Total 1,951 Others/Any receptionist job vacancies in Singapore

Job Title :Receptionist Cum Admin Assistant, 5 Days @Kovan Mrt

Location:Kovan Mrt

Contract Period:From 01 October 2024 to 31 December 2024. (Extendable 1 Jan 2025 to 31 Dec 2025)

Mondays to Thursdays:9.00am to 6.00pm *,inclusive of 0.5hr lunch break.

Fridays:9.00am to 5:30pm*,inclusive of 0.5hr lunch break.

Scope responsibilities:

Reception

• Attend to phone calls and walk in enquires.
• Attend to unwell students.
• Provide administrative support to stakeholders.
• Maintain the tidiness and cleanliness of the Reception Area at all times.

General Administration

• Manage the loan and returns of college attires and blazers and maintain the loan records.
• Manage the borrowing and returning of keys.
• Assist to count, sort, pack and distribute college materials.
• Maintain the forms in the reception trays to ensure forms are current.
• Replenishment of staff stationeries (markers, dusters etc).
• Support school events and any duties assigned by school.

EA PERSONNEL: R1879113

EA LICENCE: 21C0430

Job Scope:

• Patient registration and appointment scheduling.
• Billing and cash collection.
• Records update and report distribution.
• Filing of patients' records.
• Replenishing inventory when stock is low.
• Additional responsibilities assigned by supervisor.

Requirements

• Minimum GCE N / O levels with minimum 1 year's administrative work experience.
• Excellent interpersonal and communication skills, able to work with all levels of staff.
• Strong passion to serve clients.
• Well-versed in Microsoft Word, Excel and Powerpoint.
• Able to manage high volume of emails and attend to inter-department matters.

Interested applicants, send in your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

Ashley Loo Yan Ni | R2095115 | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

Job Summary:

The Receptionist cum Admin Assistant is responsible for managing front desk activities and providing administrative support to ensure efficient office operations. Duties include greeting visitors, answering phone calls and emails, scheduling appointments, maintaining office supplies, and assisting with administrative tasks as needed. The ideal candidate is organized, professional, and proficient in office software and communication skill.

Job Descriptions :

Reception

• Attend to phone calls and walk in enquires.
• Attend to unwell students
•  Provide administrative support to stakeholders.
•  Maintain the tidiness and cleanliness of the Reception Area at all times.

General Administration

•  Manage the loan and returns of college attires and blazers and maintain the loan records.
•  Manage the borrowing and returning of keys.
•  Assist to count, sort, pack and distribute college materials.
•  Maintain the forms in the reception trays to ensure forms are current.
•  Replenishment of staff stationeries (markers, dusters etc)
•  Support school events and any duties assigned by school.

Job Requirement :

•  Minimum GCE “N” level
•  Shall preferably has 2 years of relevant work experience.
•  Good communication and inter-personal skills
•  Good customer service skills
•  Proficient in MS Office

EA Personnel Name: Lyana Gwee
EA Personnel No: R22110922
EA License No: 95C5411

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

• Somerset
• Mon-Fri 10am -7pm
• Sat 10am - 6pm
• $2,500 - $3,500 (Depending on experience)

Job Description:

• Answering calls
• Schedule appointments for client
• Roster customers to their therapist
• Possess a warm and friendly attitude to welcome customers.
• Other ad-hoc duties when assigned.

Requirements:

• Good telephone etiquette
• Preferably with experience in similar/related industry; Spa, Hotels, Airlines, Customer Service and etc.

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Job Description

Job Responsibilities:

• Answer, screen and transfer all incoming calls to the appropriate personnel.
• Greet, welcome and direct visitors to appropriate personnel or the assigned meeting room when there are inside our premises.
• Prepare refreshment for visitors.
• Ensure a clean and well-maintained reception area and meeting room.
• Ensure that the meeting room is prepared before meeting.
• Handle courier services, incoming and outgoing mails.
• Ensure the parcels and packages delivered to the company shall be received by the recipient.
• Handle purchases and inventory for stationeries, pantry and cleaning items.
• Monitor and arrange routine maintenance services.
• Perform general administrative duties.
• Ad-hoc duty as assigned from time to time.

Job Qualifications:

• At least GCE “O” Level or NITEC or Diploma

Job Requirements:

• At least one (1) year of relevant experience in a Receptionist or Customer Services role.
• Proficient in MS Office.
• Pleasant personality, meticulous, responsible, positive working attitude.
• Good communication and warm hospitality.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Able to communicate with team members.
• Ability to plan and meet deadlines and prioritize tasks assigned.
• Knowledge and ability on logistics arrangements.
• Multilingual will be an added advantage.
• Able to start work immediately or within short notice will be an added advantage.

12 months Contract receptionist role(Private Bank)

Responsibilities

• Provide excellent front desk reception duties, managing internal and external stakeholders professionally and promptly. Maintain a clean, safe, and presentable reception area, equipped with all necessary materials. Offer beverages to visitors in meeting rooms.

• Manage incoming calls by operating the switchboard, screening, and directing calls appropriately.

• Oversee all aspects of meeting rooms, including coordinating and scheduling external client meetings. Provide technical support, such as uploading presentations and facilitating Teams/VC connections.

• Handle business travel arrangements, including coordinating flight and accommodation bookings. Maintain records of business travels for internal audit purposes.

• Take responsibility for postal and courier services, both locally and internationally.

• Provide facilities management support to ensure the efficient and effective delivery of logistics and support services in the office environment.

• Maintain an adequate stock of stationery and pantry supplies. Verify invoices and provide procurement support by sourcing related vendors, evaluating quotations, and making recommendations.

• Assist with other ad-hoc office administrative duties as assigned.

Requirements

• Degree/Diploma or related discipline with a minimum of 3 years of relevant working experience.

• Excellent command of spoken and written English.

• Strong communication and interpersonal skills.

• Customer-service oriented mindset with a strong ability to work well in a team.

• Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Salary: $3000 - $3400

Location: CBD

Hours : 8.30 – 6.00 pm

5 weekdays

Please state your availability, current and expected salary in the resume.

Qualified or interested candidates, please visit our GMP website at www.gmprecruit.com/current_jobs/posting.aspx to apply for this position with GMP Job Code: 24474

Tel: 6233 0450

HP: 8755-5290

Bryan Huang (R22104680)

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Bryan Huang | Registration No: R22104680

Job Description:

• Attend to patient enquiries over the counter to provide information on clinic services
• Update patient registration information and process medical records in accordance with standard operating procedures and clinic guidelines
• Provide quality customer service to patients
• Assisting in all day-to-day administrative duties.
• Ensure proper maintenance of clinic facility for cleanliness and positive image
• Perform other ad-hoc departmental tasks/activities as assigned by the management.

Job Requirements:

• Min Diploma and above
• No working experience is required as on-the-job training is provided

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

EA Personnel No: R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job Description:

• Attend to patient enquiries over the counter to provide information on clinic services
• Update patient registration information and process medical records in accordance with standard operating procedures and clinic guidelines
• Provide quality customer service to patients
• Assisting in all day-to-day administrative duties.
• Ensure proper maintenance of clinic facility for cleanliness and positive image
• Perform other ad-hoc departmental tasks/activities as assigned by the management.

Job Requirements:

• Min. Diploma and above
• No working experience is required as on-the-job training is provided

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

EA Personnel No: R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

To ensure a seamless and differentiated customer journey for Wealth customers with the intent to deepen customer relationship and business sustainability.

Job Duties:

• First Touch to receive and welcome customers.
• Digital Advocate to educate customers to bank digitally.
• Drives Service Excellence focusing on customer satisfaction- customer wait time, problem resolution, customer feedback and error rates.
• Provides one-stop banking experience in relation to non-cash related banking services -account opening/servicing request, application processing, digi-banking and cards related request etc.
• Collaborates with team members and working partners for problem resolution.

Job Requirements:

• Digitally Savvy
• Customer service experience or are customer facing would be preferred
• Experienced in Mass Banking/ Retail Banking would be preferred

Interested candidates may send resumes to [email protected] or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R21101254 (Tay Khai Ven)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

Working days: 5 days

Location: Tuas, shuttle provided at specific MRT station

Salary: $1800-$2000 + transport allowance

Job Scope:

• Answer incoming telephone calls, determine the purpose of each call, and direct calls to the appropriate personnel.
• Perform front desk responsibilities and provide general office support.
• Maintain neat and professional look of the reception area
• Assist with basic administrative tasks

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

Who We Are

Dr OM & Associates is a clinic founded by Dr Oberdan Marianetti, a qualified psychologist and clinical sexologist, a certified Wim Hof Method instructor, and an Oxygen Advantage instructor. He integrates his knowledge, skills and experiences in a variety of business activities that include:

· Leading a full-time clinical practice as a psychotherapist

· Directing a range of wellness retreats

· Coaching Wim Hof Method techniques

· Coaching Oxygen Advantage techniques

· And several additional projects that he is passionate about

All his business activities and projects are designed, led and executed based on the core principles that define his professional identity foundation, which can be summarised as follows:

PURPOSE

To alleviate unnecessary suffering for all.

VISION

To create a world where mental and physical health co-exist as complementing therapies and priorities.

MISSION

To help people reconnect to their innate power.

VALUES

Care, Love and Respect

Job Brief

Are you looking for a new challenge and an opportunity to showcase your skills and advance your career?

If you are empathic, ambitious, a skilled problem-solver and have excellent organization and time management skills, able to manage complexity and remain focused, we have the perfect job for you!

We are looking for a responsible Receptionist to provide personalized support in a well-organized and timely manner to support the clinic in all its daily activities.

It is important that a Receptionist has great interpersonal skills, is well-presented and professional.

What You’ll Do

RECEPTION

Meet & greet clients who visit the clinic

Meet & greet suppliers and other service delivery people

Office upkeep

ADMIN

Manage clients’ queries via email or phone

Coordinate clients flow for face-to-face or online sessions

Liaise with vendors for office supplies

Manage Director’s travel arrangements

Manage documents and files

Manage office inventory

Process company correspondence

PROJECTS

Carry out specific projects or tasks as instructed by the Director

Conduct or prepare any research that the Director may require

Coordinate project strategies, timelines and resources

Create documents, presentations or spreadsheets as required by Director

Any other duties as may reasonably be required by the Director

What You’ll Bring With You

ATTITUDES

Assists others who are in need of help

Enjoys having a set schedule

Enjoys helping and contributing to the happiness of other people

Finishes important tasks right away

Focuses on tackling new challenges

Happy to think about abstract concepts

Open to trying new things

Pays attention to detail

Spends time preparing

QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree preferred

Previous client services experience preferred

Previous receptionist experience of 3+ years would be considered an advantage

Previous office manager experience of 3+ years would be considered an advantage

Preferred Skills

ANALYTICAL

Ability to research and gather data

Ability to process complexity and derive synthesis

Ability to resolve problems creatively and effectively

COMMUNICATION

Ability to listen fully and execute accordingly

Ability to skilfully give and receive feedback

Ability to openly and honestly speak to express own views and thoughts

Communicating in a concise and precise manner

Excellent verbal and written proficiency in the English language

CLIENT SERVICES

Ability to skilfully assert their thoughts and persuade

Ability to interact with all clients

Ability to deal with sensitive information with discretion and maintain confidentiality

INFORMATION TECHNOLOGY

Basic understanding of social media

Proficient use of Microsoft Excel, Word and PowerPoint

ORGANISATIONAL

Able to coordinate, organise and plan multiple tasks and projects

Efficient in the use of all resources

Exceptional time management

Experienced in prioritising multiple concurrent tasks

Additional Notes

· Contract: 1-year full-time, with option to convert to permanent

· Salary Range: $2,500 - 3,000 per month, depending on experience

· Working hours: Monday to Friday, from 9:30am to 6:30pm, with 1 hour lunch and 2x 15 minutes breaks

· Location: Office-based in Singapore, Chinatown

· Paid annual leave after first 3 months: 14 days pro-rated, plus public holidays

· Probation period: 3 months

Contract Duration

· Immediate to 8 October 2024

Working Location

· Yishun

Working Hours

· 5 Days (Mon to Thur: 7.00am to 4.00pm; Fri: 7.00am to 3.30pm)

Lunch: ½ hour

(Working hours may be subject to change to meet school operations needs)

Offered Salary

· Immediate to 30 June 2024: $2,000 to $2,200 per month

· 1 July 2024 to 8 October 2024: $2,390 per month

Requirements

· GCE ‘N’ / ‘O’ / ‘A’ Level / Nitec / Higher Nitec

· At least 1 to 2 years relevant working experience / admin & customer service experience

· Good communication and interpersonal skills

· Pleasant, service-oriented and confident to liaise with parents/visitors

· IT literate and proficient in the use of Microsoft Office Applications

Job Description

• Frontline service (e.g. greet and assist visitors, handling calls, enquiries, deliveries).
• Providing assistance to students (e.g. calling of parents, school meals, injury management)
• Ensure reception area is tidy and presentable
• Provide admin support to ensure the smooth and effective operations in the school (e.g. maintaining school database, filing, preparing documents, setting up for meetings etc)

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Occupation

Administration Clerk

Job Description & Requirements

* Answering phone calls & administration work

General admin duties

Other adhoc duties assigned by Management

Job Requirements :

* Minimum a GCE ‘N’ or GCE ‘O’ Level, LCCI book-keeping

* 1-2 years admin related working experience

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Job Description:

• Attend to patient enquiries over the counter to provide information on clinic services
• Update patient registration information and process medical records in accordance with standard operating procedures and clinic guidelines
• Provide quality customer service to patients
• Assisting in all day-to-day administrative duties.
• Ensure proper maintenance of clinic facility for cleanliness and positive image
• Perform other ad-hoc departmental tasks/activities as assigned by the management.

Job Requirements:

• Min N/O level and above
• No working experience is required as on-the-job training is provided

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

We are currently seeking a Veterinary Receptionist to join Pet Space (Singapore).

We offer structured career development, competitive remuneration and the chance to work in some of the most interesting and diverse parts of the world.

As part of an established and highly regarded clinical team, you’ll bring functionality and support to the team to ensure our patients and clients receive the very best care whilst with us.

Responsibilities:

• Greet and welcome visitors and patients to the clinic; make them comfortable while taking information regarding their visit to the clinic from them

• Give appointments to patients who want to see the vet and inform the vet of their arrival

• Process patients’ files, and explain the clinic’s policies to them

• Ensure that stationery needed for the smooth operation of the reception desk are always available

• Ensure that the clinic is opened at the appropriate time directed by the vet and supervise cleaning of the clinic to create a clean and healthy environment

• Direct patients to specific locations where they’ll be attended to and guide them through the clinic’s procedures

• Ensure that patient data are accurate and are updated from time to time

• Check stock of equipment and inform management of shortages

• Collect revenue by recording financial information; collect charges for services; and record third party claims

• Understand insurance packages and make necessary documents available to insurance agents when the need arises

• Inform patients when test results have been confirmed.

Requirements:

• Proven experience as a receptionist or similar position working with animals is a plus

• Experience in an administrative & customer service role is a plus

• Current or former pet ownership is an advantage

• Excellent communication skills

• Patient and caring personality

• Ability to follow instructions properly

• Comfortable being around animals (cats, dogs, birds, reptiles etc.)

• Availability to occasionally work in emergencies

• High school diploma; a certificate from a Veterinary Assistant program is a plus

• Can speak Cantonese, English & Mandarin is an advantage

• Proficient in MS Office (e.g. Excel and Word)

Offer:

· Competitive Salary

· Medical Insurance & Dental Insurance

· Education Allowance

· Monthly Bonus

· Staff Discount

If you think you could be the right person for this job, enjoy working with people and being a family member of Pet Space Group, please send us your CV with expected salary & availability details to [email protected]

Personal data collected will be used for recruitment purposes only.

Receptionists plays a pivotal role in providing authentic service experiences that bonds the relationship between our client and their guests. As the first point of contact, the receptionist is responsible for welcoming guests and employees with genuine hospitality and thoughtful services. He/she will maintain smooth operations by providing administrative support and execution of duties to the highest standards.

Information:

• Work location: Raffles & Paya Lebar
• Work hours: Mon to Fri, 8.30am to 6.00pm
• 1 Year Contract role (Renewable)

Responsibilities:

• Create a comfortable, welcoming and hospitable experience for employees and their guest.
• Provide personable and efficient visitor registration services.
• Managing visitor access and movement through clients Visitor Management Systems
• Handle internal & external calls and correspondence
• Handle related inventory management
• Manage IFM Workplace mailbox
• Daily inspection of FOH area, FOH event space to ensure space is kept clean
• Manage transportations request from visitors and employees
• Plan experiences and community events within and beyond the office, that unite people and inject fun into the workplace
• Organise receipt and deliveries of mails and courier service

Experience:

• 2-years’ experience in Hospitality and/or Tourism sector or related professional area
• Prior experience to manage meeting room services is an advantage
• Diploma from an accredited institute
• Uniform mandated role – (black pants/skirt, with black or white blouse, black blazer)

Task Skills:

• Proficiency with Microsoft Word, Excel and PowerPoint.
• Good command of verbal and written English

Personal Skills:

• Ability to meet tight schedules and deliver high quality of work
• High level of communication and interpersonal skills

Job Scopes:

1. Greet visitors and direct them to the correct person or department

2. Register all guests clearly and promptly. Guest must sign-in the register receipt upon check-in.

3. Answer enquiries in person or by phone

4. Provide or send out Singapore tourist attraction information.

5. Manage a booking system.

6. Assist to inform company of any shortage in office supplies.

7. Assist in other related clerical duties such as filing and arranging hotel rooms for booking.

8. Fully Understand Singapore Tourism Board Requirement

9. All daily collection must be handed over after every shift promptly.

10. No cheating or stealing of cash collection/ Company property. If found, employment will be terminated immediately and you will hand over to the authorities.

Requirement:

1. Minimum educational level is NiTec or equivalence

2. Minimum 1 to 2 years related workng industry experiences

3. Must has a pleasant personality, and williness to serve customers

Roles & Responsibilities

• Manage phone and email enquiries during working hours.
• Receptionist work - answer phone calls and distributing of mails.
• Coordinate office administrative office tasks.
• Support basic administrative HR duties such as worker and staff uniform
• Perform basic data entry tasks.
• Provide assistance in other miscellaneous administrative tasks.
• Maintain office stock e.gs Stationary, Pantry and Sundry and form
• Any adhoc duties as assigned.

Requirements

• Min. O Level certification.
• Min. 1- 2 years experience in administration.
• Fresh graduate welcome to apply

https://www.instagram.com/madam.partum

https://www.instagram.com/chienchitow

We are one of Singapore’s leading service providers of Traditional Chinese Medicine (TCM).

We provide a comprehensive suite of holistic and effective healthcare solutions performed by our highly skilled practitioners.

Job Description:

• Greet customers who enter our clinic.
• Register or retrieve patient's details using our in-house system.
• Process and receive payments from customers, patients.
• Be warm and welcoming when answering calls.
• Schedule appointments for customers, patients.

Work location is at Ang Mo Kio, Bendemeer and Tanjong Katong

Benefits

• Free medical consultation
• Staff discounts
• High Commission
• Annual leave, sick leave entitlement as per MOM regulations

Typical work schedule

Mon Tue Wed Thu Fri Sat Sun

Work Work Work OFF Work Work Work

OFF Work Work Work OFF Work Work

Work OFF Work Work Work OFF Work

Work Work OFF Work Work Work OFF

Responsibilities

· Provide Front desk reception duties for the office which include handling all phone calls and managing internal & external customers timely and professionally.

· Receive and greet all visitors professionally and warmly.

· Prepare and serve drinks/beverages to management and visitors.

· Collect and distribute all incoming mail and courier items.

· Schedule appointments and meetings and communicate with respective management on the meeting schedule.

· To ensure tidiness and cleanliness of meeting rooms, pantries, and pantry appliances at all times.

· Provide administrative support to Management and other staff and manage inventory of office supplies.

· Perform clerical work as directed including typing and filing projects, faxing correspondence, maintaining copies of files, updating phone lists and procedure manuals, etc.

· Respond promptly to the call bells of the Directors/GM.

· Any other ad-hoc duties as assigned

Requirements

· GCE 'O' Levels and above.

· PC literate and good knowledge of Microsoft office software

· Pleasant personality and willing to go the extra mile

· Positive work attitude and willingness to provide support

· Well-organized, independent, meticulous, and able to multitask.

· Candidates should preferably have 3-4 years of relevant experience

Job Description & Requirements

• Greet and welcome guests as soon as they arrive at the shop
• Provide basic and accurate information in-person and via phone/email
• Order front office supplies and keep inventory of stock
• Keep updated records of office expenses and costs
• Customer service attitude
• Professional attitude and appearance
• Able to work shifts, weekends and Public Holidays
• Able to work longer hours with prolonged period of standing.

As School Secretary, you should aspire to create an exceptional first impression of the school as the first touch point for all visitors, guests, parents, pupils and staff.

You are expected to provide confidential, consistent and professional administrative and secretarial support for the effective and smooth running of the School’s operations, particularly to the Academic Leadership and new admissions to the school.

We are looking for an individual who enjoys creating and fostering relationships with people, committed, open-minded, flexible, takes initiative, can work in a high pressure and fast paced environment, enjoys being surrounded by laughter, care and collegiality. A genuine interest in working with students is essential.

Customer Service

· Provide excellent service to walk-in traffic, including parents, pupils guests, and providing them with information or support when required.

· Collate and distribute internal and external mail efficiently, confidentially and in a timely manner

· Answer all incoming calls, directing / resolving and ensure timely follow up where required

· Work closely with Admissions to maintain, revise and update relevant documents on a periodic basis

· Respond to feedback, requests and concerns received, escalate where necessary

Administrative Operations

· Secretarial duties, including scheduling appointments & meetings and provide administrative support to the Headmaster

· Office Administration, including maintaining office stationery and supplies, Admissions materials, and raising orders/initiating purchase requisition through the school’s financial system

· Be an active member and liaison to Brighton Parents’ Club (I.e. The Brighton Society) that includes events planning & execution, meeting coordination and any other related matters.

· Liaise with internal teams as necessary: Teachers, Facilities, Housekeeping, Transport, Nursing, IT, etc.

· Provide support and participate in events management: internal/external communication, booking venues, arranging catering, taking photos, contributing to Marketing publications

· Collate and contribute to internal/external publications: newsletters, yearbooks, handbooks, etc

· Assist with maintaining compliance with Council of Private Education (CPE)

· Perform data collection/generate reports; such as pulling reports/data on pupils and/or staff as needed

· Maintain student and staff records on respective portals

Any other tasks as assigned by the school leadership team

Key skills & Experience:

· At least 5 years of administrative experience in a similar role

· Ability to deliver outstanding customer service to key stakeholders of the school

· Excellent interpersonal skills; the ability to communicate effectively with a wide range of individuals and to assess and diffuse confrontational situations

· Exceptional organizational skills with ability to multi-task and prioritize work, able to manage high volume workflow and deadlines

· Team player, who works with enthusiasm and energy

· Excellent English (native) spoken and written language skills.

· Proven experience of working in an international or MNC setting is required. Experience working within an educational setting would be an advantage

· High level of professionalism, with the ability to handle sensitive and confidential matters with appropriate discretion

· Self-disciplined and with excellent time management skills to work to deadlines

· Willingness and ability to work flexible schedule, including occasional evenings & selectweekends

Technical skills

· Excellent skills in Microsoft Office, especially Word & Excel

Experience of working with databases

· Working Hours: 8:00 am – 5:00 pm Monday to Friday ; No WFH arrangement available due to nature of role.

· Annual Leave:

· Medical Benefits: Group medical insurance

· Sick Leave/Hospitalisation Leave:

· Probation Period: NA

· Referee request: minimum 2 required.

· Background check: Required

Safegaurding:

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries).

Job Highlights

· Join a successful and growing international school

· Experience a diverse and international environment

· Take up a key role in a dynamic organisation

Job Scope:

Guest Arrival

· Provide superior customer service to meet on-site client’s expectations

· Provide a consistent Guest welcome and registration process for individuals and groups

· Adhere to required levels of security standards for registration and access control

· Provide arrival and transportation options and information

· Adhere to time standards and ensure the mechanism of contacting the host is accurate and up to date

Client floor & Meeting Room Management

· Take ownership of the Client floor and meeting rooms, re-setting, keeping the rooms and spaces clear and in functioning order

· Work seamlessly with other team members such as the catering, cleaning and IT support team, potentially inspecting works done prior to releasing the rooms back for use

· Keep up to date with health & safety standards, and be the recognized point of contact in an emergency or evacuation

Switchboard / Telephony

· Provide consistent switchboard and telephony call and answering skills

Concierge & Value Add

· Provide concierge services and information, ranging from cloak & luggage storage, business services such as printing & copying, lost and found and VIP escort

Site Operations Management

· Seek ways to constantly reduce costs and improve operational standards.

· Maintain premises in neat and good working condition at all times.

· Maintain duplicate desk/meeting room keys in good order

· Achieve Key Performance Indicators and Service Level Agreement targets

· Handle incoming and outgoing calls, filter for “scam” callers, and route to appropriate employee

· Take messages if employee is unavailable and share message with employee

· Receive visitors and inform that visitor has arrived

· Guide visitors on Security Sign-in procedures and issue appropriate Security Passes to visitors

· Ensure visitors are offered refreshments while waiting.

· Manage and maintenance the upkeep of the front office/ reception area so that it is presentable at all times

· Maintain external conference room booking schedules to maximise efficient use of space

· Answer and Soft Transfer to Calls

· Manage conference room supplies and provide tea/coffee to participants in meetings

Mailroom Services

· Assist in recording all mailroom services, including sorting/arrangement and delivery to user.

· Coordinate and facilitate the delivery person to assign the location and handling parcel.

· Receiving and assist arrange to Singpost for normal mail/parcel delivery.

Job Requirement:

· ‘A’ Level or Diploma

· Good command of written and spoken

· Team player

· Good administrative skills

· Proficient in Microsoft Office applications

· Service-oriented and positive attitude

Additional Information:

· Contract duration: Immediate for 3 to 12-month

· Working days and hours: Mon to Friday, 9am to 6pm

· Location: Few locations

• Handle all pre/post procedures care, registration, and counselling.
• Prepare all the necessary forms required prior to medical aesthetic procedure
• Serve clientele in all aspects of treatments.
• Maintain order of patient cards and manage patient entries and appointments in Plato system.
• Recommend and promote appropriate aesthetic treatments to patients.
• Assist in inventory, ordering, & database management(purchase order entry)
• Assist in maintaining quality service standards.
• ⁠Replying to patient enquiries (Phone call, WhatsApp, Facebook)
• Teamwork with Manager and therapists.
• Other duties assigned by the doctor and supervisor as required.
• Attractive remuneration package
• 5.5 days’ work week.

Responsibilities:

• Provide front desk reception duties, managing internal and external stakeholders professionally and promptly. Maintain a clean, safe, and presentable reception area, equipped with all necessary materials. Offer beverages to visitors in meeting rooms.
• Manage incoming calls by operating the switchboard, screening, and directing calls appropriately.
• Oversee all aspects of meeting rooms, including coordinating and scheduling external client meetings. Provide technical support, such as uploading presentations and facilitating Teams/VC connections.
• Handle business travel arrangements, including coordinating flight and accommodation bookings. Maintain records of business travels for internal audit purposes.
• Take responsibility for postal and courier services, both locally and internationally.
• Maintain an adequate stock of stationery and pantry supplies. Verify invoices and provide procurement support by sourcing related vendors, evaluating quotations, and making recommendations.
• Provide facilities management support to ensure the efficient and effective delivery of logistics and support services in the office environment.

Requirements:

• Degree/Diploma with a min of 3 years of relevant working experience.
• Excellent command of spoken and written English.
• Proficiency in Mandarin is advantageous for interacting with Chinese-speaking clients.
• Strong communication and interpersonal skills.
• Customer-service oriented mindset with a strong ability to work well in a team.
• Working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook), and previous administrative experience is preferred.

Please state your availability, current and expected salary in the resume.

Qualified or interested candidates, please visit our GMP website at www.gmprecruit.com/current_jobs/posting.aspx to apply for this position with GMP Job Code: 24430

Tel: 6233 0482 - Eddie Tang (R1221129)

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Eddie Tang | Registration No: R1221129