Total 8 workforce administration job vacancies in d14 geylang eunos

Position: Manager in Accounts & Administration

· Full sets of accounting inclusive of monthly closing of accounts and office administration for Singapore office.

· Full sets of accounting inclusive of monthly closing of accounts for Indonesia office.

· Preparation & disbursement of Salary for Singapore and Indonesia employees & fulfilment of required compliances.

· Income tax and CPF deductions as per the government guidelines and remittances to appropriate authorities.

· Liaise with Indonesia staff for Income tax and social security calculations and remittances to appropriate authorities.

· Maintaining of employee’s data/ Personal records / leave records/ daily attendance etc.

· All matters related to rules/ regulations and HR policies covering all employees.

· Arranging transportation for employees, Hotel/Apartments and Air ticket booking, Visa Application, using Singpass details when required and corresponding Accounting.

· Work permit/EP/ SP etc. and visa coordination to ensure foreign workers are legally working in Singapore along with any extension/ renewal if required.

· Administrative matters/ housekeeping covering the Paya Lebar Office or if office shift on any other location.

· Filing and keeping record of all documents for Statutory and HR matters.

· Preparation of sales invoicing to customers as per instruction from project team.

· Booking of purchase bills & payments to the suppliers for both Singapore and Indonesia offices.

· Book keeping and accounting of petty and sundry expenses (Hard and soft copies) for both Singapore and Indonesia offices.

· Petty cash verifications and disbursements for both Singapore and Indonesia office.

· Keeping track of monthly expenses such as Office equipment/ rents/electricity bills/telephone bills/hired and leased machines.

· Keeping track & accounting of all project site expenses for Guest House rents, electricity etc of the respective sites.

· Complete checking of bills / expenses statements received from project site, passing & accounting thereof.

· Fund Management as disbursed to you in including vouchers, receipts, invoices/bills and any other accounts related documents.

· Monthly bank reconciliations for both Singapore and Indonesia office.

· Follow the instruction/guidance from WOG group offices in respect of Finance & Accounts.

· Preparation of Purchase Orders and its corresponding documents and keep it hand for easy access.

· Inter- Company reconciliation on monthly basis.

· Providing MIS on monthly basis, including Profit and loss, Revenue, AR/AP agings etc.

· Inter-audits of any group company as and when required at discretion of the management

· Preparation for audit works & conduct the required audits.

· Daily dealing with bankers, cash flow management etc.

· Dealing with banks for routine work like deposition of cash/ cheque and withdrawals / transfer of funds as per requirement

· Interaction with bankers by preparing & submitting proposals and all relevant documents for bank finance.

· Interaction with bankers for LC applications as per our approved limits with the bank and co-ordinate for the repayments before the due dates.

· Bankers Guarantee applications as per customers’ requirements.

· Arranging SMEs working capital/loans/ fund —non fund limits etc.

· Any other assignment assigned to you by the Management

Desired Skills:

The candidate will require:

· Degree in Accountancy or equivalent.

· Experience must be between 5 to 10 years.

· High degree of problem -solving skills by application of standard principles, theories, concepts, techniques.

· Highly disciplined, independent and honest.

· Energetic self-starter, with effective problem solving and technical skills.

· Good communication and inter-personal skills and team player.

· Multitasking, result oriented with ability to consistently meet deadline.

· Ability to learn things quickly.

· An achiever with High Moral

· Familiar with ACRA/CPF/MOM and other government portals

· Familiar with Tally accounting software

Roles & Responsibilities
Job Description:
Manage the Administrative Team: Responsible for recruiting, training and managing the administrative team to ensure that they have the necessary skills and knowledge to complete their work tasks.

Develop Administrative Policies and Procedures: Work with senior management to develop and update the company's administrative policies and procedures to ensure that they are consistent with the company's strategic goals and regulatory requirements.

Office Facilities Management: Responsible for managing the company's office facilities, including office space, equipment, supplies, etc., to ensure that employees have a safe, comfortable and efficient working environment.

Supply Chain Management: Work with suppliers to ensure that the company's office supplies and equipment are adequately supplied, and coordinate budgets and expenditures with the finance department.

Document and Record Management: Responsible for managing the company's documents and records, including contracts, reports, archives, etc., to ensure their security, integrity and easy access.

Meeting and Event Organization: Assist in organizing meetings and events inside and outside the company, including conference room reservations, itinerary arrangements, material preparation, etc.

Employee Relationship Management: Maintain good communication and cooperation with employees, solve employee problems and needs, and provide necessary support and guidance.

Risk Management: Identify and assess the risks that the administrative department may face, and take appropriate measures to reduce risks.

Company external administrative affairs: Organize and coordinate various meetings and employee activities of the company, be responsible for external liaison work and handle various certificates and licenses required by the company.

Draft and archive company-related documents: Draft and archive company-related documents, collect and organize internal information of the company, and organize and compile company events in a timely manner.

Manage important qualification certificates of the company: Manage important qualification certificates of the company.

Preside over the construction work within the department: Preside over the construction work within the department, build and maintain the internal network.

Coordinate the company's internal administrative personnel and other work: Coordinate the company's internal administrative personnel and other work.

Propose suggestions on cost control methods: Propose suggestions on cost control methods.

R&T RECRUITMENT MANAGEMENT 12C5922

Job Description: Accounts and Administrative Executive

We are looking for a meticulous and organized Accounts and Administrative Executive to join our team. The successful candidate will be responsible for managing various financial and administrative tasks to ensure smooth daily operations.

Key Responsibilities:

E-Invoice Management: Generate and process e-invoices on the NTUC portal.

Accounts Receivable (AR): Manage AR updates and knock-offs.

Cash Handling: Collect, count, and report daily cash collections.

General Journal and Payment Journal Entries

Mail Management: Check and manage incoming mail

Banking: Deposit cheques and cash sales as needed.

Cheque Records: Log cheques from drivers.

Accounts Payable (AP): Enter and reconcile invoices.

Document Management: Scan and save documents.

Expense Tracking: Track and report expenses for approval.

Vehicle Management: Handle administrative forms and cashcard topups for delivery trucks

And any other adhoc duties as assigned by Supervisor.

Requirements:

• Minimum Diploma in Accountancy or equivalent
• Strong attention to detail and accuracy in financial documentation.
• Meticulous, pro-active with positive attitude and willing to learn & work independently
• Proficiency in Excel
• Familiarity with platforms like Lark, NTUC portal and Microsoft Dynamic 365 is a plus.
• Good organizational and time-management skills.
• Ability to work independently and support cross-departmental tasks.

What We Offer:

• Competitive salary package.
• Close tight knit supportive family work environment.
• Informal casual workplace

If you are a proactive individual with a knack for numbers and administrative processes, we would love to hear from you! Apply now to be part of our dynamic team.

Salary to commiserate with experience

5 day work week

(Mon to Thurs 8am to 6pm, Fri 8am to 5pm)

Full-Time job - Natural health products industry

French company seeking support in sales and commercial administration/ operations (local and export) - reporting to and assisting directly to the Managing director

Work location: Tai Seng MRT/ WFH

Position available immediately

• Company point of contact for clients and prospects, you will answer commercial questions by phone or email and you will arrange that the necessary info or required actions are shared with the company relevant departments involved (Accounts & Admin, Management, marketing, HQ, etc.).
• Collecting, processing, keeping up to date and following up on commercial information in our CRM database.
• You are responsible for the administration that results from our commercial activities and ongoing client (drafting Purchase Orders, Invoices, Packing List, shipping documentation, following up on payments, gathering client information, setting up client files, drafting contract renewals, proposals, reports, etc.)
• Inventory management for e-commerce activity and attending to occasional customers who come collect their orders..
• B2B (Distribution) and B2C (E-commerce) exposure. customers relationships (correspondence).
• You will work with the sales and marketing team to support them in their activities such as organizing events and following up on the commercial information that result from these activities. (Attend to and help organise events, product trainings and exhibitions etc.., draft presentations)
• You are a team player and will work closely with every department in the company, and maintain regular communication with everyone from the team (including HQ in France)
• You should be able to create report based on sales results/ performances.

Requirements

• Diploma or above, preferably graduated in fields related commercial/ administrative or 3-5 years working experience in similar position.
• Preferable experience working with CRM or ERP
• Fluent in English - Mandarin or French a plus -
• Good command of written English is necessary for correspondance with clients
• Strong communication and inter-personal skills – organised & good in planning
• Engaging personality able to build relationship with clients and prospects
• Team player you will be liaising with all departments in the company
• Good command of Microsoft Office Tools (Excel, Word, PowerPoint)
• You will be required to use Apple computer environment
• Hands on, positive and can-do attitude
• Willing to learn, take responsibilities and evolve

Administrative managers oversee all support and clerical work within a company. They need to supervise day-to-day support activities, coordinate clerical tasks, and lead teams of administrative officers. They need to work with management and support staff to assess and improve administrative processes and enhance efficiency.

Key Responsibilities

• Manages a team of administrative officers, training and developing them to enhance performance
• Oversees daily support activities
• Ensures completion of all administrative tasks
• Identifies key areas of improvement, plans administrative processes, establishes guidelines, and implements protocols
• Coordinates with executive management and other managers to ensure alignment with the company’s mission, vision, core values, and objectives
• Tracks team performance and ensures quality of work is within acceptable levels

Requirements

• Minimum of 5 years experience in administrative management
• Excellent communication skills, both verbal and written
• Strong leadership skills
• Able to effectively interact with different types of people
• Excellent planning, organizational, and project management skills
• Bachelor’s degree required

You will be part of a team to conceptualize and implement new initiatives to support the employment of senior workers aged 50 years old and above. You will be working with a range of stakeholders such as employers, senior worker communities and/or intermediaries.

Your responsibilities include:

- Programme conceptualization

• Identify and assess new ways to support (i) employers in addressing their manpower challenges; (ii) senior workers in securing employment opportunities; and (iii) intermediaries to improve matching of senior workers to opportunities.
• Establish and maintain strong relationships with stakeholders such as strategic partners, labour market intermediaries and government agencies
• Consult and work with stakeholders to design effective interventions to support employers and senior workers

- Programme management and implementation

• Design and develop end-to-end employer- and senior worker-centric user journey
• Account manage appointed partners, from the appointment to the management of their respective contracts and deliverables,
• Review programme parameters and operational processes to ensure programme effectiveness and operational efficiency
• Develop and implement marketing campaigns
• Manage the overall administration, including budget utilisation and requirement projections, data reporting, and audit and governance.
• Support development of digital solutions to enhance operations and user experience
• Manage the public comms of the initiative, including addressing enquiries and feedback

Requirements

You should have the following work experience and knowledge:

• Relevant experience in areas such as business development, project management and planning
• Good understanding of Singapore's labour market, including the intermediaries and their role in matching supply and demand
• Strong command of written and spoken English
• Prior experience working with PMET senior workers aged 50 years old and above, will be advantageous
• Prior experience working with C-suite level stakeholders and partners, will be advantageous
• Proficient in using MS Office software especially Word, Excel and PowerPoint
• Candidates without the required qualifications, including fresh graduates, but with relevant experience are welcome to apply

You should possess the following skill sets:

• Communication: Capable of delivering clear and effective written and oral communication to effectively engage stakeholders. To also possess strong interpersonal skill to be able to engage diverse stakeholders professionally across all levels.
• Analytical Problem-Solving: Possess strong analytical and critical thinking skills with the ability to adapt quickly to changes, problem-solve resourcefully, and make sound judgments tailored to the circumstances of each case.
• Attention to Detail: Able to ensure accuracy in data management with a strong numerical sense, and attentiveness to details.
• Personal Effectiveness: Able to work independently, and as part of a team in a fast-paced environment. To also demonstrate capability and proactiveness in resourcefulness and problem solving.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

You will be part of a team to champion workforce transformation and reskilling needs of the integrated facilities management/ environmental services industries. You will need to possess a strong business acumen and comfortable in communicating with all levels of stakeholders to understand their manpower challenges and propose the relevant WSG interventions.

Strategic Manpower Planning

• Identify and assess key industry, manpower challenges and skills needs
• Engage strategic accounts and engage companies to diagnose gaps and identify opportunities
• Recommend the design of appropriate strategic human capital solutions based on industry or enterprises’ business and manpower needs
• Supporting the Industry Transformation Map (ITM) particularly the Jobs and Skills pillar as well as Jobs Transformation Map (JTM)

Stakeholder Engagement and Management

• Establish and maintain effective relationships with strategic partners and stakeholders
• Collaborate with industry stakeholders including government agencies, associations, tripartite partners, programme partners to develop and implement relevant manpower interventions to address industry manpower issues
• Consult with employers to promote adoption of WSG programmes and progressive human resource practices to address their manpower needs
• Develop deep understanding of employers' hiring demands and recommend suitable candidate profiles to meet their needs
• Coordinate with employers on the hiring outcome and monitor closely on the sector hiring demand

Project Management

• Plan and review budget requirements and ensure compliance to policies and processes
• Organise or support outreach and marketing events such as career events and industry engagements
• Track programmes’ progress and analyse industry related information to evaluate and make recommendations for management decision making

Requirements

• Industry Engagement and Business Development: Effective stakeholder engagement, with a focus on account/project management or consultancy. Able to proactively source for relevant information and data and utilise trend analysis and government initiatives to drive business strategies and growth.
• Written and Verbal Communication: Proficient in writing clear submissions and reports, and able to frame appropriate narratives to effectively engage diverse audiences, and skilled in public speaking.
• Negotiation: Able to strategize negotiation, formulate gameplan and engage in complex discussion to drive collaboration and implementation with stakeholders to achieve desired outcomes.
• Personal effectiveness: Able to manage multiple tasks in a dynamic, fast-paced environment, and work both independently and in teams.
• Critical thinking and Data Proficiency: Proficient in synthesizing information for decision-making and outcome monitoring through data compilation, analysis, and interpretation. Capable of making policy and other strategic recommendations based on industry insights and comfortable with data analysis.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

You will play a role in championing the workforce transformation and reskilling needs of enterprises in the Financial Services sector. We are seeking a candidate with strong business development or enterprise solutions experience, especially in engaging companies to identify how Workforce Singapore’s initiatives can support their business transformation and manpower needs.

Enable industry and enterprise capabilities through strategic manpower planning

• Identify and assess key industry, manpower challenges and skills through data analysis and trend evaluation.
• Engage strategic accounts and companies to ascertain company’s manpower related and reskilling pain points and work with companies to implement strategies for workforce transformation.
• Recommend strategic human capital solutions aligning with industry or enterprises’ business and manpower needs.
• Support the Industry Transformation Map (ITM) and Jobs Transformation Map (JTM) to articulate key insights and trends, particularly the Jobs and Skills pillar.
• Implement pilot initiatives to identify proof points and use cases related to the national career health agenda.

Forge impactful partnerships and collaborations through stakeholder engagement

• Establish and maintain effective relationships with public agencies, strategic partners and stakeholders.
• Collaborate with industry stakeholders, trade associations, tripartite partners and programme partners to develop and implement relevant manpower interventions to address industry manpower issues.
• Consult with employers to promote adoption of WSG programmes and progressive human resource practices to address their manpower needs.

Manage and review programmes to achieve positive outcomes

• Guide and work with appointed programme partners to ensure compliance with policies and processes.
• Organise or support outreach and marketing events such as career events and industry engagements.
• Track programmes’ progress and analyse industry related information to evaluate and make recommendations for management decision making.

Requirements

At least three years of working experience in related roles. Fresh graduates who possess maturity, strong communication and interpersonal skills are welcome to apply.

You should possess the following skill sets:

• Account Management and Business Development: Effective stakeholder engagement, with a focus on account/project management or consultancy to support enterprises in their business and workforce transformation. Utilise trend analysis and government initiatives to drive business strategies and growth.
• Written and Verbal Communication: Proficient in writing clear submissions and reports, and able to frame appropriate narratives to effectively engage diverse audiences, and skilled in public speaking.
• Negotiation: Able to strategize negotiation, formulate gameplan and engage in complex discussion to drive collaboration and implementation with stakeholders to achieve desired outcomes.
• Personal effectiveness: Able to manage multiple tasks in a dynamic, fast-paced environment, and work both independently and in teams.
• Critical thinking and Data Proficiency: Proficient in synthesizing information for decision-making and outcome monitoring through data compilation, analysis, and interpretation. Capable of making recommendations based on data insights and comfortable with data analysis.
• Planning and execution: Developing and executing engagement and programme strategy to achieve organisation goals. Tracking and reporting on account-managed companies and programme partners achievements to identify opportunities. Capable of diagnosing gaps and identify opportunities and conceptualise innovative solutions to enhance business and/ or programme processes.
• Project management: Managing multiple accounts, project timelines, milestones, and deliverables. Able to coordinate with different stakeholders to ensure the success of the projects.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.