2 years of relevant experience in graphic design, communications, and food photography, preferably in a corporate or agency setting.
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, AfterEffect) and other design software.
• Proficient in WordPress for website maintenance.
• Expertise in food photography, including styling, lighting, and editing.
• Knowledge of digital marketing strategies and tools, including social media platforms and content management systems.
• Basic writing and editing skills, with a keen eye for detail and meticulous attention to accuracy.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

NUS Enterprise is seeking a new member to join a fast-growing team involved in developing and managing postgraduate entrepreneurship programmes such as the NUS Master of Science in Venture Creation and various NUS Continuing Education and Training (CET) initiatives. This is part of the NUS Enterprise Academy objectives in nurturing the next generation of entrepreneurs.

The new member will work alongside the existing team and could be responsible for some of the following roles:

• Managing new/ existing programmes involving local and international students and entrepreneurs, including the administration of student-related matters, and possibly support internship placements, companies engagement, etc.
• Support the running of new programmes/ initiatives involving local and international students and other partners
• Building the community of programme participants, alumni and partners through various engagement platforms and activities
• Expanding network and building relationships with key partners and stakeholders involved in the various programmes and initiatives
• Planning and overseeing marketing and outreach for new programmes/ projects and creating pipeline for potential participants pool
• Developing and managing shared work processes and knowledge/data depositories relating to the programmes and initiatives
• Planning and organising outreach activities to grow network of startups and partners for future participation or collaboration
• Provide secretarial support to management as and when required

Qualifications

• Degree Holder with at least 3 years of working experience
• Diploma Holder and Degree Holder who graduated in the recent 1-2 years are welcome to apply as well
• Proven project/ programme management skills
• Entrepreneurial experience and knowledge on entrepreneurial trends in Singapore and globally would be an advantage, but not a must
• Passionate about innovation and entrepreneurship, have broad background to understand innovation and entrepreneurship
• Resourceful and comfortable in fast-changing environment
• Effective team player
• Excellent communication and interpersonal skills - good grasp of written and spoken English, good knowledge of secondary language will be an advantage
• Outgoing personality who enjoys building and growing network of connections with students, startups, corporates, ecosystem builders, etc.
• Willingness to travel overseas, where needed

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Dean's Office, Faculty of Science, is seeking a highly motivated, passionate individual to join our team. The incumbent will play a vital role in providing efficient and timely research grant administration and administrative support for faculty members at the Faculty of Science. He or she will be part of the Research Administration team that facilitates smooth execution of funded projects across all phases of the grant lifecycle. This would directly contribute towards establishing the foundation for potential scientific breakthroughs, ultimately making a positive impact on society.

Areas of responsibilities include, but are not limited to the following:

(a) Offer comprehensive administration for research grant accounts, overseeing the entire process from initial application to final project completion, while adhering to grant protocols and guidelines. This ensures the seamless execution of funded projects at every stage.
(b) Collaborate closely with academic staff, management and University offices to address and manage administrative matters pertaining to grants.
(c) Contribute to the coordination and provision of logistical assistance for the facilitation of grants and award meetings.
(d) Elevate research visibility through strategic publicity initiatives to promote scientific breakthroughs from faculty members.
(e) Promote research collaboration by organising thematic workshops and seminars, fostering connections both internally and externally.
(f) Play a key role in maintaining and enriching the faculty research website through content creation and updates.

(g) Undertake various additional administrative tasks as assigned to ensure the smooth operation of research-related activities.

Qualifications/Requirements/Other Info

- Degree holder, preferably in a quantitative discipline such as mathematics, science or engineering.
- Prior experience in grant or research administration would be advantageous.
- Demonstrates strong proficiency in logical analysis, writing and articulation, coupled with critical thinking and social communication skills.
- Ability to work independently, but also in a team, with self awareness in meeting deadlines.
- Familiarity with SAP S/4 HANA system is an advantage, but is not essential.
- Familiarity with web design is an advantage, but is not essential.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

Job Purpose

The Institute of Policy Studies (IPS) is a policy research think-tank in the Lee Kuan Yew School of Public Policy, National University of Singapore.

IPS is looking to hire, on a two-year contract, an Executive for its Public Affairs team. The executive will be responsible for creating design artwork for the department.

This will be a great opportunity for anyone interested in public and government relations. The job offers a rare and deep immersion into the details of policy planning and governance.

Job Description

• To design artwork for promotion of IPS events.
• To conceptualise infographics and other content for promotion of IPS research and podcasts.
• To design book covers and other publication materials.
• Assist to develop content strategy and meaningful content to engage stakeholders through social media engagement and website
• Assist in reporting to stakeholders
• Produce IPS collaterals and manage vendors
• Upholding of editorial governance such that content is consistent with the Institute’s brand voice, style and tone

Qualifications

• Proven graphic designing experience
• Strong portfolio of illustration and other graphics
• Degree in Design, Fine Arts or related field is a plus
• Familiarity with design software and technologies (such as InDesign, Illustrator, Dreamweaver, Photoshop)
• Possess knowledge of motion graphic and video editing skills.
• HTML knowledge a plus.
• Working knowledge of social media platforms
• A keen eye for aesthetics and details
• Highly motivated, resourceful, meticulous and able to multi-task
• Possess strong tenacity, flexibility and resourcefulness to clear roadblocks and maturity to manage stakeholders, external agencies and partner
• Ability to work methodically and meet deadliness

To Apply

Please upload your cover letter and curriculum vitae via NUS Career Page.

Your CV should include details such as your highest qualifications, last drawn salary, expected salary and reasons for leaving your last/current position. Please also state when you expect to be able to begin work if this position is offered to you.

(We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.)

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The position holder will be part of the NUHS Centre Grant (CG) Admin Core, which will run at least till 31 March 2026.

Centre Grant (CG) Management

• Prepare and submit CG grant variation requests
• Collate and prepare KPIs and other info for CG Progress Reporting to NMRC
• Answer and assist with any CG-related enquiries and matters by stakeholders

CG Administrative Support

• Raise purchase orders and process invoices for payment in accordance with the University Procurement Policy and funding guidelines
• Maintain records and documents in CG shared folder
• Any other ad-hoc requests as required by CG Facility Cores
• Coordinate CG half-yearly meetings
• Assist with Fixed Asset verification
• Support of any other duties as assigned by Reporting Manager or CG Director

Marketing and Publicity for CG Facility Core

• Design, plan and schedule the display of CG posters on electronic billboards
• Liaise with the NUSMED communications team on the dissemination of CG content on social media platforms

CG Website Management

• Submit claims via CONCUR
• Track expenditure and variations and record them in the spreadsheets
• Update core leads quarterly and ensure purchases are in accordance with funding guidelines and that there is sufficient budget
• Assist with budget projections for manpower and purchases
• Perform fund checks for New Hires/ Re-appointment and bonuses payout and assist with the documentations
• Process invoices for payment
• Assist PI with NIC CareEco Grant variation request submission via IGMS
• Any other ad-hoc requests as required

Qualifications

• Bachelor’s degree
• Experience in healthcare research admin will have an added advantage

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts.

AI Singapore is sourcing for an individual to join the AI Innovation team as an Assistant Programme Manager / Senior Executive. The Assistant Programme Manager / Senior Executive will assist the Head, Talent Operations, AI Innovation, in managing and overseeing programmes that will impact the AI initiatives within AI Singapore and will be working closely with the AI Innovation Team to facilitate approvals in accordance to the governance structure within AI Singapore.

He / She will need to interact with Directors, internal administrative teams, professors, external funders and the respective institution’s administrative team.

Duties and Responsibilities

The Assistant Programme Manager / Senior Executive will manage, execute, support and track the progress of one or many concurrent programmes/initiatives, to bring the programmes to their successful completion. He / She is expected to:

• Work closely with the AI Innovation team and other stakeholders as required.
• Plan, coordinate and communicate programme plans, timelines and activities to internal and external AI Singapore stakeholders.
• Participate in programme launch activities such as estimation of efforts, preparation of high-level plans with timeline and resource-related requirements such as staffing and coordination.
• Monitor and track progress of programmes and stay on top of the programmes to ensure smooth execution.
• Manage and coordinate programme deliverables to ensure the programme quality and objectives.
• Manage the reimbursement and disbursement of funds, where applicable.
• Analyse and highlight programme risks, and develop necessary risk mitigation plans.
• Maintain programme issue register to keep close watch of programme issues till their resolution.
• Manage stakeholders’ expectations by understanding customers’ needs and providing realistic expectations and scope of the programmes for the AI Singapore team to execute upon.
• Provide periodic update on programme milestone progress to programme sponsors and escalate issues not resolvable through the AI Singapore management.
• Keep a complete record of all programme documentation (minutes, presentations, terms and conditions) to allow for easy and quick extraction for audit purposes.
• Support all auditing requirements for the programmes.
• Perform the tasks as assigned and delegated by the Head, Talent Operations.

Qualifications

• Bachelor’s Degree or equivalent practical experience.
• Strong programme management skills, with ability to manage one or more programmes concurrently.
• Strong verbal and written communication skills.
• Strong interpersonal and leadership skills – effective in fostering teamwork and supporting the team in various projects and activities.
• Strong administration skills to manage the programmes with proper processes and documentations
• Experience and background in AI or analytics will be a bonus.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The incumbent will lead the Centre for Health Intervention and Policy Evaluation Research (HIPER)'s marketing and communication activities, coordinate/support events organised by HIPER (in terms of event planning, actual day logistic matters, and post-event follow ups), and other ad-hoc administrative tasks.

Working under the direction of the Director, the primary role of the incumbent is to ensure smooth running of the Centre (Centre for Health Intervention and Policy Evaluation Research)'s events, working on marketing and communicatons related activites for HIPER and providing supporting in agreement review and other ad-hoc administrative tasks
1. Events related activities
· Coordinate and liaise with vendors for all Centre's events and related logistical/finance matters
. Coordinate and manage the set-up and production of the event on site
· Liaise with invited speakers on teaching materials, programme outline and logistical arrangements
· Manage enquires from events via email and calls
2. Communications-related activities
- Create communication materials (including but not limited to eDMs, posters and promotion video clips) for courses/modules held by HIPER
- Create quarterly and annual reports on past, ongoing, and upcoming events at HIPER
- Responsible for the management of HIPER’s website and social media platforms (Linkedin)
o Update courses/modules on Main page and Events page
o Archive past courses/modules
o Update news
o Update published journal articles by HIPER researchers on Publications page
o Create bi-weekly content to post on HIPER’s Linkedin

Qualifications

- Recognised diploma or degree with a minimum of 1 year of relevant experience
- Ability to write well, and adapt the narrative and writing style for a range of audiences (e.g. academic, public). Sample work to be submitted along with application.
- Basic design skills
- Organised, timely, and detail-oriented with excellent communication skills
- Strong self-initiative to stay updated on the team’s activities and publications, and to generate awareness for HIPER’s events and research outputs
- Ability to run events
- Flexible, willing to multi-task and experiment with other avenues of communication (e.g. podcasts)
- Experience with the following: Canva, Wordpress, Mailchimp (or any other email marketing platform) , photoshop (or similar photo editing software) and video editing software is a plus, but not required
- Experience in an academic or research setting preferred, but not required

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processes only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Summary

NUS Centre for Cancer Research (N2CR), Translational Research Program hopes to develop new ways to detect, cure and prevent cancer through internationally leading fundamental research. The program aims to advance our understanding of cancer and translate research discoveries into clinical practice that benefits patients. The program’s emphasis on interdisciplinary collaboration will bring fundamental researchers in biomedical sciences together with scientists and engineers to develop enabling technology to address major scientific or clinical challenges.

The Senior Executive plays a pivotal role in providing administrative support to Principal Investigators and various Research Programs hosted by N2CR. This role involves coordinating outreach activities, managing finances and human resources, assisting with grant and graduate program administration, and ensuring efficient document management.

Duties and Responsibilities

Outreach:

• Manage program membership and generate publications bibliometrics
• Assist in handling program initiatives and partnerships with different NUS departments/schools
• Organize virtual and face-to-face events, fundraising activities, workshops, and seminars
• Prepare and update events on newsletters and websites, manage media relations
• Disseminate related research news and promote the research program where applicable

Finance & HR

• Assist with financial administration, including budget tracking, virements, procurement, and claims
• Liaise with the Finance Team for efficient management of financial affairs
• Support HR-related matters, including job descriptions preparation, liaising with NUS HR, and payroll funds check where applicable
• Conduct induction for new recruits, maintain records of program research staff, and manage profiles for research program members on websites

Grant & Graduate Program

• Assist with post-grant awards processes and raise tasks in the grant iRIMS system
• Support administrative matters related to the graduate program and act as a liaison with NUS Medicine, Division of Graduate School

Other Duties & Responsibilities

• Ensure proper document management and timely correspondence
• Maintain letters of award, approvals, amendments, etc.
• Maintain computerized grant/financial data and progress reports. Perform any other duties as assigned by senior management.

Qualifications

• Bachelor's degree in a relevant field.
• Proven experience in program and grant management in a research or academic setting.
• Familiarity with financial administration and human resources processes.
• Excellent organizational and communication skills.
• Strong attention to detail and ability to multitask effectively.
• Proficiency in Microsoft Office Suite and relevant software applications.
• Ability to work independently and collaboratively in a dynamic environment.
• Prior experience in a cancer research or healthcare-related field is desirable.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

An Executive is required to support education and outreach activities at the St. John's Island National Marine Laboratory (SJINML)

• The job scope includes assisting in the management and operations of the Marine Park Outreach Education Centre at SJINML
• The primary location of this job is at SJINML on St John's Island.

Duties and Responsibilities

• Organise and execute of education and outreach programmes at SJINML
• Assist in the communicating marine science research conducted at SJINML (e.g., organising regular seminars, newsletter, stakeholder engagement & visits etc).
• Support the management and operations of the Marine Park Outreach and Education Centre at SJINML
• Management of the SJINML website and other online platforms
• Administrative and safety management duties as pertaining to education and outreach activities and facilities at SJINML
• Any other duties as assigned by supervisor

Qualifications

1. Bachelor’s or Master's Degree in Education, Environmental Science or related disciplines preferred. Candidates with Degrees in with relevant knowledge of marine science and/or science communication will also be considered.
2. Strong communication skills and a positive attitude is required.
3. Strong command of spoken and written English language
4. Candidate should be self-motivated and able to work in a team.
5. Due to nature of education and outreach activities and operations, candidate must be prepared to work on weekends (rostered).
6. Job location is St John's Island and travel to work includes ferry ride. Candidate must be able to swim. He/she should be prepared to work in offshore location.
7. Some IT knowledge and interest in online media development will be an advantage.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

• Contribute as part of the team to advance the Innovation with Societal Impact (ISI) vertical with a mission to grow a social innovation ecosystem within NUS and its network of partners
• Build relationships with stakeholders in the impact entrepreneurship and social innovation space, including startups, corporates, impact investors, NGOs
• Engage with community of impact start-ups and social innovators to understand their business needs
• Deliver and manage programmes to nurture growth of impact start-ups and assist them to scale (including accelerator programmes, immersion programmes and student engagement activities)
• Collaborate widely with internal NUS stakeholders, and NUS's local and regional partners to leverage available resources to grow the NUS impact community and network
• Coordinate marketing and outreach activities to build awareness of the ISI vertical

Qualifications

• Bachelor's Degree in any discipline.
• Basic understanding of concepts such as sustainability, social impact, SDGs and ESG.
• Interest in entrepreneurship and innovations that create positive social and environmental impact.
• Organized, self-driven and able to work independently.
• Knowledge of social media management and basic website management.
• Experience with event management and event marketing will be an advantage.
• Experience with community engagement activities will be an advantage.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The incumbent will support the core functions in the MSc degree programmes’ student life activities and administration as follows:

Student Life and Student Club Activities

• Work with students, student leaders and student clubs to organize activities and programmes to promote interaction, build and strengthen the sense of community between student cohorts as well as with alumni
• Handle and provide support to students for programme-related matters (e.g. accommodation, well-being, etc.)
• Support Orientation programmes, welcome and end-of-semester events, and other programme events organized by the MSc Programmes Office
• Conduct programme-related administrative briefings for the students
• Provide general counselling and support services to students
• Collaborate with internal and external stakeholders (e.g. Career Services, Strategic Relations, Executive Education and other Programme Offices) on engagement opportunities for students

Event Management and Liaison

• Support in contributing to the social media outreach to current and prospective students, and alumni
• Deliver a super level of customer service and programme satisfaction to internal and external stakeholders
• Support SOP documentation, establish and streamline processes and systems
• Other duties as assigned by the Director, Academic Directors and Programme Office

Qualifications

• Bachelor degree from a reputable institution, with at least 2 years of relevant working experience, ideally in managing academic programmes or student life functions in tertiary institutions
• High level of written and oral communication skills
• Experienced, confident and effective working in cross-cultural settings
• Meticulous with an eye for detail and keen appreciation of good documentation
• Ability to manage multiple and competing tasks and deadlines well, and with a high degree of accuracy
• Team player with good combination of high intelligence, emotional and cultural quotient
• IT savvy, with good knowledge in Microsoft Office Applications

(Appointment job grade will commensurate with the selected candidate's experience)

Responsibilities

1. Assist in planning and conceptualising sports/ social activities within budgeted funds

2. Organise activities and ensure smooth execution

3. Monitor and evaluate the success of the activities, investigate trends, recommend and implement modifications to improve effectiveness

4. Provide secretariat support to Sub-committees/ Sections

5. Prepare timely reports

Any other task as assigned by the Sports & Events Manager

Requirements

1. Minimum Diploma with at least 2 years’ relevant working experience

2. Meticulous and a team player with a positive working attitude, preferably with a keen interest in sports

3. Possess strong interpersonal and communication skills

4. Proficient in MS Office applications and minutes writing

Period of work: March - May 2024

Responsibilities:

1. Create communication materials such as flyers, posters, menus, brochures advertisements for various events, activities and promotions
2. Work closely with other departments to conceptualise, develop and produce suitable marketing and publicity material
3. Provide photography assistance for F&B promotions and other purposes
4. Liaise with vendors for production of print materials
5. Manage and update the website and Plasma TV as needed
6. Provide logistical support for the Annual General Meeting

Any other duties as assigned from time to time.

Requirements:

1. Min Diploma in Graphic Design/ Multimedia or equivalent
2. Proficient in various graphics, multimedia and digital design tools eg. Photoshop, Freehand, PageMaker, FrontPage, Illustrator, Flash etc
3. A teamplayer with excellent artistic and creative design skills
4. Able to work independently with initiative and a good eye for details, highly meticulous and observe all deadlines.