Job Title: Administrative Assistant

Company: Ethan Interiors Pte Ltd

Location: CT Hub #2

Position Type: Full-Time

About Us

Ethan Interiors Pte Ltd is a dynamic and innovative interior design boutique firm dedicated to serving our clients and provide our best interior designing services according to their requirements and our designers are there to also impart their professional opinions and knowledge on how to make it even better.

We pride ourselves on our commitment to excellence and our passion for interior designing. As we continue to grow, we are seeking a proactive and organized Administrative Assistant to join our team and support our daily operations.

Job Description

We are looking for an Administrative Assistant to provide administrative support and ensure quick and efficient operation of our office. The successful candidate will be responsible for a variety of tasks including daily data entry works, scheduling appointments, managing calendars, handling correspondence, maintaining filing systems, and assisting with other administrative duties as needed.

Responsibilities:

• General and daily data entry works assigned by Admin cum Accounting Manager and/or Director
• Assist to organise and schedule meetings with all relevant personnel
• Prepare all relevant paperwork/documents required and attend meetings with Director and Admin cum Accounting Manager
• Plan meetings and take detailed meeting minutes for all meetings
• Prepare and distribute corresponding memos to relevant team members
• Attend to all incoming calls /messages from subcontractors promptly
• Attend to and follow through all inquiries via email and/or any messaging platforms applicable
• Update and maintain office policies and procedures
• Ensure smooth day-to-day operation of the office
• Provide day to day administrative / backend support to all personnel (eg. Director, Interior Designers, Managers, etc.)
• Show initiative in providing ideas and solutions to improve workplace processes
• Assist in any ad-hoc task that may be assigned

Requirements:

• Conversational English and Chinese speaking and written skills
• Proven experience as an administrative assistant or relevant role
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and Google Drive (Google Sheets, Google Docs, Google Slides, etc.)
• Excellent time management and organizational skills
• Strong written and verbal communication skills
• Attention to detail and problem-solving skills
• Ability to multi-task and prioritize tasks effectively
• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus

How to Apply

If you are interested in joining our team as an Administrative Assistant, please submit your resume and a cover letter outlining your qualifications and why you are a good fit for this position to <[email protected]>.

We look forward to reviewing your application!

Responsibilities:

• Maintain and update employee records in HR Management System (Info-Tech) and Personnel Files.
• Responsible for monthly payroll processing.
• Handle submission and processing of statutory payments and claims, including CPF, IR21, IR8A, NS claims, Government-Paid Leave, and training grant submissions.
• Participate in MOM surveys as required.
• Draft and prepare employment-related letters such as employment contracts, confirmation letters, resignation acceptance letters, and off-boarding procedures.
• Manage work pass renewals, applications, cancellations, and levy waiver requests.
• Address employees' inquiries on various HR-related matters.
• Facilitate visa applications when needed.
• Lead the end-to-end recruitment process, including job posting, conducting interviews, and collaborating with hiring managers on onboarding.
• Assist in setting up HR policies and procedures.
• Ad-hoc duties as assigned.

Requirements:

• Posses Degree/ Diploma in Human Resource Management, Business or equivalent
• At least 2 years of relevant working experience
• Prior experience in Info-Tech system will be an added advantage

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration No.: R1101084

EA License No.: 20C0426 (Elitez & Associates)

Responsibilities:

Reporting & assisting the Project Manager for the responsibilities as listed below :-

Responsibility for working with project team members and maintaining complete and accurate record for multiple jobs

Performing clerical suppport functions for project (varies based upon the need) Responsibility for assisting project manager in following up with subcontractor and material supplier compliance issues

Assist project manager to understand the specific needs

Assist in tracking submittals and RFT's, meeting minutes, ensure proper documents and others needs as required

Requirements:

Possess knowledge of interior fit-out and project management

Minimum 2 years experience

Able to read blueprints, interior fit-out drawings and floor plans

Competent in software skills such as Ms Office and AutoCAD

We are a licensed employment agency in Singapore and currently we have offices in Orchard, Kovan, Clementi & Toa Payoh and we looking for an Admin Executive to join us.

Responsibilities:

> Assist the Manager in the day to day running of the Agency & other Businesses

> Deliver prompt, efficient and quality service

> Provide secretarial and administrative support

> Assist in managing the company’s websites and social media presence

> Assist in Marketing and Promotion activities

> Any other ad-hoc duties when required

Requirements:

If you are a team player and a motivated individual we want you to join us!

> Higher Nitec/‘O'/'A' Level/Diploma with 1 year of relevant working experience

> Pleasant & outgoing personality

> Enjoy meeting people

> Social Media Savvy

> Ability to multi-task as well as the tenacity to strive under pressure

> Strong analytical, organisational and interpersonal skills

> Those with CEI will have an advantage

> Training will be provided

> All are welcome

We regret that only shortlisted applicants will be notified. The successful applicant will be stationed in one of our offices.

Email a detailed resume with a recent photo to [email protected] or WhatsApp +6590081112 for a chat!

Work location : Tai Seng

Job Type: Permanent- Full Time

-5 days work week ( Monday to Friday 8.30am to 6.00pm)

-0-20% performance related pay (PRP) per month

-2% medical pay per month

-14 days annual leave + 14 days medical

Job Responsibillities.

• Support day-to-day administrative and coordination work to the department.

• In charge of filing, data entry and administrative duties

• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.

• Maintain and update employees' records for new hires, terminations, leave records, training records, etc

• Provide support to ensure effective information flow and communication among various internal and external stakeholders.

• Outreach to vendors for business procurement related matters

• Assist with payroll and collection.

• Any other ad-hoc tasks as assigned

22C1322 Maxhunt Resource Pte Ltd

R23115755 Nicole Choy

The Admin and Sales Assistant does administrative duties to help the department. He/She prepares sales-related documents during the sales process, gathers materials and sets up information kits. The Admin and Sales Assistant keeps a record of sales that have met targets, and renews sales contracts. He/She also makes sales enhancement plans with the sales team’s help. He/She prepares monthly sales reports and submits them to the department. This helps them track the progress of sales activities.

He/She keeps up to date on market trends. He/She keeps in touch with clients to understand their needs, and provides details on packages and products. He/She has to follow the quality assurance expectations and standards set by the product. He/She also needs to answer the clients’ enquiries promptly via phone and emails.

• Candidate must possess at least ITE/Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Professional Degree
• Required language(s): English
• Min 1 year related work experience required. Fresh grad welcome to apply.
• Required Skill(s): Excel, Words, Outlook, PSOFT/UBS/SAGE, Photoshop

~ Communicate and relate effectively at the workplace
~ Contribute to customer service over various platforms
~ Develop personal effectiveness at operations level
~ Do essential online functions
~ Give a positive and professional image
~ Handle guest/customer concerns and feedback
~ Issue sales proposal
~ Provide sales services
~ Use computer applications at basic level
~ Use upselling and suggestive selling techniques
~ Work in a team

Duties of the HR & Admin Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general admin activities. Maintaining employee records (soft and hard copies). Updating HR databases (e.g. new hires, separations, vacation and sick leaves) Assisting in recruitment, payroll and onboarding preparation by providing relevant data, like absences, bonus and leaves.

• Handle end to end recruitment process.
• Provide support in onboarding/offboard, work pass application etc.
• Support monthly payroll processing, tax clearances.
• Handle general administrative duties.
• Participate in other ad hoc projects as and when required.

Requirements:· Diploma in HR/Business Administration· Meticulous and organized.

Terra is a dynamic company with a strong presence across the Asia Pacific region, specialising in innovative communication solutions and services driven by AI technologies. Our comprehensive portfolio includes both hardware and software products, along with tailored services that empower our clients and partners to maintain a competitive edge. At Terra, we are unwavering in our commitment to delivering the highest service levels and exceptional customer experiences.

We have an exciting opportunity for an exceptional individual to join our management team in a multifaceted administrative role that extends beyond traditional corporate functions. As a key member of our team, you will actively contribute to Terra's business expansion throughout the Asia Pacific region.

Job Responsibilities

• Execute basic administrative tasks to ensure the smooth functioning of daily operations, including ensuring office lightings, aircon and switches are turned on/off based on office hours.
• Efficiently organise and oversee professional and personal scheduling as personal assistant for the Managing Director, encompassing meeting agendas, mail, email correspondence, phone calls, and occasional errands.
• Collaborate with clients and internal stakeholders in meetings to facilitate seamless communication and coordination.
• Manage and maintain office systems, including answering of phone calls, emails, data management and data entry tasks.
• Consolidate global sales reports and aggregate data to derive key performance indicators (KPIs).
• Contribute to the development of reward programs based on performance metrics.
• Uphold the highest standards of professionalism and confidentiality in handling all materials.
• Engage with both internal and external executives on various projects and tasks.

Job Requirements:

• Possess 2-3 years of relevant work experience in a similar capacity.
• Exhibit excellent presentation and organisational skills.
• Demonstrate strong communication and interpersonal abilities, with an approachable and friendly demeanour
• Proven capacity to work effectively under pressure and adapt to evolving circumstances.
• Detail-oriented and highly organised with a keen eye for accuracy.
• Previous corporate administrative-related experience would be advantageous.
• Display the ability to thrive both within a team and independently.
• Project a mature and confident disposition, with exceptional interpersonal and communication skills.
• Exhibit excellent written and oral communication abilities.

Quality Traits We Are Looking For

• Driven by ambition and a genuine passion for contributing to the company's global growth.
• Dynamic and adaptable, capable of meeting the ever-changing demands of corporate administrative tasks.
• Strong, clear communicator with exceptional writing and speaking skills.
• Creative thinker with acute attention to detail.
• Proactive team player who thrives in a collaborative and highly motivated environment.

If you are seeking an opportunity to make a significant impact and play a vital role in driving robust global business growth, we invite you to share your CV and salary expectations with us.

This position will start off as about 10 months contract.

Location:
Seng Kang Secondary School

Responsibilities:

Reception

1. Greet persons entering organization,assisting walk-in stakeholders, including parents and students, with their enquiries and requests.

2. Handle telephone calls, screen, and direct calls, take and relay messages, provide information to callers.

3. Monitor visitor access and maintain security awareness.

4. Receive, sort and record mail, and deliveries.

5. Ensure knowledge of staff movements in and out of organization

Admin

1. Monitor and assist to maintain office equipment and assist to control and stock take of office inventory update Finance officer to ensure when stock is low.

2. Issue lockers and keys to staff. Keep proper records of keys and lockers issued.

3. Assist to schedule appointments when required.

4. Prepare correspondence and documents eg Filing and typing, prepare certificates for school events, arrange for collection of testimonials etc by graduated students etc etc.

5. Keep proper record in soft copy the title of letters issued out by school and ensure that a copy of the letters is filed.

6. Assist in sorting out of uniforms donated items.

7. Shredding of information.

8. Assist in checking the completeness of FAS documents submitted by the parents.

Others

1. Assist in attending to sick students and updating parents, teachers and with presence of mind to alert AM/AE/SL/HODs if he/she deems the condition is serious. Officer may be sent for first aid training.

2. Any other duties as assigned by Administration Manager (AM), Administrative Executive(AE) and School Leaders(SL).

Working Hour:
Mondays to Thursday, 7:30am to 4:00pm

Friday, 7.30am to 1.00pm

Salary:
$1800

Thank you!

Glendon Toh
Cornerstone Global Partners
EA: 19C9859
Reg no: R1982182

Full and Part Time Position available

1. Monitor and support company’s operation, outlets and delivery functions.

2. Assist company’s operation and internal control procedures.

3. Advice on the operation and management of the outlets with required analysis and proposal on the operation’s efficiency

4. Assist the Operations Manager to perform duties to execute marketing, and operational plans with goods’ sales promotion packages.

5. Attend to customer queries whenever necessary via email or text

6. Able to handle guest feedback/complaints concerning food quality and service

7. Ensuring compliance with licensing, hygiene and health and safety legislation/guidelinethrough systematic filing

8. Communicate internally important feedback from customers

9. Preparing delivery note & arrange drivers for delivery.

10. Manage and oversee e-commerce platform

11. Provide feedback to management with regards to the supplier management and product quality issues.

12. Responsible and monitor delivery functions by coordinating with the relevant parties

13. Assist in executing and processing daily sales report

14. Compile weekly sales reports and information to management, obtain sales target and KPIs given by the management

15. Handle other ad hoc duties, as and when required.

Office located at Kovan

Job Description and Responsibilities:

Admin:

• Attend to customers’ enquiries on our services and requirements through various channels such as phone calls, emails and text messages
• Address any complaints or issues faced by customers and resolve them in an effective and timely manner
• Establish good rapport and support to customers
• Work closely with the Operations Team
• Data Entries
• Support daily admin and operations when necessary
• Front desk and administration duties as and when required
• Ad hoc administrative duties assigned

Requirements

Able to start work immediately

Positive working attitude

Able to wok independently and take up new challenges

Proficient in English and Mandarin or other dialects

Working hours: 0900 - 1800 (Mondays-Fridays)

Account/Admin

Full/Part time

Work Hours: Monday & Saturday (10am to 6pm

Roles and Responsibilities:

1,Manage and oversee all company accounts efficiently.

2,Handle CPF (Central Provident Fund) matters and ensure compliance.

3,Manage payroll processes accurately and in a timely manner.

4,Oversee and manage all aspects related to bank account operations.

5,Prepare financial documents and ensure readiness for accounting purposes.

6,Address and handle all government-related issues, ensuring compliance and timely submissions.

7,Handle staff salary disbursements accurately and in adherence to policies.

8,Manage staff leave records and prepare necessary documents for Profit and Loss statements.

9,Compile and organize end-of-year documents for submission to accounting, ensuring compliance with necessary regulations.

Job Duties:

· Perform general administrative duties.

· Attend to queries via calls, data entry, record keeping and handle courier services and mail.

· Oversee all administrative tasks such as office maintenance, stationery requisition, and managing office assets list.

· Provide administrative support to the sales team and other relevant departments.

· Coordinate office activities and operations to secure efficiency in company activities.

Requirements:

· Pursuing a Diploma or bachelor’s degree in business or equivalent.

· Full-time interns preferred (3-6 months).

· No experience needed.

· Proficient in Microsoft Office such as Excel and Word preferred.

Interested applicants please click APPLY NOW or email an updated copy of your resume.

We regret that only shortlisted candidates will be notified.

Email Address: [email protected]

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Experience required: Min 2 years working experience

Educational qualifications: "O" level or equivalent

Other Requirements:

Working days per week: 5.5 days

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

Wee Hur Holdings Ltd (Group) is a listed company on the Singapore Exchange, with businesses in property development, construction, worker’s dormitory, fund management and purpose-built student accommodation (PBSA). We are seeking a driven, motivated and passionate Sales Admin Support as we embark upon our exciting new phase of growth and expansion in the PBSA sector in several major cities in Australia.

You will be employed under Y Suites by Wee Hur Hospitality Pte Ltd (Company), a wholly owned subsidiary of the Group, which is the entity that is responsible for the success of our PBSA management brand. You will report directly to the Assistant Manager, Sales & Reservations and Regional Senior Manager, Business Development. You will be required to work closely with our Sales team in Singapore and BD team in China.

This role is designed for professionals with robust track record in sales admin support, excellent interpersonal and communication abilities, strong detail-oriented mindset and deep motivation to learn and grow. Experience in Sales support, Reservations or Admin coordinator within the hospitality industry are added advantage. Proficiency in Mandarin Chinese is preferred.

You will assist the sales team to retrieve and collate reports, check room availabilities, and make changes to existing reservations. You will need to manage 2 key software systems, namely a sales CRM and an enterprise property management software, so experience and track record in data retrieval and software system utilisation is strongly preferred. You are also expected to respond to sales team request for information or changes at a high frequency and due to the time-sensitive nature of sales closure, we require somebody who is agile, responsive, and highly communicative on chat channels, with a strong bias for action.

Please apply for this position via our careers page (https://www.ysuites.co/careers/).

Key responsibilities:

1. To have a good grasp of the property management system (PMS) to check room availabilities and provide fast response to the China BD team when required.
2. To have a deep and robust understanding of our product.
3. Provide reliable and consistent support on data input and churn out for reporting purpose.
4. Provide weekly room occupancy data from PMS, Competitor Pricing checklist report and other sales admin reports required by the Assistant Manager, Sales & Reservations.
5. To be able to configure changes in the student booking in PMS correctly as and when required by the Booking team.

Required skills and attributes:

1. Bachelor's degree with good honours
2. Candidates with at least 3-5 years of experience and proven track record as a sales admin or admin support an advantage
3. Exceptional verbal, reading and written skills are a must
4. Robust interpersonal, communication and relationship skills
5. Familiarity with CRM & PMS best practices, experience with CRM leads management software (SalesForce or Fresh Sales) an advantage.
6. Experience in working with enterprise software systems an advantage
7. Strong Microsoft Excel Skills desirable
8. Have a detail-oriented mindset and an acumen for understanding
9. Excellent time management and organisational skills
10. Dependable and proactive in follow up
11. Team player and highly independent and able to work under stressful situations

Key Performance Indicators:

• Timely and proactive respond to request from China BD team on room availability
• Accurate data input and churn out for reports requested by Assistant Manager, Sales & Reservations
• Accurate and timely changes in reservation details and ensuring all amendments are done correctly
• Agile, timely and swift response to business request pertaining to lease closure, lease amendments, offer drafting, information required for offer.
• High visibility and timely reporting on weekly reports.
• Strong stakeholder engagement in accordance with best practices, SOP training and brand guidelines
• Strong product knowledge, demonstrate professionalism and competence in task assigned.

Work place:

• Kallang/Boon Keng

Working hours:

• 5 days/week, 930am – 630pm

Roles & Responsibilites:

• Process and handle all online orders i.e Shopee/Lazada/Amazon
• Daily Filing of Documents
• Any other Ad-Hoc Admin work
• Operating Autocount

Benefits:

• 14 days annual leave
• 14 days medical leave
• 3 days compassionate leave
• Childcare leave as per statutory requirements (the number of days will depend on the age of the child and completed months of service)
• When they complete the 12 months contract, they will be eligible for 1 month AWS

Requirements

• GCE ‘N’/’O’/ITE or its equivalent
• Preferably with 1 years’ working experience in a warehouse admin environment
• Proficient in Microsoft Word & Excel
• Independent with good interpersonal and communication skills
• Able to work in a fast pace environment
• Team player who is service-oriented and with a positive attitude
• Singaporeans/PR only need apply

Other requirements:

• Candidates must be prepared for working 1-2 more hours during campaign periods, which can be up to 2-3 days per week

RCN Admin Executive (Contract Staff)

Real Centre Network is an Approved Course Provider (ACP) by Council of Estate Agency(CEA) . We are the leading training centre located at 4 different location. We have a opening for Admin Executive. Singaporeans and PRs with Diploma certificate are welcome to apply.

Job Scope

• Swiftly address course enrollment inquiries with precise, timely information.
• Assist in course registration processes.
• Support participants with course-related matters.
• Prepare reports.

Requirements:

• Diploma or higher education, with preferred work experience.
• Fluent in English; bilingualism is a plus.
• Contract basis 3-6 months or possible to convert to permanent full time staff.
• Working hours: 8.30am to 5.30pm
• Meticulous, service-oriented approach.
• Proficient in IT.

Position: Administrative Assistant

Work Schedule: 5-Day work week (Monday - Friday: 08:30 AM to 05:30 PM)

Work Location: Kallang Avenue (Lavender/Kallang/Bendemeer MRT)

Roles & Responsibilities:

• Answering phone calls and replying to emails promptly.
• Processing sales orders via phone calls, WhatsApp, email, and purchase orders (POs).
• Assisting walk-in customers with order collection and product viewing.
• Handling sales inquiries through phone calls, emails, or WhatsApp.
• Processing, submitting, and following up on quotations.
• Maintaining proper filing systems for all documents, records, and reports.
• Liaising with the warehouse and logistics teams to ensure timely assembly and smooth delivery of orders to customers.
• Updating inventory and price lists regularly.
• Performing any other ad hoc duties as required.

Job Requirements:

• Minimum education level of 'N' or 'O'.
• Basic computer skills.
• Ability to work independently and possess good multitasking skills.
• Strong communication and time management skills.
• Customer satisfaction-oriented mindset.
• Ability to adapt to a fast-paced environment.
• Proficiency in handling English and Chinese-speaking customers.

Job scope:

• To handle administrative and recruitment matters.
• Undertake any other duties in relation to the job scope as assigned by your superior from time to time.

Handling of Administrative matters and HR matters.

Payroll

Work Permit application/renewal

Document preparation, data entry and filing

Update and maintain employees' database (in Excel and infotech)

Arrange for trainings and appointments

Renewal of license

Other Ad-hoc jobs assigned

Requirements

Min 1 yr experience

Proficient in Microsoft Office software (Compulsory: Words and Excel)

Effective communication skills, in both English and Mandarin

Efficiency and accuracy

Cooperative team member

Willing to learn

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Min 1 year working experience

N level or equivelent

Other Requirements:

Working days per week: 5.5

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

. Provides daily support to site manager and team.

. Responsible for handling all general office admin & clerical support, data entry, document scanning

· Proper filing of hardcopy documents for records and easy retrieval

· Good communication skills in liaising with inter departments

· Relevant experience in admin/payroll work will be an added advantage

· Preferably with working experience in the construction industry

· Ability to multi-task and meet tight deadlines with high level of accuracy

· Able to work independently but also collaboratively with cross functional teams

. Assist new staff to register facial data in biometry attendance system

. Prepare staff attendance report to the management when required

. Proficient in Microsoft Office Applications

RESPONSIBILITIES

• Provide data or report in a timely manner
• Perform inbound and outbound data entry
• Ensure documents, data and records are properly updated and kept for ease of retrieval
• Handle administration task on site
• Other ad-hoc duties as assigned

REQUIREMENTS

• Good PC and MS office skills
• Accurate and attentive to details
• Willingness to work in warehouse environment

LAWHUB LLC's established Conveyancing and Real Estate Department invites applications for the following:

1) Conveyancing Executive to handling private property conveyancing matters.

2) Admin Executive to handle general conveyancing support work. Training will be provided.

Successful candidates can expect to work in a challenging and nurturing environment as well as an attractive remuneration package.

Please send in your resume to The Recruitment Director, 490 Lorong 6 Toa Payoh #03-10 HDB Hub Singapore 310490 or email [email protected] or call Sharon at 9066-7666 (HP) to arrange an appointment.

Work location : Tai Seng

Job Type: Permanent- Full Time

• 5 days work week ( Monday to Friday 8.30am to 6.00pm)
• 0-20% performance related pay (PRP) per month
• 2% medical pay per month
• 14 days annual leave + 14 days medical

• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.

• Maintain and update employees' records for new hires, terminations, leave records, training records, etc

• Provide support to ensure effective information flow and communication among various internal and external stakeholders.

• Outreach to vendors for business procurement related matters

• Assist with payroll and collection.

• Any other ad-hoc tasks as assigned

Requirements:

• IT savvy and good in Microsoft Office

• Able to work independently in a fast-paced environment

• Able to communicate effectively with various departments

22C1322 Maxhunt Resource Pte Ltd

R23115755 Nicole Choy