Job Description

• Handle Full set Accounts (Accounts Payable, Accounts Receivable, General Ledger)
• Prepare General Journal document for entries
• Checking of monthly GL before the Manager generates the P&L report
• Checking/preparing of quarterly GST submission
• Liaise with Clients for statements, follow up on debtors’ payments and other related matters
• Monthly reconciliation of bank statements
• Handle inventory costing and perform stock take
• Maintain the fixed assets
• Issue of Invoices
• Renewal of licenses and handling contract records
• Other administrative duties

Job Requirements

• Minimum 3 years of relevant experience
• Minimum Diploma certification or its equivalent
• Able to read and understand English, Chinese and Malay
• Proficient in Microsoft Excel, UBS or EMAS
• Able to work independently
• Possesses a good and positive working attitude
• Good Team Player
• Application open for SIN/SPR

A very organized and resourceful person who provides high level administrative support and understand the business needs and work requirement of the Group CEO. He/She should be highly motivated and driven to aid the Group CEO in the growth and development of the business and to address different challenges using intelligent business techniques, advanced analytics, and innovative approaches.

Their main responsibility extends beyond overseeing the CEO's daily operations, which includes managing schedules, coordinating calendars, organizing meetings and events, arranging travel, compiling reports and presentations, filtering calls and emails, curating engaging contents on social media platforms and managing correspondence on behalf of the CEO.

They play a crucial role in ensuring that the Group CEO can focus on their strategic priorities by taking care of various administrative tasks and facilitating smooth communication both internally and externally.

Job Responsibilities

1. Providing support on various projects, events and initiatives, including research, data analysis, and coordination with other team members.
2. Manage activities on social media platforms including content scheduling, community management etc.
3. Drafting and editing correspondence, reports, presentations, and other documents as needed.
4. Support the Group CEO in organising and managing all social events and obligations.
5. Conduct through research using a variety of sources, including online databases, academic journals, books, and credible websites.
6. Analyze and synthesize complex information to generate insights and recommendations.
7. Responsible for creating visually engaging and informative presentation slides that effectively convey complex ideas, data, and information.
8. All office administrative work, including managing calendar appointments, preparation of meeting agendas and schedules effectively for the Group CEO.
9. Manage travel arrangements / hotel accommodation for him and family.
10. Handling confidential information with discretion and professionalism.

Any other work assigned by the Group CEO from time to time.

Work Experience & Qualification

• Diploma or Degree in business administration or equivalent
• At least 5 years work experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of executive assistant principles.
• Strong organizational skills and detail oriented.
• Ability to work under pressure and meet deadlines.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Suites, Social Media and business communication software.

Attributes

• Ability to work with People from all levels. Willing to connect with different kind of people
• Good attitude and emotional control when facing internal and external customer
• High level of integrity, can be trusted in handling confidential information

Competencies

• Good communicative skills, quick comprehension, effective organizational skills are essential as well as the ability to integrate and get along with people of differing backgrounds and agendas.
• Proficiency in using various software and technological tools relevant to the job.
• Ability to handle confidential data with integrity and discretion.
• Team Player, Resourceful and good customer service
• Able to work independently, multi-task and work under tight schedule / pressure.
• Problem Solver through inter-department collaboration and not lose sight of department objectives.
• Thoroughness in completing tasks accurately and meticulously and have a flair for details as well as possess critical thinking ability.
• Flexibility to adjust to changing priorities, circumstances, or environment.
• Willingness to work diligently and consistently towards long-term objectives.
• Knowledge of document management systems like SharePoint or Dropbox
• Strong understanding of social media platforms, analytics tools and content management systems

The Executive Assistant provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Managing Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work, as responsibilities may include resolution of internal management, policy and operational problems.

He/She is also required to manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.

He/She will need to plan and orchestrate work to ensure the senior executives’ priorities are met and organizational goals are achieved

CORE DUTIES & RESPONSIBILITIES

• Key liaison with internal and external stakeholders at all level seniority on behalf of the director
• Manage director's calendar and facilitate meetings, including welcoming of overseas and VIP guests
• Assist director with their follow-up projects and ensure team members are well-prepared for meetings
• Take effective minutes and organise thoughts in a clear and concise manner
• Organise agenda and attendance for meetings and prepare minutes for follow-up actions
• Work closely with senior management and other business units on their operational requirements
• Suggest ways to improve efficiency and existing processes
• Carry out background research and present findings
• Prepare reports, documents and presentations for meetings
• Monitor / Follow up on work-in-progress, projects etc
• Screen phone calls, enquires, requests and handling them appropriately
• Any other ad-hoc duties as assigned and required by the company

SKILLS, EXPERIENCE & COMPETENCIES REQUIRED

• Degree in Business Administration/Management or any related field
• Experience in commercial interior/ office furniture/ digital marketing is preferred
• Possess at least 3-5 years of relevant experience
• Good communication, organizational and interpersonal skills to coordinate with all levels
• Strong planning and organizational skills, highly resourceful and quick-thinking in a fast-paced environment
• Highly meticulous and able to work independently within tight timelines
• Take initiative to get the desired outcomes in cooperation with other teams
• Strong interpersonal skills and able to build relations with internal and external stakeholders
• Must be able to travel to different sites when required

HR

• Manage all day-to-day HR matters across the entire employee life cycle, including but not limited to recruitment, onboarding, off-boarding, probation assessment, work-pass and contract renewal.
• Handle payroll, statutory contributions and income tax related matters for all employees based in Singapore, Vietnam and Indonesia.
• Administer benefits such as leave application, approvals and cancellations and attend to medical, dental and insurance claims’ queries.
• Manage HRIS system - QuickHR, to ensure accurate data input, timely updates and initiating or facilitating all HR process transactions through QuickHR.
• Ensure personnel files are documented and stored properly.
• Advise management and employees on HR processes and guidelines.
• Administrator of Corporate Accounts for government and local agencies’ portals such as MOM, SDF, WDA etc. to provide data, request for subsidy, submit renewal and/or maintain company's information accordingly.
• Any other HR related tasks as required.

Administrative

• Executive Assistant to CEO and provide general support to all team members.
• Coordinate travel arrangements such as flight and hotel bookings, arrange for airport pick-up and drop-off, coordinate with local team on itinerary/agenda and daily local transportation.
• Facilitate travel visas and application of APEC card as required.
• Process travel and monthly expense claims.
• Support local and international courier and delivery of documents.
• Manage general office expenditure, e.g. office supplies & equipment, tenancy and utility, and process all related invoices accordingly.
• Greet company visitors, answer incoming calls, proper filling of office documents and maintain overall tidiness and cleanliness of the office premise.
• Support Finance with tasks such as issuance of invoice, preparation of payment vouchers, process customer refunds and sales credit top-up.
• Any other administrative tasks as assigned.

Requirements

• 2 to 5 years’ prior work experiences in full spectrum HR and Office Admin.
• Diploma/Degree holder in HR or related discipline.
• Exposure to IT industry and proficient in QuickHR is an added advantage.
• Proficient in MS Office applications, and aptitude for learning new software and systems.
• Effective oral and written communication. Able to communicate in Chinese (WeChat & Telegram) and English.
• Strong ethics & compliance mindset and high degree of discretion to maintain confidentiality of employee and company information.
• Customer centric and strong sense of urgency.
• Takes ownership, possesses positive can-do attitude and willing to learn.
• Attention to details and able to work independently with minimal supervision.

• Flexible working schedule
• Opportunity to convert to permanent roles
• Attractive incentives and bonuses

We are a business consultant for clients who specialize in recruitment and business support services.

Compensation and Benefits

• Incentives and performance bonuses
• Flexible working schedule, minimum 2 days per week, 5 hours per day
• Opportunity to convert to Permanent Roles
• No experience required, training and mentorship provided

Job Scope

• Developing a pipeline of potential corporate clients, leads will be given
• No sales presentation required. All appointments scheduled will be accompanied and handled by our Business Consultant
• Relationship management for cross selling opportunities
• Strategic analysis for new potential markets and opportunities

Who we are looking for

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field
• Suitable for candidate looking for second source of income
• Suitable for candidates keen to explore B2B business development
• Suitable for candidates with previous corporate network and experience especially in the HR field

Our office is located at CT hub2, near to Bendemeer MRT, interview will be done strictly face to face.

ABOUT YOUR ROLE

You will be responsible for sales and account management for existing customers and develop new customers to achieve budgeted sales and profit contribution. You will report to the Sales Manager and will be based in Alexandra Road.

YOUR RESPONSIBILITIES WILL INCLUDE:

• Grow the business by managing existing accounts and identifying new potential customers.,
• Promote the use of products to new and existing customers through the application of selling skills and building relationships with all levels within the target customers.
• Understand our Product Portfolio and Sales Process.
• Solving technical issues with close coordination with the Quality Assurance & Technical Support Team.
• Manage market intelligence and monitor market trends in the region.
• Actively involved in timely collections from the customers
• Prepare regular reports, both for Internal and Customers like Sales Forecast, Customers’ Sales Forecast, Competitor Activity, Pricing Movements, Customer Complaints etc.

WHAT WE WILL BE LOOKING FOR IN YOU:

• Diploma/ Bachelor's Degree in Business Studies/Administration/Management or equivalent.
• 2 years + experience in Sales/Marketing/Business Development.
• Experience in Packaging/Chemicals/Ink/Labels/Digital Printing/Die Cutting/Manufacturing is preferred.
• Willing to travel.
• Individuals are able to showcase scalability. Or rather, the capability to cope and perform under increased or expanding responsibilities.

AVERY DENNISON IS AN EQUAL EMPLOYMENT OPPORTUNITY PROVIDER

1. Job Purpose

To provide support to the Head of Department (HOD) and Manager towards managing equipment maintenance services, preparation of specifications for tender, tender evaluation and commissioning of new medical equipment, breakdown/preventive maintenance and de-commissioning of medical equipment for the hospital.

2. Duties and Responsibilities

Primary Responsibilities and Duties (80%)

1. Assist the HOD and Manager in achieving the service goals, targets and department Key Performance Indicators. Updating and monitoring of performance indicators under his / her responsibility.
   
2. Develop and make improvements to various programs to ensure minimal disruption to operations and to ensure that medical equipment is safe for use at all times.
   
3. Manage maintenance agreements with vendors for the servicing and preventive maintenance of medical equipment.
   
4. Prepare medical equipment specifications for tender; evaluate tender submissions and provide recommendations based on technical compliance.
   
5. Provide technical assistance to hospital personnel in defining and evaluating medical equipment requirements.
   
6. Advise or provide training to users on proper handling of medical equipment.
   
7. Plan, supervise and coordinate the various programs for Senior Associate Engineers / Associate Engineers / Engineering Assistants in the commissioning, breakdown and preventive maintenance, inventory updating and de-commissioning of medical equipment.
   
8. Assist in the preparation of monthly reports, annual capital and operating budgets for the department.
   
9. Ensure BME work activities conform to standards and work practices that the hospital subscribes to - ISO 9001, ISO 14001 and OHSAS 18001, JCI, etc.

Secondary Responsibilities and Duties (20%)

1. Support and assist HOD and Manager in coordinating services for medical equipment projects with consultants, vendors, contractors and appropriate authorities.
   
2. Perform any other duties as assigned by HOD and Manager.
   

3. Job Specification/Requirements

Qualification: Degree in Biomedical Engineering, Electronic or Electro-mechanical Engineering or equivalent. Relevant industry experience with 3 to 5 years’ experience in similar capacity will also be considered.

Skills

Good communication and supervisory skills

Customer service oriented

Positive work attitude and ability to work with all levels of staff

JD for Admin Executive

• Issue invoice for customers’registrations on a timely basis.
• Submit funding (SDF etc) applications and claims for clients and trainees, and ensure proper follow up of cases and receipt of disbursement in bank
• Verify and enter payment (cash, cheques, NETS, GIRO, funding disbursements and others etc) into system daily.
• Provide administrative and customer support such as payment collections, handling enquiries on outstanding accounts, supplier vendor forms and GIRO forms etc.
• Verify receivables and account discrepancies by liaising with customers and/or other departments such as sales and/ or training admin.
• Check receipt books for completeness, accuracy and accountability.
• Strictly adhere to finance process and policies.
• Other ad-hoc duties as assigned.

Requirement:

• Possess at least a GCE ‘O’ or ‘N’ level or diploma in business administration
• Meticulous, systematic and organised.
• Able to work independently without much supervision.
• Good verbal and written communication skills
• Possess strong work ethics and keep information confidential
• Proficient in MS Word, Excel and Outlook etc.
• Training will be provided.

Responsibility

• Provide financial and administrative services, inluding full accounts payable function, intercompany reconciliation, journal entries to support the Finance & Accounting Team in AP and other reporting
• Provide efficient, timely and accurate payment to suppliers and vendors
• Prepare and perform review on Balance Sheet, P&L schedules and bank reconciliations
• Prepare GST, import duty, withholding tax and corporate income tax return
• Responsible and maintain fixed asset and inventory register
• Liaise with external parties, e.g. auditors, tax agents, corporate secretarial agents, local tax and government authorities when required
• Ensure timely and accurate financial closing and compliance with local statutory requirements / accounting standards
• Participate in the annual fixed assets verification exercise and year-end stocktake exercise
• Other ad-hoc duties as and when assigned by the Finance Manager

Requirement

• Diploma / Degree in Accounting and Finance
• 3 years of financial accounting, preferably in accounts payable or full sets of accounts
• Familiar with Navision would be advantage
• Able to work in a fast paced and dynamic environment
• Adaptable, meticulous, responsible

Responsible for overseeing the sales of our products from beginning to end. This individual is the direct point of contact with a customer and in charge of ensuring a customer's needs and expectations are met. Sales Personnel should know their product inside and out and guide their customers through the purchase process efficiently and satisfactorily.

Job Requirements:

• Bachelor of Engineering with a minimum of 3 to 5 years of electronics & components sales experience, OR

• Diploma in Marketing or Business Admin with at least 2 years of electronics & components sales experience

• Excellent Knowledge of MS Excel, Power Point

• Outstanding written, verbal communication and negotiation skills

• Strong interpersonal skills

• Customer driven and result oriented

• Ability to thrive in a demanding environment and able to work on tight deadlines, and handle stress well

• Positive attitudes and ability to accept challenges

• Willing to travel to overseas for business trips

• Motivated and disciplined

Logistics act as liaison and facilitators for the Sales Department and the company's third-party logistics provider (out-sourcing), committed to provide end-process services to customers in collaboration with the OS and CS.

Key Roles and Responsibilities

· Must be able to work as part of a team in a fast-paced environment, communicating effectively with other operational departments and customers

· You must be organized and logical, willing to adapt quickly to changing policies and procedures.

· Must ensure that quality assurance checks are completed and maintained.

· You are required to assist sales/customers with delivery arrangement and costing to improve transportation routes.

· Responsible for monitoring deliveries, ensuring customer satisfaction and able to efficiently solve problems relating to sales and transportation of goods in both local and overseas locations.

Job function:

1 Incoming Operations Supports

1.1 Incoming Cargo Survey (Sea & Air)

1.2 Damaged Goods Inspection and Claim

1.3 Import Shipment Control (arriving entry & Coordination)

1.4 Import Forwarder/Freight/Cost management & arrangement

1.5 Stock Transfer Handling

2 Outgoing Operations Supports

2.1 Local Delivery Control & cost management

2.2 Monitoring of urgent shipments

2.3 Export Forwarder/ Freight /Cost management & arrangement

2.4 Export Shipment Control/Booking/Export Clearance

2.5 Shipped Entry: Investigate & check unshipped orders

3 Warehouse Operations Supports

3.1 Daily Operation Supports with outsourced party

3.2 Sales Return & Stock corrections verifications & executions

3.3 W/H Packing Material: Pallets, Boxes, Tapes etc.

3.4 Inventory / Stock Take/Non-Move Stock control

3.5 Customer logistics requirement

4 Logistic Cost

4.1 Vet Warehouse & Delivery Cost

4.2 Vet airway bills & permits from forwarders

4.3 Order & cost analysis of WH printing & stationery & forms

5 Cargo Damage Management

5.1 Survey & investigate incidents

5.2 Insurance claim cooperation

5.3 Assist in Rejection & replacement of cargo

Qualifications &/or Years of related Experiences

* Degree or diploma in logistics/ operations management or related fields

* Relevant experience in inventory planning, use of warehouse management

Other Necessary Skills

* Knowledge in MS Office – Excel is a must, warehouse transactional processes (eg VMI, Marine Insurance)

* Well versed with various Export norms and should have a full understanding of documentation & export procedures

* Sound operational knowledge and a hands-on-person

* Possess leadership qualities with strong problem resolution and negotiation skills

* Able to communicate effectively and relate with people of different levels

* Able to perform management presentation, reports, and good knowledge of all MS applications

* Organized and with good business acumen

* Remuneration commensurate with qualifications & experience

Executive Assistant
Bed Management Unit (2 years’ Contract)

Job Description
The Bed Management Unit (BMU) coordinates and provides efficient and clinically
appropriate ward placement of all patients entering or within the National University
Hospital.

Duties and Responsibilities


• Responsible for providing bed allocation services and administrative duties in BMU.
• Perform bed allocation duties with SAP and other systems, complying to a set of rules and priorities as established by the hospital, and assignment of beds to patients shall be in accordance to patients' needs and choice where possible
• To be able to identify potential bed tight situation and activate bed tight measures
• Coordinate patient movement with wards and other departments based on bed status.
• Answer phone calls to handle bed enquiries and respond to or follow up on bed/transfer requests.
• To assist in the preparation of management reports and provide statistics as and when required
• Ad-Hoc writing of reports and statistics
• Offer emotional support and help patients cope with their illnesses.
• Any other duties as assigned by Reporting Officer.

Requirements

• Diploma in any discipline
• Possess minimum of 2 years of relevant work experience
• Conversant with essential software applications such as Microsoft Word, Excel, Access and Power Point and knowledge of SAP is an advantage
• Possess good oral and written communication skills
• Must be a good team player with positive work attitude and able to workindependently

Interested applicants are invited to apply directly at the NUS CareerPortal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts.

AI Singapore LearnAI is at the forefront of driving AI education and innovation. As we continue to expand our reach, we are seeking a dynamic and talented individual to join our team as an Executive / Senior Executive. In this role, you will play a pivotal part in shaping the development and implementation of our program goals, while also spearheading marketing strategies to enhance program awareness and participation.

Duties & Responsibilities

1. Program Development and Implementation:
   - Collaborate with key stakeholders to define program goals, objectives, and strategies.
   - Assist in the development and implementation of innovative and effective programs.
   - Ensure seamless execution of programs, meeting high-quality standards.
2. Comprehensive Marketing Strategies:
   - Devise and execute robust marketing strategies to elevate program visibility.
   - Create engaging promotional materials and campaigns to attract diverse audiences.
   - Utilize a mix of traditional and digital marketing channels to maximize outreach.
3. Stakeholder Engagement:
   - Act as a liaison between internal teams, external partners, and program participants.
   - Foster positive relationships and address inquiries promptly and professionally.
   - Gather feedback to continuously improve programs and enhance stakeholder experience.

Qualifications

• Bachelor's degree or Diploma in any field or equivalent practical experience.
• Minimum 1 year of relevant experience, prior roles in Singapore government agencies and educational institutions will be advantageous.
• Proven experience in program development, implementation, and marketing.
• Strong analytical and strategic thinking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with AI education and innovation is a plus.
• Ability to adapt to a fast-paced, dynamic, a start-up work environment.

NorthLight School aims to be a choice school to prepare youth for life and living. Regardless of their starting points in life, we believe that they can SHINE. We invite mission-minded individuals with the requisite skill sets and experiences to join our team to help these students on their education and life journey to achieve success.

EXECUTIVE, STUDENT AFFAIRS

Main duties and responsibilities

• Maintain and monitor the update of various student Financial Assistance Scheme (FAS) databases: School’s Student Information Management System and Excel Spreadsheet
• Process and administer students’ FAS applications, external bursaries, and monetary disbursements from organizations
• Liaise with external vendors i.e. uniform and insurance companies to ensure smooth and adequate support to students
• Administer FAS provisions i.e. monthly transport vouchers, school meals program and uniform collection
• Administer monthly food provision program by Food From The Heart and other relevant support organizations
• Prepare, analyze, and report to school's management and Ministry on FAS statistics
• Support departmental and school event duties
• Review and improve student-related policies and processes
• Perform other duties assigned by school

Requirements

Basic

• Diploma qualification or equivalent
• Excellent team player and highly service-oriented
• Possess student centric mindset
• High level of effectiveness, accuracy, and timeliness in work
• Good communication skill and able to coordinate well with a variety of stakeholders
• Able to master procedures and guidelines as well as propose improvements
• Proficient in MS applications especially Excel and Word

Advantageous

• Experience in education and school environment is a bonus

We offer:

• 5-day work week
• Learning and development opportunities

Purpose: -

To provide technical expertise and know-how of the products and to keep up to date technical

information of digital PA products for Singapore & Overseas Markets.

Job responsibilities: -

1. Customer Support:

• Provide technical support and training to customers via phone, email, online (virtual online), or in-person, addressing inquiries and troubleshooting audio system issues including but not limited to audio interface, digital audio workstation, amplifiers, speakers, digital mixers, and digital signal processors (DSPs).
• To manage Steinberg's technical issues and communicate with Steinberg on all Digital Audio Workstations and licensing. Also managing Yamaha PV Cloud licensing.
• Assist customers in configuring, installing, and troubleshooting complex audio systems for optimal performance within the project job scope upon being engaged.
• Retail (especially Plaza Singapura) display set-up and maintenance assistance for the best customer experience of PA products, especially CS&C (MPP) products.

2. Problem Resolution:

• Diagnose and resolve hardware and software issues related to audio equipment promptly and effectively.
• Collaborate with the technical team (including the technical service centre team) to escalate and resolve complex technical problems, ensuring minimal downtime for our clients.

3. Product Knowledge:

• Stay up to date with the latest advancements in audio technology and products.
• Develop a deep understanding of our product offerings to provide accurate information and solutions to customers.

4. Documentation:

• Create and maintain comprehensive technical documentation, including troubleshooting guides and FAQs, to assist both customers and internal teams.

5. Training and Education:

• Conduct training sessions for staff for both retail and wholesales, export distributors/importers (online and onsite), and customers (retail and wholesales) on the proper use of audio equipment.
• Provide internal and external training on new products and support procedures.

6. Quality Assurance:

• Perform quality checks on audio equipment to ensure that project business project partners meet company standards and customer expectations.
• Gather customer feedback and communicate insights with the respective Yamaha Corporation, Japan team via the Redmine portal provided.

Asset / PA Store / YDACC Management:

1. Inventory Tracking:

• Keep a detailed record of all assets owned by the organization, including their location, condition, and usage.

2. Lifecycle Management:

• Monitor assets from acquisition to disposal, ensuring optimal utilization and making informed decisions about repairs, upgrades, or replacements.

3. Maintenance and Compliance:

• Implement regular maintenance schedules to extend asset lifespan and ensure compliance with regulations and standards.

4. Risk Management:

• Identify potential risks associated with assets, such as depreciation or technological obsolescence, and develop strategies to mitigate those risks.

5. Inventory Control:

• Maintain a well-organized inventory of production-related items, tracking quantities, conditions, and availability.

6. Equipment Checkout/Return:

• Facilitate the checkout and return process via DocuSign, ensuring that equipment is properly logged and accounted for.

7. Maintenance and Repairs:

• Oversee the housekeeping, maintenance, and repairs of equipment in the PA Store to ensure functionality and reliability.

8. Others

• Any other duties as assigned.

Job Requirements

1. Minimum Diploma in Audio Engineering, Electronics & Communications

2. 3-5 years’ experience in Live Sound mixing, preferably on Loudspeaker System & Digital

Mixing Console

3. Able to provide technical support in Pre & Post Sales Activities (Vertical & Horizontal Sales

Environment)

4. Knowledge in Yamaha Professional audio products will be an added advantage

Interested applicants are invited to apply directly at the NUS CareerPortal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

About Us

Established in 1905 to educate and train medical professionals for Singapore, the NUS Yong Loo Lin School of Medicine is a leading medical educational and research institution in Asia. We educate the next generation of doctors and nurses to the highest clinical standards and prepare them to meet tomorrow’s medical challenges competently, compassionately and creatively.

At the Division of Graduate Medical Studies, we aim to promote postgraduate training and education for medical professionals in Singapore; to accredit training programmes; and to offer examinations leading to specialist qualifications.

As part of this team, you will be responsible for the provision of end-to-end administration of postgraduate medical programmes. To succeed in this position you are required to have strong project management skills and ability to "think on your feet" as you manage internal and external stakeholders.

Roles & Responsibilities

• Manage and administer the assigned postgraduate programme(s), including liaising with all stakeholders.
• Provide secretarial support to Exam/Course Committee(s) and all stakeholders.
• Take responsibility for organizing and planning all post-Exam/Course events.
• Assist with program logistics, such as entering examination marks into Microsoft Excel, participating in Board of Examiners’ meetings, and generating reports.

Qualifications

• A Bachelor's Degree in any discipline.
• Prior experience in the healthcare/medical industry would be useful but not essential
• Effective verbal and written communication skills to coordinate well with stakeholders
• Strong problem-solving and quick-thinking abilities to adapt to programme requirements
• Proficiency in Microsoft Excel to write formulas related to examination marks algorithm.
• Availability to work approximately 2 weekends per month to facilitate the administration of programmes

Job Description

. Maintain accounting general ledgers within accounting software and on Excel

· Perform AP, AR, general ledger, bank, supplier statement reconciliation

· Assist in preparing monthly management accounts, quarterly GST Form 5

· Assist with auditor and tax agent queries, providing of relevant information

· Accurate data entry into claims submission, supplier and payment processingm

· Assist to monitor project budgeting and costing

· Other ad-hoc duties

Position Purpose

§ Manage the various functions of HR

§ Set objectives for the HR initiatives on employee engagement

§ Resolve complex and diverse issues and serve as escalation point for other support staff

Responsibilities

§ Administrative of HR Services

o Vet memo & HR updates

o Perform data analysis and provide recommendations for improvement in processes

o Respond to enquiries concerning non-routine/ complex issues and serve as escalation point for other support staff

o Monitor budget and recommend actions

o Upkeep all materials belonging to the department

o Prepare reports (attrition, report, levy/quota, estab, bonus, AI)

o Set up processes and procedures to uphold policies/ training application

o Manage course administration and monitor grant

o Register WSQ modules and administer Skillsconnect

o Process payroll and prepare monthly payroll report

o Review insurance plans and stay up-to-date with regards to market trends

o Review reports for accuracy

o Analyse data collected, provide observations and make recommendations to Manager.

o Upkeep C&B/ payroll information - statutory requirements such as CPF contribution

o Process payroll and analysis report

o Contact point for employee queries up to assistant managerial level

§ Attraction & Recruitment

o Oversee, propose and advise on new/existing recruitment activities

o Conceptualise and execute outreach programmes to reach out to new potential candidates

o Prepare and compile proposals for new recruitment events

o Keep team on track of timeline and ensure objective of talks/events/plan is achieved

o Oversee and give recommendations for designing of recruitment marketing collaterals

o Co-conduct and facilitate interviews for potential candidates and assist manager in the candidate selection and recruitment allocation

o Submission and update on recruitment data

o Draft social media storyboard and update landing page

o Negotiate agency contracts

o Conduct orientation for newly hired staffs

o Conduct MT/ campus recruitment activities & administer talent program

o Analyse and benchmark data and provide recommendations in report

o Work with managers to create JDs, identify staffing needs and determine recruitment and selection methods and tools

o Conduct exit interviews

o Review and screen resumes/ applications and discuss with hiring managers

o Conduct reference and background checks

o Develop interview questions

o Implement & administrate C&B programme

§ Establishment of HR/ L&D Processes

o Serve as escalation point for complex HR issues

o Initiate and manage HR processes and improvement projects

o Recommend new/ modifications of rules and guidelines as needed

o Draft policies

o Mentor & train new HR staff on company processes and software

o Analyse feedback and recommend action

o Enforce HR / L&D processes

o Investigate complex HR issues and recommend possible courses of action

o Update job classification and salary structure

o Communicate and educate employees on HR processes through workshops

o Execution of re-employment processes

§ Employee Engagement and Relations

o Advise employees on various rules, policies and guidelines related to HR

o Be the point of contact for employee grievances; investigate and address grievances and complaints with guidelines and SOPs set by senior management

o Design, oversee and administer the employee engagement surveys

o Manage the schedule and execute the necessary follow up of the surveys and on-the-ground feedback

o Oversee the planning and execution of engagement activities for employee-employer interaction

o Source for and shortlist HR vendors to administer employee engagement initiatives

o Review engagement calendar

o Conceptualise and propose employee engagement activities

o Plan and execute yearly awards for LSA, sales incentive, staff party and festive celebrations

§ Training & Development Programs

o Support manager with the conduct of the trainings and workshops

o Review the MT programme and give recommendations for improvement

o Develop and deliver training programmes and set content management system

o Analyse feedback and generate reports on training ROI and effectiveness

o Review of training materials and programs periodically

o Develop SOPs

o Develop Talent Management Program and career development framework

o Prepare TNA and recommend training

o Support manager in the conduct of trainings to equip outlet managers with the right processes, skills and mindset to manage staff

o Monitor & review the effectiveness of the training processes and programs

o Coordinate promotion processes

o Conduct Train-the-Trainer sessions

§ Performance Appraisal Management

o Support manager in the creation and designing of the performance appraisal process

o Administration and collation of performance appraisal/data periodically

o Interpret data collected, give recommendations and tabulate competencies for succession planning accordingly

o Distribute rewards with guidelines from manager

o Recommend courses to address IDP

o Administer psychometric assessment for promotees

§ People Management

o Mentor newcomers to integrate them well into the department

o Engage with the management & the department and participate actively in discussions and sharing of thoughts & ideas

o Give recommendations to the management on improvements for management practices within the department

- Handling full set of accounts, including AP and AR, journal entries and etc

- Assist in the monthly management reporting

- Monthly bank reconciliations

- Quarterly GST submission

- Assist in annual audit and tax matters

- Related parties billing and reconciliations

- Other add-hoc accounting related duties

Job Responsibilities:-

- Responsible for vessels Accounts Payable

- Timely processing of vendor invoices electronically

- Responsible for vessels payments via internet banking

- Responsible for accounting entries for vessels A/P function

- Assist in GST reporting

- Assist in month-end closing and annual audit

- Banking and Reconciliation: Handle bank transactions, reconcile bank statements

- Perform other ad-hoc accounting responsibilities and other duties as assigned

Requirements:-

Possess a minimum Diploma/Degree in Accountancy or equivalent

Minimum 3 years of relevant experience

Good interpersonal skill, independent and able to work under pressure to meet tight deadlines

Meticulous with strong analytical skills and able to multi-task

Proficient in Microsoft Excel

Experience in shipping industry will be an added advantage

Job Responsibilities:

• Produce creative content for all Club publicity channels.
• Photography and video-taking of Club events.
• Co-ordinate with all departments the dissemination of information to members.
• Create and manage marketing materials to drive participation and revenue.
• Execute online marketing activities, including social media, SEO/SEM, demand generation, and lead generation.
• Handle feedback channel, follow-up with relevant departments and draft replies.
• Ensure all information in the Club publicity channels are updated and current.
• Assist in marketing projects and compile statistics and reports.

Requirements:

• Diploma or Degree in Mass Communications / PR / Marketing / Journalism or relevant experience.
• Good command of English with good editing/proofreading skills.
• Digital marketing experience.
• Adaptable to changes and able to meet tight deadlines.
• Team player with good interpersonal and problem-solving skills.
• Able to work independently, mature and meticulous.

Location: Toa Payoh

Key responsibilities:

1. Initiate connections with potential leads and clients by diligently following up and entering their information into our CRM system for streamlined management.
2. Proactively cultivate and expand relationships with leads, ensuring systematic tracking and qualification of these connections.
3. Engage in proactive follow-ups with leads to convert them into loyal customers of our brand.
4. Handle all incoming inquiries from both local and international customers via phone calls.
5. Develop a comprehensive understanding of our products, including room types and amenities.
6. Utilize the property management system proficiently to address room availability, log special requests, and provide relevant information to customer inquiries.
7. Conduct training sessions for our agent partners worldwide and support live sales efforts at the property.
8. Offer consistent support and services through various communication channels such as phone calls, emails, online chatbots, and social media platforms.
9. Proactively anticipate and address customer needs as they arise.
10. Meet service level agreement targets regarding response and follow-up times.
11. Achieve key customer service metrics, including maintaining professionalism during interactions and securing high customer satisfaction scores.
12. Provide regular updates and reports to management regarding lead interactions and overall data analytics.
13. Compile reports detailing customer needs, interests, issues, and valuable feedback gathered during interactions.
14. Generate daily reports on room occupancy, lead inquiries, market feedback, and recommend strategies to enhance booking numbers.
15. Work closely with the marketing team to understand various campaigns, promotions, and marketing channels to effectively communicate with leads.

Required skills and attributes:

• Candidates with at least 2 - 4 years of experience and proven track record in sales or customer service roles.
• Exceptional verbal, reading, written, analytical and reasoning skills are a must
• Robust interpersonal, communication and relationship skills
• Must be bilingual in English and Mandarin Chinese
• Strong Microsoft Power Point and Excel Skills desirable
• Have a customer-oriented (Anticipate and identify the needs of customers) mindset and an acumen for understanding and addressing customer needs and wants
• Experience with CRM/EDM software an advantage.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

JOB RESPONSIBILITIES

· To handle complaints or feedback and take remedial actions

· To work closely with all project stakeholders and take proactive measures in mitigating all complaints arising from construction activities

· Handle general administration duties and provide clerical supports to site personnel

· Coordination of site delivery of materials, liaise closely with main office staff for the procurement of necessary materials

· Update & keep track of daily workforce

· Compile and prepare daily, weekly, monthly reports, take daily progress photos

· Attend meetings & take minutes

· Attend/ coordinate authority visits and client representatives

· Assist the site team for submission and collection of documents

· Provide administrative support cum document control

· Coordinate, implement, maintain and timely updating of all documents

· Checking and filing of documentation

· Other duties assigned

JOB REQUIREMENTS

· Min 3 - 4 years relevant experience in a similar role in construction sites

· Possess good knowledge in document control and management processes and QMS standards

· Proficient in MS Office applications (Excel, Words and PowerPoint)

JD for Accounts Executive

• Assist in accounting functions of group companies.
• Issue invoice for customers’registrations on a timely basis.
• Submit funding (SDF etc) applications and claims forclients and trainees, and ensure proper follow up of cases and receipt of disbursement in bank
• Verify and enter payment (cash, cheques, NETS, GIRO, funding disbursements and others etc) into system daily.
• Provide administrative and customer support such as payment collections, handling enquiries on outstanding accounts, supplier vendor forms and GIRO forms etc.
• Verify receivables and account discrepancies by liaising with customers and/or other departments such as sales and/ or training admin.
• Check receipt books for completeness, accuracy and accountability.
• Follow up with suppliers (Eg: Stationery, water, air-con, other purchases) to request for quotes and processing purchase orders and bills from suppliers after management’s approval.
• Prepare and verify claims (such as associate fees, petty claims, staff claims)
• Maintain proper records and filing for invoices, purchases, debits and credits.
• Update and generate weekly reports such as aged receivables and payables.
• Assist in accounting system close procedure and audits.
• Strictly adhere to finance process and policies.
• Other ad-hoc duties as assigned.

Requirement:

• Possess at least a GCE ‘O’ or ‘N’ level
• Meticulous, systematic and organised.
• Able to work independently without much supervision.
• Good verbal and written communication skills
• Possess strong work ethics and keep information confidential
• Proficient in MS Word, Excel and Outlook etc.
• Training will be provided.

Position Title: Executive/Senior Executive, Marketing and Student Recruitment

Contract Type: 3-Year Contract (Renewable)

Remuneration (Range): S$2,700 – S$3,800

Location: Capital College of the Arts, Management, and Technology (CCAMT), Singapore

Capital College of The Arts, Management, and Technology (CCAMT) in Singapore is seeking a Manager for Marketing and Student Recruitment. This role is central to expanding our international presence and attracting students from key regions including China, India, Taiwan, Hong Kong, Japan, and Southeast Asia. The ideal candidate will have a strategic mindset, strong relationship-building skills, and a track record in international student recruitment.

About Us: Founded in 2013, CCAMT has grown to a comprehensive higher education institution offering courses across the arts, management, and technology. In 2020, we expanded our curriculum to reflect our diverse academic offerings and rebranded to our current name.

Our Programs: We offer 10 approved programs, including:

• Certificate in Foundation Studies
• Diploma and Advanced Diploma in Arts Management, Design, Digital Design, Dance, Digital Entrepreneurship and eCommerce Management, Musical Theater, Music Performance, and Visual Arts
• Advanced Diploma in Visual Arts (Photography and Digital Media)

Key Responsibilities:

• Support the implementation of marketing and recruitment strategies to attract international students.
• Assist in coordinating with student recruitment agents and maintaining productive relationships.
• Participate in market research to gather insights on student recruitment trends and opportunities.
• Contribute to the execution of marketing campaigns, with a focus on digital marketing efforts.
• Support collaborative initiatives with academic and administrative teams to enhance student recruitment processes.
• Help in tracking and reporting on the effectiveness of marketing and recruitment activities.

Educational Qualification and Experience:

• Diploma or Bachelor’s degree in Marketing, Business Administration, International Relations, or related fields.
• 1-2 years of experience in marketing, student recruitment, or related roles, preferably in an educational context.
• Good understanding of the higher education sector and international student markets.

Skills and Competencies:

• Effective communication and interpersonal skills for engaging with diverse audiences.
• Proficient skills in using Google Workspace and Office 365.
• Familiarity with digital marketing tools and social media platforms.
• Organizational skills and the ability to support multiple projects under tight deadlines.
• Team player with a positive attitude and willingness to learn and adapt.
• Fluent in English; being bilingual is advantageous
• Basic analytical skills for assisting in market analysis and strategy development.

Additional Considerations:

The position may involve occasional travel and flexible working hours to engage with international partners and markets. CCAMT is committed to offering a supportive and vibrant work environment.

Application Process:

We welcome applications from individuals passionate about education and international student engagement. Please send your cover letter, resume, and references to [email protected].

Only shortlisted candidates will be contacted.

Shortlisted candidates will need to complete a task to ascertain competencies and skills, as part of the interview process.

Capital College of the Arts, Management, and Technology is dedicated to fostering a diverse and inclusive workplace and is an equal opportunity employer.