Accounts and Admin Assistant

Job Responsibilities

• Support finance, project and operations Team in general admin duties.
• Able to prepare a full set of accounts and a good understanding of double entry.
• Familiar with preparation of customer quotations and sales orders to support finance, project and operations activities.
• Tracking of customers quotations, sales orders and project delivery schedule.
• Maintain proper documentation of finance, project and operations control.
• Other duties as assigned from time to time by superior.

Job Requirements

• Minimum GCE ‘O’ level.
• Proficient in MS Office applications such as Excel, Windows and Power point.
• Preferably familiar in Xero accounting software and MurHo Inventory management system.
• Able to work independently for tasks and support finance, project and operations team in the execution of projects, operations, accounting and administrative duties.
• Prepared for interdepartmental transfer within the Sea Forrest Group of companies for job rotation roles in finance, projects and operations.
• Able to communicate effectively in English.
• Pleasant personality with a positive attitude and a willingness to learn.

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work. Surrounded by collaborative colleagues, you’ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team, and help us make significant contributions to the world.

Position Summary: Responsible for office administration, provide assistance to office and HR administration and Management support.

Essential Duties and Responsibilities:

Office Administration:

- Handle Purchase Orders/ Requisition

- Support Office management including overseeing inventories and office supplies

- Handles all office admin matters

- Attend to calls/visitors/vendors

- Meeting Arrangements / Meeting notes

- Travel and transport arrangement

- Maintenance of attendance records and access maintenance

- Support Training administration

- Handle new hire onboarding preparation

- Support office event and assist to organize events and activities

- Support management in administrative matters where needed

Minimum Requirements/Qualifications:

· Minimum Diploma in any field with at least 1 year of relevant admin or related experience

· Good organizational skills

· Meticulous attention to detail

· Good written and verbal communication skills

· Competent in MS office- Excel, PowerPoint and Word

· Ability to work independently and as a team

· Demonstrate high level of ethical behavior and maintain confidentiality of sensitive information

Benefits

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Accessibility/Disability Access

Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.

Job Scope & Responbilities :

• Handle for full set of account
• Financial month end closing
• Perform monthly bank reconciliations & bank record
• Coordinate and liaise with external parties like auditors, tax agents and tax authorities
• Responsible for all duties related to Human Resources,
• Monthly payroll preparation, CPF submission
• Handle GST submission
• Responsible of IRAS AIS,IR8A, Corporate tax, Income tax etc.
• MOM WPOL/EPOL/OFWAS and BCA matter
• Handling other admin duties
• Perform any other ad hoc duties when required.

Job Requirements :

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
• Language: Bilingual in English and Chinese (read, write and speak) as the incumbent needs to liaise with Mandarin-speaking associates in the course of work.
• At least 2 Year(s) of working experience in the related field is required for this position.
• Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent.
• Only Singaporean or PR may apply

This position will be focusing on 3 different aspects of HR Related Administration.

Training Administration

1. Check Training invoices, administer Training Grants and corporate Grants.

2. To Track and update incoming funds and maintain proper records.

3. Conduct research on new corporate assistance schemes and Training courses.

Legal Administration

1. Generate data and liaise with Lawyers on Demand letters.

2. Track and maintain incoming funds.

3. Maintain records of corporate legal bills.

4. Prepare files for potential SCT claim.

5. Might require to meet employees on a regular basis to resolve any RWN issues.

General HR Administration

1. Perform WICA related administration.

2. Monthly process payments for Union and maintain accurate data of unionized members.

3. Monitor and renew Various corporate license / membership applications.

Perform any other duties as assigned.

Requirement:

Must be able to work in a fast-paced environment

Able to meet tight deadlines.

Preferably with HR knowledge

* Minimal Training Provided.

"We regret only shortlisted candidates will be contacted"

Job Description:

Organization Type: Logistics

Position Title: Operation Admin Assistant

Working Location: Pioneer Road ( near Tuas Crescent Mrt)

Working Hours: 5.5 days (Monday to Friday, Saturday half day)

Salary Package:

• Basic
• Medical Benefits
• Performance Bonus
• Friendly Working Environment

IMMEDIATE START WORK WILL BE AN ADVANTAGE

Key Responsibilities:

• Updating of Daily Orders and Schedules on designated platforms and excel sheets
• Updating of Collection Notes Received
• Printing of Delivery Orders / Collection Notes / Passes for Drivers
• Responding to Emails
• Responding to Team when needed
• Communicate with Delivery Team
• Adhoc Admin Duties requested by Management

Your job scope is responsible for acting as a liaison between customers and companies. Assists with complaints, orders, errors, account questions, billing, cancelations, and other queries, serve customer by providing product and service information as well as resolving product and service-related problems, such as:

· Attend to customer enquiries, liaise with customers on quotations/proposals, order acceptance, order fulfillment and receivables follow-up.

· Respond to quotation requests & ensure that terms and conditions comply with company policies.

· Coordinates with Logistics personnel for delivery arrangement and maintain customer communications.

· Pro-actively monitor exceptional orders & ensure appropriate contingent actions are taken to meet delivery schedule.

· Manage inventory to ensure timely storage and stock movement.

· Order management – Order closing and invoicing.

· Other ad-hoc clerical and administration duties as and when required.

Accounts Admin Assistant – Yishun – 5 day week-Singaporeans only

Job Descriptions/ Key Responsibilities:

· Manage day to day accounting operations, quotations, invoices, statement of accounts, petty cash, expense claims

· Prepare bank reconciliation and monthly audit schedule.

· Generate monthly Accounts Payable and Receivables aging reports.

· Any other ad hoc project assigned by the management.

Candidate’s Requirements:

· Secondary education ; MS Word, Excel

· At least 1 year working experience in the related field.

· Good communication and interpersonal skills

· Responsible, team player and willing to learn.

· Preferably with good knowledge of in financial accounting

contact Grace 87952790

Salary Range : $2000 to $2300

Job Descriptions:

• Process and ensure accurate monthly payroll, including payroll reports and statutory submissions (CPF, IR8A, etc.) in compliance with Singapore regulations.
• Manage statutory claims such as NS make-up pay and government-paid leave reimbursements.
• Administer company Annual Training Programme, including training enrolment, payment processing, and maintaining records.
• Conduct post-training evaluations and oversee the training database and records.
• Arrange hotel bookings, transportation, and air ticket bookings for business purposes.
• Support in planning and execution of HRA projects, initiatives, events, and employee engagement activities.
• Participate in survey analysis and reporting.
• Assist in the recruitment and selection process, new employee induction/orientation, and off-boarding procedures.
• Ensure timely updates and maintenance of employees’ information in the HRIS system.
• Manage company phone and mobile WiFi router assets, including monthly billings.
• Handle office administration duties and maintain supplies.
• Administer company vehicle maintenance, insurance, and road tax renewals.

Job Requirements:

• Diploma/Degree in Business Administration/Human Resource
• 2 – 5 years of relevant experience in HR or administrative roles within Singapore.
• Preferably with experience in Timesoft.
• Proficient in MS Office (Excel, PowerPoint, Word).
• Good command of written and spoken English, with outstanding interpersonal communication skills.
• Meticulous and problem-solving abilities.
• Knowledge of employment law and practices in Singapore.

SME in the Manufacturing Industry

Roles & Responsibilities

The company has ambitious growth plans moving forward, including the hiring of more Sales personnel across several of our offices in the SEA and Oceania region.

The Group HR & Admin Director is a pivotal role, working across the parent company as well as the subsidiaries. We have over the last 1-2 years been building our HR capabilities, through various initiatives. We have revamped the way we recruit, and we have many more plans for improving and professionalizing our HR capabilities. These include how we recruit both junior and more senior, revenue-generating roles. We are also looking at continually improving our Performance Appraisal assessment processes and providing a better training offering, for our mid to senior-level employees.

This role must ensure we continue to move forward with our HR achievements, and it will suit a person who has the dedication to achieve successful outcomes in a dynamic and changeable environment.

The Group HR & Admin Director oversees the full HR and administrative functions and should expect to work closely with the Group COO, the respective subsidiaries’ CEOs, Support Functions heads, and the wider Operations teams.

Experience in a fast-paced Manufacturing industry is key, China experience is a plus. Experience in regional HR, Recruitment, and Training is essential.

• Experience working in a cross-border, global organization
• Policy and Procedures formulation and drafting
• Project launches and implementations
• Both a hands-on and strategic leader who is willing to do the operational work in HR & Admin
• Track record of running training programs across regional locations, adapted to different employee groups are advantageous
• Continuous improvement mindset
• Effective communication and interpersonal skills

Administrative Work

- Assist in the day to day productions/operations support

- Responsible for general filing and updating of documents into computer system records

- Ensure accuracy of daily stocks record

- Conduct PPE end month stock taking

Other Miscellaneous

- Handling stakeholder enquiries

- Monthly distribution of PPE

- Any ad hoc task assigns by management

Full Time/Part-time

Job Responsibilities

• Provide administrative support to the department
• Keep proper documentation & filing system
• Process billing
• General administrative duties

Job Requirements

• Min secondary education
• Able to work independently
• Knowledge of Microsoft Words and Excel application

Other Information

• 5 days’ work week

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

Job Highlights

• Job security
• Bonus & medical benefit
• Lunch provided (lunch-in only)

Key Responsibilities

• Provide administrative support (issue invoices etc) to ensure efficient operation of the office
• Apply phytosanitary certs, related docs, import & export declarations
• Coordinate with suppliers, shipping lines & hauliers to ensure documentations are in order & timely completion of tasks
• Liaise with customers & suppliers for POs, invoices, shipping docs
• Assist in HR support (eg WP, SP applications, renewals & cancellations)
• Assist in manual fruit packing when required
• Required to WFH on some weekends for air cargo permit declarations
• Other ad hoc duties as assigned​​​​​​​​​​​​​​

Requirements

• At least A-level / Diploma and above or equivalent
• 1-3 years relevant work experience in admin roles
• Proficient in Microsoft office (especially Excel)
• Accuracy and attention to detail
• Possess good communication and written skills
• Singaporeans/PR only
• 5-day work week (Mon-Fri) from 8am-5pm

Human Resourse Work

- Apply, renew and cancel foreign workers work passes

- Preparation of employment contract and any HR–related letters

- Maintain employees’ database, leave records and maintenance of stall personnel file

- Prepare monthly payroll

- Responsible for Year-End IRAS submission

Administrative Work

- Assist in the day to day productions/operations support

- Responsible for general filing and updating of documents into computer system records

- Conduct PPE end month stock taking

Other Miscellaneous

- Handling stakeholder enquiries

- Monthly distribution of PPE

- Any ad hoc task assigns by management

Key Responsibilities (but not limited to):

• Responsible for full spectrum of Accounts Receivable
• Respond to customer enquires on invoices, payments, SOA
• Prepare AR month end journals and month end process
• Prepare AR reporting and accruals schedules
• Prepare AR monthly cash flow forecast.
• Prepare AP payment, claim reimbursement
• Prepare Weekly/Monthly Cash Flow
• Undertake any other ad-hoc work as assigned

Requirements:

• Minimum Diploma in Accountancy or professional certificate such as ACCA or equivalent
• Minimum 3 years of relevant experiences in performing accounts receivable and credit control task.
• Prior experience in project accounting is a plus
• Proficient in MS Office suite especially MS Excel (Pivot, V-Lookup)
• Good written and verbal communication and interpersonal skills
• Self-starter, hands-on, well-organized, meticulous, analytical and able to work independently
• A team player who is able to deliver under tight deadlines

Other information:

• Full Time
• 6 Months Contract

Job Responsibilities

• Provide administrative support to the department
• Keep proper documentation & filing system
• Process billing
• General administrative duties

Job Requirements

• Min secondary education
• Able to work independently
• Knowledge of Microsoft Words and Excel application

Other Information

• 5 days’ work week

Job Description:

Perform effective and efficient duties on all General Admin and HR related tasks (eg foreign employment applications, renewal and cancellation, payroll, coordination on employees’ training, insurance matters, maintains a variety of logs and files, replenishment of office supplies.

Answering calls with proper telephone etiquette; takes message and route them in a timely and accurate manner.

Manage time-attendance records, leave benefits through system, create required reports timely, etc.

Any other adhoc duties as and when required.

Requirements:

• 1-2 years’ experience in an administrative and support role including HR

• Fast learner and able to multi-task

• Positive working attitude and willing to learn

• Proficient in using Microsoft Office

• Able to work independently

• Ability to maintain confidentiality.

• Ability to prioritize work assignments among conflicting demands

Willing to travel to Tuas

Job Descriptions

• Answer, screen and forward incoming phone calls and any queries
• Receive, sort and distribute daily mails/deliveries
• Arrange and update of despatch work activities
• Update and maintain of documents
• Provide basic administrative support to Accounts and HR departments
• Ad-hoc duties as assigned

Job Requirements

• Able to liaise with English and Chinese-speaking colleagues/guests
• GCE ‘O’/’N’/ITE Level
• Minimum 2 years of working experience
• Computer literacy/Administrative skill

Others

• 5-day work week
• Good Work-life balance
• At Kian Teck Road (off Upper Jurong Road)

JOB DESCRIPTION

• Manage full spectrum of Human Resources functions including monthly payroll, CPF submission, IR21 tax clearance, and FWL.
• Responsible for day-to-day HR operations such as leave application, attendance, medical leave & etc.
• Liaise with government bodies CPF Board, MOH and MOM.
• Handle application/cancellation, Renewal of work pass for employees on time.
• Maintain all employees data and update of information changes in the payroll system.
• Provide support for office administrative duties, data-entry and filing of documents.
• Answering queries through phone calls/emails.
• Any other ad-hoc tasks assigned

REQUIREMNT

• Diploma in HR Management, Business Administration or equivalent.
• Minimum 2-3 years of relevant working experience
• Good knowledge of local employment laws & HR related matters.
• Pleasant personality, able to communicate well with all levels of people.
• Proficient in MS-Office Word, Excel and PowerPoint.
• Able to multi-task and meet deadlines.

Human Resource & Admin Assistant ( 5 day week – Jurong East/Pandan Loop) - Singaporeans only

Roles and Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Prepare monthly payroll for supporting companies

• New employee onboarding process – prepare letter of appointment, conduct briefing

• Process work passes application (WP, SPass, EP), renewal, and cancellation.

• Prepare headcount working hours reports for billings & other admin duties or tasks as assigned

• Cover admin duties ( process claims, filing, update system records ) @Pandan Loop

Qualification Requirements

• GCE N Level

• Proficient in Microsoft Office Excel

Gross Salary $2000

Contact Grace 87952790

Benefits:

• 5 Working Days: Monday to Friday: Flexi start and end time from 8am to 9am
• Location: Jurong East (walking distance from MRT)
• Work Life Balance

Job Responsibilities:

• Handle end-to-end work pass administration including but not limited application, renewal, issuance and cancellation of work passes for internal, external and outsourced workers timely.
• Maintain work pass administration record tracking and follow-up closely on all work pass transaction.
• Ensure the entire work pass Administration in compliance with MOM Rules & Regulations.
• Advise and monitor all pre-employment medical check-ups for new hires.
• Liaise with MOM and clients on workers or work pass matters.
• Troubleshoot and rectify application issues i.e.. rejected application.
• Daily Operations - arrange drivers for arrival of workers / medical check / courses, vaccination etc.

Additional requirements:

• Possess CEI (Basic) advantageous
• High level of initiative, meticulous and detailed oriented with strong organization skills
• Basic understanding of the prevailing MOM rules & regulations
• 1-2 years relevant experience

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

• Warehousing/ Transportation company
• Position Title: Admin Assistant
• Working Location: Jurong Port Road
• Working Hours: 5.5 days (Monday –Friday 8.30 am – 5.30 pm & Satruday 8.30am to 12pm)
• Salary Package: Up to SGD 1800 + AWS
• Duration: Permanent Role

Key Responsibilities

• Support all the admin and customer service-related work.
• To assist in the day-to-day operation.
• To Coordinate and follow up with drivers
• Arrange for delivery and prepare necessary documents.
• Update and maintain inventory / transportation records
• Respond promptly to customer inquiries via emails and/or telephone calls.
• To assist in general office administrative works (filing of documents, management of inventory, delivery and planning).
• Support, communicate and coordinate with external and internal departments.
• Other ad-hoc duties assigned.

Training will be provided to an inexperienced candidate

You may email your resume to [email protected]

Responsibilities:

· Full Account Receivable & Payable function

· Invoicing and coordination with the operation/ logistics team.

· Receivables monitoring and collection

· Perform daily bank entries and monthly Bank reconciliation.

· Perform other accounting duties as assigned by the Supervisor.

· Provide administrative support

Requirements:

- LCCI or Diploma in Accounting.

- Minimum 2 year of accounting background

- Proficient in Microsoft Office Applications

- Fast-paced, eye for details

- Good team player, independent and able to work on own initiative.

Tasks and responsibilities of administrator:

1. **Office Management:** Administrators are often responsible for managing the day-to-day operations of an office. This includes tasks such as organizing files, handling correspondence, and coordinating office supplies.

2. **Communication:** Administrators often serve as a point of contact between different departments, staff members, and external parties. They may be responsible for answering phones, responding to emails, and relaying important information.

3. **Scheduling and Planning:** Administrators often handle scheduling appointments, meetings, and events. They may also be involved in making travel arrangements and coordinating logistics for various activities.

4. **Data Entry and Record Keeping:** Maintaining accurate records and databases is a common responsibility. This includes entering data into systems, updating information, and ensuring that records are organized and accessible.

5. **Human Resources Support:** In some organizations, administrators may assist with basic human resources tasks, such as handling employee paperwork, maintaining personnel records, and supporting recruitment processes.

6. **Technology Support:** Administrators may be responsible for managing basic IT tasks, such as troubleshooting computer issues, setting up equipment, and ensuring that technology tools are functioning properly.

7. **Financial Tasks:** Depending on the organization, administrators may be involved in basic financial tasks such as processing invoices, handling petty cash, and maintaining financial records.

8. **Facility Management:** Administrators may be responsible for overseeing the physical space of an organization, ensuring that facilities are well-maintained and that necessary supplies are stocked.

9. **Policy Implementation:** Administrators may assist in implementing and enforcing organizational policies and procedures, ensuring that staff members are aware of and adhere to established guidelines.

10. **Customer Service:** Administrators often interact with clients, customers, or visitors, providing a positive and professional impression of the organization.

The specific duties can vary widely depending on the size and type of organization. In larger organizations, administrators may specialize in specific areas such as finance, human resources, or IT, while in smaller organizations, they may handle a broader range of tasks.

• Job Location at Jurong (near Joo Koon MRT)

• 6-day work week

• 8.00am to 5.00pm

Responsibilities:

• Provide day to day administration support to Sales team & customers

• Prepare Quotations, Delivery Orders, Purchase Orders, Sales order, Tax Invoices and other documents.

• Handle internal & external co-ordination of purchase & sales order

• Monitor job process to ensure timely completion of job and collection of payment

• Follow-up on outstanding jobs and perform call back to customers if necessary.

• To collate documents for handover

• Perform general administrative duties (updating, scanning, printing, mailing, filing)

• Handle leave, payroll , Overtime & CPF

• Other administrative duties as assigned

Requirements:

• Diploma or degree in Business or equivalent

• At least 3-5 years of relevant experience preferred

• MS Office proficient (Word, Excel)

• Adaptable and flexible attitude

• Meticulous, pro-active, responsive and independent

• Able to work in a fast pace environment

• Able to meet tight deadlines

Key Responsibilities and Accountabilities :

• Handle full spectrum of HR function and support Snr HR & Admin Manager in ensuring smooth and sound day-to-day HR operations.
• Monitor work pass matters like applications, renewals and cancellations of work passes, job postings in MyCareerFuture for EP & S-pass etc.
• Prepare all employment related documents eg. employment letters, confirmation letters, warning letters, certificates of employment, etc, as well as drafting of internal memos.
• Supervise all onboarding/off-boarding processes, including but not limited to new hire induction and orientation, exit clearance and exit interview for resignees etc.
• Supervise full recruitment cycle, including job postings, sourcing, screening, selecting, interview arrangements, conducting of interviews, hiring etc.
• Check monthly payroll processing for Workers.
• Ensure yearly income tax filing and preparation of Forms IR8A and IR21 of workers.
• Assist in conducting annual performance appraisals for all employees.
• Assist in the implementation, review and revision of HR policies and procedures.
• Involved in sourcing for suitable training courses as well as process eligible claims to SSG.
• Manage and develop direct reporting staff
• Handle annual audit (keeping of relevant records and attending to auditors' queries, etc).
• Liaise with recruitment agents, consulting firms, insurers, auditors, etc, as and when required.
• Manage all relevant insurances and monitor claims progress and claims summary.
• Monitor government claims like maternity leave claims, childcare leave claims, NS claims and any other statutory leave claims.
• Handle preparation and submission of government surveys.
• Maintain accurate and up-to-date HR database, employee records and filing of documents.
• Act as proxy for Snr HR & Admin Manager during her absence and provide advice on HR related matters to Management as and when required.
• Perform any other ad-hoc duties as assigned by Snr HR & Admin Manager and/or Management.
• Organize corporate events and build strong corporate culture.
• Assist in ad-hoc Admin duties as and when required.

Requirements :

• Minimum Diploma in Business Management (Human Resources) with 5-7 years of related HR experience.
• Payroll experience is required
• Well versed in local employment laws and regulations.
• Ability to multi-task, prioritise and manage time well.
• Meticulous, detail oriented and well organised.
• Possess strong communication and interpersonal skills.
• Able to work well independently as well as in a team.
• Keen on taking on new challenges, be proactive and self-disciplined.
• Proficiency in Microsoft Word and Excel is a MUST.
• Experience with HR software system is preferred.