Total 67,889 Full-time admin assistant job vacancies in Singapore

Job Description

• Responsible for the smooth running of the office and performing receptionist duties
• Receive visitors and answer incoming phone calls
• Attend to all incoming/outgoing mail and courier of documents
• Ordering of office and pantry supplies like stationery, water, name cards, etc
• Oversee standard office equipment and consumables such as printer, ink, toner, paper, etc
• Maintain and upkeep of HR and office admin records and filing system
• Liaise with IT & Support Services on IT and related maintenance issues
• Coordinate with vendors on office maintenance matters such as lights replacement and aircon services
• Organise and/or provide support for smooth-running of company events and meetings
• Checking of invoices received from external vendors of the admin & HR department
• Checking and preparation of staff expenses claims
• Manage office outsource cleaner job tasks.
• Oversee general housekeeping and cleanliness of the office
• Any other ad-hoc duties as assigned

Job Requirements

• Able to work independently with minimal supervision
• Candidates should be familiar with mirosoft office and outlook
• Entry Level are welcomed to apply
• able to speak both English and mandarin ( to liaise with mandarin clients)

Our client is an US MNC, one of the largest players in the life-science sector. Due to business needs, they are now recruiting for a Procurement Assistant to be part of their team for ongoing transformation projects.

This is a 1 year contract (Convertible) role. They are located at Buona Vista – Walking distance from the MRT station.

5 days work week - Monday to Friday (8.30 am to 5.30pm)

Training will be provided for Entry Level (structured training programs)

Duties

• Check, sort and process invoices and verify them against SAP system.
• Liaise with vendors and users for invoices, credit note, installation dates etc.
• Any other Ad-hoc duties

Requirements

• Possess minimally a Nitec/Diploma in Supply Chain
• Knowledge in SAP
• No experience needed - Training Provided (structured training programs)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Attention to: Alethea

EA License No: 19C9682
Reg No: R21101676
Ng Zhi Qing Alethea

Retail Assistant Manager (Books/Groceries, Retail Hours, Up to $3500)

Salary: Up to $3500 (Based on experience) + AWS

Working days/hours: 5 Days (Retail Hours)

Location: Islandwide

Responsibility

• Overseeing store opening and closing, as well as managing daily sales deposits.
• Attend to customers enquiries and recommend accordingly
• Supervising inventory levels, overseeing stock replenishment, and managing the return cycle according to protocols.
• Supervising the store's workforce, training and to achieve KPI goals
• Improve existing work procedures and processes.
• Handling paperwork and participating in budget planning activities.
• Other responsibilities as assigned.

Requirement:

• Diploma holders
• With 3 years of Retail or Supervisory Experience is preferred
• Has experience in Supermarket environment has added advantage.

You may click "Apply now" to submit your application

Regret to inform you that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)

Tee Siew Mei (R1219651)

You Make It Great! Great Start Great Future.

At McDonald's, we're a big fan of passion. If you've always dreamt of running a restaurant, we'll gladly show you the way to lead and operate a food business like a seasoned entrepreneur. And when you get there, we'll get you ready for even bigger roles at one of the world's largest food service companies. You're gonna be great here!

As an Assistant Manager, you will learn to

• Shape the future of McDonald's
• Master million-dollar budgeting, cost management, and inventory planning
• Plan and execute sales building activities
• Take charge of Quality, Service, and Cleanliness assurance within the restaurant operations
• Supervise store operations, cash control, and shift management
• Manage a high-performance team and develop their talents
• Drive recruitment, training, and marketing campaigns

We are looking for people who have

• A Degree, Diploma, Higher Nitec or Nitec in any discipline
• High energy and a strong passion for delighting customers
• Drive and resourcefulness to deliver results
• Strong management skills with the ability to lead and motivate a team
• Able to work shifts, weekends and public holidays (5-day work week)

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you would like to be part of our Dynamic Team you may click the APPLY BUTTON NOW!

We regret that only shortlisted candidates would be notified.

Thank you!

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• 5.5 working days: Mon – Fri 8am to 5pm / Sat 8 am to 12.30pm. Alternative Saturday
• Working location: Fourth Chin Bee (Near Lakeside Mrt)
• Salary: $1900 - $2100

Responsibilities:

• General Administrative
• Sorting of invoices, paperwork
• Execute Bulk payment to suppliers
• Filing, tracking, documentation
• Other adhoc administrative duties

Requirement:

• Accounts/Finance background or experience preferred

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Salary: up to $3000

Duration: 1 year contract

Working Days & Hours: Mon-Fri Office Hours

Location: Bugis

Job Description:

Receptionist Role

• Welcome and direct visitors / guests

• Manage incoming phone calls for the office / directs all incoming calls to appropriate party

• Perform daily inspection of the office meeting rooms, ensuring all equipment are running effectively.

• Manage the visitor log

• Provide temporary and contractor badges for staffs / arranging of new employee badges with vendor.

• Coordinate courier and receiving of package and letters to and from the office / manage mails and courier documents

• Serves as liaison for all maintenance and repair issues between building management and outside vendors

• Purchase of stationaries and Pantry Items

• Printing of business cards

• Ordering of gifts, hampers and wreaths, etc

Sales Administrator Role

• Coordinate catering and other needs for on-site meetings

• Copying, scanning and filing documents

• Arrange travel schedules, reservations, itineraries and meeting agendas

• Handles an array of administrative activities.

• Arrange marketing materials for events.

• Raise Purchase Order in Coupa, Submit invoices for payment. Follow up for payment.

• Handle and provide administrative assistance to Sales team and management as required

• Ensure proper documentation, records and filing.

• Performs other duties and responsibilities as assigned (ad hoc)

Job Requirements: Min GCE O Level / Diploma in any course w min 3 yrs of relevant admin experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

E-Commerce Assistant | Graphic Design | Woodlands

5 Days Mon to Friday: 8.30am - 6pm

Salary: $2200

Address: Senoko Road (Company transport at Khatib and Admiralty MRT)

Job Requirements:

• Minimum Diploma Holders ( if candidate has relevant experience and knowledge, below diploma is acceptable)
• With minimum graphic design experience.

Job Descriptions:

• Create & maintain all E-commerce platforms content such as Qoo10, Lazada, e-shop, Shopee while ensuring all content (pages, products & price, etc) are updated and in line with guidelines/ reference at all times
• Manage product listing, price points and inventory levels
• Create awareness, marketing and maintenance for all social media platforms such as Facebook, Instagram and company website
• Developing concepts, graphics and layouts for products illustrations, production communication materials, digital printing such as online advertisements or promotions.
• Must possess minimum graphic design experience.
• Other ad hoc duties assigned

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

• Assist and support sales staff to ensure customer satisfaction/smooth operation of the department.
• Answer phone enquiries and attend to walk in customers. Quote, where necessary, and pass enquiries to respective sales personnel.
• Assist in issuing necessary documents to process customers’ order.
• Compile catalogues, specifications, necessary documents for Sales Staff.
• Prepare and process all necessary documents for the smooth running off the operation.
• Prepare purchase orders for the products.
• Answer telephone calls.
• Expected to foster good and harmonious working relationship with all colleagues regardless of which team within the organisation they belong to.
• Courteous at all time with both internal and external customers.
• Perform other duties as assigned.

Assist with preparing quotation, invoice & delivery co-ordination.

Only Singaporean & PR.

Tel: 6446 0353

email: [email protected]

Key Highlights

• Exposure in the government sector
• Location: City Hall
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $4100/month - commensurate based on education qualification and experience
• Duration: 3 months + 9

Key Responsibilities

• Prepare collection reconciliations
• Monitor and track fees, payments and refunds
• Verification of the supporting documents and e-invoices
• Administrative duties, i.e., maintain proper filing of hard copy/ softcopy supporting documents/ emails for claims

Requirements

• Min Degree with at least 3 years of experience. Diploma holders are encourgared to apply.
• Proficient in Microsoft Office
• Good communication skills

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Chok Kah Hwa

Outsourcing Team

BGC Group Pte Ltd

EA Licence Number: 05C3053

Job Responsibilities

• 80 working hours per week (4hrs/day)
• Provide general administrative / clerical duties and support;
• Assist in inventory management, logistic support & co-ordination;
• Any ad-hoc duties and support assigned by management;
• Filing, photocopying, scanning & faxing of documents, etc;
• Manage admin duties not limited to data entry, email, prepare monthly reports & issue of membership invoice, receipts, etc;
• Handle mails/emails and phone calls;
• Other general administrative works.

Requirement & Experience:

• Candidate must possess at least GCE "N" Level
• Part time position and retiree may apply
• Able to work independently with minimum supervision
• Computer literate, proficient in Microsoft Words, Excel & Outlook
• Positive attitude, team player, committed, responsible
• Bilingual – English and Chinese (able to communicate in Hokkien will have added advantage)
• Able to work on evenings, weekends and public holidays ONLY when required
• Preferably, with 1 to 2 years of relevant work experience in membership organisation

Our client is an property management company. They are looking for a Contract Admin Assistant to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Job Duties:

• Schedule key appointments with buyers.
• Share daily schedule with project stakeholders.
• Manage general administrative duties.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

19C9682 (Recruitpedia Pte Ltd)
EA Reg. No. R23119064
TEOH ZINI

A Day in the Life

• Plan work scheduling for event / special projects set-up
• Attend tender briefings and assist in tender preparation, submission and presentation
• Gather costing by requesting for quotes from suppliers on product materials, based on clients’ specifications
• Negotiate best quotations with suppliers
• Prepare BOQ (breakdown of quantity) and PR (purchase requisition)
• List down materials/ fittings/fixtures are required
• Submit best quotes for sales to determine selling price
• Submit material samples for clients to review
• Manage clients’ expectations and provide information and support whenever necessary
• Time management and push execution of scheduling
• Brief and liaise with suppliers on projects’ requirements
• Conduct quality checks on quality of build/fabrication by suppliers to ensure it is in accordance with specifications
• Conduct site audit and measurements
• Site management and co-ordination
• Prepare quotations and progress report for clients
• Client servicing on clients’ feedback, request for additional items and placement of fixtures
• Manage and close projects within stipulated timeline
• Overseas short-term assignment or long term secondment (Asia) may be applicable depending on project

What we are looking for

• Minimum Diploma or Degree education
• Minimum 2-5 years of related experience preferably in construction / events / project management
• Good knowledge of all operational and technical aspects
• Possess excellent written and verbal communication skills
• A team player and able to multi-task and thrive in a fast paced environment

Salary will commensurate with candidate’s working experience and qualification

Job Responsibilities

• Fully responsible for the Training function within the Organization
• Liaise with cross-functional stakeholders on identifying training needs and action plans
• Actively supports and recommends continuous improvement to Training processes
• Designing and execution of all classroom and on-the-job training for Retail staff and office team
• Acts as the subject matter expert on Customer Service and Retail sales processes
• Actively engaging all Retail staff on the ground to better mentor them towards achieving sales targets and Company objectives
• Monitor effectiveness of training programs delivered
• Performing training administration duties and maintaining training records
• Maintain library of training resources and assets
• Any other ad-hoc projects/ tasks otherwise assigned by the Company

Requirement

• Candidate must possess at least a Degree/ Diploma in Training; Preferably with ACTA or related training certifications
• At least 3 Year(s) of working experience in the related field is required for this position
• Good interpersonal and excellent presentation skills
• Strong passion for Training and Customer Service
• Results oriented and possess an eye for details
• Able to engage and motivate the team on its learning journey
• Proficient in Microsoft Office tools

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

• Working Hours: 9.30am - 6.30pm
• Working Days: 5.5 days
• Address: Prosper House [Aljunied MRT]
• Salary: $2000 - $2400

Responsibilities:

• Answer and direct phone calls
• Assist colleagues whenever necessary
• Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents for submission
• Greeting and assisting visitors and clients
• Handling administrative requests and queries
• Maintain, organize and order general office supplies, including paper, pens, ink/toner, etc.
• Performs other related duties as assigned.

Requirement:

• Relevant experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

As an assistant playgroup playgroup teacher, you will:

• Support the lead teacher in:
• Conducting play and learning activities within the playgroup programme.
• Maintaining a safe, clean and appealing environment.
• Preparing play and learning activities.
• Observing and recording children’s learning and development.
• Assisting the participation of children who needs more attention and care.
• Helping children with daily routines.
• Guiding and promoting positive social interactions between children.
• Liasing with parents and the rest of the team.

Working hours:

Mon - Fri, 8am - 2pm (including lunch hour)

Requirements:

• Preferably a Certificate in Early Childhood Care and Education (ECCE) or Diploma in ECCE
• At least 1 year of teaching experience in early childhood

This is an onsite, full time position.

Job Summary:

• Salary up to $2500 + AWS + VB + Annual Increment
• Monday – Friday, 8.30am – 5.45pm
• Warehouse Environment
• Company transport at MRT station
• Location: West Area

Job Responsibilities:

• Receive and process documentation for all local/export sales delivery, ensuring accuracy and completeness.
• Coordinate with head office on all delivery timelines.
• Schedule all local deliveries.
• Generate and maintain detailed records of all orders.
• Monitor and manage inventory levels to prevent stockouts and overstock situations.
• Conduct regular stock audits and update inventory records accordingly.
• Report any discrepancies.
• Prepare shipping labels, packing slips, and other necessary documentation for outbound shipments.
• Receive incoming shipments, verify contents and ensure accurate documentation.
• Maintain open communication channels with the internal team.
• Collaborate with the warehouse team to ensure the efficient movement of goods.
• Prepare shipments in and out of the warehouse.
• Safety & housekeeping duties.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Shawn Long Jie Shyan

Registration Number: R22109109

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

Objective

We are an established regional healthcare provider focused on providing quality and sustainable healthcare for the residents of Singapore. This role will be responsible for the overall engagement of all our partners, to establish strong collaborative relationships and develop a long-term partnership with them, to achieve our business objectives.

Key Duties & Responsibilities

• Develop new and existing doctors in our network to build strong referrals for our specialist doctors and day surgical facilities to drive business growth.
• Develop and establish new partnerships with doctors, intermediaries and relevant entities to generate new revenue streams.
• Build and maintain strong business relationships with all partners to promote loyalty.
• Provide market trends / intelligence from the ground and contribute to business strategies.
• Collaborate with Operational teams and internal stakeholders to ensure excellent patient experience.
• Ideate, plan and execute business and marketing strategies effectively to achieve business objectives.
• Organise and conduct CMEs for Specialists and GPs.
• Hosting of events such as seminars and webinars.

Qualifications and Essential Skills

• Successful B2B sales experience and track record.
• Experience from healthcare, medical and pharmaceutical would be advantageous.
• Effective interpersonal, influencing and communication skills with a positive disposition.
• Ability to work independently and collaboratively across all stakeholders.
• Self-motivated and result oriented with strong business sense.
• May be required to work after office hours, and/or on weekends (when required) due to doctors event etc.

Admin and Finance Executive

Responsibilities

• Provide administrative and office management support
• Assist with financial tasks and duties
• Record keeping and documentation
• Working collaboratively with other team members to optimize office operations for efficiency
• To support Management Team on administratve tasks when required
• Perform any adhoc duties as assigned

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or Finance
• 1-2 years of working experience in office administration. Fresh graduates with a keen learning attitude are welcome to apply
• Proficient in Microsoft Office applications
• Meticulous, analytical with strong organizational skills
• Ability to work well with management and staff of all levels
• Proactive with excellent communication skills

We regret to inform that only shortlisted candidates will be notified.

Location: Various Locations

Duties:

• Assists in the preparation of monthly reporting, budget and projection files such as P/L, volume, headcount etc. from the submission from institutions
• Analyses monthly P/L, monitor against budget and provide commentaries to report to management for institution assigned
• Prepares quarterly entertainment report to send to GCEO
• Assists in preparation of Finance Board Committee agenda
• Tracks and prepares updates to Senior Management on CAPEX utilisation for both funded and self-funded projects
• Tracks and submits claims for MOH funded development projects
• Monitors various project funds usage through coordination with relevant stakeholders

Requirements:

• Done fixed assets before
• Able to start on short notice

Interested and qualified applicants, please send your resume to [email protected]

Ivy Yong Shi Mei

CEI Registration No.: R2198995

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Responsibilities:

• Responsible to achive company revenue and profit objectives
• Develop sales leads to drive business growth
• Prepare quotations or proposals for clients
• Provide recommendations to improve overall sales performance abd increase market presence
• Develop and implement sales and marketing strategies to drive company sales
• Collaborate in project management, site meetings, and client communications when required.

Requirements:

• Bachelor or Diploma in Information Technology or Business Administration or equivalent
• At least 3 - 5 years of sales or business development experience in security solution/ project sales
• Prior sales experience in IT solutions or Audio-Visual Systems sales will be ideal

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities

- Handle HR matters & Answers calls

- Prepare monthly payments for staff claimants

- Source & order materials for construction sites

- Provide comprehensive support across all Human Resources (HR) disciplines, encompassing talent acquisition, payroll administration, rewards, and remuneration, as well as fostering employee growth and facilitating leaving and joining formalities.

- Coordinate and implement employee training initiatives, including the introduction of new hires and ongoing internal communication efforts.

Requirements

1) Familiar with Microsoft Word/Excel/Quickbooks Accounting Software

2) At least 3 years of accounting administrative experience

3) Able to work Independently

4) Able to start at short notice