Job Responsibilities

• Provide L1 to L2 support for infrastructure, network, and internal systems.
• Provide Install Move Add Change (lMAC), Break-Fix and end user support activities as required.
• Provide on call, 24x7 supports for systems on a rotating basis. Implement corrective procedures to resolve production problems and minimize unplanned system outages.
• Suitable candidate will support IT server patching administration and change manangement coordination

Sales Admin Coordinator

Key Responsibilities

• Maintaining supplies of sales presentation materials, samples, including slides and brochures
• Supporting sales efforts including during tenders, projects
• Tracking the activities and performance of each member of the sales team
• Entering order information into the company database
• Working with staff members from other departments such as design and finance to optimize sales
• Support in daily operations & customer service
• Prepare monthly sales report
• Any other ad-hoc admin duties assigned by superior

Who We Are Looking For

i. Competencies & Personality Traits

• Self-starter that is able to work independently and in teams
• Pleasing personality, mature and with customer service mindset
• Excellent communication skills in managing stakeholders (Internal and External)
• Strong strategic thinker, results oriented and great team player
• Ability to manage timelines and deadlines
• Able to analyse market trends, data to gather useful insights

ii. Skills

• Experience as coordinator in an office setting preferred
• Ability to communicate fluently (speaking and written) in English
• Comfortable with the use of computer and general IT software

Job Responsibilities:

• Handle quotation, renewal, endorsements and other general administrative duties as assigned.
• Support team on renewal review activities such as generating monthly listing, input of renewal terms.
• Support team on underwriting matters.
• Attend to phone calls, dispatching of documents, arranging courier, collection and distribution of department mail.

Skills and Qualifications:

• Min 'O' Level
• Minimum 1 year of working experience in General Insurance industry.
• Candidates who possess the Certificate of General Insurance are preferred.
• MS office skills such as excel is a need as this position needs to generate and filter reports.
• Required language(s): English, Mandarin (Able to handle queries from English and Mandarin speaking associates

If you are detail-oriented and organised, we invite you to join our Goh Yeow Seng Pte Ltd Team, as Admin Sales Assistant (Part-Time).

Job Responsibilities:

• Providing customer support and attending to phone calls, e-commerce and email enquires.
• Processing of sales orders, invoices and statements.
• Co-ordinate with Logistics department.
• Maintain proper filing and documentation.
• Any other ad-hoc duties assigned.

Requirements:

• Having a positive attitude, willing to learn and improve.
• Able to work independently.
• Able to communicate clearly in English and Mandarin, and to liasie with Mandarin speaking customers.
• Proficient in MS Office.
• On-site work is required.
• Staying in Bedok area preferred.
• Part-time, Student job.
• Remuneration depending on qualifications, experiences and performance.

Interested, please send your resume by e-mail: [email protected] or contact us at Hp: 9617 3551.

• To assist in customer service at the counter

• To answer telephone calls and direct them to the respective parties, if necessary

• To assist in administering simple first aid for students Generic Email

• To assist in the clearing of the generic email Data Entry using Microsoft Word or Excel

• To assist in data entry using Microsoft Word or Excel Any other clerical duties

• To assist in any other clerical duties assigned

Requirements:

• At least GCE ‘N’ or ‘O’ Level

• Able to commence work on 02 Jan 2025

• Good communication and interpersonal skills

• Good team player with a high level of initiative

• Proficient in Microsoft Office (Please indicate proficiency in CV)

• Candidates must have at least 1 year of relevant experience in reception duty in schools between 2021 to 2024

• Mondays to Fridays: 6:30 am to 3:45 pm, inclusive of 45 mins lunch break

• Service not required on Saturdays, Sundays, and gazetted public holidays

As a Admin, your primary responsibility is to ensure the smooth scheduling of customer installations and handle inquiries from existing and potential customers. You will play a crucial role in delivering exceptional customer service and maintaining positive relationships with clients. This position involves a combination of administrative tasks and direct communication with customers to address their needs and concerns effectively.

Key Responsibilities:

1. Schedule customer installations according to availability and prioritize appointments based on urgency and customer requirements.
2. Coordinate with installation teams to ensure timely arrival and completion of installations, resolving any scheduling conflicts that may arise.
3. Respond promptly to customer inquiries via phone, email, or in-person, providing accurate information and assistance regarding products, services, and installation procedures.
4. Address customer complaints and concerns professionally, striving to achieve satisfactory resolutions and maintain high levels of customer satisfaction.
5. Maintain detailed records of customer interactions, including inquiries, complaints, and resolutions, utilizing the company's CRM system.
6. Collaborate with other departments, such as sales and technical support, to streamline processes and improve overall customer experience.
7. Stay updated on product knowledge and company policies to provide accurate information to customers and ensure compliance with company standards.
8. Proactively identify opportunities to enhance customer service processes and contribute to the continuous improvement of service delivery.

Job Requirements:

1. Prior experience in a customer service or administrative role, preferably in a related industry such as telecommunications, utilities, or technology.
2. Excellent communication skills, both verbal and written, with the ability to interact professionally with customers and colleagues.
3. Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
4. Problem-solving abilities and a customer-focused mindset, with a proactive approach to addressing customer needs and resolving issues.
5. Proficiency in using computer software, including Microsoft Office suite and CRM systems, to maintain accurate records and communicate with customers.
6. Flexibility to work a 5.5-day week, with regular working hours from 9:00 am to 6:00 pm, and occasional overtime or weekend shifts as needed.
7. A positive attitude and a willingness to learn and adapt to new processes and technologies.
8. High school diploma or equivalent; additional qualifications in customer service or related fields are a plus.

Salary: $2200 - $2500 per month

Working Hours: 9:00 am - 6:00 pm, Monday to Friday, with half-day on Saturday (5.5 days per week)

Candidates who possess the necessary skills and qualifications are encouraged to apply and contribute to our team's success in delivering exceptional customer service.

Job Summary:

The Admin Account Assistant will provide comprehensive administrative and accounting support to ensure efficient operation of the office. This role involves handling daily administrative tasks, maintaining financial records, and assisting with various accounting functions. The ideal candidate should be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

• Manage office supplies and equipment inventory.
• Handle incoming calls, emails, and other communications.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain organized filing systems for documents and records.
• Other ad-hoc administrative duties

2. Accounting Support:

• Assist with accounts payable and receivable processes.
• Prepare and process invoices, expense reports, and purchase orders.
• Reconcile bank statements and track financial transactions.
• Assist in the preparation of financial reports and budgets.
• Other ad-hoc accounting duties

3. Record Keeping:

• Maintain accurate and up-to-date financial and administrative records.
• Ensure compliance with company policies and procedures.
• Handle sensitive and confidential information with discretion.

4. Communication:

• Liaise with vendors, clients, and internal staff to address inquiries and resolve issues.
• Provide excellent customer service and support to internal and external stakeholders.

5. Other Duties:

• Assist in special projects and other tasks as assigned by the supervisor.
• Participate in team meetings and contribute to continuous improvement initiatives.
• Logistic related

Qualifications:

• Min. GCE 'O' Level or equivalent
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with accounting software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Physical Requirements:

• Ability to sit for extended periods and perform repetitive tasks.
• May require occasional lifting of office supplies and equipment.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Description

• Issue order and release EMTU/Heya Stock
• Follow up after 6pm sales and weekend sales
• Allocate Sim Cards via MTPOS system
• Update daily EMTU sell out figure
• Raise PO, Credit note, Debit note, Sales Order, Stock Return and other sponsor form or approval from time to time
• Submit EMTU application in Singtel Portal System
• Follow up all the change of retail address/name/MSISDN/email address and submit to Singtel

Requirements

• GCE “O” level and above
• Proficient in MS Office applications
• Min. 1 year of admin experience
• Good working attitude
• Meticulous and detail oriented
• Ability to work independently
• Able to start immediate (Optional)
• 5.5 days work week (Monday to Friday from 8.30am to 6pm, Alternate Saturday from 9am to 12pm)

The Singapore Disability Sports Council (SDSC) seeks a highly organized and results-oriented Corporate Services Senior Assistant Director / Deputy Director (Finance, HR, Admin) to play a critical role in overseeing the financial, human resource, governance, and operational administration of our Council.

In this pivotal role, you'll be the mastermind behind:

• Guiding our financial health: Overseeing budgets, managing cash flow, and ensuring accurate financial reporting.
• Ensuring smooth operations: Managing HR functions, collaborating with vendors, and tackling special projects.
• Upholding strong governance: Ensuring compliance with regulations and best practices.

Financial Management and Control (50%):

• Manage month-end and year-end closing procedures, including reconciliations and the preparation of financial statements, ensuring accuracy and completeness, and compliance with standards and operating procedures.
• Oversee daily financial operations, encompassing accounting, reporting, ensuring precision, timeliness, and compliance with accounting and tax regulations.
• Prepare management, statutory, and other reports as required by the Board and Committees or pursuant to applicable regulations.
• Coordinate audits, ensuring adherence to financial regulations.
• Support in cash flow management, providing projections for planning to optimise working capital gains.
• Set and monitor annual budgets and expenses.
• Administer financial systems, maintaining their accuracy and functionality.
• Collaborate with other teams to optimise budgeting, cost monitoring, and control, and oversee budgets of special projects when necessary

Governance Development and Oversight (40%):

• Ensure compliance with relevant laws and regulations, including the Charities Act, Charities (IPC) Regulations, Societies Act, and Code of Governance for Charities & IPCs.
• Prepare reports and minutes for the board, selected committees and General meetings, as may be required.

Human Resource Policies and Administration (10%):

• Ensure compliance with MOM and relevant laws and regulations
• Implement and oversee compensation and benefits frameworks.
• Manage staff recruitment, engagement, and payroll administration.

Additional Responsibilities:

• Collaborate with vendors to ensure the proper management of insurance, IT, and data management systems.
• Undertake additional ad hoc tasks as required by the Executive Director.

Requirements:

• Degree in Accounting, Finance or related field, preferably with professional accounting certification
• Minimum of 5 years of relevant managerial experience
• Experience in HR and charities governance is advantageous, with a preference for candidates who have sector-specific experience
• Proficiency in MS Office and ERP software
• Strong leadership, communication and interpersonal skills
• Positive attitude and ability to work in a fast-paced environment

Why Join Us?

At SDSC, you will be part of a passionate team dedicated to promoting and supporting disability sports in Singapore. We value collaboration, innovation and commitment to our mission.

If you are ready to make a difference and meet the above requirements, we invite you to apply by sending your resume and cover letter to [email protected].

Job description

• Monitor and drive weekly trainers planning forecast
• Schedule and deploy trainers for job assignment 1 to 3 months ahead
• Collaborate with Sales & Operations team on identifying and resolving real-time constraints.
• Work closely with Sales & Operations team to ensure 100% training fulfilment.
• Coordination with Sales & Operations team for any adhoc job assignments
• Flow job assignment details to Project Manager & General Manager in timely manner
• Optimize monthly utilization rate for Project Manager & General Manager
• Complete weekly and/or monthly reports to Project Manager & General Manager

Requirements:

• Able to work independently and handle dynamic scheduling
• Ability to multitask and manage sudden changes in priorities.
• Logical approach to problemsolving, inventive, and resultsoriented, with high attention to detail.
• Strong planning, organizational and time management skills.
• Proficiency in Microsoft Office.
• Knowledge of planning and administrative tools is preferable.
• Excellent communication skills verbal, written & listening.
• Proven fluency in English (verbal & written).

In this role you will be managing all administrative activities as well as providing property management support to the Condominium Manager.

You will also be responsible for the development of strong client relationships as well as providing high standards of property management service at all times.

Administrative Functions

■ Manage and overall supervision of the areas of responsibilities

■ Answering and attending to calls, faxes, emails, bookings etc

■ Solicit and analyse quotations from contractors for repairs, renovations and maintenance works

■ Prepare notices, documents, reports and/or meeting minutes for Council Meetings, Annual General

meetings and other types of meetings involved

■ Prepare circulars, notices, reminders and/or letter of awareness for residents or for notice display

■ Maintain proper documentations and inventories such as drawings, floor plans, equipment

manuals, keys, reports etc. and control the movement of such assets and documents

■ Collection of payment/fees/deposits

■ Managing, tracking, accounting and controlling of petty cash

■ Prepare and submit reports and/or claims timely and accurately

■ Manage all correspondences, reports, service orders, filing, ordering of stationery etc.

■ Manage and liaise with residents on facilities booking of the estate

■ Banking of cheques and cash

■ Any other administrative duties assigned

Relationship Management

■ Develop, manage and maintain strong and healthy relationships with clients, contractors,

regulators, employees and organisation

■ Inform and educate residents of the need to comply with house rules and by-laws to ensure

harmonious condominium living

■ Develop a thorough knowledge of the estate assigned

Requirements:

■ N Levels or above

■ Minimum 1-year experience as an Administrative Assistant, Accounts Assistant or in other related

position

■ Full knowledge of office management systems and procedures

■ Basic bookkeeping and math skills

■ Exemplary planning and time management skills

■ Organised and able to work independently

■ Strong interpersonal, organisational, people management skills

■ Ability to stay calm and on-task in high-stress situations

■ Ability to multitask and prioritize daily workload

■ Discretion with personal and confidential information

■ Fluent in English

■ Excellent communication skills

Description

• Provide admin support to sales and marketing team
• Prepare sales reports for internal stakeholders, suppliers & customers
• Process sales orders / sales return
• Monitoring, tracking and updating of all shipments on daily basis
• Inventory codes creation and system management
• Attend to stakeholder & customer enquiries and feedback
• Other ad-hoc duties as assigned

Requirements

• Minimum GCE 'N' level
• Must be computer literate
• Able to work under pressure
• Independent

Contract period: 1 Jan 2025 to 31 Aug 2025

JOB DESCRIPTION

• Establish, implements and maintains processes and systems to support strategic HR initiatives
• Recruit new employees according to demand, handle employee resignation or dismissal
• Develop and review HR policies in compliance with legislative, ethical and regulatory standards
• Drive the adoption of the Skills Frameworks through HR activities to develop capabilities
• Advise on HR matters, with an understanding of the impact to business in mind
• Maintain integrity and objectivity when dealing with sensitive and confidential information - Exhibit traits of a forward-thinker, dealing with current issues while maintaining an eye on the future
• Support different teams to bring about success at the workplace
• Develop and manage the company's annual budget, ensuring that financial goals are aligned with overall company objectives.
• Provide financial analysis and recommendations to support strategic decision-making
• Conduct financial modeling and forecasting to support business planning and budgeting.
• Manage the company's financial reporting and analysis, ensuring that financial statements are accurate, timely, and in compliance with GAAP and other regulatory requirements.
• Collaborate with other members of the executive team to develop and implement financial policies and procedures.
• Oversee the company's cash flow management, including forecasting, reporting, and analysis.
• Manage the company's relationships with banks, auditors, and other financial institutions.
• Lead and mentor a finance team

REQUIREMENTS

• Bachelor's degree in Finance, Accounting, or a related field.
• 5+ years of experience in financial management or a related field.
• Strong analytical and financial modeling skills, with the ability to provide recommendations and insights to support strategic decision-making.
• Solid understanding of GAAP and other regulatory requirements related to financial reporting and analysis.
• Experience managing budgets and financial forecasting.
• Excellent communication and interpersonal skills, with the ability to effectively communicate financial information to non-financial stakeholders.
• Strong leadership and management skills, with the ability to lead and mentor a team.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Able to work with technical systems and data, deploy statistical and analytical techniques and tools to generate HR-related insights and projections to support the business
• Able to develop and review HR policies in compliance with legislative, ethical and regulatory standards
• Able to drive the adoption of the Skills Frameworks through HR activities to develop capabilities
• Able to integrate new and emerging technology products, services and developments to enhance HR operations and service delivery
• Able to develop positive working relationships with people through strong inter-personal skills
• Experience in using QuickHR and Quickbook Online is a plus

We are seeking a proactive and organized HR and Admin Executive to join our team. This entry-level position is ideal for fresh graduates looking to kickstart their career in Human Resources and Administration.

Key Responsibilities

· Assist with job postings, screening resumes, scheduling interviews, and onboarding new hires.

· Maintain employee records, track attendance, and handle leave applications.

· Oversee office supplies, manage correspondence, and ensure smooth day-to-day office operations.

· Support the planning and execution of company events and activities.

· Organize and maintain personnel and administrative documents.

· Ensure compliance with company policies and procedures.

Requirements

· Bachelor’s degree in Human Resources, Business Administration, or related field.

· Proficient in English and Chinese (spoken and written) for effective communication.

· Strong organizational and multitasking skills.

· Proficiency in Microsoft Office (Word, Excel, PowerPoint).

· A proactive attitude with attention to detail and accuracy.

· Fresh graduates are encouraged to apply.

Added Advantages

· Previous internship or part-time experience in HR or admin.

· Knowledge of local employment laws and regulations.

The role involves overseeing the daily operations of the Service Admin team, ensuring the efficient processing of RMAs and claims while upholding high standards of customer satisfaction. This role requires team leadership, process improvement, and coordination with internal and external stakeholders to enhance service quality.

Key Responsibilities:

• Oversee daily operations and delegate tasks within the Service Admin team.
• Provide coaching and guidance to team members to achieve performance goals.
• Ensure accurate and timely processing of RMAs and claims, maintaining up-to-date logs.
• Manage escalated customer issues and supervise team interactions.
• Oversee returned materials and conduct regular inventory checks.
• Collaborate with vendors for claims resolution and timely credit or replacement.
• Prepare performance reports and coordinate with other teams to enhance service delivery.

Job Requirements:

• Diploma or Bachelor's degree in Business Administration, Customer Service, or a related field preferred.
• At least 2 years of experience in customer service admin roles and leadership experience is an advantage.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented, with the ability to multitask and manage time effectively.

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Job Highlight:

• Working Days: Monday to Friday
• Working Hours: 9am to 6pm (1 Hour Lunch Break)
• A supportive and collaborative work environment.

Responsibilities:

• Attending to all guests and visitors in a friendly and professional manner
• Notify appropriate personnel of visitor arrival.
• Prepare and serve beverages to management and guests
• Handle all telephone calls and messages in a timely and professional manner and direct them to the respective department
• Provide accurate information to callers and take messages when necessary.
• Maintaining tidiness of Reception area, holding area, meeting rooms and etc
• Manage appointments and schedules for meetings and visitors.
• Coordinate meeting room bookings and prepare rooms as needed.
• To assist with the marketing, organisation, and co-ordination of special activities and events such as talks, events, workshops etc. for small or large groups.
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning, and handling courier services, etc
• Any other ad-hoc administrative duties assigned by the company

Requirements:

• Prior experience as a Receptionist and Admin Assistant would be an advantage (administrative and clerical procedures)
• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to work in a fast-paced working environment
• Proficiency in MS Office Applications (Excel, Word & PowerPoint)
• Professional appearance and attitude.
• Handle sensitive information with discretion and confidentiality.

We regret to inform that only shortlisted candidates would be notified of further update. Thanks for your understanding.

SINGAPOREANS AND MALAYSIANS ONLY

1. Data Entry into accounting software
2. Documents management - digital/physical
3. Process e-commerce sales and manage e-commerce platform
4. Prepare Sales Quotations, Sales Invoices and Delivery Orders and follow up
5. Assets maintenance scheduling and reports preparation
6. Data gathering and reporting
7. Tender follow up
8. Respond to phone and email enquiries and follow up
9. Stock check and inventory tracking

10. Payment processing

11. CRM Database management

12. Arrange meetings / calls

13. Coordinate customer orders of consumables and spare parts

14. Coordinate repairs and servicing of tools and machinery

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

JOB DESCRIPTION

•⁠ ⁠provide administrative, operational and secretarial support

•⁠ ⁠manage data entries and liaise with bookkeeper monthly for accounts

•⁠ ⁠handle freight & logistics matters

•⁠ ⁠maintaining office supplies

•⁠ ⁠processing of staff claims

•⁠ ⁠assist in work pass services

•⁠ ⁠manage company’s vehicle season parking, insurance and inspection for road tax renewal

•⁠ ⁠ad-hoc duties when required

REQUIREMENT

•⁠ ⁠minimum 1 year experience in administrative field

•⁠ must be organised, proactive, responsible and able to work as a team

•⁠ must be proficient in Microsoft Office and Xero

•⁠ must be bilingual in English and Mandarin due to nature of business associates

Key Responsibilities:

1. Customer Support:Handle customer inquiries, process orders, and manage communication with clients.
   Assist in resolving issues or complaints and ensure customer satisfaction.
   
2. Sales Order Processing:Prepare and process sales orders, ensuring accuracy of information such as pricing, product availability, and shipping details.
   Work with supplier / client to ensure timely delivery.
   
3. Data Entry :Entering data from various sources (e.g., paper documents, forms, emails, or verbal communication) into systems, databases, or spreadsheets. Track and record sales activities, including follow-ups and meetings.Ensuring data accuracy and completeness by cross-checking information and resolving discrepancies.
   
4. Coordination and delivery Scheduling:Coordinate with supplier and client to ensure smooth execution of sales processes.
   
5. Inventory and Stock Monitoring:Work closely with inventory teams to track stock levels and assist with order fulfillment.
   
6. Administrative Support:Manage and maintain sales documentation, contracts, and agreements.
   Assist with invoicing and processing payments when necessary.

Key Skills:

1. Organizational Skills: Strong ability to manage multiple tasks and prioritize work efficiently.
2. Communication Skills: Excellent verbal and written communication skills to interact with customers, sales teams, and other departments.
3. Attention to Detail: Accuracy in data entry, order processing, and reporting is essential.
4. Problem-Solving: Ability to identify issues and propose solutions to assist the sales team and customers.
5. Technical Proficiency: Familiarity with accounting software, spreadsheets (Excel), and other administrative tools.
6. Customer Service Orientation: A proactive approach to ensuring customer satisfaction and responding to inquiries.

Please send in your resume to the below email address if you are interested: [email protected] / [email protected]

• Responsible for handling all general office admin & clerical support, data entry, document scanning
• Proper filing of hardcopy documents for records and easy retrieval
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Possess the skill, knowledge and ability to manage public relation issues and general project queries with the resident effectively
• Handle enquiries and public feedback pertaining to the project site activities & environment
• Ensuring good report and maintaining positive relations with the residents to work closely with the relevant parties, such as residents, consultants and authorities etc. and take proactive measures in mitigating complaints arising from the construction activities
• Conduct regular visits to residents/tenants affected by the works to gather feedback and keep them posted of work schedule changes
• Excellent people management & interpersonal skills
• Ability to prioritize, plan, organize and execute tasks effectively
• At least 3 years of relevant site experience in building construction industry for HDB project, ie BTO
• Other ad-hoc duties as assigned

Requirement

• Proficient in Microsoft Excel and Word
• Able to communicate fluently in English
• Minimum pass in at least 5 subjects, including English at GCE “O” Level or Nitec Certificate

Position: PDI Admin Officer (Pre-Delivery Inspection)

Working Location: 24 Benoi Sector Singapore 629857

Working Hours:

Mondays – Fridays: 0830hrs – 1800hrs

Alt Saturdays: 0830hrs – 1230hrs

Salary Range: $2300 - $3000

Job Scope

1. Administer, in proper order, all PDI documentations in areas of job cards, invoices, warranty claims, creation of purchase orders and GRNs.
2. Provide administrative support to Sales personnel at point of delivery.
3. Liaise with contractors for the necessary PDI work to be performed.
4. Update of stock list.
5. Follow up with relevant parties on the outstanding payment.
6. Any other duties that may be assigned from time to time.

Job Responsibilities

• Expense and Procurement
• Perform fee calculation for outsourcing fee and arrange for payment processing
• Review expense claim and invoice processing
• Provide sanity check on KPI reports and other processing reports
• Consolidate response for survey/project
• Maintenance for DocuSign Account, DLP mail examination Group
• Coordinate within departments on tasks relating to administrative support
• Document and record keeping
• Arrange for new joiner onboarding and leaver process

Job Requirements

• Diploma or equivalent with min. 1 year of administrative/support experience in banking / Financial Institutions.
• Team player and possess an eye for detail.
• Able to work independently and under pressure.
• Proficient in Microsoft Office.

Provide administrative support in a team oriented environment
Share responsibilities with other members of the phone team
Coordinate and schedule complex meetings and phone/video conference calls
Manage a high volume of incoming phone calls; place, receive, screen and route calls
Take detailed and accurate messages
Maintain busy calendars, prioritize meeting requests and related logistics
Book travel arrangements and process expense reports timely
Compliance with firm policies and guidelines
Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested

Skills: Qualifications

Excellent interpersonal and communication skills
Strong attention to detail
Organized with ability to follow up on open items
Good judgment, independent thinker and resourceful
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively
Knowledgeable and aware of general business and corporate cultures, team player
Proficient in MS Outlook, Word, Excel, Power Point, Zoom
Highest degree of integrity, professionalism, diplomacy and discretion required

Keywords:
Education:
Hardworking, good judgment, flexible and motivated to work in a fast paced environment

Attention to detail, proactive and efficient with the proven ability to take initiative
Organized; good time management skills; ability to multi-task and manage conflicting priorities
Outgoing, self-confident, energetic and friendly demeanor
Exhibit curiosity, creativity and quick thinking
Team player who can work and contribute in a team environment to achieve goals
Responsible and responsive - willing to go the extra mile
Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable with learning new technologies or applications
Excellent telephone communication skills
Able to handle confidential information appropriatelymake suggestions to improvements in the invoice processing process