Total 3,105 administrative clerical job vacancies in Singapore

Job Description

• Customer Service – Front counter duties, such as attending to students, parents, walk-in customers, vendors, etc
• Call Management – Make and answer telephone calls, record messages, direct calls, and relay messages to relevant school personnel as necessary
• Record keeping – Assist in data entry and compilation
• Logistics – Assist with ad-hoc staff requests, such as preparation of school materials, facility booking, etc
• Student Services – Collate student data, administer applications for financial assistance and other support schemes
• Any other duties as and when assigned by the School.

Work Schedule:

• Salary:

- $2390 (from 1 Jan 2025 to 30 June 2025)

- $2580 (from 1 July 2025 to 31 Dec 2025)

• Contract Period: 1 Jan 2025 to 31 Dec 2025
• Nearest MRT: Tampines
• Working days: Mon to Fri
• Working hours: Mondays to Fridays: 7:30 am to 5:00 pm, inclusive of 1hr lunch break.

*Service not required on Saturdays, Sundays and gazetted public holidays*

Job Requirement:

• At least N-level passes in English and Mathematics or relevant WSQ certificates
• Strong interpersonal and communication skills
• Customer service-oriented mindset with the ability to handle inquiries professionally and courteously
• Ability to interact effectively with students, parents and stakeholders
• Ability to multi-task and manage time effectively
• Ability to handle basic issues independently
• Good teamwork skills and a collaborative attitude
• Proficiency in Microsoft Office suite (Word, Excel, Powerpoint)
• Relevant working experience in similar roles, preferably in a primary school

EA License No.: 96C4864

Reg. No.: R24121728

Responsibilities :

Oversee the daily business operations

Handle day-to-day transactions/invoices & payment processing -

- Inward/outwatd remittance

- Inward/outward e-Giro

- Cash & Clearing

Manage email correspondence and follow up

Prepare quotations & delivery orders for clients

Collect docments from clients

Handle phone calls

Maintain proper record / filing

Support in general administrative duties

Other ad-hoc duties as assigned

Requirements :

Singaporean

Candidate must possess business Degree or equivalent

Proficient in Microsoft Office

Execellent verbal communications skills and ability to converse in English & Mandarin (to liaise with counterparts)

Customer Service Oriented & Good Interpersonal Skills

Able to work independently

Basic + VB

Location Kallang, nearest MRT Mattar

Job Objective:

• To provide timely administrative support to sales & marketing department.

Core Responsibilities:

1. Sales Administration Support

All administrative support required for Project Sales Team

- Handle incoming sales call/ emails and perform leads administration

- Sourcing for new leads from Tender Portals

- Create, compile and submit tender documents

- Assist in preparing quotations & proposal

All administrative support required for the Services Sales Team

- Preparation of maintenance contract renewal notice

- Preparation of services sales report to track renewal

2. Marketing Support

All administration support to the Marketing Team with key focus in sales-related activities

- Assist in developing marketing material

- Assist in marketing projects/ events

3. Other roles

- Supporting the Head of Operations and MD in all other administrative matters

- Buddy to the Administration Executive

- Assist to match supplier invoices with the necessary documents and key into the system

- Other ad-hoc duties as assigned

Job Specifications:

Education Qualification:

• Minimum Diploma in any discipline or A Level

Experience:

• Min 1 year of working experience
• Knowledge of MS Office, Teams
• Able to work independently
• Able to start work immediately

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Job Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Works closely with other administrative staff and supports other colleagues as needed.
• Any ad-hoc duties as assigned.

Requirements:

• At least 2-3 years of administrative experience, preferably in recruitment, HR, or talent acquisition.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multi-task and meticulous to details
• A team player who can work independently
• Min diploma in any field

Position title : Service coordinator cum Admin

Location: Midview City
Working Days: 5 days, Monday-Friday
Working hours : 830am-6pm
Salary: $2500 and above (depending on experience)

Job scope:
*Answer phone calls and enquiries
*Maintaining, Prepare and arrange job schedules
*Liaise with clients & technicians for appoints
*Apply PTWs with Mall managements
*Maintaining client relationships and retention
*Preparing/sending invoices
*Maintaining company clients portfolio
*Tabulate Monthly sales/service reports
*Assist Accts to Follow up and chase payment
*Assist in Contract and quotation drafting

Interested candidates feel free to contact me.

wa.me/6597930832

Liaw Ying Ru Karis Reg No: R24125303

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job description

Responsibilities

• Perform data entry tasks with accuracy and efficiency
• Provide excellent customer service to clients and visitors
• Assist with administrative support tasks as needed
• Utilize Microsoft Office suite for various administrative functions
• Manage calendars and schedule appointments
• Handle email correspondence and inquiries
• Demonstrate strong organizational skills to manage multiple tasks simultaneously
• Maintain a high level of attention to detail in all tasks
• Exhibit excellent communication skills in written and verbal interaction
• Administrative support for Sales & Marketing
• Receive and process sales orders (SO) from customers
• Verify by comparing price, quantity and item of sales orders received with quotations
• Perform the registration of SO
• Respond to email and other digital queries
• Researches as requested and compiles and summaries information for reports and presentations

Requirements

• Proficiency in Microsoft Office applications
• Strong data entry skills
• Customer service-oriented mindset
• Ability to provide administrative support effectively
• Excellent organizational and time management skills
• Strong communication skills
• Attention to detail

Experience with calendar management and email handling is a plus

If you are a self-motivated individual with a knack for administrative work and possess the required skill set, we encourage you to apply for this opportunity.

For those interested in this opportunity, please send your resume to: [email protected]

Job Types: Full-time, Permanent

Pay: $1,600.00 - $2,400.00 per month

Schedule:

• Monday to Friday

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

• To Manage Manpower & allocation of manpower for production/Construction works. (Structural/Architectural trades works and other Manpower of Indirect (MOI) cost Works).
•  To prepare the Hours and concrete Dispatch for Cost Control Report
•  Prepare the back charge report. (To sub-contractors and suppliers if any)
•  To Supervise/Monitor material Order, Delivery to site, storage, and material distribution tosite
•  Site Storage arrangements
•  Co-Ordination with PD/PM/Superintendent to Manage manpower allocation.
•  Workers / Supervision – Payroll preparation
•  Electronic Productivity Submission System (ePSS) Update in BCA Website.
•  To Assist Recruitment of new worker/Feedback to HR Department.
•  Handling of Workers Dormitory and Transportation.
•  Traffic/Security Control @ Site including Biometric Authentication System.
•  BCA website updating on Project Core trade Deployment Manage & Workers Core trade/Multi-Skills Monitoring and Keep record.
•  Co-ordination and Handling of Workers Admin activities – Eg: Workers Leave/Course
• Apply / WP Renewal/Core trade/Absent/MC.
•  Add-hock Supervision works on site (Archi/Structure works)
• To supervise all the administrative works and preparing the report.
•  To Supervise all kind of HR Works
•  To supervise all workshop activities – Raw Materials Receiving and inspect the Material after Fabrication materials check the QA/QC inspection then delivery to particular sites.
•  To Coordinate with Site in charge and Manage workshop production Report.
•  To make small program template to implement to our task to reduce the time consume.
•  To supervise all the store activities Works and preparing report.

• Location: Woodlands
• Working Days: 5.5 days
• Working hours : Mon to Fri (8.30am to 5.30pm) Sat (8.30am to 12.30pm)
• Salary : $2,200 - $2,400

Job Scope

• Coordinate with Sales & Marketing Department to prepare quotations.
• Involved in project delivery by receiving clients’ purchase orders, issuing delivery orders and return forms, arranging for equipment testing/ certificates and maintenance; responding to clients’ requests where necessary thereby ensuring smooth operations & maximum client satisfaction.
• Responsible for preparation of delivery orders, progress claims and invoices, and verifying details with clients.
• Responsible for monitoring clients’ payment status, and finalizing project accounts for completed projects.
• Maintain and organize important corporate documents, contracts, and records relating to equipment, operations and corporate compliance documentations.
• Manage and keep records of company’s assets within company’s internal system.

Job Requirements

• At least 1-2 years of clerical admin would be an advantage.
• Minimum GCE O level/ NITEC graduate or administrative field.
• Proficiency in Microsoft Excel, Outlook and Word etc.
• Proficient in Autocad drafting skills is an advantage.

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

• Assist in handling and maintaining proper records of feedback or complaints received from the residents.
• Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.
• Update the PMP system of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.
• Co-ordinate council meetings and general meetings as instructed by the Condominium Manager.

· Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate

· Minimum 1 year working experience

· Computer literate

· Possess good work attitude

· Pleasant personality and able to work independently

· Good telephone etiquette and communication skills

General Description:

This role is responsible for assisting in managing the full spectrum of administrative functions.

Duties and responsibilities:

- Report to the Administrative Manager.

- Perform general administrative duties to ensure the smooth running of the office operation, such as sourcing and maintenance of office supplies and utilities, and maintaining the office calendar.

- Cover the reception area during the receptionist’s absence and lunch break. Eg. Answer phone calls, and attend to visitors.

- Prepare business letters, reports and office memos.

- Assist in planning and scheduling office maintenance needs.

- Assist in applications or subscriptions of utilities and other services, including form fillings, document submissions, contract proofreading and other follow-up matters.

- Assist in a wide range of travel arrangements for staff､ suppliers and clients､ etc., including but not limited to travel document application or renewal, obtaining letters of invitation where applicable, flight､ accommodation and transportation arrangements, making enquiries to address travel-related concerns, and coordinating travel arrangement with multiple parties, working outside office hour whenever necessary.

- Communicate with Admin staff outside Singapore and other counterparts effectively on daily matters.

- Assist in company events from planning to execution.

- Assist in the implementation and follow-up of Safe Management Measures.

- Assist in all general ad-hoc duties.

- Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

- Minimum 2 years of relevant working experience

- Diploma in Business or a diploma in a related field

- Fluent in spoken and written English

- Enthusiastic and outspoken team player

- Excellent interpersonal skill

- Ability to prioritize tasks and have good time management

- Ability to work under stress and a tight timeline

- Independent & meticulous

Interested candidates, please submit your resume and Only shortlisted candidates will be notified. Salary will be commensurate with qualifications and experience.

1. Document Control and manage Factory audits.

2. Local and Overseas Procurement

3. Inventory Management

4. Perform cost margin analysis of product lines to ensure within budget

5. Excellent MS Xcel skills and knowledge ( at least 8 out of 10 competency)

6. High EQ, able to work well under pressure and deliver under tight timelines.

7. Ability and track record of working with cross functional teams to deliver results.

8. Excellent oral and written ( email, whatsapp ) communications skillsets.

9. Tenacious, resourceful and able to at a very short time connect the dots to form a big picture.

Job Title: Admin Clerk

Summary:

We are seeking an organised and detail-oriented Admin Clerk to join our team in Singapore, East. The successful candidate will be responsible for

overseeing the day-to-day administrative operations of the office, ensuring that administrative tasks are completed efficiently and effectively. This is a full-time position that requires on-site work.

Responsibilities:

• Oversee the day-to-day administrative operations of the office

• Perform general administrative duties to support the photography teams

• Communicate and liaise with the different schools in charge on photography matters

• Conduct data entry tasks and online sales accurately and efficiently

• Utilize computer skills, particularly in Excel, for various administrative tasks

• Handle documents and maintain proper record / filing system

• Multitask effectively to manage multiple responsibilities simultaneously.

Requirements:

• 1- 3 years of relevant work experience in administration jobs

• Post-secondary diploma or equivalent qualification

• Proficient in Microsoft Office and other relevant software

• Strong multitasking abilities to handle various tasks simultaneously

• Ability to work independently and in a team environment

• Detail-oriented and highly organized

• Ability to maintain confidentiality and discretion

Salary Range

The salary range for this position is $2000 to $2500 per month, commensurate with experience.

If you meet the requirements and are looking to join a dynamic team in an administrative role, we encourage you to apply for this position