JOB PURPOSE:

Ensuring that the Business & Support Units’ internal controls are effective in complying with regulatory requirements

Keeping abreast of regulatory developments in banking laws and regulations as well as interpretation and providing compliance advisory and recommendations

PRINCIPAL ACCOUNTABILITIES:

To provide dissemination of regulatory updates, advisory, and guidance to the Business & Support Units in all compliance matters on Laws and Regulations (Foreign Account Tax Compliance Act, Common Reporting Standards)

To review Regulatory Compliance-related policies and procedures, and to monitor gap analysis progress implemented by the Business & Support Units, to ensure the Business & Support Units manage risks appropriately to comply with the latest local regulations, global policies, and procedures

To maintain the External Rule Database to register applicable regulatory obligations and maintain other registers on Regulatory Compliance-related matters

To maintain an ongoing review program for compliance, including but not limited to the issuance of local checklists for Compliance Self Evaluation on a half-yearly basis, and the monitoring of personal account dealing by staff

To coordinate and conduct the half-yearly Compliance Self Evaluation for submission

To review, develop, and implement a risk-based compliance monitoring program (including surveillance and thematic reviews)

To act as the point of contact with regulators, and to assist in handling regulatory consultations and reviews, as well as reporting submissions, notifications, regulatory approvals, surveys, and requests for information

To prepare and present management reports (including key findings/follow-up actions), for example, monthly compliance reports and regulatory reporting.

To prepare presentation materials to highlight key regulatory changes or issues to various relevant committees

Coordinate and conduct training pertinent to raising awareness of local and overseas regulatory requirements among staff

To maintain and manage a list of users and administrators

To participate in compliance-related projects and perform any other duties as may be assigned from time to time

KEY COMPETENCIES:

Sound working knowledge of Laws and Regulations

Good understanding of corporate or private business products and processes, and familiarity with Capital Markets and related sales and suitability obligations

Creative, resourceful, meticulous, analytical and able to work independently with excellent verbal and report-writing skills

Self-driven and a team player with strong interpersonal and communication skills. Good command of both English and Chinese as role require to liasie with Chinese speaking stakeholders.

Good analytical, process management and execution skills

• Salary Range : $2000 - $2100
• Working Location : Kaki Bukit
• Monday - Friday 9am-6pm

Job Scope:

• Responsible for indexing, and verifying records accurately.
• Complete all daily tasks including the closing of the daily transaction.
• Submit Daily report to client (including preparation of the content for the report).
• Prepare purging report with RMA IT for the submission.
• Maintain accurate records including quality assurance, conversions, and tracking of documents.
• Transcription of records.
• Perform BCP with the team to achieve good result, include testing of the system and application at BCP site.
• Verify data of application details or appeal assessment.
• To provide assessment and recommendation on appeals.
• Other ad-hoc duties as assigned on the project.

Requirements:

• Proficient in Microsoft Office Suite (Excel, Word)
• Strong attention to detail and accuracy
• Prior experience in data entry

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.”

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking for Project Management Officer (PMO) who has proven track record in IT Industry. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

Required Skills:

The Project Coordinator will assist the Program Manager in driving essential project activities. This role is pivotal in supporting the Agile team with change management, streamlining system processes, formalizing SIT strategies, and coordinating end-to-end UAT

• A deep understanding of Agile principles and their application in workplace culture.
• Proficiency in digital technologies and current development trends.
• Proven leadership skills in driving project activities from concept to execution to completion.
• High enthusiasm and motivation to work in a fast-paced, Agile environment with the ability to adapt to change.
• Exceptional collaboration, listening, written, and verbal communication skills, with the ability to clearly communicate with the Agile team, management, and IT teams
• Assist the Program Manager in managing project activities
• Collaborate with the Agile team to support and implement necessary changes during SIT and UAT phases
• Streamline and improve system processes across integrated systems
• Develop and formalize SIT test strategies and scenarios
• Coordinate and steer SIT across Centers of Competence (CoC) applications
• Manage end-to-end coordination of market UAT
• Address and manage issues, items, bugs, and change requests emerging from SIT/UAT
• Handle escalations with all stakeholders effectively

WHAT’S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to [email protected] Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS:

Consultant Name : Nisha

Avensys Consulting Pte Ltd

EA Licence 12C5759

Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' privacy policy

Job Title

Accounts Assistant

The Accounts Assistant works with the other members of the team in handling the Accounts Receivable and Payable functions of the Firm.

Key Responsibilities

Responsibilities includes:

- Cheques requisitions from Office and Clients Accounts.

- Managing the weekly statement of accounts from Crimsonlogic, ACRA, Supreme Court, The Law Society etc

- Matching and updating the payments from various sources (eg Crimsonlogic, ACRA, Supreme Court, the Law Society etc)

- Support the Receipts Functions for Office and Client accounts

- Administrative Support (eg photocopying and maintain proper filing of documents into document systems)

- Support as back up for Invoice / Payment / Receipts Function

- Other Ad-hoc assignments as assigned.

Behavioural Competencies

- Good Interpersonal skills and effective communications skills

- Proactive

- Positive Attitude

- Takes Responsibility and ability to work independently with minimal supervision

Role Specific Competencies/ Skills

- Proficient in MS Excel and MS office

- Organised, detailed and deadline oriented

- Able to work both independently and equally in a team environment

- Ability to multi-task under pressure to meet deadlines

- Possess a positive attitude and drive to succeed

- Preferably with at least 1-year relevant experience, Fresh Graduates are also welcome

Qualification

- GCE “A” / “O” Level

Work Experience

- Minimum 1-2 years of experience handling the responsibilities stated above (preferably within a professional services environment). Fresh Graduates are also welcome.

As an Account Executive, you will assist the Accountant in all aspects of statutory in the daily operation of the Finance department and ensure all accounting documents are compliance with the Company and Government's policies and standards

Responsibilities

1) Process and manage daily AR,AP, GL and intercompany transactions

2) Responsible for intercompany transaction (AR/AP) amd reconciliation

3) Prepare monthly accural and amortization entries

4) Prepare monthly balance sheet schedules including foxed assests register, AR aging, AP aging, inventory, WIP and ensure schedules and sub-ledgers are reconciled to the GL

5) Prepare cash forecast and ensure healthly cash-flow

6) Assist internal and external auditors on all the documents required

7) Support Accountant in other ad-hoc projects

8) Perform any other duties as assigned by the Management and the designated manager

Requirements

1) Diploma in Accountancy / ACCA or equivalent

2) At least 1 year hands-on experience in accounting

3) Prior experience in Manufacturing Industry will be advantageous

4) IT savvy with proficient in Microsoft Office application

5) Independent, meticulous and good team player

• Listed Company On The SGX
• Award Winning Healthcare Company

Responsibilities:

• Deliver high standard of customer service to prospects and existing clients.
• Provide support on pre and post sales related enquiries (products and service) through various customer touch-points (calls, emails and website enquiries)
• Resolve customers' feedback and complaints promptly.
• Manage post sales service-related matters for existing clients.
• Instill customer loyalty and retention through outbound service calls.

Requirements:

• Diploma in any discipline
• Min 1 year of customer service / call center experience
• Passion for service and possess excellent communication skills and telephone etiquette
• Team player with a positive attitude and great interpersonal skills
• Candidates with more experience will be considered for a Senior role

Working Location: Yishun

Working Hours: 9am - 6pm

Salary: Up to $3,000

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

Position Overview:

This role requires a detail-oriented individual with a proactive approach to assist in various financial tasks. Proficiency in Xero Accounting Software will be preferred. Working closely with the Finance Manager and Senior Accounts Executive, the candidate will contribute to maintaining the smooth operation of the Finance Department. Do note that this is a fully onsite role, based in our Singapore HQ.

Responsibilities:

1. Assist in maintaining financial records and ensuring accuracy in all financial transactions.
2. Work with the Senior Finance Accounts Executive to reconcile bank statements and ensure timely resolution of discrepancies.
3. Support the Finance Manager in budgeting and forecasting activities.
4. Support and prepare financial reports, including monthly, quarterly, and annual financial statements.
5. Assist in the preparation of tax returns and compliance with regulatory requirements.
6. Stay updated on relevant accounting standards, regulations, and industry trends.
7. Perform other ad-hoc financial tasks assigned by the management.

Requirements:

• Relevant qualifications in Accounting, Finance or related field
• Previous experience in a similiar role would be beneficial
• Prior experience in using Xero Accounting Software and familiar with Google Suites, especially Google Sheets.
• Good grasp of accounting principles and financial analysis.
• Capable to work both independently and collaboratively in a fast-paced environment.
• Proactive problem-solving skills and ability to prioritize tasks effectively.

What we offer:

1. Competitive Salary: We offer a competitive salary package that reflects your skills, experience and contributions to our collaborative workspace.
2. Professional Development: Opportunity to training and development courses to enhance your skills and advance your career with us.
3. Wellness Programs: Engage in our wellness programs and initiatives to support your physical and mental well-being, including fitness classes, wellness challenges, and employee assistance resources.
4. Celebratory Culture: We work hard and play hard with team-building activities, have get-together sessions as well as employee recognition programs to celebrate your milestones and achievements together.
5. Corporate Social Responsibility (CSR) Initiatives: We engage with non-profit organisations and participate in their social activities as a form of commitment to contribute back to the society.
6. Well-stocked Refreshments: We ensure that you have access to variety of snacks and beverages to stay motivated and energised throughout the day.
7. Convenient Fitness Facilities: Exclusive access to a nearby gym & swimming pool to stay active even when working.

Join our global company with presence in seven other countries, where we embrace diversity and foster collaboration among employees from different cultural backgrounds. We value our employees, offering a supportive environment and rewarding career growth opportunities.

JOB SCOPE

• Management of Accounts Payable / Receivables Functions
• Creation of Quotations, Invoices, Project Claims Submission for Clients
• Issuance of Payments and Receipts using Company's Accounting Software
• Financial Management (Banks Balance / GIRO / Cash Flow Monitoring)
• Bi-Monthly Payroll and Employee Management (Salary Computation using Company's VBA Excel, Renewal of Work Permits etc)
• Monthly Bank Reconciliations and General Ledger Adjustments
• Other Administrative Tasks as assigned

EXPERIENCE

• Minimum GCE 'O'-Level or equivalent
• Ideally at least 1 year of relevant Accounts experience
• Experience in a Construction/Contractor role would be advantageous
• Computer Literate and Knowledge of MS Office
• Knowledge of OCI Accounting Software advantageous
• Independent Multi-tasker, Fast Worker, Meticulous and Well-organized
• Please state Last Drawn and Expected Salary in your Resume

We are looking for positive team members who appreciate a dare-to-try, dare-to-fail entrepreneurial learning environment. If you are known to be meticulous, see through tasks assigned, and have a positive and never-give-up attitude, WE WANT YOU!

As a Finance Officer, you will play a crucial role in maintaining the financial health of our company. Your responsibilities will include:

• Keeping Accurate Records: Recording daily transactions meticulously.
• Preparing Balance Sheets: Ensuring accurate financial statements.
• Processing Invoices: Managing accounts payable and receivable.
• Updating Internal Systems: Inputting financial data.
• Generating Reports: Preparing monthly, quarterly, and annual financial reports.
• Reconciling Bank Statements: Ensuring accuracy in financial records.
• Assisting with Budget Preparation: Collaborating on financial planning.

Requirements and Skills:

• Proven work experience as a Finance Officer or in a similar role.
• Solid knowledge of financial and accounting procedures.
• Experience using financial software such as QBO or Xero.
• Advanced MS Excel skills.
• Familiarity with financial regulations.
• Excellent analytical and numerical abilities.
• Strong time management skills.
• Ethical handling of confidential data.

Education Qualification:

Bachelor’s degree in Finance, Accounting, or Economics. Professional qualifications such as CPA is a plus. Renumeration will commensurate with experience.

If you’re passionate about managing financial activities and thrive in a dynamic environment, we’d love to hear from you!

This position will start off as 1.5 year contract.

Location:
Great Eastern Office, at Eunos

Responsibilities:

• Staff will be dealing with phone enquiries from policyholders and distribution representatives, effectively maintaining our Contact Centre’s high level of accessibility
• Attend to enquiries and requests via calls in a professional and prompt manner
• Update and complete accurate information on customer interaction in the Customer Relationship Management (CRM) system
• Ensure effective and timely follow-up as promised to customers
• Manage customer complaints and feedback with a good closure
• Assist with ad-hoc initiatives/projects as delegated by Management

Working Hour:

Mon to Fri, 9am to 6pm

Salary:

$3000-$3800

Thank you!

Glendon Toh
Cornerstone Global Partners
EA: 19C9859
Reg no: R1982182

• Listed Company On The SGX
• Award Winning Healthcare Company

Responsibilities:

• Handle inbound and outbound collection calls in a call centre environment.
• Communicate and explain breakdown of amount payable to customers in detail.
• Negotiate with customers on repayment amount and payment dates, where applicable.
• Provide customer service and enhance overall collections efficiency and delinquency rates.
• Ensure payments are correctly allocated, to the appropriate accounts and against the appropriate invoices.

Requirements:

• Min GCE 'O' Level
• 1 to 2 years of working experience in telemarketing (inbound and outbound calls), customer service or debt collection (in a call centre environment)
• Highly independent and organized
• Team player with a positive attitude
• Pleasant and firm phone skills

Working Location: Yishun

Working Hours: Mon-Fri 9am - 6pm

Salary: $3,500

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

Job Description

• Responsible for the full set of accounts e.g. AP/AR/GL
• Ensuring completeness, accuracy and compliance with accepted accounting principles
• Produces ledger balance for reporting purposes
• Month end closing process and quarterly financial reports for management purposes
• Processing high volume of payment through e-banking system
• Handle Tax and GST submission
• Liaison with Auditor for year-end auditing
• Prepare payroll, fill Employment Income and claim government paid leaves
• Prepare budget and forecast cash flow

Requirements

• At least 5 years of experience
• ACCA Qualification or CPA
• Good knowledge of Microsoft application especially in Excel
• Able to work under pressure and meet deadlines
• Independent with excellent leadership skill, neat, organized and meticulous

We are currently working with an established property management client who is looking for an Accounts Executive with full sets accounting experience to join them.

Accounts Executive

Responsibilities

• Monthly financial closing activities
• In charge of daily and monthly issuance of sales tax invoices, receipt function, journal entry preparation
• Ensure that vendor invoices, sales invoices, payments, receipts, accruals and other relevant month end journals are posted accurately into accounting system
• Perform monthly bank reconciliations and supplier statement reconciliations
• Prepare monthly reports on project cash flows, debtors list, treasury reports, progress claims receivables report
• Prepare quarterly GST returns
• Ensure proper filing of business correspondences and documents
• Assist with data migration for implementation of new accounting system

Requirements:

• Degree in Accountancy with 3 years of relevant experience in full set accounting
• Strong accounting knowledge, especially with accounting double entries
• Highly motivated, independent and hardworking individual who can work under pressure and meet tight deadlines
• Have the maturity and interpersonal skill to deal effectively with both internal and external parties
• Able to communicate, meticulous, organized and resourceful with positive work
• Experience with Yardi accounting system will be advantageous

Interested applicants, kindly forward a copy of your updated resume in WORD document to [email protected] stating your current and expected remuneration together with notice period required by current employer.

EA No: 12C6254 | EA Personnel Registration No: R1879665

Job Description:

· Assist in the end-to-end process of non-executive employee recruitments (Include but not limited to job advertising, arrange interview, prepare onboarding documents, induction training, etc.)

· Liaise with employment agencies for hiring process and arrange interview for candidate

· Responsible for non-executive employee work pass administration (application, renewal & cancellation)

· Prepare all Human Resource related letters/documents

· Prepare and disseminate Company Memo

· Sourcing and arrange relevant training for employee & maintain employee training records

· Manage attendance & OT of all the employee and prepare the monthly attendance report

· Process the monthly payroll for non-executive employee

· Handle and renew employee insurance

· Handle employee resignation for non-executive level

· Review and update organisation chart

· Handle employee conflict or grievance

· Responsible for non-executive level performance appraisal (confirmation, annual appraisal, increment, promotion, etc)

· Assist in completing any survey or report which required by MOM

· Prepare Group Headcounts Report every month-end.

· Manage the employee personal file

· Generate essential /required reports for management review.

· Responsible to arrange the inspection for Pressure Vessel (PV) which required by MOM

· Manage all the company’s key include locker key, main entrance key, office key, pedestal key, etc.

· Prepare Payment Voucher for those related invoice

· Assist in managing IT assets / items such as laptop, mouse, monitors, etc.

· Assist IT with laptop setup and clearance

· Arrange the working schedule and task for part-time cleaner

· Calculate the monthly wages for part-time cleaner

· Manage the first-aid items for office and production

· Manage the Door Access System such as adding user, deleting user, public holiday setting, time setting, etc.

· Ensure a proper record of fire drill for ISO purpose

· Answering all the incoming calls and transfer to appropriate department or person

· Help to arrange air ticket, accommodation and travel insurance for business trip

· Undertake any other administrative tasks such as procurement of stationery, procurement of drinking water, scheduling air-con servicing & fire extinguisher servicing, procurement of pantry items, renewing Electrical Installation Licence, renewing relevant service contract, etc.

In this role you will be responsible for the accounts department in handling Management Corporation’s financial accounts including maintaining the accuracy accounts while updating the accounts payable and receivable sub-ledgers.

Your job functions may not be limited to as set forth below.

Accounts Payable

■ Generate payment vouchers

■ Regular reimbursements review and petty cash management (if any)

■ Data entry of all payment vouchers, debit advice, invoices and journals.

■ Preparation of payments

■ Check and provide interest rates of fix deposits and foreign currencies to the property executives and MCST when needed.

■ Check system’s records and deal with contractors on outstanding invoices and payments

Accounts Receivable

■ Prepare monthly reports, including AR Aging status

■ Ensure posting of waiver of interest journal in a timely manner

■ Charge interest and generate recurring charges for quarterly billing

■ Verify, print and file journal entries

■ Generate Urgent Request / Demand Notice

■ Update VIL(AR) list

■ Liaise with property executives to collect Billing Statement from HQ for distribution

■ Prepare billing statements and update MCST’s stationery list for charge backs

■ Email electronic copy of the billing statements to respective units if any

■ Assist to prepare manual invoice for season parking

■ Assist to attend to SP’s queries regarding maintenance fee payment

Requirements:

■ Diploma in Accountancy or qualifications in professional accounting

■ Minimum 1-year relevant experience preferably in an outsourcing /services environment

■ Accounting and payroll software hands-on knowledge will be an added advantage - MYOB, Times Software, Xero etc)

■ Possesses good knowledge of FRS and GST

■ Audit experience would be advantageous

■ Ability to multi-task and work under pressure to meet deadlines

■ Excellent interpersonal and communication skill

■ Possess good business sense and ability to relate well with clients and fellow colleagues

■Proactive, analytical, committed and ability to take ownership

Job Description:

• Maintaining surveillance of activities in and around the premises

• Entry processing of visitors and attending to public enquiries

• Operating building security systems

• Reporting and responding to security incidents

• Participating in emergency preparedness exercises.

• CCTV/Central Alarm Monitoring/ Fire Command Centre Monitoring

Job Requirements

• At least 2-3 years of working experience in the related field is required for this position.

• 6 day work week, day shift, alternate Sat or Sun off

• Strong written and verbal communication skills.

• Good attitude, diligent and willing to learn

• Be physically fit

Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

We are currently looking for Accounts Executive (Accounts Payable) has proven track record in IT Industry. This is an exciting opportunity to expand your skill set, achieve job satisfaction and work-life balance. More details as below.

Job Description :

• Experience in Accounts Payable shared services and a proficient understanding of SAP
• Diploma in Accountancy or equivalent finance and accounting qualification
• At least 2 to 4 years of accounts payable experience, preferably in a shared services environment
• Resourceful, analytical, problem-solve and able to think out of the box
• Able to multi-task and deliver results under tight timelines
• Perform GL coding for invoices and ensuring invoices are routed for proper approvals
• Good command of MS Office applications
• Knowledge of SAP system will be advantageous
• A self-driven individual, who works effectively in a team and independently in a fast-paced environment

WHAT’S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online or email your UPDATED CV in Microsoft Word format to [email protected] Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS:

Consultant Name : Nisha

Avensys Consulting Pte Ltd

EA Licence 12C5759

Privacy Statement:

We take your personal data protection seriously and adhere to both EU and local data protction regulations.

Upon submission of your CV, you grant Avensys Consulting permission to retain your personal information in our electronic database, unless you specify otherwise. This data will be used to evaluate your suitability for current and potential job openings within our organization. Should you wish to have your personal data removed at any point, a simple notification to us will suffice.

Rest assured, we will not disclose your personal information to any third parties, and we remain steadfast in our commitment to providing equal opportunities to all applicants

Job Description & Requirements

We are seeking for an individual incumbent who is motivated to learn and elevate his/her accounting skill sets by joining our company for career development. The ideal candidate will be capable of learning the accounting system with minimal supervision while training will be provided. He or she should uphold the professionalism of basic competencies such as being well organised and good time management skills to handle the job task.

Responsibilities: -

· Perform basic book-keeping, by entering financial transaction into internal database.

· Maintain accurate data on the digital system and physical financial records.

· Perform support to the account department with office tasks such as ling, answering the phone and processing the mail for the department.

· Processing AR/AP as assigned by the Accounts Manager, issuing checks, and updating of ledgers and budget, etc.

· Reconcile invoices and sales receipt and to identify discrepancies, create and update expenses reports.

· Process reimbursement forms within the organisation.

· Participate in the annual audit by assisting the Account Manager on it.

Requirements: -

· Candidate must possess at least Diploma in Accounting or financial field, at least 1-2 years’ experience needed.

· Have knowledge of basic bookkeeping procedures and familiarised with financial regulation as compliance.

· Good Command of Ms Office Excel knowledge such as pivot table, VLookup, Quickbooks etc.

· Excellent analytical skill with an eye for detail as the core of competency for this position.

General and Admin Duties include

è Handle incoming calls

è Company insurance renewal

è Company Vehicles maintenance and repairs

è Company Machineries, aircon and equipment maintenance and repairs

è Government bodies license application and renewal

è Filing of documents / order stationery

Accounting Duties

Accounts Receivables & Payables

è Generating of Sales invoices and updating Supplier invoice into accounting system - SAP

è Follow up payments/collections with Customers

è Updating of Receipts & Payment Voucher into accounting system

è Updating of Customers & Tally with Suppliers Statement

è Liaising with Customers via email on deliveries

è Handle Petty Cash

• Actively conduct risk assessments at the project site and recommend measures to minimize and eliminate possible risks to any person.
• Report on health and safety issues to the Project Manager which includes preparing incident and loss statistics and monthly summary reports.
• Work closely with different teams to implement and maintain a strong safety regime on site.
• Conduct toolbox meetings and ensure the permit to work system in place.
• Ensure project's compliance with all Singapore statutory requirements for Health, Safety and Environment at all times.
• Reporting to the WSH Manager, you will liaise closely with Project Managers on workplace safety, health and environmental issues to maintain a high level of safety at the sites.
• Preparation and implementation of Safety Program
• Ensure all work practices comply with company safety policy and WSH act
• Advise on Work Plan / Risk Assessment / Safe Work Procedures
• Ability to identify problems and provide solutions
• Able to lead fellow colleagues and inculcate them towards safe work culture
• Compile all relevant report and records, carry out daily safety inspection
• Prepare and submit weekly safety report as required by management and clients
• Participate and involve in ISO implementation and audit
• Other ad-hoc duties assigned by the Project Manager

RESPONSIBILITIES

• Contract, Project & Filing management, preparation of purchase order, variations & final accounts and generation of cost control and reports
• General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims
• Prepare monthly progress claim, vet/recommend and prepare clients’ payment certificate for management approval
• Act as second point of contact (client-servicing) on behalf of project engineers for enquiries from external stakeholders pertaining to projects & term contracts
• Undertake any other ad-hoc projects/duties assigned

JOB REQUIREMENTS

• Minimum “O” Level, diploma is a plus.
• Diploma holders with limited working experience are welcomed.
• Outgoing with good communication, negotiation and problem-solving skills for engaging with both internal and external parties to support project-related activities.
• Able to work independently and target oriented in a stressful environment.
• Computer-literate & basic Microsoft Excel skills
• Able to commence work in a short notice period.

• Assist HR Manager on preparation of the organisation training plan
• To utilise Oracle Netsuite to allow HR and employees to better track their training activities during the course of the year
• Administer and arrange the mandatory core skills training program required by BCA (CSOC, coretrade), ensure the yearly BCA coretrade renewal is in place and training requirements are met
• Administer grants/ fund application for eligible training courses
• Review and update HR Management Procedure when changes occurred
• Maintain all training records

Recruitment – Site Staff

• Coordinate staff recruitment and selection process (site staff) by following the current hiring procedure and liaising with the project managers. Review and provide suggestions to the current hiring procedure by ensuring current practice is timely and comprehensive
• Deal with the administration required by the HR policies relating to the appointment of newly recruited site staff. This includes BCA verification of new worker, security bond purchase, drafting of the letter of appointment, processing of staff access pass, arrangement of pre – employment medical check-up for work pass holders and assisting on bank account opening. PPE arrangement – ensure store supervisor submit the items collection form back to HR after issuance
• Provide advice and assistance to hiring project managers on staff recruitment for site staff by checking on their pre-employment history on WPOL and coretrade/multiskilling status on construction workforce registration system (CWRS)
• Ensure recruitment process for site staff are compliant to local laws and fair employment practices
• Administer exit process (site staff) – booking of return flight ticket, return of staff access card, work permit, cancellation of work pass etc.

Personnel Administration/ Compensations and Benefits – Site Staff

• Maintain all personnel documents and ensure their confidentiality. Administer and update employees’ database onto HRIS and employees’ personnel file.
• Random checks on attendance. Investigate and understand causes for site staff absences or OT overclaim
• Administer work pass application, renewal and cancellation (site staff)
• Process renewals for site staff, and ensure salary increment on renewals are approved by the project directors, submitted together with the performance appraisal and increment is in line with the compensation and benefits policies

Other HR Related Projects & Administrative Tasks

• Updating of vehicle repair and petrol costs (all vehicle related issues)
• Monitoring vehicle COE expiry and insurance renewal and purchase of road taxes for full fleet of company vehicle system. Updating vehicle info on the vehicle fleet management system

JOB REQUIREMENTS

• Candidate must possess preferably diploma in Business Studies/Administration/Management, Human Resource Management, Psychology or equivalent. Nitec holders can be considered.
• Candidates with relevant experience with non-related qualification are highly encouraged to apply
• Need for a passion for human resources and a people-centric mindset
• Good English writing and communication skills is a MUST for this role
• At least 1-2 Year(s) of working experience in the related field is preferred for this position, diploma holders with limited working experience are welcome to apply too.
• Required Skill(s): training and development, employee relations, organisational development
• Preferably Junior officers specialized in Human Resources or equivalent.

Account Executive

Roles & Responsibilities: -

· Manage full sets of accounts, including meticulous preparation and insightful analysis.

· Ensure timely submission of financial reports, project costing, GST submission, and facilitate tax clearance.

· Prepare and submit comprehensive monthly Accounts Receivable progress claim report.

· Methodically match, tally and update all Accounts Payable transactions, ensuring accuracy in monthly payment to suppliers

· Take charge of submitting quarterly GST of Otto Solutions Pte Ltd

· Conduct in-depth project costing analysis and provide oversight for the monthly report.

· Execute month-end account closing activities and meticulous reconciliations.

· Oversee the Accounts Payable function, reviewing and validating related documentations for accuracy.

· Responsible for project costing monthly report.

· Manage the quarterly GST submission and reconciliation process.

· Efficiently handle the preparation of cheques to suppliers and oversee all petty cash reimbursements.

· Hold responsibility for the monthly subcontractor’s monthly report.

· Undertake other ad-hoc duties as assigned.

· To help in the submission of grant matters

· To be proficient in Quick book Software

Requirements: -
Education and Qualification Requirements

• Diploma / Degree in Account, Business, or a related field.

Experience Requirements

· Proven experience as an Account Executive or in a similar role.

Knowledge, Skills, and Abilities Requirements

• Proficient in Microsoft Office.
• In-depth knowledge of accounting principles and financial reporting.
• Strong analytical skills wish a keen eye for detail.

Additional Eligibility Qualifications

• Prior experience with GST submissions and tax clearance procedures is advantageous.
• Knowledge of relevant accounting software is a plus.
• Entrepreneurial mindset

• Handles AP & AR
• Prepare payment to suppliers
• Reconcile bank statements
• Preparation of monthly GST return
• Support the finance department by performing data entry and managing GL postings
• Assist in monthly and yearly closing processes to ensure all financial data is accurately reported
• Handle day-to-day office and admin duties like collect mails from letter boxes, filling, etc.
• Any other ad-hoc duties as assigned

Requirements:

• Min GCE O Level
• Have 3 years relevant experience
• Working hours: Mon - Fri, 9am - 6pm
• Location: Tampines
• Salary: Up to $2400
• Able to start work immediate or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Wong See Yun

EA Reg ID: R21100918

EA Licence No.:19C9603

Job Summary: A Guest Relations Officer (GRO) plays a vital role in ensuring guest satisfaction and enhancing the overall guest experience at a hotel, resort, or hospitality establishment. They serve as the main point of contact for guests, addressing inquiries, resolving issues, and providing personalized assistance to create memorable stays.

Responsibilities:

1. Guest Assistance and Communication:Greet guests warmly upon arrival, assist with check-in procedures, and provide information about hotel facilities, services, and amenities.
   Act as a liaison between guests and various hotel departments, ensuring prompt resolution of guest requests, inquiries, and concerns.
   Handle guest feedback and complaints professionally and diplomatically, taking appropriate action to resolve issues and exceed guest expectations.
   
2. Personalized Service:Anticipate guest needs and preferences, providing personalized recommendations, assistance, and amenities to enhance their stay.
   Coordinate special requests or arrangements for guests, such as restaurant reservations, transportation services, or special occasion celebrations.
   
3. Front Desk Support:Assist with front desk duties as needed, including processing check-ins/check-outs, managing room assignments, and handling reservations.
   Maintain accurate records of guest interactions, preferences, and special requests in the hotel's guest management system.
   
4. Hospitality and Engagement:Create a warm and welcoming atmosphere for guests, fostering positive relationships and rapport through attentive service and genuine hospitality.
   Engage with guests proactively throughout their stay, offering assistance, recommendations, and personalized touches to ensure a memorable experience.
   
5. Problem-solving and Conflict Resolution:Address and resolve guest complaints or issues promptly and effectively, demonstrating empathy, patience, and professionalism in all interactions.
   Escalate unresolved issues to appropriate management personnel as needed, following established protocols and procedures.
   
6. Quality Assurance:Monitor and maintain standards of cleanliness, comfort, and functionality in guest areas, including lobbies, public spaces, and guest rooms.
   Conduct regular inspections and walkthroughs to ensure adherence to brand standards and guest satisfaction metrics.
   

Qualifications:

1. Previous experience in a guest relations, customer service, or hospitality role is preferred.
2. Strong communication and interpersonal skills, with the ability to interact confidently and courteously with guests from diverse backgrounds.
3. Exceptional problem-solving abilities, with a proactive approach to addressing guest needs and resolving issues.
4. Ability to multitask and work effectively in a fast-paced environment, maintaining composure and professionalism under pressure.
5. Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time efficiently.
6. Flexibility in scheduling, including availability to work evenings, weekends, and holidays.

Only Singaporean, PR and LTVP holders may apply. Kindly email CV to [email protected]